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SAP ECC 6.

03
August 2008
English

Cost of Sales Accounting


(161)
Building Block Configuration Guide

SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany

SAP Best Practices

Cost of Sales Accounting (161): Configuration Guide

Copyright

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SAP Best Practices

Cost of Sales Accounting (161): Configuration Guide

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Contents

Purpose .................................................................................................................................... 5

Preparation ............................................................................................................................... 5
2.1

Prerequisites .................................................................................................................. 5

Configuration ............................................................................................................................ 5
3.1

Financial Accounting ...................................................................................................... 5

3.1.1

Activating Cost of Sales Accounting .......................................................................... 5

3.1.2

Defining functional Areas ........................................................................................... 6

3.1.3

Assigning Scenarios and Customer Fields to Ledgers .............................................. 7

3.1.4

Defining Functional Area in Chart of Account ............................................................ 7

3.1.5

Functional Area in Internal Orders ............................................................................. 9

3.1.6

Maintaining Substitution for Cost of Sales Accounting ............................................ 10

3.1.7

Activating Substitution for Cost of Sales Accounting ............................................... 11

3.2

Asset Accounting ......................................................................................................... 12

3.2.1

Activating Account Assignment Objects .................................................................. 12

3.2.2

Specifying Account Assignment Types for Account Assignment Objects ............... 13

3.3
3.3.1
3.4

Cost Center Accounting ............................................................................................... 14


Assignment of Functional area to Cost Center Categories ..................................... 14
Master Data .................................................................................................................. 16

3.4.1

Message Control: Add message (Warning) ............................................................. 16

3.4.2

Assignment Functional Areas to Cost Centers ........................................................ 17

3.4.3

Deleting Message from Message Control................................................................ 18

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Cost of Sales Accounting


1 Purpose
This configuration guide provides the information you need to set up the configuration of this
building block manually.
If you do not want to configure manually and prefer an automated installation process using BC
Sets and other tools, refer to the installation guide of this building block.

2 Preparation
2.1 Prerequisites
Before you start installing this scenario, you must install prerequisite building blocks. For more
information, see the building block prerequisite matrix (Prerequisites_Matrix_[xx]_EN_JP.xls; the
placeholder [xx] depends on the SAP Best Practices version you use, for example BL refers to
the SAP Best Practices Baseline Package: Prerequisites_Matrix_BL_EN_JP.xls). This document
can be found on the SAP Best Practices documentation DVD in the folder: ..\BBLibrary\General\.

3 Configuration
3.1 Financial Accounting
3.1.1

Activating Cost of Sales Accounting

Use
In this activity, you activate cost of sales accounting for your company codes.
This means that when you post to these company codes, the functional areas are derived and
updated.

Procedure
1. Access the activity using one of the following navigation options:
Transaction code

SPRO

IMG menu

Financial Accounting (New) Financial Accounting Global


Settings (New) Ledgers Ledger Activate Cost of Sales
Accounting

2. On the Change View Cost of Sales Accounting: Overview screen make the following
entries:
Co

SAP AG

Company Name

COS Status

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Co

Company Name

COS Status

1000

Buchungskreis 1000

2 Active

3. Choose Save.

Result
You have now acitvated the Cost of Sales Accounting for company code 1000.

3.1.2

Defining functional Areas

Use
In this activity you create your functional areas.

Procedure
1. Access the activity using the following navigation option:
Transaction code

SPRO

IMG menu

Financial Accounting(New) Financial Accounting Gloabal


Settings (New) Ledgers Fields Standard Fields
Functional Area for Cost of Sales Accounting Define
Functional Area

2. On the Change View Functional areas: Overview screen choose New Entries.
3. On the New Entries: Overview of Added Entries screen make the following entries:
Functional Area

Name

YB10

Sales Revenue

YB15

Sales Deduction

YB20

Production

YB30

Sales and Distribution

YB35

Marketing

YB40

Administration

YB50

Research & Development

YB70

Other Revenue

YB75

Other Expenses

YB90

Taxes from income and revenue

YB95

Other P&L accounts

YB98

Other Taxes

YB99

Dummy functional area

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4. Choose Save.

Result
The new functional areas are created.

