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Please check that this question paper contains 6 printed pages .

Code number given on the right hand side of the question p~per sho1Ud
written on the title page .of the answer-book by the candidate.
.
Please check that this question pper contains 18 questions.
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Please write down the Serial Number of the question I;_ef(iOirl
attempting it.
1
15 minutes time has been allotted to read this question paper. The <JWH. . mtc~n
paper will be distributed at 10.15. a.m. From 10.15 a.m. to 10.30 a~~~,
student will read the question paper only and will not write any ant:nter
the answer script during this period.
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SECRET ARIAL PRAC'fi QE AND ACCOU NT!

(Theory ) Paper II

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General Instructions :

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(i)

All questions are compulsory.

(ii)

Marks for each question are indicated against it.

(iii)

Questions 1 to 10 are very short answer questions, carrying 2-3

marks each. Answer to them should not normally exceed 30 words
each.

(iv)

Questions 11 to 16 are short answer questions, carrying 4 marks

each. Answer to them should not normally exceed 70 words each.

(v)

Questions 17 and 18 are long answer questions, carrying 6 marks

each. Answer to them should not normally exceed 150 words each.

(vi)

Answers should be brief and to the point.

(i)

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(iii)

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(iv)

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(vi)

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1.

Give four qualities of a Private Secretary.

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2.

Give any two important duties of a Personal Secretary to the Managing

Director of a company.

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Mention four main activities of daily routine of a Club Secretary.

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What are the objectives of preparing minutes of the proceedings pf a

meeting?
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Identify and illustrate the two areas of secretarial work ofl the
Secretary of a Public School.
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What is meant by Bank Column Cash Book ?

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What are the duties of a Private Secretary ~s a Liaison Officer ?

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8.

What are the secretarial responsibilities involving Accountancy wor* of

a club?
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What is a General Meeting ? Give the . names of different types of s*ell.

meetings.
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10. What is meant by a 'credit note'? Give a specimen of a 'credit

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11. What type of relationship should exist between Private Secretary and
other employees in the organisation ? Explain.
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19. Explain in brief the responsibilities of a Private Secretary :

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As an guardian of his office

(ii)

In administration matters of his office

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13. Explain the position of a Charitable Hospital's Secretary alongwith his

duties.
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14. Give any four suggestions with brief explanation for proper handling of
tele}>hone calls.

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15. Explain any two of the following :
(i)

Quorum

(ii)

Agenda

(iii)

Voting by Poll

(iv)

Casting-vote

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16. What is meant by Imprest System of Petty Cash Book ? What are its
advantages ?

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17. What physical facilities are required for convening and conducting a
meeting ? Explain.

OR
Distinguish between a Motion and Resolution. How are resolutions
passed ? Explain.
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Pl!epare a Bank Column' d~h Book ~m. the following transacticn \:

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December,
2009

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Balanc~

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Wages paid to

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tn~ -~~ryees

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Gash sales of gf)(ij)S . .

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12

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Cash deposited intQ B '

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Goods purchased' ..

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issued

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Qf Mr. X from the following

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Balance as per Cash Book on 31.1.2010

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On 27.1.2010, cheques issu . b1it iot

presented for payment till 31.1.-

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;, Cheques deposited on 28.1.2010 but

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Interest on Investments coll.ected by ~lank

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2,000

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