PS-Full Turnkey Msedcl Project

Full Turnkey Project Process Flow
1)
Project Initialization [T-code: CJ20N]

i) Project Creation
ii) Creation of Top Level WBS Element
iii) Creation of WBS Element (for activity)
iv) Creation of Network if there is standard network then user can copy network
v) Assignment of Component (Materials)
vi) Project Estimate [T-code: ZPS_Estimate]
vii) Assignment of Estimate to Top Level WBS Element [T-code: CV01N]
viii) Notification Creation [T-code: IQS1; IQS2]

ix) BR Approval, MERC Approval [T-code: ZPS_BR; ZPS_PROMERC]
x) Project Budget Assignment to Top Level WBS Element
xi) User Status Release
xii) Budget Allocation to each WBS Element [T-code: IMCCP3]
xiii) Budget Release from each WBS Element [T-code: CJ32]
2)
Project Execution
i) Project Release System Status Release
ii) Project Purchase Order Creation [T-code: ZPS_PO]
a) Creation of Material Purchase Order
b) Creation of Civil Purchase Order
c) Creation of Centages Purchase Order
iii) Material Receipt [T-code: MIGO; Mvt. Type: 103 and 105]
iv) Creation of Service Entry Sheet for Civil [T-code: ZPS_SES]
v) JMC Creation Material & Civil [T-code: ZPS_JMC]
vi) JMC Approval [T-code: ZPS_JMC01]
vii) Creation of RA Bill [T-code: ZPS_RABILL]
viii) RA Bill Approval [T-code: ZPS_RABILL01]

ix) Invoice Creation [T-code: ZPS_INV]
x) Service Entry Sheet Creation [T-code: ZPS_SES]
xi) Invoice Parking from FI [T-code: ZFI_PROJECT_INVOICE]
xii) Payment for Vendor (Invoice Posting) [T-code: MIR6]
xiii) Goods Issue (Consumption) [T-code: ZPS_GI]
xiv) WCR Creation [T-code: ZPS_WCR01]
xv) WCR Handing Over Taking Over [T-code: ZPS_WCR02]
xvi) WCR Approval [T-code: ZPS_WCR03]
xvii) Settlement AUC Creation [T-code: CJ88]
xviii) Project Closure
-1-
PROJECT CREATION
T-code: CJ20N
Click Create ---
Authorized Person: AE (Estimate)

Project
Project Definition:
Check
the relevant project code using T-code: OPSJ

First two letters of Project (To be provided by Creator)
Next two digit will be Fiscal Year (To be provided by Creator)
Last three digit value as 001 Project Serial No. (will be generated by System as under)
For Eg. IN-15-001
Enter this value at Project Definition and click Search
Pop-up Window will appear:

IN-15-001
Project Definition
Click Search
System will propose next available No.
For Eg. IN-15-014
Click OK
Proposed No. will be seen as Project Definition in Project created

IN-15-014
Project Definition
Enter Details of the Project
& Press Enter
Goto Control Tab:

Project Profile
Select relevant Project Profile from Dropdown List
Goto Basic Data Tab:

Plant
Enter Plant Code
Click Intermediate Save

PROJECT IS NOW CREATED
-2-
Creation of Top Level WBS Element for Project

There are two methods for creation of top level WBS Element for Project:
Method 1:
Select Project under Project Structure
Click on WBS Overview
Goto Basic Data Tab: (Table will appear)
Level WBS Elements
1
Top WBS(Same as Project Defination)
1
1
1
Description
(Same as Project Description)
At Serial No. 1
WBS Element Column: Enter Project No. (Same as Project Definition)
Description Column: Enter Project Name (Same as Project Description)
& Press Enter
Goto User Tab:
Enter Scheme Name and Cost Data Date
Goto Assignment Tab:
Enter Costing Sheet (Search & select)
Goto Custom Enhancement of Project (Made Mandatory):
Select Project Definition in Project Structure
Go to Cust. Enhancement and add
necessary information of Project manually. Such as Phase of Project, Tender NO, Tender Cost,
Percentage Quoted etc.
Click intermediate Save
Method 2:
Select Project
Right click
Create
WBS Element
WBS Element will be created as IF-15-014.01

Delete .01 to save Top Level WBS Element at Project Level
Goto User Tab:

Enter Scheme Name and Cost Data Date
Goto Assignment Tab:
Enter Costing Sheet (Search & select)
-3-
Goto Custom Enhancement of Project (Made Mandatory)

Select Project Definition in Project Structure
Go to Cust. Enhancement and add
necessary information of Project manually. Such as Phase of Project, Tender NO, Tender Cost,
Percentage Quoted etc.
Click intermediate Save
THE TOP LEVEL WBS ELEMENT IS NOW CREATED
Creation of Activity Level WBS Element for Project

There are two methods for creation of activity level WBS Element for Project:
Method 1:
Select Project under Project Structure
Click on WBS Overview
Goto Basic Data Tab: (Table will appear with project no. serial no. 1)
Level
1
2
2
1
WBS Elements
Top WBS(Same as Project Defination)
Second Level WBS(TOP WBS.01)
Second Level WBS(TOP WBS.02)
Description
(Same as Project Description)
Activity Description
Activity Description
At Serial No. 2
WBS Element Column: Enter Project No. with .01, .02, etc for each activity
Description Column: Enter Activity Details for each activity WBS Element
& click intermediate save
Note: We go on adding Second Level WBS in Level 2 only. We can add upto 999 Second Level
WBS elements (Activities)
Method 2:
Select Top Level WBS Element
Right click
Create
WBS Element
WBS Element will be created as IF-15-014.01

Repeat for each activity
WBS Element will be created as IF-15-014.02, IF-15-014.03, etc
THE ACTIVITY LEVEL WBS ELEMENTS FOR EACH ACTIVITY IS NOW CREATED
-4-
Creation of Network & Activity
Select the concern/ respective WBS Element created for activity

Network
Right click
Create
Copy
Pop up window will appear (Copy from):

Std. Network
Search & Select relevant standard activity
Click OK & intermediate save
THIS WILL CREATE INDIVIDUAL WBS ELEMENT WISE NETWORK & ACTIVITY
Creation & Linking Activity wise Material List

Select on respective Activity
Click on Component Overview
Click Edit in Toolbar
Components
Explode BOM
Pop-up Window will appear (BOM selection):

