Unit 1 - Power Point Handout

Version 6.
August 2014
Chapter 1
Business Processes,
Integration, and
Configuration in a
SAP Environment
Two Differing Learning Approaches

Standard training
Level 1: Introductory
Level 2: Business processes
Level 3: Configuration
Our Approach
Cross functional
Understand business processes and their
relationships to SAP's organizational structure
Highlight integration/configuration!!
August 2014
SAP AG and The Rushmore Group, LLC 2014
Learning by Creating a Model

Business
Understanding business processes and their
integrative nature
Understanding SAP organizational structures
Combining business processes and SAP
organizational structure (i.e., configuration)
Test the newly configured system
View system outputs - statistics, reports, and
graphics
August 2014
Version 6.1
August 2014
Pen Incorporated
Start-up company in the promotional pen
business
Initially buys and re-sells different lines of
promotion pens
Sells to both wholesale and retail procure and
distribute
Later in Phase Two we will add a production
facility to manufacture our own product maketo-stock environment
August 2014
SAP R/3 and

Business Processes
- Overview -
Pen Incorporated
Procure for Sales Order
Pre-Sales
Activity
Sales Order
Availability
Check
In
Inventory
August 2014
Billing
Accounts
Receivable
Goods to
Delivery
YES
Plant or
Warehouse
NO
Purchase
Requisition
Delivery
Inventory
Postings
General
Ledger
Accounts
Goods from
Purchase Order
Purchase
Order
Goods
Receipt
Invoice
Receipt
Accounts
Payable
Version 6.1
August 2014
Pen Incorporated
Produce for Sales Order
Sales
Order
Pre-Sales
Activity
Delivery
Availability
Check
In
Inventory
NO
Planned
Order
August 2014
Billing
Accounts
Receivable
Goods Issued
to Delivery
Plant or
Warehouse
YES
Issue Goods
to Production
Order
Production
Order
Inventory
Postings
General
Ledger
Accounts
Goods from
Production Order
Completion Confirmation
Accounts
Payable
Logistics
Materials Management (MM)
Sales and Distribution (SD)
Production Planning (PP)
Quality Management (QM)
Plant Maintenance (PM)
Service Management (SM)
August 2014
Accounting and Finance
Financial Accounting (FI)

Controlling (CO)
Enterprise Controlling (EC)
Fixed Asset Management (AM)
Project Systems (PS)
August 2014
Version 6.1
August 2014
Human Resources
Human Resources (HR)
August 2014
10
Components of Materials Management
Foreign
Trade/
Customs
Valuation
Materials
Management
(MM)
Logistics
Invoice
Verification
Purchasing
Product
Catalog
MRP
Service
Entry
Sheet
Material
Master
Inventory
Mgmt.
August 2014
Service
Master
Physical
Inventory
11
Integration
Procurement Process
(Procure-to-Pay)
Purchase
Requisition
Purchase
Order
Notify
Vendor
Payment
to Vendor
Invoice
Receipt
August 2014
Vendor
Shipment
Goods
Receipt
12
Version 6.1
August 2014
Components of Sales and Distribution
Shipping
Transport
Sales
Information
System
Sales
Support
Sales and
Distribution
(SD)
Master
Data
Billing
Foreign
Trade
Sales
Credit
Mgmt.
August 2014
13
Integration
Sales Order Process

(Order-to-Cash)
Check
Availability
Sales Order
Entry
Pick
Materials
Receipt of
Customer Payment
Pack
Materials
Invoice
Customer
August 2014
Post Goods
Issue
14
Components of Financial Accounting
Accounts
Receivable
Financial
Accounting
(FI)
General
Ledger
Fixed
Assets
Accounts
Payable
Banks
Special
Purpose
Ledger
August 2014
15
Version 6.1
August 2014
Integration
Procurement Process
(Procure-to-Pay)
Purchase
Requisition
Purchase
Order
Notify
Vendor
Payment
to Vendor
Invoice
Receipt
August 2014
Vendor
Shipment
Goods
Receipt
16
Integration
Sales Order Process

