Digitization

JOOUST E-learning
Hub Services
Proposal
Business Proposal

An outline proposal on digitization services and Elearning System for Jaramogi Oginga Odinga
University of Science and Technology
Director
8/13/2014

Digitization Services and E-Learning System Proposal

From: Obed Morara
P.O. Box 6933 - 00200
Nairobi, Kenya
Cell: +254 713 001 234
Cell: +254 725 569 168
Email: info@dagomerash.co.ke
Website: http://www.dagomerash.co.ke

To: Jaramogi Oginga Odinga University of Science and Technology (JOOUST)

Bondo (Main) Campus
P.O. Box 210 - 40601 Bondo Kenya.
Cell: 057 - 2058000
E-Mail: vc@jooust.ac.ke
info@jooust.ac.ke

Dagomerash Business Solutions | (+254) 725-569-168 | info@dagomerash.co.ke | www.dagomerash.co.ke

Contents
Introduction ........................................................................................................................... 3
Digitization Description .......................................................................................................... 5
Services & Technology .......................................................................................................... 7
Deliverables .......................................................................................................................... 8
E-Learning System ................................................................................................................ 9
Terms and Agreement ..........................................................................................................11
Summary of proposed Costing of Digitization and E-learning system ...................................14
Conclusion ...........................................................................................................................15

Dagomerash Business Solutions | (+254) 725-569-168 | info@dagomerash.co.ke | www.dagomerash.co.ke

Introduction
Dagomerash Business Solutions is pleased to submit a proposal for digitization services and
E-learning Hub System to Jaramogi Oginga Odinga University of Science and Technology.
This proposal describes the technology, services, terms, and schedule for digitization
processes for the courses done in the university.
About Us
Dagomerash Business Solutions produces accurate, and if the application warrants,
archival quality digital images resulting from a variety of original materials. Our services are
all-inclusive, relieving our clients of the burden of seeking out multiple vendors in hopes of
attaining a balanced solution. We often are asked to make recommendations on
specifications for multiple derivatives based on how the digitized documents will be utilized
and where they will ultimately reside. Regardless of the items characteristics and overall
project scope, we have the equipment, personnel, and expertise to do the job right from start
to finish

Our Team & Leadership

David Owuor / Senior Partner, Business Strategist.
David Owuor, well-known for his strategic imagination in aligning business goals with
creative strategy and expression, has successfully led brand design and marketing
engagements for a variety of clients. He has experience across a variety of industries
including technology, healthcare, retail, consumer products and professional services. He is
committed to elegant solutions and powerfully simple communications. His areas of expertise
are sustainable design solutions, logo design and integrated brand identity systems, brand
design and strategy, print design, web design, digital media strategy, site architecture, and
site marketing.
Obed Morara / Senior Director / Data Analyst / Project Manager
Obed is a highly regarded data analyst whose process-driven approach to developing rich
customer experiences helps our clients get into market faster and more effectively. For 5

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years, he has applied his training in the areas of corporate identity, branding, and design for
such notable clients in a variety of verticals.
Obed is committed to simplicity and passionate about crafting clear, engaging, effective
communications. His dedication to design excellencereducing complex, meaningful ideas
to their visual essenceis accompanied by expert knowledge of colour theory and the
simplicity of Artisan graphic design and typography influences.

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Digitization Description
To provide you with a complete solution, we offer an unparalleled combination of consulting,
microfilming, digitization; including capture, derivatives, OCR, metadata and full cataloguing
services.