Material
Enter Activity No.
Plant
Enter Plant Code
Usage
6 (Default Value)
Click OK
Pop-up window will appear (Copy Bill of Material Item) with all materials required for concern
Activity
Select all (or only required material) and click copy

THIS WILL LINK MATERIAL REQUIRED AS PER STANDARD ACTIVITY DATA TO PROJECT
ACTIVITY
-5-
Important Note:
However, the material list added to each activity as above is a standard List of material
required for an activity. But many times considering the on-site situation the actual material
requirement may differ from standard material requirement.
Therefore, any changes in required material quantity shall be carried out in sap also.
Further if any material is not required, same shall be deleted as no zero quantity is accepted by
system. Also, if any additional material is required then same shall also be added in components
of respective activities.
Procedure for Change in Required Material Quantity
Select respective Material under activity

Goto Purch. Data Tab
Requirement Qty
Change & Enter actual required Qty
Unit

THIS WILL CHANGE MATERIAL REQUIRED QUANTITY
Procedure for Deletion of Material
Select respective material in activity

Right Click
Delete
THIS WILL DELETE MATERIAL FROM ACTIVITY
Procedure for Addition of Material not available in standard Activity

Select respective Activity and Click on Component Overview
Total Tab (Table with already added Material List) will open
Goto end of the material list and add material code in material column at last row of the table
(Material can also be searched and selected by using F4)
-6-
A message will appear as Price cannot be maintained for given material. It means that we
have to enter price of material added. There are two methods for adding the price.
Method 1: If Price of material as per Cost Data or Tender is not known
Select material
Click on Purch. Data Tab
Now click on Extras in Toolbar
click on Price/Currency Click Here
INR
select Material Price Explore
If Price is added then its OK, if price is not added or some error appears that Price of given
Material cannot be determined then change the Cost Data Date of Top WBS Element and then
repeat the procedure. The price will now be added for Given Material
Method 2: If Price of material as per Cost Data or Tender is known
Select Material
click on Purch. Data Tab
Price/Currency
Price Unit
Enter Price manually
No
click & enter Price as under

INR
Fix Price

THIS WILL ADD PRICE OF MATERAIL REQUIRED WHICH IS NOT AVAILABLE IN STANDARD
ACTIVITY
Procedure for including material for multiple Locations in one activity
Select respective activity

Goto Execution Factor
click on Internal Tab

Enter manually
Now Goto Location Tab (if Location is already known)
Enter Locations Details
& intermediate save

THIS WILL INCLUDE ALL THE LOCATIONS, MATERIAL QUANTITY WILL BE
AUTOMATICALLY CALCULATED AS PER NO. OF LOCATIONS
-7-
Procedure for adding additional service required for a given activity

(Table will appear)
Check
click on Activity Element Overview
click on Ext. Processing Tab
Service and add Description of Service required in Description Column
& Press Enter

Pop-up window [Element Detail data (Basic)] will open
Click on Assignment Tab
Window (Service Specifications: Ext. Specs Task List Maintain) will open and table will appear
Search & select relevant service in Service No. column if available
If not available then only enter details / short text of service manually
Enter Quantity, Units as LS (by default), Gross Price
Enter Cost Element as 40300105 (by default for Project) & Press Enter & Click back
Pop-up window [Element details data (Basic)] will open
Click OK (about 4 to 5 times)
& click intermediate save.
THIS WILL ADD REQUIRED SERVICE IN THE ACTIVITY
Procedure for Changing Price of material
Select respective material in an activity
click Purch. Data Tab
Price/Currency
INR
& intermediate save

THE PRICE OF MATERIAL IS NOW CHANGED
-8-
Creating Non Standard Activity (Manually)

Right Click
New WBS Element will be created
Create
WBS Element
Enter Description for New WBS Element & Press Enter
Now Select New WBS Element

Right click on WBS Element
Description for Network & Press Enter
Now Select Newly created WBS Element
(Internal) & Press Enter
Select newly created activity
create
Right click on Network
Network
Create
Enter
Activity
click on component overview
Table will open

Enter Material code in material column or search and select required material
& Press Enter
Enter Quantity
A message will appear Price Cannot be determined for material _________

It means that we have to enter price of material added. There are two methods for adding the
price.
Method 1: If Price of material as per Cost Data or Tender is not known
Select material
Click on Purch. Data Tab
Now click on Extras in Toolbar
click on Price/Currency Click Here
INR
select Material Price Explore
If Price is added then its OK, if price is not added or some error appears that Price of given
Material cannot be determined then change the Cost Data Date of Top WBS Element and then
repeat the procedure. The price will now be added for Given Material
Method 2: If Price of material as per Cost Data or Tender is known
Select Material
click on Purch. Data Tab
Price/Currency
Price Unit
No
click & enter Price as under

INR
Fix Price
Repeat the above mentioned procedure for all material required in said activity
THIS WILL ADD NEW (NON-STANDARD) ACTIVITY TO PROJECT
-9-
Procedure for entering amount of work in Decimals

If the activity is to be created for amount of work in decimals For Eg. An activity is to be
created for 4.5 Kms of HT Line. In this case, the Execution factor cannot be entered in Decimals
as system will not accept decimal for Execution factor.
Therefore, in this case, while linking the material to respective activity through BOM Explode,
the same shall be done for the total quantity required i.e. 4.5 kms in above mentioned example
and Execution Factor shall be entered as 1.
Note: Some material will appear in Fraction when we enter decimal in required quantity, then
we have change the material quantity as per our requirement of project.
THIS WILL TAKE TOTAL WORK/QUANTITY UNDER PROJECT IN DECIMAL. ALSO, SAME
PROCEDURE SHALL BE FOLLOEW IF NO. OF WORK IN ANY ACTIVITY IS >= 1000
Procedure for Estimate/ DPR Creation

T-Code: ZPS_Estimate
DPR Creation window will open

Project Number
Enter Project No.
Selection Option
o Project wise
o Activity wise
o Civil Activity wise
o BOQ/Network wise
o Project wise collective
Select Relevant as per requirement
& Execute
Pop-up window will appear (Print)
Enter Output Device as LP01 (Default value) & click Print Preview
Estimate/DPR will appear
Enter T-code: PDF! and save the Estimate/ DPR in PDF format
THIS WILL GIVE TOTAL ESTIMATE OF PROJECT WITH AMOUNT
- 10 -
Creation of Milestone for Activity