(Order-to-Cash)
Check
Availability
Sales Order
Entry
Pick
Materials
Pack
Materials
Receipt of
Customer Payment
Invoice
Customer
August 2014
Post Goods
Issue
17
SAP R/3 Configuration
- Overview -
Version 6.1
August 2014
Business Process Integration

The Stool
Components
Organizational Data
Master Data
Rules (Internal Controls)
Transactions
August 2014
19
FI
MM
SD
Rules
FI
MM
SD
August 2014
20
Organizational Data
A hierarchy in which the organizational units in
an enterprise are arranged according to tasks
and functions
Are static data and are rarely changed
The definition of organization units is a
fundamental step, it is a critical factor in how the
company will be structured
August 2014
21
Version 6.1
August 2014
Master Data
Master data is relatively fixed
Material master data

Vendor master data
Purchasing information record
General Ledger master data
Before making the master data configurations,

you must have completely defined the
organizational structures
August 2014
22
Rules (Internal Controls)

Defines the parameters for Master Data and
Transactions
Determines functionality for Master Data and
Transactions
Relatively fixed
Changes as policy changes
August 2014
23
Transaction Data
Includes internal and external exchanges that
describe business activities
Unlike master data, aggregate transactional data
is dynamic each transaction is unique
August 2014
24
Version 6.1
August 2014
Functional Areas When

Phase One
August 2014
25
Functional Areas When

Phase Two
August 2014

Controlling (CO)
Production Planning (PP)
Quality Management (QM)
26
Chapter 2 Part 1
The Basics
- Logging On -
Version 6.1
August 2014
Overview
Logging on
Logging off
August 2014
28
Logging On - SAP R/3 Initial Screens
August 2014
29
Logging On - The Client
This is a numeric field

This number defines a
whole business entity
August 2014
30
10
Version 6.1
August 2014
Logging On - User
Enter the name of

the SAP user
Users of SAP system
are client-specific
User identification on
one client will only allow
access to that client on
that server
August 2014
31
Logging On - Password Rules
Letters
Numbers
Easy to remember
At least 6 Characters
long
No 3 Characters can
be the same
Do not start with a ?
or an !
Can not use previous
5 passwords
August 2014
32
Logging On - Language
SAP supports multinational character sets

and languages on the
same system, at the
same time
Default languages are
English and German
August 2014
33
11
Version 6.1
August 2014
Logging On - Data Record
Table
Client
820
820
820
821
821
821
August 2014
Valid
Valid
User
Password From
To
N123451 ********
1/1/2014 12/31/2014
N123452 ********
1/1/2014 12/31/2014
N123453 ********
1/1/2014 12/31/2014
N123454 ********
2/1/2014 8/31/2014
N123455 ********
2/1/2014 8/31/2011
N123456 ********
2/1/2014 8/31/2011
34
Logging Off
System > logoff
Exit button
Control box
For security purposes it is important to log off SAP

whenever you leave your PC. Your user name is
linked with all transactions you perform providing an
audit trail.
August 2014
35
Chapter 2 Part 1 Exercises

1. Logging on the SAP System
August 2014
36
12
Version 6.1
August 2014
Chapter 2 Part 2
The Basics
- Navigation -
Overview
SAP screens
Basics of data entry
Working with multiple sessions
Reporting
On-line help and system messages
Setting user defaults
August 2014
38
SAP Screen
Easy Access desktop

System menus
System navigation
Transaction name
Transaction icons
Transaction work area
Status messages
August 2014
39
13
Version 6.1
August 2014
SAP Screen - Easy Access Desktop

System Menus
Transaction
Name
System
Navigation
Transaction
Icons
Transaction
Work Area
August 2014
Status Messages
40
SAP Screen - Easy Access Desktop