Focus on Quality and Standards: At Backstage, we dont believe in a one-size-fits-all

approach to anything. Were dealing with your special collections, and theyre called special
for a reason. So we collaborate with you, crafting a project plan to meet the requirements of
your materials, your institutional policies, your timeframes, and your budget constraints. Our
default is to perform 100-percent full-image quality review of all scanned images. Our quality
assurance professionals check and recheck the quality, legibility and accuracy of scanned
files, which can be created to most specifications for resolution, processing, organization, file
naming, file format, and delivery media
Data Security: We render documents to read only format, thus aiming at reduction of
plagiarised content within students in the university. We aim at always ensure not only data
integrity but also its security. We invest in time to counter check data and spot any
anomalies. We assure our clients, who value originality of their data, the utmost safety from
any sort of intellectual property theft.
Digital collections and Metadata: To make your digitized materials more easily accessible,
we can prepare your images and metadata for upload into the digital asset management
system (DAM) of your choice. We can process your digital images for optical character
recognition (OCR), converting the scanned words into searchable text. We also offer pagelevel and article-level segmentation for newspapers and other serials. We work with
whatever metadata requirements you have, whether youre looking for simple technical
information or full descriptive cataloguing.
http://www.dagomerash.co.ke/index.php/services/digitization-services

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Dagomerash Business Solutions | (+254) 725-569-168 | info@dagomerash.co.ke | www.dagomerash.co.ke

Services & Technology

The Digitization project will be completed in the following way:
1. Dagomerash Business will assign a project manager to oversee the project and serve as
a single point of for project communication. The Dagomerash Business project team will
also consist of additional data analysts and other support staff members who will contribute
as project requirements dictate.
2. Project work will generally take place at both the Dagomerash Business facilities and
Client facilities, however Dagomerash Business project manager will coordinate regular onsite visits on Client premises for meetings, evaluations, observations, reviews, testing, and
other project purposes as needed.
3. All project work will be in accordance with accepted best practices for digitization protocols
4. Key requirements for the digitization process will be established and documented in
Planning stage, and will be added as an Addendum to the Statement of Work.

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Deliverables
Dagomerash Business Solutions will deliver the following items during or at the conclusion
of the digitization project
1) Fully digitized course content for each unit, in each course, for the entire faculties.
2) A catalogued systematic digitized database of the content.
The timeline for project milestones and deliverables is listed in Table 1.

Table 1: Digitization Schedule Timeline Outline of a proposed 4 week project

Milestone Description Complete 1. Planning and Document Pooling 02/06/2014 06/06/2014
2. Actual Digitization 06/06/2014 - 19/06/2014
3. Document Editing and Encryption 19/06/2014 23/06/2014
4. Database Creation and Storage 26/06/2014 29/06/2014

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E-Learning System
The Electronic Learning Hub Portal
The E - Learning Hub portal will serve as the premier destination for education and training
related to the JOOUST courses and will be accessible from the JOOUST intranet. This
process occurs once the course material has been digitised. The Learning Hub Portal will be
hosted on Dagomerash servers. Content and functionality will include:
A learning module describing JOOUST courses
Access to JOOUST demo software, which will also be available from the Dagomerash
Development Network (CDN) site
Learner Management front-ends which provides/collects and reports:
A pre-assessment module to confirm sufficient COM knowledge to prior to beginning the
WBT
Web-based training Courseware for learning JOOUST
Training support including:
E-mail contact with the Learning Hub administrator for problems and questions
Help on navigation, etc. within the Learning Hub and Courseware
Frequently Asked Questions (FAQ) about the Learning Hub, JOOUST and
Courseware
Link to the CDN site where Forums, Chats, JOOUST software assistance will be
available
The E-Learning Hub portal will primarily concentrate on supporting the digitized courses for
JOOUST

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Terms and Agreement

Digitization Service Budget Outline
The terms for the digitization project are defined below:
Digitization costs per University course
Course

No of Courses

Costs / Course

Total Costs

Billing per course

82

Kshs 25,000

Kshs 2,050, 000

The table breaks down the digitization costs per course at 25,000 per course. This provides
an economical costing mechanism as it averages the number of units per course at 40. Thus
ideally it implies that for as little as Kshs25, 000, approximately over 40 units will be
digitized. In a university with 82 courses in all the faculties combined will translate to Kshs
2,050, 000 as the grand total for digitizing 82 courses. If there are 12 faculties in the
university it translates to a distributed cost of Kshs 170833.333 per faculty only. Thus we
offer not only quality but affordable solutions.
A comprehensive breakdown of the Kshs 25,000 fee per course outline is as follows

