Property: XXXXXXXX Hotel

HOUSE BANK CONTRACT

Date Requested: ____________________________________________________
Bank Issued To:

____________________________________________________

Department/Job Title: ____________________________________________________

Safety Deposit Box / Drawer Number: _______________________________________
Amount:

$_________________________________________________________

Authorized By: _________________________________________________________

(Department Head/Manager)

Approved By: __________________________________________________________

(Human Resources of General Manager)

Approved By: __________________________________________________________

(Controller)

I have received from the aforementioned property ($XXX.00) to be used by me as a house

bank. I have also received the key for safety deposit box number XXXX or designated
shared bank drawer.
By accepting this bank, I agree as follows:
1. It is to be used by me only as required in the performance of my duties as an employee
of the company, and it may be counted at any time by two individuals authorized by the
company.
2. To surrender such cash (and other items) upon demand. I understand and acknowledge
that the money is the property of the company and that it is held by me in trust for the
company.
3. To keep the bank key in my possession at all times while on duty and/or the premises.
4. At the conclusion of each shift and upon request, I will give the General Manager and/or
Director of Accountings office a report as to the condition of this money on the form
provided me.
5. To return the above amount in cash or authorized due-backs to my assigned safety
deposit box, hotel safe, or secured drawer immediately upon completion of my
scheduled duties at the end of each shift.
6. Checks, paid-outs, I.O.U.s or such items shall not be used in lieu of cash and authorized
due-backs.

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7. To comply with all rules and regulations that may be established from time to time by my
employer.

_____________________________________________
(Employees Signature and Date)

House Bank Contract

Cash Handling Policy
Cash Variances
Shortages and overages for cash handling employees will be communicated through a Cash
Variance Notice. Variance Notices will be initiated by the General Cashier, Director of
Accounting, or General Manager.
1. Cash Variance forms will be issued for variances equal to or greater than $25.00.
a. Cash Variance forms will be copied to the associate, general cashier, and the
department head.
b. The associate will research and resolve the variance, or sign the form for
verification and return the original copy to the general cashier.
c. The general cashier will review the form with the Director of Accounting and if
unresolved, may initiate a written warning.
2. Disciplinary actions related to cash variances may be as follows:
a. A single unresolved cash variance of $25.00 or more, or a cumulative cash
variance in a thirty-day period of $100.00 or more may result in a written
warning.
b. After two written warnings, the associate will be removed from cash handling
responsibilities.
c. If there are no suitable non-cash handling positions available, removal of cash
handling responsibilities may result in termination of employment.
3. The following list includes, but is not limited to, violations which will also result in
disciplinary action:
a. Failure to count your bank at the end of your shift.
b. Failure to properly complete a deposit envelope.
c. Failure to deposit all checks and paid out vouchers the day of receipt.
d. Failure to have your deposit counted and witnessed upon completion.
e. Failure to have your bank key with you for your scheduled shift. You will be
required to punch out and return with your key.
f. Losing your bank key.
g. Leaving your bank or bank key unattended.
h. Removing house funds from the property.
i. Holding petty cash vouchers for more than three business days.
j. Missing or unauthorized credit card vouchers.
k. Failure to obtain proper check identification, resulting in an insufficient funds
shortage.
l. Witnessed count less than witnessed deposit amount.
m. Any other act which jeopardizes the security of the Hotels money.
4. The following list includes, but is not limited to, violations for which an associate may be
immediately
suspended, and subject to possible termination:
a. Misappropriation of Hotel or Customer monies.
b. Falsifying tip amounts, due backs, other credits, or any records.

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c. Reusing guest checks.

d. Holding in your bank I.O.U.s or personal checks of individuals known to you.
e. Failing to properly credit guest payments to their accounts.
I, _____________________________, acknowledge the receipt of the Cash Handling Policy of the
XXXXXXXX Hotel. I certify that on this date, ___/____/____, I have read, fully understood, and
agree to abide by the cash handling policies and procedures of the XXXXXXXX Hotel.
______________________________________
(Associate)

____________________________________
(General Cashier and/or Controller)

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