Favorites
Folder and
Sub-Folder
Transactions
August 2014
41
SAP Screen - System Menus
August 2014
42
14
Version 6.1
August 2014
SAP Screen - System Navigation
August 2014
43
SAP Screen - Transaction Name
August 2014
44
SAP Screen - Transaction Name
August 2014
45
15
Version 6.1
August 2014
SAP Screen - Transaction Icons
Screen or view dependant

(e.g. materials master will differ from sales order
entry will differ from the main menu)
August 2014
46
SAP Screen Transaction Work Area
August 2014
47
SAP Screen Status Messages
System Message
System Information
August 2014
48
16
Version 6.1
August 2014
SAP Transaction Screen
Tabs
Header
Line Item
Detail
Line Item
August 2014
49
SAP Master Data Screen
Tabs
August 2014
50
Basics of Data Entry
Using menus
Using transaction codes
Open a different transaction
in the same window
Using /n before the
transaction code
Opening another session in a
different window
Using /o before the
transaction code
August 2014
51
17
Version 6.1
August 2014
Types of entry fields

Moving between fields
Radio buttons and check boxes
Possible entry fields
Match-codes
Saving data
Canceling data
August 2014
52

Cancel
Save
Tabs
Entry (Input) Field
Check Box
Pull Down
August 2014
53

There are three types of entry fields:
Required
Default entry
Optional entry field
August 2014
54
18
Version 6.1
August 2014
Working with Multiple Sessions
Opens another session
August 2014
55
Working with Multiple Sessions
An SAP session is
a window in which
the user may
perform a particular
task
Users may have up
to six sessions
open at one time
August 2014
56
Reporting
Three basic steps to running a report
Access the report
Enter selection criteria
Execute the report
August 2014
57
19
Version 6.1
August 2014
Reporting
Access
Selection
Execution
August 2014
58
On-line Help
August 2014
59
On-line Help
Help on screen fields - F1
Extended help
Reference information
Technical information
Displaying possible entries - F4

Using the Help menu
Extended help
R/3 library
Getting started
August 2014
60
20
Version 6.1
August 2014
On-line Help
F1 - Key
F4 - Key
August 2014
61
System Messages
E = Error
An invalid entry has been made
The cursor moves to the field where the
error has occurred
W = Warning
A possible error has been made

The user can continue without changing
I = Information
Feedback from the system
August 2014
62
Setting User Defaults
August 2014
63
21
Version 6.1
August 2014
Chapter 2 Part 3
The Basics
- Business Processes -
BPI I - Exercise Purchase

Requisition
Roadmap
Check
Availability
Purchase
Order
Run MRP
Goods
Receipt
Procurement
Process
Sales Order
Entry
Invoice
Receipt
Pick
Sales Order Materials

Process
Payment
to Vendor
Receipt of
Payment
August 2014
Post Goods
Issue
Invoice
Customer SAP AG and The Rushmore Group, LLC 2014
65
Sales Process Exercise
Order-to-Cash
22
Version 6.1
August 2014
Sales Order Process

(Order-to-Cash)
Check
Availability
Sales Order
Entry
Pick
Materials
Receipt of
Customer Payment
Pack
Materials
Invoice
Customer
August 2014
Post Goods
Issue
67
Chapter 2, Group 1 Exercises

1.
2.
3.
4.
5.
6.
Logging on the SAP System

Create Vendor Master
Create Material Master
Create Customer Master
Create Customer Quotation
Create Sales Order with Reference to Customer
Quotation
7. Check Stock Status
August 2014
68
Procurement Process
Exercise
Procure-To-Pay
23
Version 6.1
August 2014
Procurement Process
(Procure-to-Pay)
Purchase
Requisition
Purchase
Order
Notify
Vendor
3-Way
Match
Payment
to Vendor
Invoice
Receipt
August 2014
Vendor
Shipment
Goods
Receipt
70

