Professional Documents
Culture Documents
uly commissioned notary public to make the proper entries in his Notarial Register and
to refrain from committing any dereliction or act which constitutes good cause for the r
evocation of commission or imposition of administrative sanction. Unfortunately, resp
ondent failed in both respects.
IN RE: ATTY. RUFILLO D. BUCANA, respondent.
RESOLUTION
ANTONIO, J.:
Acting upon the letter of Mrs. Angela Drilon Baltazar, Barangay Captain of Victories, Dum
angas, Iloilo, dated February 26, 1976, respondent Notary Public Rufillo D. Bucana was req
uired by this Court in its Resolution of March 23, 1976, to show cause within ten (10) da
ys from notice, why he should not be disciplinarily dealt with for having notarized on N
ovember 10, 1975 at Dumangas, Iloilo an Agreement executed by the spouses Gonzalo
Baltazar and Luisa Sorongon wherein the afore-mentioned spouses agreed therein that
"in case anyone of them will remarry both parties offer no objection and waive all civil
and criminal actions against them" and that the afore-mentioned Agreement was "enter
ed into for the purpose of agreement to allow each and everyone of them to remarry wit
hout objection or reservation ...", which affidavit is contrary to law because it sanction
s an illicit and immoral purpose.
On April 21, 1976, respondent . submitted his explanation, admitting that he notarized the a
fore-mentioned document and that the Agreement is "immoral and against public polic
y", but in mitigation he asserted that the document in question was Prepared by his cle
rk, Lucia D. Doctolero without his previous knowledge; that when said document was pre
sented to him for signature after it was signed by the parties, he vehemently refused to sign
it and informed the parties that the document was immoral; that he placed the said doc
ument on his table among his files and more than a week later, he asked his clerk wher
e the document was for the purpose of destroying it, but to his surprise he found that t
he same was notarized by him as per his file copies in the office; that he dispatched hi
s clerk to get the copy from the parties, but the afore-mentioned parties could not be fo
und in their respective residences; that he must have inadvertently notarized the same
in view of the numerous documents on his table and at that time he was emotionally di
sturbed as his father (now deceased) was then seriously ill. The foregoing contentions
of respondent were corroborated substantially by the separate sworn statements of his
clerk, Lucia D. Doctolero and Angela Drilon Baltazar, both dated April 20, 1976. 1
There is no question that the afore-mentioned Agreement is contrary to law, morals and good
customs. Marriage is an inviolable social institution, in the maintenance of which in its purity t
he public is deeply interested for it is the foundation of the family and of society without which
there could be neither civilization nor progress. 2
The contract, in substance, purports to formulate an agreement between the husband and the
wife to take unto himself a concubine and the wife to live in adulterous relations with another
man, without opposition from either one, and what is more, it induces each party to commit bi
gamy. 3 This is not only immoral but in effect abets the commission of a crime. A notar
y public, by virtue of the nature of his office, is required to exercise his duties with due
care and with due regard to the provisions of existing law.
As stressed by Justice Malcolm in Panganiban v. Borromeo, 4 "it is for the notary to inform h
imself of the facts to which he intends to certify and to take part in no illegal enterprise
. The notary public is usually a person who has been admitted to the practice of law, an
d as such, in the commingling of his duties notary and lawyer, must be held responsibl
e for both. We are led to hold that a member of the bar who performs an act as a notary
public of a disgraceful or immoral character may be held to account by the court even t
o the extent of disbarment."
In the case at bar, respondent in effect pleads for clemency, claiming that the notarizati
on of the questioned document was due to his negligence. We find, however, that the a
forementioned document could not have been notarized if the respondent had only exe
rcised the requisite care required by law in the exercise of his duties as notary public.
WHEREFORE, We hold that respondent Rufillo D. Bucana is guilty of malpractice and is here
by suspended from the office of not try public for a period of six (6) months, with the admonitio
n that a repetition of the same or a similar act in the future will be dealt with more severely.
Fernando (Chairman), Barredo, Aquino and Martin, JJ., concur.
Concepcion, Jr., J., is on leave.