Select Activity
click on milestone overview
Table will appear

Usage Column
Enter 0002 or search & select Finish Execution
Description Column
Finish Date
Enter Description for Milestone
Enter Date upto which the work shall be Executed and completed
& Press Enter
Now Select Milestone
Click Basic Tab
Enter Milestone Quantity (Quantity shall be absolute Quantity and nor percentage of work to be
carried out. The % symbol beside the box will be removed by zensar.
THIS WILL CREATE MILESTONE UNDER ACTIVITY. THERE CAN ALSO BE MORE THAN ONE
MILESTONE UNDER AN ACTIVITY
Assignment of Estimate (PDF) to Top Level WBS Element of Project

T-Code: CV01N
Create Document: Initial Screen

Document Type
Search & Select DPR
& Press Enter

Document Data Tab will open
Description
Enter Description Eg. DPR For Project
Click Open Original below for attachment of DPR (PDF File) saved earlier
attach file
Browse and
To Lock the file; Right Click on Lock Symbol below on attached file and select Check In
- 11 -
Pop-up window (Check in Document Vault) will open

Check
Vault and select the row below and click OK
The Lock Open Symbol will be changed to Lock closed i.e. the file is attached in Zip
Now click on Object Links & select WBS Element tab
Table will open
Enter WBS Element in column and Press Enter
& Click Save
{Note the Document No. created} =====
THIS WILL ATTACH THE PDF FILE OF PROJECT ESTIMATE TO TOP LEVEL WBS ELEMENT.
SIMILARLY, OTHER TENDER DOCUMENTS, SUCH AS CONTRACTORS INVOICE,
DOCUMENTS, ETC CAN ALSO BE SCANNED AND SAVED IN PROJECT
Creation of Notification for DPR Approval

T-Code: IQS1
Notification Type
P1
& Press Enter
Create Claim: DPR Approval

Goto Subject Tab
WBS Element
Enter Project No.
A message will appear The Currency for the cost is adopted from the Company Code
Click OK
Goto Subject Below:
Description
Enter Details such as DPR Approval Process
Subject Long Text

Enter long text message or Email Content
Click on Document Attachment Tab: (Table will appear)

TY Column
Enter DPR or search & select
- 12 -
Document Column
Enter Document No. Created earlier (marked as above)
Press Enter & click save
{Note Notification No. Created}

THIS WILL ATTACH CREATE NOTIFICATION FOR PROJECT. THERE SHALL ALWAYS BE
ONLY ONE NOTIFICATION PER PROJECT AND ALL THE COMMUNICATIONS SHALL BE
CARRIED OUT USING SAME NOTIFICATION NO.
Sending the Notification to other User/Partners

T-Code: IQS2
Notification

Enter Notification No. created above
& Press Enter
Change Claim: DPR Approval __________

Click Send on right hand side of screen under Action Box
Word Document will open for entering detailed message
Click
Send with Note:
Note for Recipient
Goto Recipient Tab (Below): Table will open

Recipient column
Enter User IDs one in each row as per requirement
Recipient Type Column
Express Email column
CC Column
BCC column
Keep it Blank
check wherever applicable

Click send & save

THE NOTIFICATION WILL BE SENT TO INBOX OF RESPECTIVE USER ID
- 13 -
Including Board Resolution and MERC Approval Data in Project
When we select/open a project

at Customer enhancement tab it is seen that following
information is not editable:
i) MERC Approval No.
ii) MERC Approval Date
iii) Board Resolution No.
iv) Board Resolution Date
v) Cost approved in principally by MERC
The above mentioned fields are not mandatory. However, to link all project information
with ERP (SAP), it is recommended to maintain the above mentioned field also as under:
1) Include Board Resolution Details in the Project:
T-Code: ZPS_BR
Authorized Person: HO Level
Project Board Resolution No. and Date

Board Resolution Number Enter Board Resolution No.
Board Resolution Date
Enter Board Resolution Date
Select Create & Execute

Maintain Project BR No. and Date (Table will appear)
Project Definition column
Enter Project No. & Press Enter
Select Row
click Service of object (above)
Create
Browse and attach scan copy of BR (if available)
Create Attachment
Again click Service of object (above)

send
send object with note
[To send notification of BR details inclusion in Project
if required]
Pop-up window (Create Document and Send)
Note for Recipient

Recipient column
- 14 -

CC Column
BCC column
Keep it Blank

Click send & save

THE BOARD RESOLUTION NO. AND BOARD RESOLUTION DATE WILL APPEAR IN THE
PROJECT AT CUST. ENHANCEMENT TAB
2) Include MERC Approval Details in the Project:
T-Code: ZPS_PROMERC
Authorized Person: HO Level
Project MERC No. and Date

Fill details:
MERC Approval Number
Enter MERC Approval No.
MERC Approval Date
Enter MERC Approval Date
Select Create & Execute

Maintain Project MERC Approval No. and Date (Table will appear)
Project Definition column
MERC Approval Cost (Rs) column
Enter amount approved by MERC
Click services for object

create
Create attachment
[To send notification of details inclusion in Project
if required]
Pop-up window (Create Document and Send)
Note for Recipient

Recipient column
Keep it Blank
- 15 -

CC Column
BCC column

Click send & save

THE MERC APPROVAL NO., DATE AND COST APPROVED IN PRINCIPALLY BY MERC WILL
APPEAR IN THE PROJECT AT CUST. ENHANCEMENT TAB
Project Budget Allocation to Top Level WBS Element

Goto Assignment Tab
Go Below upto Assignment to Investment Program Position
Investment Program
Search & Select Relevant Project Budget
Position ID
Search & Select Relevant
& intermediate save
THIS WILL ASSIGN BUDGET FROM RESPECTIVE PLAN i.e. INFRA, DPDC, etc TO PROJECT
{TOP LEVEL WBS ELEMENT}
User Status Release of Project
Select Project
Click on
Click on Basic Data Tab

Symbol beside System Status
Change Status:
It will show Status as 1 Created
Now Click on 2 ADPR - Approved DPR & click back
Now User Status ADPR
Click on
Symbol beside System Status again

- 16 -
Click on 3 MERC - Approved by MERC & click back

Now User Status MERC
Click on i
Click on 4 BOQF BOQ Floated & click back

Now User Status BOQF
Click on
Click on 5 REL Release & click back

Now User Status REL
& intermediate save
THE PROJECT IS NOW RELEASED UNDER USER STATUS
Budget Allocation to Each WBS Element