8. Run Materials Requirement Planning
Single Item, Single Level
9. Convert Purchase Requisition to
Purchase Order
10. Create Goods Receipt
11. Create Invoice Receipt from Vendor
12. Post Payment to Vendor
August 2014
71
Sales Process Exercise

Continued
Order-to-Cash
24
Version 6.1
August 2014
Sales Order Process

(Order-to-Cash)
Check
Availability
Sales Order
Entry
Pick
Materials
Receipt of
Customer Payment
Pack
Materials
Invoice
Customer
August 2014
Post Goods
Issue
73

13.
14.
15.
16.
17.
18.
19.
20.
August 2014
Create Delivery Note for Sales Order

Check Stock Status
Pick Materials on Delivery Note
Post Goods Issue
Check Stock Status
Bill Customer
Post Receipt of Customer Payment
Review Document Flow
74
Chapter 3 Part 1
Financial Accounting
(FI)
- Overview -
25
Version 6.1
August 2014
Chapter 3, Part 1 Overview

Goals and Objectives
Target Audience
Components
Managerial Accounting (CO)

Target Audience
Components
Comparisons and Relationships

August 2014
76
Financial accounting is designed to collect all of

the data needed to support the preparation of
financial statements for external users
August 2014
77
Target Audience
Internal
External
Executives
Senior Management
Accounts
Administration Staff
Employees
August 2014
Legal Authorities
Banks
Auditors
Shareholders
Insurance
Taxing Authorities
Media
Financial Analysts
78
26
Version 6.1
August 2014
Components of Financial Accounting
Accounts
Receivable
Financial
Accounting
General
Ledger
Fixed
Assets
Accounts
Payable
(FI)
Banks
Special
Purpose
Ledger
August 2014
79

Managerial accounting is designed to collect
data for the preparation and analysis of reports
for use by internal users
August 2014
80
Target Audience
Executives
Senior Management
Department Managers
Controllers
Cost Accountants
August 2014
81
27
Version 6.1
August 2014
Components of Managerial Accounting
Internal
Orders
Cost
Element
Acct
Controlling
(CO)
August 2014
Cost
Center
Acct
Profitability
Analysis
Activity
Based
Costing
Product
Cost
Controlling
Profit
Center
Acct
82
Comparison
Managerial Accounting
External Accounting
Balance Sheet
Profit & Loss Statement
Legal Requirements
Standards
August 2014
Cost Center Accounting

Profit Center Accounting
Product Costing
Profitability Analysis
Different Valuations
Flexibility
83
Comparative Reporting
Liquidity
Calculation
Balance
Sheet
External
Reporting
Managerial Accounting (CO)

Internal
Reporting
August 2014
Product
Costs
Reports
Retained
Earnings
Report
Income
Statement
Cost
Center
Reports
Profit
Center
Reports
Profit
Margin
84
28
Version 6.1
August 2014
Interrelated and Closely Connected

(FI) Transaction
Document
Amount
G/L Account #
Cost Center
1900012432
Income Statement
Supplies Exp.
Bal. Sheet
100
(CO) Transaction
Document
Cost Center
Cost Element
20000657
August 2014
Bank
100
Cost Center
100
Controlling
85
(FI)
- The Basics -
Chapter 3, Part 1 Basics

General Ledger
Chart of Accounts
Balance Sheet
Assets
Liabilities
Equity
Income Statement
Revenues
Expenses
August 2014
87
29
Version 6.1
August 2014
General Ledger
The General Ledger provides a complete record
of all "acceptable" business transactions from
the viewpoint of an accountant
An acceptable business transaction has the
following traits
Affects the financial position of the entity

Measurable in a currency
Affects at least two accounts
Assets = Liabilities + Equity
Debits = Credits
August 2014
88
Chart of Accounts
The foundation for the General Ledger is the
Chart of Accounts
A Chart of Accounts contains a complete list of
all of the accounts utilized in the General Ledger
for a given company
Financial accounting reports are prepared from
the balances contained in the General Ledgers
Chart of Accounts
August 2014
89
Chart of Accounts (continued)

