SUMMER INTERNSHIP PROGRAMME

STUDENT GUIDELINES
March 2015

Shri Dharmasthala Manjunatheshwara Institute for Management Development

#1, Chamundi Hill Road, Siddarthnagar Post
Mysore-570 011

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SIP 2015

Contents
Quick Reference for Timelines: ........................................................................................... 3
1. SIP Objectives ................................................................................................................... 3
2. SIP Deliverables ................................................................................................................. 5
3. SIP Process, Milestones and Timelines ............................................................................. 6
4. Working with the Sponsor organization............................................................................ 7
5. Project Guides .................................................................................................................... 8
6. Guidelines for writing the Project Report .......................................................................... 8
7. Preparing the Project Presentation ..................................................................................... 8
8. Conclusion:......................................................................................................................... 9
APPENDIX I ....................................................................................................................... 10
APPENDIX II ...................................................................................................................... 11

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Quick Reference for Submission Timelines:

Sl.no

Details

Submission

Details regarding the Project work, Project

Not later than 8 days from the

Title,

start of the SIP

Company

Guide,

Company

Introduction / Executive Summary.

2

Weekly Progress Reports to the allotted

Every Week

Internal Faculty Guide by email / Phone

3

Interim SIP report to the allotted Internal

5.00 pm, 5th May 2015

Faculty Guide
4

Final SIP Report (Draft) submitted to

5.00 pm, 5th June 2015

allotted Internal Faculty Guide for Approval

5

Final SIP Report Submission After

5.00 pm 16th June 2015

Suggested Revisions from allotted Faculty

Guide

1. SIP Objectives
a. The Student Perspective

The SIP is designed to provide the PGDM student with an opportunity to work and
gain first-hand exposure to the corporat e environment, work culture and processes
that prevail in organizations.
SIP provides the intern an opportunity of putting the conceptual learning into practice and
decision making in the functional area assigned by the organisation.

b. The Sponsor Perspective

Organizations that support an internship program have three objectives in doing so:
i. They contribute to the development of management education, which in turn results in
goodwill and brand building for the organization.

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ii. They benefit from the interns work, which should result in providing solution for a
business problem, collection of useful data or other output which enhances their
business.
iii. Many companies use the SIP as a basis for evaluating the candidature of potential
recruits into the organization.
iv. Any project which is not large enough to be out sourced and not small enough to be
done as additional work by a regular employee is given to an intern.

It is therefore very important that any internship be a win-win situation for both the
intern as well as the sponsoring organization. The student needs to keep in mind that
he/she is responsible for ensuring that this mutually beneficial relationship is
achieved.

c. Institute Perspective
SDM-IMD requires, as a mandatory part of the PGDM program, that the student
undergoes such an experiential learning process. Summer Internship Program is a 3Credit course. The following aspects may be noted.

1.

The SIP is an extension of the PGDM program and is expected to have similar
rigour. Particularly, matters like attendance and discipline are to be given emphasis.

2.

SDMIMD faculty guide ( I n t e r n a l G u i d e ) will be looking for contribution

by the student as regards to
a. Understanding the relationship and interplay between the theory and
implementation of the management concepts.
b. Involvement

in

making original

efforts to

learn

from

the

organizational structure of the sponsoring organization.

c. Ability t o s u g g e s t constructive changes backed by models and concepts.
d. Ability to present the learning and findings in a professional manner.

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3.

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The final grade to be awarded to the student for the SIP will be based broadly
on the above parameters.

The student is expected to, with the help of the Faculty Guide, as well as
Organizational guide, successfully complete the project within the available time.
Completion of the project is subject to the fulfillment of the terms of reference agreed to
between the intern and the organizational guide and to receive at the minimum a
Satisfactory grading of the Interns work.

2. SIP Deliverables
In order that the internship exercise be managed in a structured manner, this section seeks
to enumerate the deliverables relating to the project or area of work assigned to the Intern.
a. Terms of Reference Document: This is the document that clearly defines
the scope and methodology of the project or area of work assigned. The
intern will prepare this document, which is to be approved by both the guide
assigned by the sponsor organization as well as the Faculty Guide.

Typically the terms of reference document will include the following sections:
A brief background of the organization, and the department or
division assigned to the intern.
The situation relating to the specific area of work.
A clear definition of the problem, or the objective(s) of the study.
The deliverables associated with the project
The methodology to be adopted, along with assumptions and
limitations, if any.
Milestone and Timeline calendar.
b. Interim Progress Report: A document that is intended to provide all the
stakeholders with the status of the work done or results achieved. This document

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is to be prepared halfway through the project. Interim Progress Report/s to be

given to your respective Faculty Guide by email as instructed by him/her.

c. Interi m Project Report: A draft copy of the report, to be presented to both

the sponsoring organization as well as to the Faculty guide by the 4th week (latest
by May 5, 2015) of the Project. This is a next-to-ready version of the report, which
will be used as the basis for preparing the presentation to the client. Based on the
feedback received during the presentation, this report may need to be modified
to become the final report.

