Professional Documents
Culture Documents
CA
Resident
Handbook
Welcome to Village Suites Oshawa! Managed by Canadian Campus Communities, Village Suites is the best in Oshawa student
housing. We are pleased that you have chosen to make your home with us and hope your living experience will be an enriching
part of your education.
Our goal is to provide a housing environment conducive to academic, social, cultural, and personal growth. We provide you with
a variety of programs and activities that will complement your in-class educational experience. This guide will assist you with
identifying your housing responsibilities in order to create a positive living environment.
Your housing environment will be enhanced by your presence and involvement. By living in such close quarters, you are an integral
part of this environment. We cannot create your community; only you and your neighbors can do that. An understanding of, and
respect for, the rights and interests of others are the keys to making the housing experience meaningful for all. This handbook
is designed to acquaint you with benefits, necessary policies and regulations regarding housing. Let it be your guide to your
maintaining a positive living experience!
Everyone in a community shares the ownership of taking an active role in the safety and well-being of the community, maintaining
the condition of the facility, and being proactive in taking action if there is a violation of community standards.
Please read through this entire handbook and keep it handy for future reference; it is part of your Lease Agreement, and you will
be responsible for understanding and adhering to its contents. While every effort has been made to be accurate and complete, all
information in this handbook is subject to reasonable changes throughout the term of your housing agreement.
If you have any questions that were not covered in this Handbook, please be sure to contact the office; our staff will be happy to
assist you.
It is our hope that the upcoming school year is a rewarding experience for you.
CONTENTS
Building Information___________________________________________________________________________ 4
Mailing Address & Contact Information______________________________________________________________ 4
On Call & Emergencies_________________________________________________________________________ 4
Office Hours & Front Desk_______________________________________________________________________ 4
Lease Agreements_____________________________________________________________________________ 4
Assignment & Subletting________________________________________________________________________ 4
Insurance___________________________________________________________________________________ 4
Lease Abandonment___________________________________________________________________________ 4
Notice to Vacate______________________________________________________________________________ 5
Occupancy Limits_____________________________________________________________________________ 5
Coed Living__________________________________________________________________________________ 5
Utilities_____________________________________________________________________________________ 5
Move In/Move Out_____________________________________________________________________________ 5
Building Policies & Tenant Responsibilities___________________________________________________________ 5
Alcohol_____________________________________________________________________________________ 5
Alterations & Decorating________________________________________________________________________ 5
Barbeques___________________________________________________________________________________ 6
Antennas & Satellite Dishes______________________________________________________________________ 6
Appliances__________________________________________________________________________________ 6
Balconies, Windows & Screens_ _ __________________________________________________________________ 6
Businesses__________________________________________________________________________________ 6
Cleanliness & Garbage_ _ ________________________________________________________________________ 6
Noise______________________________________________________________________________________ 6
Pets_______________________________________________________________________________________ 7
Rent Payments_______________________________________________________________________________ 7
BUILDING INFORMATION
Mailing Address & Contact Information
Village Suites Oshawa:
Email: villagesuitesoshawa@studenthousing.com
Office: 905-728-8000
Office:
On Call: 289-356-6344
LEASE AGREEMENTS
Assignment & Subletting
A Tenant shall not assign or sublet the premises/leased premises or any part thereof without first obtaining the prior written and
signed consent of the Landlord.
If a Tenant wishes to sublet, they must complete a Sublet Agreement and provide a copy to the Landlord. Sublet Agreements can
be obtained from the office.
Insurance
Tenant shall be responsible for obtaining insurance coverage for his/her personal property and damages caused by the Tenant
regardless of malicious intent.
Lease Abandonment
If Tenant fails to take possession, vacates, or abandons the premises/leased premises without having given proper notice to the
Landlord, the Landlord may at any time thereafter without notice or demand re-enter and re-let the premises/leased premises to
any other persons.
Any furniture or personal effect left behind after Tenant vacates (for any reason) will be considered abandoned. These items may
be removed and/or disposed of as Landlord sees fit, and Tenant shall pay for removal/disposal of these items.
Notice to Vacate
Your lease agreement is a legally binding contract. If you wish to end your lease at the end of your lease agreement, you must
provide an N9 form in accordance with the Residential Tenancies Act (RTA). Month-to-month tenants must provide a sixty (60) day
notice using the N9 form. Term tenants must provide a sixty (60) day notice using the N9 form (vacate date cannot be earlier than
the last day of the term).
If a tenant fails to provide an N9 form, they will remain financially responsible for the unit until an N9 is received and the 60 day
notice period has passed.
Occupancy Limits
For all leased premises, the occupancy limits are one (1) per bedroom. For all common spaces, please abide by posted signs.
Coed Living
Coed living is allowed with all tenants permission/approval in writing. Please see office for more detail.
Utilities
Your unit will be provided with electricity, water, gas and high speed internet.
Move In/Move Out
The Tenant is required to follow the move in schedule as established by the Landlord. Once moved in, Tenants should complete
the Incoming Inspection Report and return it to the Landlord immediately. Failure to submit this report will result in the Landlord
assuming the lease premises is in perfect condition.
Tenant will vacate the premises by 12pm (noon) on the final day of tenancy. The leased premises should be left in clean, undamaged
condition with all personal effects and trash removed. Should the Landlord be required to clean the premises as a result of Tenants
failure to comply, charges may ensue. Additionally, if Tenants failure to comply delays a new occupant from moving in, Tenant
shall be liable for charges associated with the new occupant staying elsewhere in the interim.