There are five types of accounts contained in a
Chart of Accounts
Assets
Liabilities
Equity
Revenues
Expenses
There are two primary accounting reports

prepared from the General Ledger Chart of
Accounts
Balance Sheet
Income Statement
August 2014
90
30
Version 6.1
August 2014
Balance Sheet Assets

Things of value that a company owns or controls
that accountants have agreed to measure in
monetary terms.
Examples of these accounts include:
Cash
Accounts receivables
Plant and equipment
Inventory
August 2014
91
Balance Sheet Liabilities

Things that a company owes or must provide
services in order to settle that accountants have
agreed to measure in monetary terms.
Examples of these accounts include:
Accounts payable
Notes payable
Bonds payable
Unearned revenue
August 2014
92
Balance Sheet Equity

Equity is simply the mathematical difference
between assets and liabilities.
Includes the monetary amounts collected with
respect to all preferred and common stock
transactions, the aggregate net income reported
since organization of the company, and a
reduction for dividends that have been paid to
stockholders.
August 2014
93
31
Version 6.1
August 2014
Balance Sheet
August 2014
94
Income Statement Revenues

The monetary amounts collected from
customers in settlement for goods purchased
from our company or services rendered by our
firm to them during the current fiscal year.
August 2014
95
Income Statement Expenses

The monetary amounts paid to vendors in
settlement for goods purchased by our company
or services rendered to our firm by other
companies during the current fiscal year.
August 2014
96
32
Version 6.1
August 2014
Income Statement
August 2014
97
Chapter 3 Part 2
(FI)
- Organizational Structures -
August 2014
99
33
Version 6.1
August 2014
Organizational Data
and functions
August 2014
100
Chapter 3, Part 2 Org Structures

Organizational Structures
Client
Company
Chart of accounts
Company code
Credit control area
August 2014
101
Client
Highest hierarchical level in an SAP
environment
A complete database containing all the
tables necessary for creating a fully
integrated information system
Master records are created at the client
level
August 2014
102
34
Version 6.1
August 2014
Client
August 2014
103
Company
Consolidated financial statements are created at
the company level
A company can include one or more company
codes
All company codes must use the same chart of
accounts and fiscal year
Company is not required in the definition of an
enterprise (optional)
August 2014
104
Organizational Structure
Client
Company
August 2014
105
35
Version 6.1
August 2014
Company Code
A legally independent entity
The smallest organizational unit for which
accounting can be carried out
Business transactions are processed at this level
Accounts are managed at this level
Legal financial statements, such as the balance
sheet and the income statement, are generated
at this level using the General Ledger balances
August 2014
106
Client
Company
Company
Code
August 2014
107
Chart of Accounts
A listing of the accounts (assets, liabilities,
equity, revenues, and expenses) that are
contained in the General Ledger
A chart of accounts must be assigned to every
company code in order to create the General
Ledger for that company
Several company codes can use the same chart
of accounts
August 2014
108
36
Version 6.1
August 2014
Chart of Accounts
United States
Chart of
Accounts
Company
Code 010
Canadian
Chart of
Accounts
Company
Code 110
Company
Code 038
August 2014
Company
Code 117
109
Client
Chart of
Accounts
Company
Company
Code
August 2014
110
Fiscal Year Variant

Specifies the accounting fiscal year for reporting
purposes
Special periods are created to aid in the
quarterly or year-end adjusting process
completed prior to preparing financial
statements
A single fiscal year variant is assigned to each
company code
August 2014
111
37
Version 6.1
August 2014
Client
Chart of
Accounts
Company
Fiscal Year
Variant
Company
Code
August 2014
112
Credit Control Area

An organizational unit or area of responsibility
created to control customer credit limits
A company code is assigned to one default
credit control area
Multiple company codes can be assigned to one
credit control area
August 2014
113
Client
Chart of
Accounts
Company
Fiscal Year
Variant
Credit Control
Area
Company
Code
August 2014
114
38
Version 6.1
August 2014
Client
Chart of
Accounts
Company
Fiscal Year
Variant
Credit Control
Area
Company
Code
August 2014
115
Consolidation and Business Areas