T-Code: IMCCP3
Authorized Person: DyM (F&A)
Transfer Plan to Project Budget

Uncheck
Project
Test Run
Enter Project No.
& Execute
THE BUDGET IS ALLOCATED TO EACH WBS ELEMENT
View - Budget Allocation to Each WBS Element

T-Code: CJ30
Change Original Budget
Project Definition
Enter Project No.
& Enter
IT WILL SHOW THAT THE BUDGET HAS BEEN ALLOCATED TO EACH WBS ELEMENT
- 17 -
Budget Release for Each WBS Element
T-Code: CJ32
Change Release: Initial Screen

Project Definition
Enter Project No.
& click Release

Change Release: WBS Element Overview
Table will appear
Select all (from below of table)
Click Edit at Toolbar
Click Copy view
Pop-up window will appear

Restriction Tab
Select 11 Current Budget
Pop-up window (copy view) will appear
Percentage
100 %
Select Overwrite & click OK

& click save
THE BUDGET FOR PROJECT IS NOW RELEASED
Project Release System Status Release

T-Code: CJ20N
Select Project
Click Edit on Toolbar
OR
Cntrl + F2
Authorized Person: EE (H.O.D.)

Status
Release
& save
Now System Status will be
REL
THE PROJECT IS NOW RELEASED UNDER SYSTEM STATUS
- 18 -
Creation of Purchase Order
T-Code: ZPS_PO
Authorized Person: AE (Purchase)
Project Purchase Order Creation
Project No.
Vendor
Enter Project No.
Enter Vendor No. or search & select same
Retention in Percent Enter Retention %

Select
o % Below Est. Cost
o % Above Est. Cost
Select/ Check Relevant Field
% Quoted rate Enter % rate below or above as quoted by the Vendor
Note:
For At-Par Quoted rate select any of % above or below Est. Cost & Enter % Quoted rate as
Zero (0).
Select
o Material PO
o Civil Work PO
o Centages PO
Select any one relevant at one time

and create separate PO for all three
items (if required)
Note: Centages is applicable only on Material

& click Execute
{Note the PO order no. Generated}
Repeat same for all three types of PO to be created.
THE PURCHASE ORDERS ARE NOW CREATED FOR ALL THREE WORKS i.e. MATERIAL, CIVIL
AND CENTAGES
- 19 -
Purchase Order Freezing

After creation of Purchase Order, if it is required to change the Quantity or Price of
material or to add any activity then same can be done as under:
1) Open Project using T-code: CJ20N
Select Material or Service whose price or Quantity is to be changed
Tab
click on Purch. Data
Change Price or Quantity as per requirement & Press Enter

A Message will appear A Purchase order already exists for purchase requisition _______
Click OK
Note:
While changing Price or Quantity in any activity a message appears Error in Commitment
Check, it means that Budget has been exceeded. So in this case, supplement the budget and
then repeat step (1) again as system will not allow saving changes made without supplement
budget.
2) After release of supplementary budget and changing the price or quantity or addition of
activity, the purchase orders created earlier needs to be changed by PO Freezing as under:
T-Code: ZPS_POFRZ
PO Change for Freezing

Project Definition
Select
o Material PO
o Civil Work PO
o Centages PO
Enter Project No.
Select any one relevant at one time

and create separate freezing for all
three items (if required)
& Execute
A Message will appear in Pop-up window Special PO ___________________ Changed
IN THIS WAY THE PO FOR EACH i.e. MATERIAL, CIVIL AND CENTAGES CAN BE CHANGED
Note: If Changes is made in

Only Civil Activity Only Civil Po Shall be freezed
Only Material Activity Material and Centages both PO shall be freezed
Civil & Material Activity All three PO shall be freezed
- 20 -
Supplementary Budget - Release

The procedure for release of supplementary budget comprises of four steps:
1) Allocation of supplementary budget to Top Level WBS Element
T-Code: IM52
Budget Distribution: Investment Program

Search & Select
Position ID
Approval Year
Goto Process Transaction (Below)
Select Supplements
Goto WBS Element
From Project only
Enter Project No.
& Execute
Change Budget Distribution Supplements: Item Overview
(Table will open)
Add required Supplementary budget in supplement column at Sr. No. 2 i.e. for Project No.
2) Release of Supplement Budget to Top Level WBS Element

T-Code: CJ32

Project Definition
Enter Project No.
& click Release

Table will appear

Restriction Tab
- 21 -
Click Copy view

Percentage
100 %

& click save
3) Transfer of Supplement Budget from Top Level WBS Element to Activity Level
WBS Element
[Transfer/ Supplement of Budget (distributable) from Top Level WBS to Activity WBS]
T-Code: CJ37
Change Supplement: Initial Screen

Project Definition
Enter Project No.
& click Supplement

Change Supplement: WBS Element Overview
Table will appear
Add required amount to relevant activity WBS Element in Supplement Column
& click save.
4) Release of Supplement Budget to Activity Level WBS Element

T-Code: CJ32
DyM (F&A)

Project Definition
Enter Project No.
& click Release

Table will appear

Restriction Tab
- 22 -
Click Copy view

Percentage
100 %

& click save
IN THIS WAY THE SUPPLEMENT BUDGET CAN BE GIVEN TO ANY ACTIVITY AS PER
REQUIREMENT
Change in PO - % Retention Amount; % Above or Below Est. Amount
T-Code: ME22N (For Changes in PO Order)
Click on Other Purchase Order

Pop-up window (Select Document)
o PO
o Purchase Requisition
& Press Enter
Select Relevant
Purchase Order will be displayed

i)
Change in % Retention amount

Click open Header
Retention
Click on Payment Processing Tab

Retention
H Applicable (Header Level)

Default Selection
Change & Enter Required Value
& click Save

ii)
Change in % Above or Below Est. Amount
Click Open Header
Click on Condition Tab
Pricing Element (Table will appear)

CNTY Name
ZPR2 % Below Est. Cost
Amount
Change & Enter Required Value

& click save
- 23 -
A message will appear in Pup-up window Enter reason for change of version, Enter requester
for Version
Click on Version Tab in Header and enter following value in tables top row:
Reason Column
Search & select
Text
Freezing or any other details
Requested By
Enter User Id
& Save
Repeat same for other Purchase Orders of Project