This document is to be submitted as per the timelines specified in the next

section. The suggested format is provided in Section 6 of this document.

d. Project Presentation: Most sponsor organizations require that the Intern prepare and
present the findings and recommendations based on the work done by them. This
presentation will be prepared as per the guidelines in Section 7. The content of the
presentation will be as per the Interim Report referred to previously. Your Faculty
Guide may r e q u i r e that she / he approve this prior to the sponsor presentation.

e. Final Report: This document is an updated version of the Interim Report,

incorporating all changes based on the feedback form the sponsor presentation as
well as from your institute guide. This document will be specified in Section 6.
3. SIP Process, Milestones and Timelines
The process of completing your SIP assignment are:
i. Orientation: Getting

to know about

the company and

the specific

department or division that you are assigned to. During this time, you should
also draw up a time schedule for meetings with various people. Your
organizational guide will assist you in this matter. Ask for help.

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ii. Finalizing the Terms of Reference: refer to the preceding section for
information on this activity. Ideally, your terms of reference will be finalized
simultaneously

with

your

orientation,

and

should be

completed

no later than ten days after starting.

iii. Project execution: the exact process for this activity will depend on the
nature and content of your assignment, and will need to be planned by you in
conjunction with both organizational as well as institute guides. You should plan
to complete all data collection, analysis and related work not later than five
weeks from your start date. Your interim report should be ready by now and sent
to the allotted internal faculty guide.
iv. Plan to have your final report ready not later than seven weeks from the
time you start. Please keep your institute allotted internal faculty guide in the loop
during every stage of this work. Any value-addition from the institute guide will
be effective only if this is done well in advance. The final report, complete in all
respects, should be submitted end of week seven, to allow the organizational
guide to go through the same, and to prepare for the presentation.
v. Your presentation should be completed in week eight. Make sure this is
scheduled well in advance. Check for availability of your guide and other
concerned persons. Get your presentation approved by your institute guide before
making the presentation to the sponsoring organization.
vi. The final project report may be submitted at the end of t h e i n t e r n s h i p (Date
specified in the Table Quick Reference for Submission Timelines. Make sure it
has addressed all the issues brought up during your presentation. Your institute
guide will be required to approve the final version.

4. Working with the Sponsor organization

You will be required to adhere to all the general practices followed by the sponsoring
organization, including work timings, holidays, dress code, non- disclosure
proprietary

and

confidential

information,

use

of

of

company facilities and data

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communication, claim process for out-of-pocket expenses and so on. Make sure you
understand these practices as part of your induction.
5. Project Guides
A. From the Sponsor Organization
i. Ensure that your guide is assigned within a week of your starting, if this is not
already done prior to joining.
ii. Do not expect to be spoon-fed by your organization guide; use the available time
to seek guidance for example, do not ask for information, but ask for sources of
information.
iii. Fix up a regular schedule of meetings be flexible to ensure that you are able to
meet your guides time constraints.
B. From the Institute
i. Your Faculty Guide needs to be in the loop from the very start.
ii. Please make sure that you consult your guide and are touch with at every stage.
6. Guidelines for writing the Project Report
a. A separate document name SIP ReportWriter-2014 has the format for writing SIP
Project Report, adherence to which is mandatory.
b. It is possible that the sponsoring organization might have their own format for the
report; if that is the case, please discuss this with both your guides and arrive at a
mutually acceptable format.
c. Formats for certificates by the Organizational Guide and the Faculty Guide to
be appended before the Index page of the Project Report is available at Appendices
I & II of this document.
d. Make three copies of your Report that should be spiral bound. One copy for the
Organization, one for the Institute evaluation and third for yourself.
7. Preparing the Project Presentation
In most cases the sponsor organization will require you to present your Project findings

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and results. Use following general guidelines for the presentation:

i. Plan for not more than 2 0 - 3 0 minutes, including 7 - 1 0

minutes for

interaction and Q&A.

ii. Keep content as simple as possible; concentrate on findings, conclusions and
recommendations.
iii. Prepare a handout if you have to get into detail.
iv. Provide a hard as well as soft copy of your presentation to the audience as a hand
out.
8. Conclusion:
The SIP is intended to provide a learning experience for the intern. Your learning can be
successful once you dedicate yourself to the task at hand for these two months and work
with the zeal, ethics and energy for your host organization providing you the SIP.

You are an ambassador of SDMIMD, Mysore at the SIP organization and it becomes
your responsibility to ensure that the host organization has a positive image of the
institute and would continue to have a mutually beneficial relationship in the years to
come.

SDMIMD wishes you all the very best!

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APPENDIX I

CERTIFICATE BY THE ORGANISATIONAL GUIDE

This is to certify that Mr/Ms_

currently studying Post Graduate Diploma in Management at SDM Institute for

Management

Development,

Mysore has

satisfactorily

completed

Summer

Internship project titled

related to _

stream of Management from

to

Signature:
Name:

Date:
Place:

Designation:
Name of the Organization and Address:

Organizational Stamp

10

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APPENDIX II

CERTIFICATE BY THE FACULTY GUIDE

SDM INSTITUTE FOR MANAGEMENT DEVELOPMENT, MYSORE
This is to certify that Roll No_

Mr/Ms

of PGDM Batch 2014-16 has satisfactorily completed Summer Internship Project titled

at M/S

located at _

from _

to

partially fulfil the requirements of the PGDM program under my guidance.

Signature:

Date

Name:

Designation:
SDM Institute for Management Development, Mysore
Institutional Stamp

11

to