Company
A company is an organizational unit in Financial
Accounting which represents a business organization
according to the requirements of commercial law in a
particular country.
Business Areas
A unit in an enterprise that groups product and market
combinations as homogeneously as possible for the
purpose of developing unified business policy.
August 2014
116
Optional Organizational Structures

GM Corp.
Chart of Accts
Client
GMCorporate
General
Corporate
Credit CA
Motors
Fiscal Year Var.
Consolidation of Company Codes
Chevrolet
GMC
Cadillac
Business Areas
Cars
Trucks
August 2014
Cars
Trucks
Trucks
117
39
Version 6.1
August 2014
Client 100
Credit Control
Area
Pen Inc.
Fiscal Year
Variant
Chart of
Accounts
Company
Code
August 2014
118
Chapter 3 Exercises
21.
22.
23.
24.
25.
26.
27.
August 2014
Create Company Code

Create Chart of Accounts
Assign Company Code to Chart of Accounts
Assign Company Code to Fiscal Year Variant
Create Credit Control Area
Assign Company Code to Credit Control Area
Assign Permitted Credit Control Area to
Company Code
119
Chapter 4
Material Management
(MM)
- Organizational Structures -
40
Version 6.1
August 2014
August 2014
121
Organizational Data
and functions
August 2014
122
Chapter 4 Overview
Purchasing and SAP

Procurement Process
Organizational Relationships
Warehouse Management
August 2014
123
41
Version 6.1
August 2014
Unit Concept
The purchasing process involves the acquisition of
goods and services to support the creation of
goods and services in the organization
In this unit the structure required for the purchasing
process is presented
August 2014
124
Purchasing and SAP

The purchasing process exists in the Materials
Management (MM) and Financial Accounting
(FI) module
The structure includes elements of the MM and
FI modules
Master data for the purchasing process exists in
the MM and FI modules
The purchasing process can and does interface
with the Production Planning (PP), Warehouse
Management (WM), and Quality Management
(QM) modules
August 2014
125
Components of Materials Management
Foreign
Trade/
Customs
Valuation
Materials
Management
(MM)
Logistics
Invoice
Verification
Purchasing
Product
Catalog
MRP
Service
Entry
Sheet
Material
Master
Inventory
Mgmt.
August 2014
Service
Master
Physical
Inventory
126
42
Version 6.1
August 2014
Procurement Process
(Procure-to-Pay)
Purchase
Requisition
Purchase
Order
Notify
Vendor
3-Way
Match
Payment
to Vendor
Invoice
Receipt
August 2014
Vendor
Shipment
Goods
Receipt
127
Valuation Area
Plant
Storage Locations
Purchasing Organizations
Purchasing Groups
August 2014
128
Valuation Area
The valuation area determines at which level a
material is valuated (inventory value is
established)
SAP allows valuation at the company code or
plant level, but recommends valuation area be
set at the plant level
August 2014
129
43
Version 6.1
August 2014
Plant
Lowest valuation area
Organizational level where Material
Requirements (MRP) runs
Generally used to describe a production site, a
distribution center or centralized warehouse
May be a physical or logical unit
August 2014
130
Storage Location
Subdivision of a plant
Where materials are managed (inventory
management)
Raw Materials
Maintenance, Repair, and Other (MRO)
Finished Product
May be a physical or logical unit
August 2014
131
Plant/Storage Location
Plant P001
Storage Location
10 - Inventory
August 2014
Storage Location
20 - Quality
132
44
Version 6.1
August 2014
Purchasing Organization
Organizational unit responsible for the
procurement of materials and services.
SAP requires that purchasing organizations be
assigned at the plant level
A purchasing organization can be assigned to
more than one plant
A purchasing organization can be assigned to a
company code
August 2014
133
Plant/Purchasing Organization (1)
Plant P001
Purchasing
Organization P001
Purchasing
Organization P002
One plant multiple purchasing