THE % RETENTION AND % ABOVE OR BELOW EST. COST IN PROJECT WILL CHANGE
Material Receipt MIGO (103) & (105)
T-Code: MIGO
Authorized Person: Add.EE (M)
I) MIGO (103)
Display Material Document: Select
Goods Receipt
Purchase Order
Purchase Order No.
GR from Block Stck
103
& click Execute

List of material for project will appear
i) For Material from Within State
Select First Material from Material Tab (Below)
Select Item OK
& Second Material in table OK column and then click Contents Button below
This will select all the materials in the list. Now uncheck the material from outside state
Goto General Tab (above) at Header
Enter Delivery Note
Goto MSEDCL Data Tab

Go Below upto WS/OS Material
State)
& click check, if no errors then click Post
Enter Value as 01 (for Within
{Note Document No. created}

ii) For Material Outside State
Repeat the MIGO Steps mentioned above upto display of list of material. Now only balance
material [unchecked from Step (i) above] will appear i.e. only the material from outside state
will be displayed.
- 24 -

Select Item OK
This will select all the materials in the list. Now uncheck the material from outside state
Goto General Tab (above) at Header
Enter Delivery Note
Goto MSEDCL Data Tab

Go Below upto WS/OS Material
State)
& click check, if no errors then click Post
Enter Value as 02 (for Outside
{Note Document No. created}

NOW, MATERIAL HAS BEEN ONLY RECEIVED AT VENDOR STORE LOCATION (V001). IT IS
YET NOT TESTED, CHECKED NOR ACCEPTED
II) MIGO (105)
MIGO (105) means the material received vide MIGO (103) has been checked & Tested and
found OK. So, it is now being accepted.
For material within State:
Select
Release GR Blocked Stock
Material Document
Material Document No.

No.
105
& click Execute

List of material for Project (within State Materials) will be displayed
Select Item OK
This will select all the materials in the list. Now click Check
Message will appear at Pop-up window (Display Log)
Maintain serial numbers for Quantity _______
Click on respective item No.
Go to Serial No. Tab
Repeat steps for all items Nos Displayed in Message
Enter Serial Number
& click Check; if no errors then click Post.
{Note Document No. Created}

For Material Outside State:
Repeat the same procedure for Material outside state & Note Document No. Created
THE MATERIAL RECEIVED IS NOW ACCEPTED FOR EXECUTION OF WORK. THE SAID
MATERIAL WILL NOW APPEAR AT JMC ALSO.
- 25 -
Creation of Civil Service Entry Sheet
T-Code: ZPS_SES
Authorized Person: DyEE (O)
Service Entry Sheet Creation: Select Civil SES

WBS Element
Posting Date
Enter WBS Element No. having Civil Activity

Enter Date
& Execute
Civil Entry Sheet Creation (Table will appear along with the List of Civil Activity): -
Here SES Qty is not editable and fixed at 1. So, if in a particular activity such as Land
Development, the total Qty is say 6, then six separate service entry sheet will be created.
Similarly, only one Row-activity at one time can be selected. (No multiple selections is
allowed).
Select relevant Row of activity and click Create
{Note the Entry Sheet No. so created}

Repeat for all required civil activity in all WBS Element having civil activity.
THE SERVICE ENTRY SHEET FOR CIVIL ACTIVITY IS NOW CREATED AND ONLY
THEREAFTER CIVIL JMC CAN BE CREATED.
Creation of JMC (Joint Measurement Certificate)
T-code: ZPS_JMC
Authorized Person: Section Incharge
Joint Measurement Certificate: -
o
o
o
Capital Full Turnkey

Capital Partial Turnkey
O&M Service Project
Select Relevant as per Project Profile
Select relevant from

o Create
(Select for creation of New JMC)
o Change
(Select for making changes in rejected JMC)
o Display
(Select to view created JMC)
- 26 -
Create for: o Material Activity

o Civil Activity
Select relevant but in case JMC for both activities is to be created,

select material activity prior to civil activity.
Project Selection Criteria: Project Definition
Activity Code
Search & Select Relevant Activity Code & Press enter
Network Number
Network Item No.
Will be automatically filled
Select relevant from drop down list
& Execute
Joint Measurement Certificate Creation: Fill the following Mandatory Details:

Subdivision
Enter Subdivision Code
Section
Enter Section code
Location
Enter Location of Work or Search and select if Location details

already entered in Project
Name of Work
- Enter details of Work carried out
Work Finish Date
- Enter actual work finish date
Joint Measurement Date
- Enter Actual JMC date
Milestone
- Select relevant milestone from drop down list & Press Enter
Milestone date will now be automatically displayed
Now, Enter JMC Quantity (actual measured) of each material in JMC table displayed below
& click save
{Note the JMC No. created}

THE MATERIAL JMC IS NOW CREATED
- 27 -
Civil JMC: Only after creation of Material JMC, Civil JMC can be created as while creating Civil JMC,
the system asks for Material JMC No.
For creation of Civil JMC, use T-code: ZPS_JMC and repeat all the steps upto execution by
selecting Civil Activity and Execute
Joint Measurement Certificate Creation: Enter Ref Material JMC No.
& Press Enter
Enter JMC no. Created above
Remaining all fields will be filled automatically
as filled while creating Material JMC
Now, Enter JMC Quantity (actual measured) of each material in JMC table displayed below
& click save
{Note the JMC No. created}

THE CIVIL JMC IS NOW CREATED
JMC (Joint Measurement Certificate) Approval
T-Code: ZPS_JMC01
Authorized Person: SDO
JMC Approval: JMC Number
Enter JMC No.
& Execute
JMC Page will open. Check the JMC Quantity