Martin, J., was designated to sit in the Second Division
In the case of JUDGE LILY LYDIA LAQUINDANUM vs. ATTY. NESTOR Q. QUINTANA, En
Banc, A.C. No. 7036, June 29, 2009, the Philippine Supreme Court revoked the notarial
commission of respondent Atty. Nestor Q. Quintana, disqualified him from being
commissioned as notary public for a period of two (2) years, and suspended him from the
practice of law for six (6) months effective immediately, with a warning that a repetition of a
similar violation would be dealt with even more severely.
The administrative case against Atty. Quintana stemmed from a letter addressed to the Court
filed by Executive Judge Lily Lydia A. Laquindanum of the Regional Trial Court of Midsayap,
Cotabato requesting that proper disciplinary action be imposed on him for performing notarial
functions in Midsayap, Cotabato, which is beyond the territorial jurisdiction of the
commissioning court that issued his notarial commission, and for allowing his wife to do
notarial acts in his absence.
In her letter, Judge Laquindanum alleged that pursuant to A.M. No. 03-8-02-SC, executive
judges are required to closely monitor the activities of notaries public within the territorial
bounds of their jurisdiction and to see to it that notaries public shall not extend notarial
functions beyond the limits of their authority. Hence, she wrote a letter to Atty. Quintana
directing him to stop notarizing documents within the territorial jurisdiction of the Regional
Trial Court of Midsayap, Cotabato (which is outside the territorial jurisdiction of the
commissioning court that issued his notarial commission for Cotabato City and the Province
of Maguindanao) since certain documents notarized by him had been reaching her office.
In its Report and Recommendation, the Office of the Bar Confidant (OBC) of the Supreme
Court recommended that Atty. Quintana be disqualified from being appointed as a notary
public for two (2) years; and that if his notarial commission still exists, the same should be
revoked for two (2) years. The OBC found the defenses and arguments raised by Atty.
Quintana to be without merit.
The OBC cited Section 11 of the 2004 Rules on Notarial Practice provides, thus:
Jurisdiction and Term A person commissioned as notary public may perform notarial acts in
any place within the territorial jurisdiction of the commissioning court for a period of two (2)
years commencing the first day of January of the year in which the commissioning court is
made, unless earlier revoked [or] the notary public has resigned under these Rules and the
Rules of Court.
The OBC stated that under the rule, respondent may perform his notarial acts within the
territorial jurisdiction of the commissioning Executive Judge Concha, which was in Cotabato
City and the Province of Maguindanao only. But definitely he could not extend his commission
as notary public in Midsayap or Kabacan and in any place of the province of Cotabato as he
was not commissioned thereat to do such act. Midsayap and Kabacan were not part of either
Cotabato City or Province of Maguindanao but part of the province of North Cotabato. Thus,
the claim of respondent that he could exercise his notarial commission in Midsayap, Cotabato
because Cotabato City was part of the province of Cotabato was absolutely devoid of merit.
Further, per the OBC, evidence on record also showed that there were several documents
which the respondents wife had herself notarized. Respondent justified that he could not be
blamed for the act of his wife as he did not authorize the latter to notarize documents in his
absence. According to him, he even scolded and told his wife not to do it anymore as it would
affect his profession.
The OBC cited the case of Lingan v. Calubaquib et al., Adm. Case No. 5377, June 15, 2006
where the Court held, thus:
A notary public is personally accountable for all entries in his notarial register; He cannot
relieve himself of this responsibility by passing the buck to (his) secretaries
The OBC stated that a person who is commissioned as a notary public takes full responsibility
for all the entries in his notarial register. Respondent cannot take refuge claiming that it was
his wifes act and that he did not authorize his wife to notarize documents. He is personally
accountable for the activities in his office as well as the acts of his personnel including his
wife, who acts as his secretary.
The OBC stressed further that Sec. 2, (b), Rule IV of the 2004 Rules on Notarial Practice
provides, thus[:]
A person shall not perform a notarial act if the person involved as signatory to the instrument
or document (1) is not in the notarys presence personally at the time of the notarization; and
(2) is not personally known to the notary public through competent evidence of identity as
defined by these Rules.
The Supreme Court adopted the findings of the OBC. However, it found the penalty of
suspension from the practice of law for six (6) months and revocation and suspension of Atty.
Quintana's notarial commission for two (2) years more appropriate considering the gravity and
number of his offenses.