organizations
August 2014
134
(Continued)
Plant P001
Plant P002
Purchasing
Organization P001
Purchasing
Organization P002
Each plant has its own purchasing

organization
August 2014
135
45
Version 6.1
August 2014
(Continued)
Purchasing
Organization P001
Plant P001
Plant P002
One purchasing organization for

multiple plants
August 2014
136
(continued)
Purchasing
Organization P001
Company Code
C001
Company Code
C002
Plant P001
Plant P002
One purchasing organization for multiple

company codes
August 2014
137
Purchasing Group
Responsible for specified purchasing activities
Often used to identify individual buyers
Used for reporting
August 2014
138
46
Version 6.1
August 2014
Purchasing Organization/Purchasing Group
Purchasing
Organization P001
Purchasing Group
001
August 2014
Purchasing Group
002
139
Company Code
C001
Purchasing
Organization P001
Purchasing
Group
001
August 2014
Plant P001
Storage Location
10 - Inventory
Storage Location
20 - Quality
140
Warehouse Management
Not required for the purchasing functionality of
SAP
Is a separate module in the SAP environment
Many functions and elements can be performed
outside of the module
August 2014
141
47
Version 6.1
August 2014
Warehouse Management Elements
Receiving, identifying and sorting goods

Placing goods into storage bins
Monitoring and inspecting goods in storage
Preplanning distribution of materials
Picking and accumulating orders
August 2014
142
Warehouse Management Relationships

Company Code
Company
C001
Inventory
Management
(MM)
Plant P001
Plant P002
Plant
Storage
Loc. 10
Storage
Loc. 20
Warehouse
1
Aisle 1
Storage
Loc. 30
Storage
Loc. 40
Storage Loc.
Warehouse
1
Aisle 1
Warehouse
Rack 1
Aisle 2
Rack 1
Warehouse
Management (WM)
August 2014
Rack 1
Aisle
ABC123
Aisle 2
Aisle 3
Storage Rack
Bin
143
Chapter 4 Exercises
28. Verify Valuation Area
29. Define Plant (P_ _ _)
30. Define Storage Locations for Inventory and
Quality
31. Define Purchasing Organization
32. Create Purchasing Groups
33. Assign Plant to Company Code
34. Assign Purchasing Organization to Company
Code
35. Assign Purchasing Organization to Plant
36. Setup Parameter ID
August 2014
144
48
Version 6.1
August 2014
Chapter 5
- Rules (Internal Controls) -
Rules
Transactions
Transactions
Relatively fixed
August 2014
146
Chapter 5 Rules
Rules
Account groups
BS Balance Sheet Account Group
PL Income Statement Account Group
RA Reconciliation Account Group
Field status variant

Field status groups
Fiscal year variant
August 2014
147
49
Version 6.1
August 2014
Account Groups
Identifier that controls which fields must be entered
when an account is created
Determine a valid number interval for each of the
groups (types) of General Ledger accounts that
have common attributes
Must be created before General Ledger Chart of
Accounts master records can be created
You must assign each account to an appropriate
account group
August 2014
148
Account Groups
Chrt/accts
CHRT
CHRT
CHRT
Acct group
BS
PL
RA
August 2014
Description
Balance Sheet
Income Sheet
Reconciliation
From
100000
400000
110000
To
399999
999999
310000
149
Account Groups
Account Group BS
Account control
Account management
Document entry
Bank/financial details
Interest calculation
Joint venture
Account control
Suppress
Req. entry
Opt. entry
Display
Currency
Tax category
Reconciliation account
August 2014
150
50
Version 6.1
August 2014
Field Status
Field status controls how the data will be entered
for a field when an accounting master record is
being used in a transaction
Determining whether a field is required, optional,
suppressed, or display only
Field status controls are also relevant to a
specific activity create, change, or display
August 2014
151
Field Status Variant
Fld status groupText