Remarks.
if OK then click Approve
Else Reject with
In case the JMC is rejected, the creator has to change or correct the JMC using T-Code;
ZPS_JMC by
selecting Change option
Entering Project Definition
Entering JMC Number
Thereafter, the corrected JMC is to be saved and same will again be available for approval from
concern SDO by repeating above mentioned steps.
Repeat the same for Civil JMC also.
THE JMC IS NOW APPROVED AND JMC QUANTITY WILL NOW APPEAR IN RA BILL
- 28 -
Note:
1) The JMC creation and approval procedure shall be carried out with due care as once JMC is
approved; the JMC Quantity cannot be changed at any level.
2) If in any activity there are both material & civil activities and if at certain location, only
material activity work has been carried out and civil work is not required, then in such case
both material and civil JMC has to be created and approved for said location by Material
JMC with actual quantity and Civil JMC with zero Quantity otherwise the system will not
allow creation of RA bill without Civil JMC.
Creation of Running Account Bill (RA Bill)
T-Code: ZPS_RABILL
Authorized Person: JE (O)
Running Account Bill: -
Note:
1) Single RA Bill can be created for Multiple JMCs of one Activity
2) While creating RA Bill, only Material JMC No. is entered as Civil JMC is already linked to
Material JMC during creation. On execution of RA Bill using Material JMC No., the Civil Work
is automatically included in RA Bill
o Create
(Select for creation of New RA Bill)
o Change
(Select for making changes in rejected RA Bill)
o Display
(Select to view created RA Bill)
Fill the Details: Project Definition
Activity Code
Search & Select Relevant Activity Code & Press enter
Material JMC Number
Search & Select Material JMC No. & Press enter
& Execute
Running Account Bill Creation: - (Table will appear)
Enter Quantity of material at RA Bill Qty column for within state (WS) or outside state (OS)
RA Bill Quantity = JMC Quantity =< MIGO (105) Quantity
The Cumulative RA Bill Quantity cannot exceed Total MIGO (105) Quantity
- 29 -
Civil activity by default will be shown zero 0 for outside state column as it shall be entered
for within state only.
Click save
{Note the RA Bill No. created}

THE RUNNING ACCOUNT BILL (RA BILL) IS NOW CREATED
Running Account Bill (RA Bill) Approval
T-Code: ZPS_RABILL01
Running Account Bill Approval: RA Bill Number
Enter RA Bill No. or search & select & Press enter
& click Execute
Running Account Bill Display: Check the RA Bill Quantity
if OK then click Approve
Else Reject with Remarks.
In case the RA Bill is rejected, the creator has to change or correct the RA Bill using T-Code;
ZPS_RABILL by
selecting Change option

Entering Project Definition
Entering RA Bill Number
Thereafter, the corrected RA Bill is to be saved and same will again be available for approval
from concern SDO by repeating above mentioned steps.
THE RUNNING ACCOUNT BILL (RA BILL) IS NOW APPROVED AND INVOICE CAN BE
CREATED
Creation of Invoice
T-Code: ZPS_INV
Billing Invoice Certificate: A single Invoice can be created for multiple RA Bill.
- 30 -

o Create
(Select for creation of New Invoice)
o Change
(Select for making changes in Invoice)
o Display
(Select to view created Invoice)
Fill the Details: Project Definition
RA Bill Number
Search & Select RA Bill No. & Press enter
& Execute
Billing Invoice Certificate: Check
all Details and if required following field can be filled:

Additional Deduction in %
Reimbursement of Electrical Inspection fee
RI Charges
Other Charges
Accordingly, Net Payable amount will change.

Check Posting Date & Click Save.
{Note the Invoice No. Created}

THE INVOICE IS NOW CREATED AGAINST RA BILL
Creation of Service Entry Sheet (For Centages)

T-Code: ZPS_SES
The value or amount of Centages will already be displayed in the invoice created above. But
the invoice printing option will only be available after creation of Service Entry Sheet for
Centages.
Service Entry Sheet Creation: Select Centages SES
Fill Details:
Project No.
Enter Project No. & Press enter

- 31 -
Invoice No.
Search & Select Relevant Invoice No. & Press enter
Network Number
Will be automatically filled
Network Item No.
Posting Date
Select relevant from drop down list
Enter Date
& Execute
{Note SES No. created}
THE SERVICE ENTRY SHEET IS NOW CREATED AND SO THE PRINT OUT OF INVOICE CAN
BE TAKEN USING T-CODE: ZPS_INV AND SELECTING DISPLAY OPTION.
Invoice Parking
T-Code: ZPS_PROJECT_INVOICE
Invoice Parking for Project: o Within State Invoice
(For WS Materials)
Select each at one time for Every

Invoice Created
Outside State Invoice
(For OS Materials)
o
o
Civil Work Invoice

Centages Invoice
& Execute
1)
Invoice Parking for Project (within state)

Enter Following details:
Invoice Number
Posting Date
Reference
Text
Enter Invoice Number [Mandatory]

Enter Date [Mandatory]
Enter Details (Any details) [Mandatory]
Enter Details (Any Details) [Mandatory]
Document Header Text

Baseline Date
Enter Details (Any Details) [Mandatory]
Enter Date (COD Date) [Mandatory]

- 32 -
Due Date of Retention

[Mandatory]
Terms of Payment
Enter Date including Warranty/ Guarantee Period
[Not Mandatory]
& Execute {Note the Document Parked No. created}

Repeat procedure for Outside State Material, Civil Work Invoice, Centages Invoice & and
note the respective Document No. created.
THE INVOICE IS NOW PARKED FOR PAYMENT
Invoice Posting
T-Code: MIR6
Invoice Overview Selection Criteria: Document No.
Enter Invoice Parked Document No. created above
{Multiple document no. can also be entered}

Goto Entry Type (Below):
Select Held/Parked
Go to Invoice Status (Below):
Select Held
Select Parked
& Execute
Invoice Overview: Invoice Document: (Table will appear with all Document / Document No.)
Click on Change Invoice button in row (Beside Document No.)
Change Parked Invoice Document: Click Simulate
or work
Click back
Pop-up window (Simulate Document in INR) will appear with List of Material
If Error is displayed, then change the amount such that the Balance in Right Corner is 0.00
& click simulate again
Pop-up window (Simulate Document in INR) will appear with List of Material or work
Click back
- 33 -
If no errors
click Post
Press enter for all the messages displayed in left hand corner below.
THE INVOICE IS NOW POSTED AND BLOCKED FOR PAYMENT
Stock Update
T-Code: ZPS_GI
Goods Issue for Project: -
Project No.
Invoice No.
Search & Select Relevant Invoice No. & Press enter
Posting Date
Enter Date
& Execute
{Note the Goods Issue Document No. created}