3.1.3

Assigning Scenarios and Customer Fields to Ledgers

Use
In this IMG activity, you assign the following to your ledgers. This determines what fields in a
ledger are updated when it receives posting from other application components.

Procedure
1. Access the activity using the following navigation option:
Transaction code

SPRO

IMG menu

Financial Accounting (NEW) Financial Accounting basic


settings (NEW) Ledgers Ledger Assign Scenarios an
Customer Fields to Ledgers

2. On the Display View Ledgers. Overview screen select New General Ledger (0L) and
double-click on Scenarios.
3. On the Change View Scenarios: Overview screen select New Entries.
4. On the New Entries: Overview of Added Entries screen make the following new entries:
Scenarios for General Ledger Accounting

Long Text

FIN_UKV

Cost of Sales Accounting

5. Choose Save.

Result
You have now assigned the scenario FIN_UKV.

3.1.4

Defining Functional Area in Chart of Account

Use
The system derives the functional area during document entry based on the information in the
coding block.
The system checks whether a functional area is entered in the master record of the cost element
or the profit and loss account. This functional area overwrites the functional area derived from the
assigned object.

You should fill the functional area in the G/L account when the posted documents of
this account (cost element) can always assign to this special functional area.

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When the documents of this G/L account (cost element) cannot only be assigned to
this one functional area, but also in other functional areas, you shouldnt fill the
functional area in the account, because of point 2 (The functional area of the master
record of the cost element overwrites the functional area derived from the assigned
object).
From this aspect, the following entries should be re-examined.

Procedure
1. Access the activity using the following navigation option:
Transaction code

OB_GLACC11

IMG menu

Financial Accounting (New) General Ledger Accounting


(New) Master Data G/L Accounts G/L Account
Creation and Processing Change G/L Accounts Collectively
Change Chart of Accounts Data

2. If a Warning-Pop-Up appears, press Continue (Enter).


3. On the Mass Maintanance: G/L Account screen, make the following entries:
Chart of Accounts

G/L account

YAJP

81110000

To

G/L account
99990000

4. Choose Execute.
5. If a Processing-Mode Pop-Up appears, press display all records.
6. On the Mass Maintenance: G/L Account screen make the following entries: Only Functional
Area!!!
Chart of
Accounts

G/L
account
no.

Short Text

YAJP

82310000

Cost of raw material

YAJP

82320000

Purchasing parts cost

YAJP

82330000

Subsidiary material
cost

8000

YB20

YAJP

82331000

Packaging material
cost

8000

YB20

YAJP

82350000

Factory supplies cost

8000

YB20

YAJP

82370000

Inventory change - not


finished goods

8000

YB20

YAJP

82380000

Change in finished
products inventory

8000

YB20

YAJP

82390000

Cost of sales

8000

YB20

YAJP

85390000

Gas

8000

0400

YAJP

85400000

Water

8000

0400

SAP AG

Balance
sheet
account

P&L
statmt
acct
type

Account
group

Functional
Area

8000

YB20
YB20

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YAJP

85620000

Cost of Sales Accounting (161): Configuration Guide

R&D cost

8000

YB50

7. Carry Out a mass change.


8. Choose Save.
9. A warning pop-up appears. Select Continue (Enter).
10. On the Messages from the Update Task screen, a list is generated from the saved data.

3.1.5

Functional Area in Internal Orders

Use
You can enter the functional area in the master data of internal orders.
When you create an internal order, the system checks whether a functional area exists in the
order type or in the model order.

If a value exists, the value is transferred as default value into the master data of the
internal order.

If there is no value, the system checks whether a functional area exists for the specified
responsible cost center. If a value exists in the cost center, this value is transferred as
default value into the master data of the internal order.
To ensure the consistency of the functional area in the master data of internal orders
and the responsible cost center, you define the Functional Area field as output field.
In this way, you ensure that the functional area cannot be entered manually in the
internal order.

Procedure
1. Access the activity using the following navigation option:
Transaction code

KOT2_OPA

IMG menu

Controlling Internal Orders Order Master Data Screen


Layout Select Fields.