Barbeques
Due to fire regulations, the storage and/or use of barbeques or propane tanks on balconies is prohibited. If found, these items will
be removed immediately by the Landlord at the Tenants expense.
Antennas & Satellite Dishes
Radio antennas, television antennas and/or satellite dishes are not permitted on the premises/leased premises without prior written
permission from Landlord.
Appliances
Appliances are provided in the leased premises. Tenant shall not install any appliance, which has not been provided by the Landlord
as it may conflict with heating and/or electrical systems. The Tenant is responsible for ensuring appliances are kept clean.
If you are unsure how to operate an appliance, contact the Landlord for instruction.
Balconies, Windows & Screens
Tenants shall not store any belongings on balconies including but not limited to furniture, garbage, boxes and bottles. Tenants
shall not hang anything from balconies, such as decorations, flags or lights. If you have pets, please refrain from allowing them
to use balconies as a restroom.
Window screens should never be removed (except for cleaning purposes), and by no means should anything ever be thrown from
a window or balcony.
Climbing on balcony structures or throwing objects from balconies or windows is prohibited.
Businesses
Conducting any business, professional or commercial enterprise in the premises/leased premises is strictly prohibited.
Cleanliness & Garbage
While living in your unit, you shall keep the premises/leased premises clean to a reasonable housekeeping standard to prevent
pests, rodents and odours. If there are damages caused by willful or negligent conduct of the resident or any visitors, the resident
will be responsible for paying for such damage. Violators will be given a warning and have 48 hours to rectify the problem. If
Tenant does not comply, Landlord will remedy and charge the Tenant.
All garbage should be disposed of in tightly secured bags. Please ensure you use the proper receptacles when disposing of
all garbage. Garbage should not be left outside receptacles, in hallways, stairways, breezeways, or anywhere other than the
appropriate bin.
Noise
Excessive noise and loud music on the premises/leased premises including breezeways/hallways, common areas, and parking
lots will not be permitted at any time. This includes, but is not limited to, stereos, amplified sound in outdoor areas, televisions,
musical instruments, slamming doors and windows, running up and down stairs, sounding vehicle horns and yelling. Residents
are not to place stereo speakers in windows or otherwise amplify sound from windows to the outside. 24-hour courtesy hours are
in place in living areas. Tenants are responsible for their guests behavior.
At all times, residents and their guests must be considerate of their neighbors right to the quiet enjoyment of their home. We are
committed to providing a living environment that complements and fosters the academic and intellectual development of everyone
students.
Pets
All pets must be registered with the office. All roommates must agree to having a pet on the premises/leased premises. Please
contact the office for more details.
While pets are allowed, Tenants are responsible for any damages or cleaning needed to the premises/leased premises resulting
from the presence of pet(s). Tenants are also responsible for removing and properly disposing of all pet feces in public areas. Pets
must be leashed at all times while in public areas.
The Tenant agrees that failure to comply with any of the aforementioned items will constitute interference with reasonable use
and enjoyment. If any pet interferes in any manner with the right to reasonable enjoyment, represents a risk to others, or causes
damage to the community or another Tenants property, the pet will have to be removed from the premises/leased premises.
Tenant may be billed for any damages, including odours and/or pet hair clean up, caused by their pets.
The presence of a pet is not reason to restrict access to the premises/leased premises when 24 hour written notice has been
issued. Animal Control may be contacted if Landlord is concerned about the wellbeing of an animal.
Rent Payments
Rent should be paid in the form of personal cheque, certified cheque, money order, debit/credit or pre-authorized debit payment
on or before the 1st day of every month. Please make cheques payable to Village Suites Oshawa. A $19.95 fee will be applied
to all credit card payments.
If you wish to change your method of payment, provide the new method of payment to the office 5 business days prior to the
payment due date.
Should a payment be returned as insufficient funds (NSF), the Tenant will be charged the NSF fee as charged by the Landlords
financial institution.
Should your account with Village Suites Oshawa go into arrears, your Guarantor will be contacted.
Prohibited Activities
Tenants and their guests should be aware of the following prohibited activities on the premises/leased premises:
1. Loud or obnoxious conduct
2. Disturbing or threatening the rights, comfort, health, safety or convenience of others
3. Possessing, selling or manufacturing illegal drugs/controlled substances (including medical marijuana) or illegal drug
paraphernalia
4. Engaging in threatening violence or any criminal activity
5. Possessing, displaying and/or discharging a weapon, including but not limited to a firearm, BB gun, pellet gun, other air powered
weapon or knife
6. Canvassing or soliciting busies or contributions
7. Operating a business or child care service
8. Storing anything having gas and/or electric appliances
9. Tampering with utilities or utility systems
10. Bringing and/or storing hazardous materials
11. Using candles or kerosene or gas lamps
Smoking
The premises/leased premises is a non-smoking facility. Tenants and their guests are prohibited from smoking cigarettes or other
substances in any part of the community and must exit the building to smoke. Tenants must be a minimum of 10 feet from all
entrances while smoking.
Weapons
Possession of firearms or any other restricted, dangerous, or intimidating weapons on the premises/leased premises is prohibited.
Guests
Tenants are responsible for their guests behavior at all times. Guests should always be escorted around public spaces/lounges.
Tenant should gain the permission of all roommates to have and overnight guest, and guests are not permitted to stay more than
three (3) consecutive nights.
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