Now, the Goods issued as above or Used against said invoice no. will not be available at
Vendor Storage Location V001.
THE STOCK IS NOW CONSUMED AND UTILIZED AGAINST ACTIVITY BILLED UNDER
RESPECTIVE INVOICE
Stock Display - View
T-Code: MBBS
Valuated Sales Order and Project Stock: -
Project No.
& Execute
Now, the Goods issued as above or Used against said invoice no. will not be available at
Vendor Storage Location V001.
THE LIST OF UPDATED STOCK WILL BE DISPLAYED
- 34 -
Creation of Work Completion Report (WCR)
T-Code: ZPS_WCR01
Authorized Person: Section Incharge
Work Completion Report: Select relevant from

o Create
(Select for creation of New WCR)
o Change
(Select for making changes in WCR)
o Display
(Select to view created WCR)
Select Relevant
Project No.
Activity No.
Search & Select Relevant Activity No. & Press enter
Material JMC No.
Search & Select Relevant Material JMC No. & Press enter
& Execute
Various Messages will be displayed
Press Enter for every message
Work Completion Report Creation: Enter Following details:
Enter Functional Location
Work Completion Date

Electrical Inspection Date
Commission Date
Nature of Buss.
Goto Table below
Enter Functional Location details

[Eg. M-Z057-C600-D605-SDN262-DTC426310]
Enter date of completion of work
Enter Date
Enter Date
Enter Supply
Enter Material Quantity in Actual Quantity Column
& click save
{Note the WCR No. created}

THE WORK COMPLETION REPORT IS CREATED
- 35 -
WCR HOTO (Handing Over & Taking Over)

T-Code: ZPS_WCR02
Work Completion Report: WCR Number
Enter WCR No. Created or Search & Select same
& click Execute
Work Completion Report Change

HOTO Date
Enter Date
& click Save

THE WCR HOTO TRANSACTION IS COMPLETE AND WCR IS READY FOR APPROVAL
Work Completion Report (WCR) - Approval

T-Code: ZPS_WCR03
Authorized Person: EE (HOD)
Work Completion Report: WCR Number
Enter WCR No. Created or Search & Select same
& click Execute
Work Completion Report Change

& click Approve & save
THE WORK COMPLETION REPORT IS APPROVED
- 36 -
Activity Confirmation
[Tagging All work under said activity in completed satisfactorily]
T-Code: CJ20N / CN25
There are two methods of Activity Confirmation: Method 1:

T-Code: CJ20N
click Edit on Toolbar
Activity
Confirm
Enter Network Confirmation: Enter Details
Short Description
Processing
100%
Goto Confirm Actual (Below)

Confirm Actual
Date
Date
Qty Value
Unit
& click save

Method 2:
T-Code: CN25
Enter Network Confirmation: Network
Activity
Enter Network No.
Enter Activity No. (Eg. 0010)

Click Confirmation & Save
THE ACTIVITY IS NOW CONFIRMED AND NO FURTHER WORK CAN BE CARRIED OUT
UNDER THIS ACTIVITY
- 37 -
Project Confirmation
(One Activity WBS Element at One Time)
T-code: CJ88
Actual Settlement: Project / WBS Element/ Network: In our Project, the cost is always assigned to respective WBS Element and so in the page
displayed only WBS Element No. of the activity (to be settled) is to be entered/ filled. Project
No. and Network Details are to be kept blank.
Project
Keep Blank
OR
WBS Element
Enter WBS Element No. of Activity
OR
Network
Keep Blank
Go below and select

With Hierarchy
With Orders
Goto Parameters (below)
Settlement Period
Fiscal Year
Processing Type
Then
Month No. starting from April of respective Financial Year

(Eg. For July Enter Value as 04)
Enter Year of Settlement
1 Automatic
1 Automatic
For Partial Settlement by Technical Person
8 Full Settlement
For Full Settlement by (F&A) Person
Test Run
Check for Test Run to see if any errors occurs, if no error occurs, uncheck for final run.
& Execute
- 38 -
Actual Settlement: Project/WBS Element/Network Basic List: Check for Errors in Max Message Type column in Processing Option,
If no errors, then click save.
THE WBS ELEMENT OF ACTIVITY IS NOW FULLY / PARTIALLY SETTLED BY TECHNICAL /

F&A PERSON
Project Confirmation
(Multiple Activity WBS Elements at One Time)
T-code: CJ8G
Actual Settlement: Projects/ WBS Elements/ Networks: Selection Variant

Click Create
ABAP: Variants Initial Screen: Selection Variant

Click Create
Pop-up window (ABAP: Variants) will appear:
Create Variant
Enter Details
& click Create
Pop-up window (Enter Profile) will appear:
Database Prof
000000000001
& click OK
- 39 -
Edit Variant: Report RKPSELOO Variant _____________

WBS Element
TO
Enter Range of WBS Element No.

OR
Click for Entering Multiple WBS Element No
& Click Attributes
Variant Attributes: Description
Enter Description
& click save
Then Go Back upto Initial Page

Actual Settlement: Projects/ WBS Elements/ Networks: Selection Variant
Search & Select created Variant
Settlement Period
Fiscal Year
Processing Type
Then
Month No. starting from April of respective Financial Year

(Eg. For July Enter Value as 04)
Enter Year of Settlement
1 Automatic
1 Automatic
For Partial Settlement by Technical Person
8 Full Settlement
For Full Settlement by (F&A) Person
Test Run
Check for Test Run to see if any errors occurs, if no error occurs, uncheck for final run.
& Execute
- 40 -
Actual Settlement: Project/WBS Element/Network Basic List: Check for Errors in Max Message Type column in Processing Option,
If no errors, then click save.
THE WBS ELEMENTS OF MULTIPLE ACTIVITY ARE NOW FULLY / PARTIALLY SETTLED BY
TECHNICAL / F&A PERSON
Project Closure
T-code: CJ20N
Open Project
Authorized Person: EE (HOD)

Select Project
Click Edit on Toolbar
Status
Close
Set
& Save
THE PROJECT IS NOW FLAGGED AS CLOSED FINAL CLOSURE OF PROJECT
Budget Transfer from One Activity WBS Element to another Activity WBS Element
Note:
Only Budget amount in excess to amount under Assigned column of respective activity WBS
Element can be transferred at max.
The procedure comprises of three steps as under:
1) Unrelease of Budget in respect of First Activity WBS Element
T-code: CJ32
Change Release: WBS Element: Copy Amount under Assigned column of the activity WBS Element from where amount is to
be transferred and paste the same to its respective release column. This will release only
assigned column value to that activity WBS Element and remaining amount will be kept as
unreleased and this unreleased amount can be transferred to another WBS Element.
& click Save
The balance amount i.e. difference between Current Budget (before unrelease) and amount
- 41 -
at Assigned column is available for transfer to other WBS Element activity.
2) Transfer of Budget from First Activity WBS Element to Second Activity WBS
Element
T-code: CJ34
Transfer Budget: Initial Screen