2. On the screen, select the order types Y100(Research and Development) in which the
Functional Area is to be assigned.
3. On the, Change Order types: Details Screen, under General parameters tab, make the
following entries:
Functional Area
YB50
4. Save.
5. Repeat Step 2 to Step 4 with following internal order types and assign the functional areas as
mentioned below:
Internal Order Types
Y010

SAP AG

Functional Area
Marketing & Advertisement Requests

YB30

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Internal Order Types

Functional Area

Y020

Overhead Costs

YB40

Y600

Investments

YB40

Y9A0

Accrued Cost Accounting

YB40

Note: Internal Order type Y9A0 Internal orders Accrued Cost Accounting is used for accruing
cost in controlling and it does not posts FI entries. So it has to be ensured that this does not have
one sided impact on Cost of Sales Accounting and it may be a reconciliation item. To check with
cost center accounting and

3.1.6

Maintaining Substitution for Cost of Sales Accounting

Use
In this IMG activity, you have to define for your leading ledger the substitution for functional area
in documents.
To sort expenses according to corporate functions, the system derives the functional area for the
following postings:

Primary postings (postings in Financial Accounting) to a profit and loss account

Secondary postings (allocations in Controlling)

The functional area is derived for both objects involved in the allocation.
Using substitution for the component Financial Accounting, event 0006. If a
functional area has already been determined, this is overwritten with the functional
area obtained via substitution.
Definition of a substitution is necessary in the following cases:

If you cannot enter a functional area in the master data of an object such as
business process or real estate objects.

If you want to define exceptions where the system should not derive the
functional area from the object.

Procedure
1. Access the activity using the following navigation option:
Transaction code

SPRO

IMG menu

Financial Accounting (NEW) Financial Accounting Global


settings (NEW) Tools Validation/Substitution Define
and Activate Substitution for Cost of Sales Accounting

2. On the Change View Substitution for Cost-of-Sales Accounting: Overview screen, select
New Entries.
3. On the New Entries: Overview of Added Entries screen make the following entries :

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CoCd

CallPnt

Substitution

Activetn level

1000

DUMMY

4. Make a double click on the field DUMMY.


5. On the pop-up screen Confirmation prompt, select YES.
6. On the Create Substitution (Header Data) screen, select button STEP.
7. On the pop-up Substitutable fields (Class 018) select following entry:

Table

Field

Description

Type

000000

COBL

FKBER

Functional Area

CHAR

000016

8. Choose Enter.
9. On the pop-up Entering the substitution method select Constant value and continue
(ENTER).
10. Select STEP 001 Prerequisite.
11. Select button COMMENTS.
12. On the pop-up Enter a comment, make the following entry:
Comment

COBL-SAKNR >= '81110000' AND COBL-FKBER = ''

13. Enter.
14. Choose Substitutions.
15. On the Create Substitution: XXX Step 001 Substitutions screen make the following
entries:
Step 001

Functional Area

Constant Value

Set Dummy functional area

YB99

16. Save the substitution.

Result
You have now maintained the substitution fo Cost of Sales Accounting.

3.1.7

Activating Substitution for Cost of Sales Accounting

Use
In this IMG activity, you have to activate the substitution for functional area in documents.

Procedure

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1. Access the activity using the following navigation option:


Transaction code

SPRO

IMG menu

Financial Accounting (NEW) Financial Accounting basic


settings (NEW) Tools Validation/Substitution Define
and Activate Substitution for Cost of Sales Accounting

2. On the Change View Substitution for Cost-of-Sales Accounting": Overview screen, make the
following entries:
CoCd

CallPnt

Substitution

Activtn level

1000

Functional Area

DUMMY

3. Save the substitution.

Result
You have now activated the substitution for Cost of Sales Accounting

3.2 Asset Accounting


3.2.1

Activating Account Assignment Objects

Use
In this step, you make settings for additional account assignment objects (for example, cost
center, investment order) during posting in Asset Accounting.

