PROJECT NAME

Commercial Team Communication Plan

Commercial
Reports

Deliverable

Description

Cost Report

Update on actual value vs

actual cost expenditure
Update of anticipated final
account value

Client cost report

Schedules

Subcontractors

HO Cost
Monthly
meeting
Client
Fortnightly
Commercialm
eeting

Location

Responsible
Responsible QS
manager

HO

xxx

xxx

QS Office

xxx

xxx

Monthly

Site Office

xxx

xxx

Monthly

HO

xxx

xxx

Flash report

Update on actual work done

value & anticipated final
estimated value

Email

Monthly

HO

xxx

xxx

Subcontractor liability

Update of subcontractor
payments due
Status of notice letters, time
bar dates, particulars, claim
info, etc

Meeting

Monthly

Site Office

xxx

xxx

Meeting

Weekly

Site Office

xxx

xxx

Variation notifications

Status of notice letters, time

bar dates, particulars, claim
info, etc

Client
Weekly
Commercialm
eeting

Site Office

xxx

xxx

Contra Charges

Updated contra charges to all

parties, client, subcon, etc

Pmt Advice

Site Office

xxx

xxx

Procurement Schedule Weekly update of material,

Procurement Weekly
subcon procurement,
meeting
submission, material approval
and order status

HO

xxx

xxx

Asset plant hire

register

Update of all assets purchased Part of Cost

with associated expected
report
residual values

Monthly

HO

xxx

xxx

Status of payment

Current update of actual

certification vs payment
Update of subcontractor
records & requirements

Email

Monthly

Site Office

xxx

xxx

Client
Fortnightly
Commercialm
eeting

Site Office

xxx

xxx

Internal commercial
meeting
External commercial
meeting

Update of all internal

commercial issues
Update on re-measure,
payment, variations and cost
report

Meeting

Weekly

Site Office

xxx

xxx

Meeting

Weekly

QS Office

xxx

xxx

Internal progress
meetings
External progress
meetings
Valuation meeting

Site progress and internal

Meeting
operations issues
Site progress and external
Meeting
operations issues
Agreement of progress on site Meeting

Weekly

Site Office

xxx

xxx

Fortnightly

QS Office

xxx

xxx

Monthly

QS Office

xxx

xxx

Potential delay
notifications

Remeasure sign-offs

Valuations &
remeasure

Frequency

Buildsmart cost report Cost print out and cost

Email
reallocations
Cashflow
Update of monthly and
HO Cost
projected turnover vs cashflow meeting

Subcontractor status
report
Meetings

Delivery
Method

Monthly

Agreement of re-measure and

other related issues
Update and feedback of all VE
Value Engineering
proposals
Labour Costing
Update of actual labour value
vs cost reporting
Subcontrator Kick-off / Schedule, minute and direct
tender / coordination subcon kick-off meetings
Subcontractor
Attend to commercial issues
progress meetings
Valuations &
Submit monthly progress
certificates
valuation with all backup
Remeasure sign-offs Checking of Jakarta remeasure & agreement
Variations & site
Identifying, pricing and
instructions
agreeing of all variations
Final Accounts
Agreement of quantities,
variations, etc
Allowables input
Updating of valuation qty's,
variations and resource coding

Meeting

Weekly

QS Office

xxx

xxx

Meeting

Fortnightly

QS Office

xxx

xxx

Meeting

Weekly

Site Office

xxx

xxx

Meeting

As required

Site Office

xxx

xxx

Meeting

Weekly

Site Office

xxx

xxx

Claim

Monthly

Site Office

xxx

xxx

Submittal

Daily/Weekly

Site Office

xxx

xxx

Letter

Daily

Site Office

xxx

xxx

Meeting

Weekly

QS Office

xxx

xxx

Claim

Monthly

Site Office

xxx

xxx

Subcontractor
Letter of intent, requisition,
appointments
Contract documents
Subcontractor
General and contractual
correspondence
Subcontractor payment Monthly payment certificates

Letter

Ongoing

Site Office

xxx

xxx

Letter

Daily

Site Office

xxx

xxx

Pmt Advice

Monthly

Site Office

xxx

xxx

Commercial Team Communication Plan

Delivery
Method

Frequency

Location

Responsible
Responsible QS
manager

Statement

Monthly

Site Office

xxx

xxx

Agreement of quantities,
Statement
variations, etc
Updating of valuation qty's,
Valuations
variations and resource coding

Ongoing

Site Office

xxx

xxx

Monthly

Site Office

xxx

xxx

Notifications of delay

All delay notifications

Letter

Daily

Site Office

xxx

xxx

Notifications of
variation
Value engineering
proposals
Subcontractor

All variation notifications

Letter

Daily

Site Office

xxx

xxx

All value engineering related

correspondence
All subcontractor related
correspondence
All insurance related
correspondence
All client related
correspondence
All valuation & remeasure
related correspondence

Letter

Daily/Weekly

Site Office

xxx

xxx

Letter

Daily

Site Office

xxx

xxx

Letter

Weekly

Site Office

xxx

xxx

Letter

Daily

Site Office

xxx

xxx

Letter

Daily

Site Office

xxx

xxx

Deliverable
Subcontractor remeasure
Final Accounts
Allowables input

Correspondence

Insurance claims
Client
Valuations &
remeasure

Description