The Court held that after a careful review of the records and evidence, there was no doubt
that Atty. Quintana violated the 2004 Rules on Notarial Practice and the Code of Professional
Responsibility when he committed the following acts: (1) he notarized documents outside the
area of his commission as a notary public; (2) he performed notarial acts with an expired
commission; (3) he let his wife notarize documents in his absence; and (4) he notarized a
document where one of the signatories therein was already dead at that time.
The act of notarizing documents outside ones area of commission is not to be taken lightly,
the Court stated. Aside from being a violation of Sec. 11 of the 2004 Rules on Notarial
Practice, it also partakes of malpractice of law and falsification. Notarizing documents with an
expired commission is a violation of the lawyers oath to obey the laws, more specifically, the
2004 Rules on Notarial Practice. Since the public is deceived into believing that he has been
duly commissioned, it also amounts to indulging in deliberate falsehood, which the lawyer's
oath proscribes. Notarizing documents without the presence of the signatory to the document
is a violation of Sec. 2(b)(1), Rule IV of the 2004 Rules on Notarial Practice, Rule 1.01 of the
Code of Professional Responsibility, and the lawyers oath which unconditionally requires
lawyers not to do or declare any falsehood, the Court added. Finally, the Court stressed that
Atty. Quintana was personally accountable for the documents that he admitted were signed
by his wife. He cannot relieve himself of liability by passing the blame to his wife, said the
Court. He is, thus, guilty of violating Canon 9 of the Code of Professional Responsibility,
which requires lawyers not to directly or indirectly assist in the unauthorized practice of law, it
concluded.
The Court furthermore held that a notarial commission should not be treated as a moneymaking venture. It is a privilege granted only to those who are qualified to perform duties
imbued with public interest. Notarization is not an empty, meaningless, routinary act. It is
invested with substantive public interest, such that only those who are qualified or authorized
may act as notaries public. The protection of that interest necessarily requires that those not
qualified or authorized to act must be prevented from imposing upon the public, the courts,
and the administrative offices in general. It must be underscored that notarization by a notary
public converts a private document into a public document, making that document admissible
in evidence without further proof of the authenticity thereof, the Court stated.
ARTEMIO T. REALINO, Complainant, v. ATTY. FRANCISCO M. VILLAMOR, Respondent
87 SCRA 318
FACTS:
Respondent, a notary public, was requested by complainant (the vendor) and Romeo Closa
(the vendee) to prepare a deed of sale conveying a residential lot belonging to complainant in
favor of Closa.
Although the complainant did not sign the document, because the balance of the agreed
purchase price had not yet been paid, respondent notarized the document, upon being
prevailed by the Closa, who was respondents a close friend, who promised to pay the
balance.
Later, respondent learned that the transaction did not go through because the subject of the
unsigned document was sold by complainant to another.
Subsequently, respondent was charged with malpractice as a notary public by the
complainant.
(NOTE: An explanation why the complaint was filed against him, respondent states that
he is the private prosecutor in a case where complaints son is accused of murder and that
complainant must have thought that respondent was an obstacle to complaints proposal to
settle the murder charge amicably with the aggrieved parties. Respondents allegation is
corroborated by sworn statement of the victims in the murder case. Complainant merely
denied the respondents allegations. )
Issue: Does the act of affixing signature and notarial seal on the unsigned document
constituted malpractice as a notary public?
Ruling: YES. It is the duty of the notarial officer to demand that a document be signed in his
presence, for a notarial document is by law entitled to full faith and credit upon its face, and
for this reason notaries public must observe the utmost care to comply with the elementary
formalities in the performance of their duties. And where a notary public, in good faith, omitted
to require the parties to sign the document in his presence, he may be reprimanded and
warned to be more careful in exercising his duties as a notary public.
The respondent is hereby reprimanded and admonished to more careful hereafter. A
repetition of similar acts will be dealt with more severely.
VILLARIN et al., complainants vs. ATTY. SABATE, JR., respondent 442 SCRA 407
FACTS: Complainants pray for the administrative sanction be imposed on the
respondent for not having observed honesty and utmost care in the performance of his
duties as notary public.