Procedure
1. Access the activity using the following navigation option:
Transaction code

SPRO

IMG menu

Financial Accounting (NEW) Asset Accounting


Integration with the Clobal Ledger Additional Account
Assignment Objects Activate Account Assignment
Objects

2. On the Change View Account Assignment Elements for Asset Accounting: Overview screen
make the following entries:
AcctAsgnOb

Account Assignment Object Name

Active

Bal. Sheet

Agreement

CAUFN

Internal Order

EAUFN

Investment Order

FISTL

Funds Center

FISTL2

Funds Center for Investment

FKBER

Functional Area

FKBER2

Functional Area for Investment

GEBER

Fund

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GEBER2

Fund for Investment

GRANT_NBR

Grant

GRANT_NBR2

Grant for Cap. Investment

IAUFN

Maintenance Order

IMKEY

Real Estate Object

KOSTL

Cost Center

LSTAR

Activity Type

PS_PSP_PNR

WBS Element of Investment Project

PS_PSP_PNR2

WBS Element

3. Choose Save.

3.2.2

Specifying Account Assignment Types for Account


Assignment Objects

Use
The possible account assignment types for account assignment objects are: APC balance sheet
posting or account assignment of depreciation. In this step, you assign account assignment types
to the account assignment objects. These assignments are dependent on

Company code

Depreciation area

Transaction type

If you want to assign both account assignment types to an account assignment object, you have
to make at least two table entries for the account assignment object.
You can make a generic entry, using an asterisk (*), for the transaction type. The system then
uses the account assignment type you entered for all transaction types for that account
assignment object (in the company code and depreciation area). SAP also supplies a generic
company code and two generic depreciation areas (see below).

Procedure
1. Access the activity using the following navigation option:
Transaction code

SPRO

IMG menu

Financial Accounting (NEW) Asset Accounting Integration


with the General Ledger Additional Account Assignment
Objects Specify Account Assignment Types for Account
Assignment Objects

2. On the Display View Company View: Overview screen, select following entry:
Company Code

SAP AG

Company Name

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Company Code

Company Name

1000

1000

3. Select Depreciation Area.


4. Choose following entry:
Area

Dep. Area

Book deprec.

5. Select Account Assignment Objects.


6. On the Change View Account Assignment Objects: Overview screen, make the
following entries:
AcctAsgnOb

Account Assignment Object Name

Tra

AcctAssgnt

FKBER

Functional Area

KOSTL

Cost Center

7. Choose Save.
8. Select Back.
9. On the Change View Depreciation Area: Overview screen, make the following entries:
Area

Dep. Area

20

Cost-acc.

10. Select Account Assignment Objects.


11. On the Change View Account Assignment Objects: Overview screen, make the following
entries:
AcctAsgnOb

Account
Assignment
Object Name

Tra

Transact.type
text

Account
Assignment
Type

AcctAssgnt

CAUFN

Internal Order

Generic Trans.
Type

02 Depreciation
Run

FKBER

Functional
Area

Generic Trans.
Type

02 Depreciation
Run

KOSTL

Cost Center

Generic Trans.
Type

02 Depreciation
Run

12. Choose Save.

3.3 Cost Center Accounting


3.3.1

Assignment of Functional area to Cost Center


Categories

Use
In this step, you make additional settings for Functional Area in Cost Center Categories.

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As per description in Maintain Substitution chapter above the system derives the functional area
during document entry based on the information in the coding block. The functional area appears
on the entry screen.
It is derived as follows:
1.

From the master records of the assigned objects

If an object is assigned during a posting, the system checks whether a functional area has
been entered in the master record of the object. The system retains this functional area
provisionally.
2.

From the master record of the G/L account or the cost element

The system checks whether a functional area is entered in the master record of the cost
element or the profit and loss account. This functional area overwrites the functional area
derived from the assigned object.
3.
Using substitution for the component Financial Accounting, event 0006. If a functional
area has already been determined, this is overwritten with the functional area obtained via
substitution.
To avoid that profit and loss accounts with cost centres have no functional area, the functional
area is set in the Cost Center Category.
It may be possible to set the functional area directly in the cost center (see below).