Select
Overall Values too & Press Enter
Transfer Budget: List Screen [Table will appear]: Sender WBS Element column
Enter WBS Element No. from where budget is to be

transferred
Receiver WBS Element column
Enter WBS Element No. to which Budget is to be

transferred
Amount Column
Enter Amount to be transferred
Click check (for checking of error); if no errors, click save

The amount is now transferred to current Budget of Second Activity WBS Element where
budget was required.
3) Release of Budget in respect of Second Activity WBS Element

T-code: CJ32
Change Release: Initial Screen: Project Definition
Enter Project No.
& click Release
Change Release: WBS Element Overview: Table will appear

Pop-up window will appear:

Restriction Tab
- 42 -
Click Copy view
Pop-up window (copy view) will appear:

100 %
Percentage

& click save
THE ADDITIONAL AMOUNT IS TRANSFERRED TO SECOND ACTIVITY WBS ELEMENT AND IS
NOW RELEASED
Budget Return from Activity WBS Element to Top Level WBS Element
Note:
Only Budget amount in excess to amount under Assigned column of respective activity WBS
Element can be returned at max.
The procedure comprises of two steps as under:
1) Unrelease of Budget in respect of First Activity WBS Element
T-code: CJ32
Change Release: WBS Element: Copy Amount under Assigned column of the activity WBS Element from where amount is to
be transferred and paste the same to its respective release column. This will release only
assigned column value to that activity WBS Element and remaining amount will be kept as
unreleased and this unreleased amount can be returned to Top Level WBS Element.
& click Save
at Assigned column is available for return to Top Level WBS Element activity.
2) Return of Budget to Top Level WBS Element

T-code: CJ38
Change Return: WBS Element Overview: Project Definition
Enter Project No.
& click Return
- 43 -
Change Return: WBS Element Overview: Enter amount to be returned to top level WBS in the Return Column of respective Activity
WBS Element from where budget is to be returned.
Click check (for checking of error); if no errors, click save
THE AMOUNT IS RETURNED TO TOP LEVEL WBS ELEMENT UNDER DISTRIBUTABLE
COLUMN
Budget Return from Project to Investment Management (IM)
Note:
Only Budget amount in excess to amount under Distributed column of Top Level WBS
Element can be returned at max.
The procedure comprises of two steps as under:
1) Unrelease of Budget in respect of Top Level WBS Element
T-code: CJ32
Change Release: WBS Element: Copy Amount under Distributed column of the Top Level WBS Element from where amount
is to be transferred and paste the same to its respective release column. This will release only
Distributed column value to the Top Level WBS Element and remaining amount will be kept as
unreleased and this unreleased amount can be returned to IM.
& click Save
at Distributed column is available for return to Top Level WBS Element activity.
2) Return of Budget to Top Level WBS Element

T-Code: IM52
Budget Distribution: Investment Program

Search & Select
Position ID
Approval Year
- 44 -
Goto Process Transaction (Below)

Select Return
Goto WBS Element
From Project only
Enter Project No.
& Execute
Change Budget Distribution Supplements: Item Overview
(Table will open)
The amount under Distributable Column of WBS Element can be returned back to IM i.e.
Investment Management at max.
Enter amount to be returned back to IM (max upto Distributable amount of WBS Element)
at Return Column of WBS Element.
& Press Enter
You will see that amount is reduced in Distributable column of WBS Element (Project) and
added to Distributable Column of IM (Scheme)
& click Save
THE AMOUNT IS RETURNED TO BACK TO INVESTMENT MANAGEMENT (IM) FROM PROJECT
Note: The Budget from multiple projects can also be returned back to IM at one time. For this
purpose, perform Step (1) as mentioned above i.e. T-code CJ32 in respect of all the projects
and then use T-code: IM48. The table with multiple projects will appear. Enter respective
amount of project to be returned back to IM at Return Column of respective Project WBS
Element.
- 45 -

PS-Full Turnkey Msedcl Project

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Full Turnkey Project Process Flow

Project Initialization [T-code: CJ20N]

viii) Notification Creation [T-code: IQS1; IQS2]

viii) RA Bill Approval [T-code: ZPS_RABILL01]

Authorized Person: AE (Estimate)

the relevant project code using T-code: OPSJ

For Eg. IN-15-001

Enter this value at Project Definition and click Search

Pop-up Window will appear:

For Eg. IN-15-014

Proposed No. will be seen as Project Definition in Project created

Enter Details of the Project

& Press Enter

Goto Control Tab:

Select relevant Project Profile from Dropdown List

Goto Basic Data Tab:

Enter Plant Code

Click Intermediate Save

Creation of Top Level WBS Element for Project

WBS Element will be created as IF-15-014.01

Goto User Tab:

Goto Custom Enhancement of Project (Made Mandatory)

THE TOP LEVEL WBS ELEMENT IS NOW CREATED

Creation of Activity Level WBS Element for Project

WBS Element will be created as IF-15-014.01

Creation of Network & Activity

Select the concern/ respective WBS Element created for activity

Pop up window will appear (Copy from):

Creation & Linking Activity wise Material List

Pop-up Window will appear (BOM selection):

Enter Activity No.

Enter Plant Code

& click intermediate save

Procedure for Change in Required Material Quantity

Select respective Material under activity

Change & Enter actual required Qty

& click intermediate save

Procedure for Deletion of Material

Select respective material in activity

THIS WILL DELETE MATERIAL FROM ACTIVITY

Procedure for Addition of Material not available in standard Activity

Click on Purch. Data Tab

Now click on Extras in Toolbar

click on Price/Currency Click Here

select Material Price Explore

click on Purch. Data Tab

Enter Price manually

click & enter Price as under

& click intermediate save

Procedure for including material for multiple Locations in one activity

Select respective activity

click on Internal Tab

Now Goto Location Tab (if Location is already known)

Enter Locations Details

& intermediate save

Procedure for adding additional service required for a given activity

click on Activity Element Overview

click on Ext. Processing Tab

Service and add Description of Service required in Description Column

& Press Enter

Procedure for Changing Price of material

Select respective material in an activity

click Purch. Data Tab