Previously the complainants brought an SEC case against a certain Paterno Diaz, Levi
Pagunsan and Bofetiado with the Respondent as the latters lawyer. Respondent prepared
and notarized the Motion to dismiss in behalf of his clients.
V E R I F I C AT I O N
REPUBLIC OF THE PHILIPPINES)
CAGAYAN DE ORO CITY) S.S.
WE, REV. PASTORS PATERNO M. DIAZ, MANUEL DONATO, ULYSSES CAMAGAY,
LEVI PAGUNSAN, ALEJANDRO BOFETIADO, All of legal ages after having been
sworn in accordance with law depose and say:
1. That we were the one who caused the above writings to be written;
2. That we have read and understood all statements therein and believed that all are
true and correct to the best of our knowledge and belief.
IN WITNESS WHEREOF hereunto affixed our signatures on the 6th day of February,
1989 at the City of Cagayan de Oro, Philippines.
By: (Sgd.) Lilian C. Diaz
(Sgd.) Camagay
(Sgd.) M Donato
SUBSCRIBED AND SWORN to before the above-named affiants on the 6th day of
February, 1989 at the City of Cagayan de Oro, Philippines.
(Sgd.) RESTITUTO B. SABATE, JR.
Notary Public
Complainants alleged with regards to the signatures of Levi Pagunsan and Alejandro
Bofetiado, it was Atty. Sabate, Jr. who signed for them; and that herein respondent
Sabate, Jr. made it appear that said persons participated in the said act when in fact
they did not do so.
Respondent also alleged that in signing for and in behalf of his client Pagunsan and
Bofetiado, his signature was preceded by the word "By" which suggests that he did not in any
manner make it appear that those persons signed in his presence; aside from the fact that his
clients authorized him to sign for and in their behalf.
The IBP resolved to suspend respondents commission for 6 months for failure to
exercise due diligence in upholding his duty as a notary public.
Issue: Is it sufficient that the acknowledgement be signed by the notary public with the
written authority of the affiants?
Ruling: NO.
A member of the bar who performs an act as a notary public should not notarize a document
unless the persons who signed the same are the very same persons who executed and
personally appeared before said notary public to attest to the contents and truth of what are
stated therein. The acts of affiants cannot be delegated to anyone for what are stated
therein are facts they have personal knowledge of and swore to the same personally
and not through any representative. Otherwise, their representative's names should
appear in the said documents as the ones who executed the same and that is only the
time they can affix their signatures and personally appear before the notary public for
notarization of said document.
ATTY. MINIANO B. DELA CRUZ, complainant, vs. ATTY. ALEJANDRO P. ZABALA,
respondent 442 SCRA407
Facts:
In his Letter-Complaint for Disbarment, complainant charged respondent for violating his oath
as a notary public. Respondent allegedly notarized with unknown witnesses an irregular deed
of sale where one of the parties to the transaction was already dead.
The IBP noted that on its face, the Deed of Sale was not executed by the purported vendee
and that only Pedro Sumulong appeared and executed the deed even though the property
was co-owned by Pedro Sumulong and Cirila Tapales.
In addition, a copy of the title was not attached to the said Deed of Sale when it was
presented for notarization.
Noteworthy, respondent did not deny that he notarized the cited Deed of Sale under the
circumstances alleged by complainant.
Issue: Is the respondent guilty of gross negligence in his conduct as a notary public?
Ruling: YES.
A notary public should not notarize a document unless the persons who signed the same are
the very same persons who executed and personally appeared before him to attest to the
contents and the truth of what are stated therein. These acts of the affiants cannot be
delegated because what are stated therein are facts they have personal knowledge of and
are personally sworn to. Otherwise, their representatives names should appear in the said
documents as the ones who executed the same.
The function of a notary public is, among others, to guard against any illegal or immoral
arrangements.
By affixing his notarial seal on the instrument, he converted the Deed of Absolute Sale, from a
private document into a public document. In doing so, respondent, in effect, proclaimed to the
world that
(1) all the parties therein personally appeared before him;
(2) they are all personally known to him;
(3) they were the same persons who executed the instruments;
(4)he inquired into the voluntariness of execution of the instrument; and
(5) they acknowledged personally before him that they voluntarily and freely executed the
same.