Procedure
1. Access the activity using the following navigation option:
Transaction code

OKA2

IMG menu

Controlling Cost Center Accounting Master Data Cost


Centers Define Cost Center Categories

2. On the Change View Cost Center Categories: Overview screen, make the following entries:
CC

Name

Development

Production

Logistics

Service cost
center

Qty

PlnRev

Cmmt

Func

YB50

YB20

YB20

YB40

Management

YB40

Material

YB20

Social

YB40

Sales

YB30

Marketing

YB35

Administration

YB40

x
x

ActPri

ActSec

ActRev

PlnPri

PlnSec

2. Choose Save.
(Note: Cost Centre Category 9: Marketing is not a standard category and it has to be defined as
a new line item if it is not already existing and then make the above settings)

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3.4 Master Data


3.4.1

Message Control: Add message (Warning)

Use
If you want to change the functional area in the master data even though postings with this
functional area have already been made, an error Transaction Data already exists appears. If
you change the functional area, future postings are made using the new functional area. The
change made to the functional area has no effect on postings that have already been made.
If you have to change the functional area, you can change the message type of this message.

You can

Determine whether a message is output as a note in a dialog box or in the footer

Change warnings to error messages

Deactivate warnings and error messages

You can make different specifications for dialog processing and batch input processed in the
background.
You can make the specifications for a client, and if necessary, for individual users.

Note: This activity (change the message to change the functional area) should only
be done in the test phase of the configuration or in a productive system with very
careful care. If you use new General Ledger Accounting, you have to manually repost
any documents that have already been posted!!!

Procedure
1. Access the activity using the following navigation option:
Transaction code

OBA5

IMG menu

Financial Accounting (New) Financial Accounting General


Settings (New) Document Default Values Change
message Control for Document Processing

2. On the Maintain Table Views: Initial Screen make the following entry in the pop-up Determine
Work Area: Entry:
Work Area
Application Area

SAP AG

FH

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3. Choose Continue (Enter).


4. On the Change View Message Control by User. Overview screen, select New Entries.
5. On the New Entries. Overview of Added Entries screen, make the following entries:
Msg.

Message Text

User
Name

600

Online

Batch

Standard

6. Choose Save.

3.4.2

Assignment Functional Areas to Cost Centers

Use
In this step, you make additional settings for Functional Area in Cost Centers.

Note: If you change the functional area, future postings are made using the new
functional area. The change made to the functional area has no effect on postings
that have already been made. You have to manually repost any documents that have
already been posted. Changes to the functional area can lead to inconsistencies if
documents are reversed. If, subsequent to the functional area being changed,
documents posted prior to this change are then reversed, the reversal document may
in some cases be posted under the new functional area.
This activity should only used in the test status of the configuration or on a productive
system with very careful care!

Procedure
1. Access the activity using the following navigation option:
SAP ECC menu

Accounting Controlling Cost Center Accounting Master


Data Cost Center Individual Processing Change

Transaction code

KS02

2. If required enter controlling area 1000.


3. On the Change Cost Center Initial screen, provide the cost center and select enter.
4. On the Change Cost Center: Basic Screen screen select tab Basic Data and enter the
functional area in the field Functional Area.
5. Save your entries
Provide following data for SAP Best Practices cost center master data:
Cost Center

Functional Area

1101

YB40

1201

YB20

1202

YB20

1301

YB20

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1302

YB20

1321

YB20

1401

YB40

1501

YB50

1601

YB35

1602

YB30

1701

YB40

1750

YB40

1801

YB40

1901

YB30

3.4.3

Deleting Message from Message Control

Use
In this step, you delete the message warning to create the standard error message again, so that
the functional areas in the cost centers cannot be changed (if postings have already been made).

Procedure
1. Access the activity using the following navigation option:
Transaction code

OBA5

IMG menu

Financial Accounting (New) Financial Accounting General


Settings (New) Document Default Values Change
message Control for Document Processing

2. On the Maintain Table Views: Initial Screen make the following entry in the pop-up Determine
Work Area: Entry:
Work Area
Application Area

FH

3. Choose Continue (Enter).


4. On the Change View Message Control by User. Overview screen, select following entries:
Msg.
600

SAP AG

Message Text

User
Name

Online

Batch

Standard

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5. Choose Delete (Shift + F2).


6. On the Change View Message Control by User. Overview screen, the pop-up Information
Number of deleted entries: 1 appears:
7. Choose Continue (Enter).
8. Choose Back (F3)
9. On the Maintain Table Views: Initial Screen, select button YES in the pop-up Exit
Maintanance.

SAP AG

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