Hard Copy Data Consolidation Complete:.............................. Kshs 3,000.00

OCR digitization:...................................................................... Kshs 15000.00
Document Editing:.................................................................... Kshs 5000.00
Document Encryption:.............................................................. Kshs 2000.00
Total

Kshs 25,000.00

We will invoice the Client Net at the completion of the listed project milestones.
JOOUST Learning Portal and Courseware Development Time and Costs
The estimated projected man - hours and costs for design and development of the JOOUST
Learning Hub Portal and the JOOUST Courseware are presented below. These estimates
are based on the design and development of a JOOUST Courseware solution consisting of
15 topics with an average of 5 enabling objectives per topic. The estimates also include
design and development costs for the JOOUST Learning Hub (Portal).

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Title/Responsibility
Sr Instructional Design
Instructional Design
Content Editor
Sr Graphic Artists
Graphic Artists
Sr Developer/Programming
Developer/Programming
Subject Matter Experts
TOTAL

Manhours
600
500
68
150
150
350
200
160

Hourly Rate
Total
KES 175.00 KES 105,000.00
KES 155.00 KES
77,500.00
KES 155.00 KES
10,540.00
KES 175.00 KES
26,250.00
KES 155.00 KES
23,250.00
KES 175.00 KES
61,250.00
KES 155.00 KES
31,000.00
Dagomerash Supplied
KES 334,790.00

BACK-END SYSTEM DEVELOPMENT AND HARDWARE DEPLOYMENT TIME AND

COSTS
The key hardware to be provided include: 16GB USB flash drives and Android Tablets. The
USB drives will be provided at a cost of Kshs 2,500. The tablet will be for registered distance
learning students to access the E-learning hub system with ease. It will be provided at a cost
of Kshs 28,500 each.
Hosting: Base fee of Kshs 1200 per month payable one year in advance
(Kshs14,400). This figure includes all normal costs for the hardware and software
required to deploy the JOOUST Learning Hub.
TRAINING COSTS
The final phase of the whole project will entail training of staff on the use of the system. A
breakdown often budgetary costs is as described below
Staff Role

Cost / person

Minimum persons
required for training

Total Costs per

minimum

E-learning system
Admin

Kshs 25,000

Kshs 100,000

Course Administrators

Kshs 15,000

10

Kshs 150,000

Lecturers

Kshs 5,000

10

Kshs 50,000

Total

Kshs 300,000

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Materials Costs
Hardware and software costs required to develop and deploy the JOOUST Learning Hub are
absorbed by Dagomerash. Other one-time or unusual material costs will not be incurred or
billed without prior written authorization from Dagomerash.
Other Direct Expenses
Other direct expenses will be incurred throughout the lifecycle of the project to primarily
include travel and travel expenses for Dagomerash personnel. No significant travel expenses
or other direct expenses will be incurred or billed without prior written authorization from
Dagomerash.

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Summary of proposed Costing of Digitization and Elearning system

Item

Description

Unit Cost

Total Cost

Courses Digitization

Kshs 2,050,000

Kshs 2,050,000

E-learning Software

Kshs 334,790

Kshs 334,790

Hosting services
Hardware
Training
Total Project Costs

Kshs 14,400
50, 16-GB USB Flash Drive

Kshs 2,500

Kshs 125,000

50, Android Tablet

Kshs 28500

Staff training costs

Kshs 300,000

Kshs 1,225,000
Kshs 300,000
Kshs 4,049,190

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Conclusion
Again, we are happy to present this proposal for your review. Upon acceptance of this
proposal, Dagomerash Business Solutions will draft a comprehensive statement of work for
your review that will serve as the project contract between Dagomerash and the Client.
For more info visit the link below
http://www.dagomerash.co.ke/index.php/services/digitization-services
If you have any questions or need additional information amended to the proposal, please let
us know. You can reach me directly by phone at [+254-725-569-168] or by email at
omorara@dagomerash.co.ke .

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