MAXIMINO GAMIDO Y BUENAVENTURA, petitioner, vs. NEW BILIBID PRISONS (NBP)
OFFICIALS, respondents. G.R. No. 114829, March 1, 1995.
The Supreme court required Atty. Icasiano M. dela Rea to show cause why no
disciplinary action should be taken against him for making it appear in the subject jurat
of the petition in the case before us, that petitioner subscribed the verification when in
truth and in fact the petitioner did not. In his explanation, Atty. dela Rea admitted having
executed the jurat without the presence of petitioner, who was imprisoned in the New
Bilibid Prisons at the time of notarization. It was in the honest belief that since it is
jurat and not an acknowledgement, it would be alright to notarize even without the
petitioners presence since he is a friend of the the latter.
ISSUE: Is executing a jurat without the presence of the affiant required to sign and
take an oath before it proper?
RULING: No. A jurat is that part of an affidavit in which the officer certifies that the
instrument was subscribed and sworn to before him.
Accordingly, in a jurat, the affiant must sign the document in the presence of and take his
oath before a notary public or any other person authorized to administer oaths.
An acknowledgment, on the other hand, shall be made before a notary public in which the
notary public shall certify that the person acknowledging the instrument or document
is known to him and that he is the same person who executed it, and acknowledged
that the same is his free act and deed.
It is obvious that the party acknowledging must likewise appear before the notary
public or any other person authorized to take acknowledgments of instruments or
documents.
The claim or belief of Atty. dela Rea that the presence of petitioner was not necessary
for the jurat because it is not an acknowledgment is patently baseless.
His prior acquaintance and friendship with petitioner provides no excuse for noncompliance with his duty. If Atty. dela Rea were faithful to his duty as a notary public
and if he wanted to accommodate a friend who was inside a prison, he could have
gone to the latter's cell.
Thus, Atty. dela Rea committed grave misconduct when he agreed to prepare the jurat
in the absence of petitioner, making it appear that the latter personally signed the
certification of the petition and took his oath before him when in truth and in fact the
petitioner did not.
VICTORINO SIMON vs. JUDGE ALIPIO M. ARAGON A.M. No. MTJ-05-1576 February 3,
2005
FACTS: Complainant alleged that the respondent judge was engaged in unauthorized
notarial practice having undertaken the preparation and acknowledgment of private
documents, contracts and other acts of conveyances which bore no direct relation to
the performance of his functions as a member of the judiciary.
Complainant further averred that, contrary to the requirements of Circular No. 1-90, the
documents notarized by the respondent judge did not contain any certification
attesting to the lack of any lawyer or notary public in Isabela. In support thereof, he
attached several affidavits, deeds of absolute sale and other documents notarized by the
respondent judge from 1986 to 2000.
Respondent judge admitted that he notarized the documents annexed to the complaint,
but explained that he was constrained to do so as there was no lawyer or notary public
in Isabela from 1983 to 1992. He clarified that, upon learning of Circular No. 1-90
sometime in 1993, he immediately and voluntarily desisted from further notarizing
private documents.
Respondent judge maintained that he could not be considered as having violated Circular No.
1-90 during the period 1983 to February 25, 1990, since the said circular has not yet been
promulgated. He argued that he could not be held liable for violating a circular that is not yet
in existence.
ISSUE: Did the respondent judge engaged in unauthorized notarial practice?
RULING:
Municipal Trial Court (MTC) and Municipal Circuit Trial Court (MCTC) judges are empowered
to perform the function of Notaries Public ex officio under Section 76 of Republic Act No. 296,
as amended [otherwise known as the Judiciary Act of 1948] and Section 242 of the Revised
Administrative Code. But the Court hereby lays down the following qualifications on the scope
of this power:
MTC and MCTC judges may act as Notaries Public ex officio in the notarization of
documents connected only with the exercise of their official functions and duties
[Borne v. Mayo, Adm. Matter No. 1765-CFI, October 17, 1980. 100 SCRA 314; Penera v.
Dalocanog, Adm. Matter No. 2113-MJ, April 22, 1981, 104 SCRA 193]. They may not, as
Notaries Public ex officio, undertake the preparation and acknowledgment of private
documents, contracts and other acts of conveyances which bear no direct relation to