ZALL
All Accounts
ZBSA
Balance Sheet Accounts
ZEXP
Expense Accounts
ZGRI
Material Management (GR/IR) Accounts
ZRCN
Reconciliation Accounts
ZREV
Revenue Accounts
August 2014
152
Field Status Variant

Field status variant (V000) - Group ZBSA - Balance Sheet Acct.
General data
Additional account assignments
Materials management
Payment transactions
Asset accounting
Taxes
...
General Data
Suppress
Req. entry
Opt. entry
Display
Assignment number
Text
Invoice reference
August 2014
153
51
Version 6.1
August 2014
Chapter 5 Exercises
37.
38.
39.
40.
August 2014
Create Account Groups

Define Retained Earnings Account
Review Field Status Variant
Assign Company Code to Field
Status Variant
154
Chapter 6
- Master Data -
August 2014
156
52
Version 6.1
August 2014
Master Data

Vendor master data
Before making the master data configurations,

you must have completely defined the
organizational structures
August 2014
157
Chapter 6 Overview
General Ledger Master Data
Chart of Accounts Data
Company Code Data
Accounts Receivable
Accounts Payable
Goods Receipt/Invoice Receipt
General Ledger Account Balances
August 2014
158

A unique master record is created for each
General Ledger account
General Ledger accounts are created at the
client level
Business transactions are posted to the portfolio
of General Ledger accounts made available to a
company through the assignment of a specific
Chart of Accounts
August 2014
159
53
Version 6.1
August 2014

(continued)
Contains control information for:
Data entry
Data processing
Specifies the account type:

Balance sheet
Income statement
August 2014
160
General Ledger
Organization of the Data
Contains one or more Chart of Accounts specific
information areas
Contains one or more Company Code specific
information areas
In this way, a General Ledger master account
can be shared by several combinations of
Charts of Accounts and Company Codes
August 2014
161
General Ledger
Chart of Accounts Data
Account number
Name of the Chart of
Accounts
Account group provides
information that controls
the creation of the
master record for a
company code
August 2014
Account number
Chart of accounts
100101
CPEN
BS
Account group
P&L statement acct type
Balance sheet account
162
54
Version 6.1
August 2014
General Ledger
Company Code Data
Local currency
Foreign currency
Tax category
Open item management
Line item display
Sort key
August 2014
163
General Ledger
Company Code Data (continued)
Local currency
Specify the currency in which the account is to be
posted
Transaction figures are always updated and displayed
in local currency
August 2014
164
General Ledger
Foreign currency
Specify the alternative currency in which the account
is to be posted
It is possible to select up to two alternative currencies
Transaction figures will be updated in both the local
and alternative currencies
August 2014
165
55
Version 6.1
August 2014
General Ledger
Tax category
Specify the type of tax on purchase and sales (input
or output taxes) that can be posted to the account
If the account is not tax relevant, do not make a
specification in this field
August 2014
166
General Ledger
Open item management
Indicates that the account is subjected to an
affirmative clearing process involving the matching of
debits to credits with the purpose of closing each
individual line item
For example, reconciliation accounts
You can only archive an accounting document if all of
its individual line items have been cleared
August 2014
167
General Ledger
Line item display
Select if it is desirable to view all the debit and credit
detail for the account
Remember that when posting items to such accounts
and displaying line items, additional storage space
and system time are required
August 2014
168
56
Version 6.1
August 2014
General Ledger
Line item display should not be used for the
following accounts:
Reconciliation accounts
Accounts that have a summation function and are
analyzed by another application such as revenue or
stock accounts
Output and input tax accounts, since tax information
is required only in connection with the document
August 2014
169
General Ledger
Sort Key
Necessary when line item display is selected
Determines the data field that will be used to sort the
line items
Posting date
Document date
Cost center
August 2014
170
General Ledger
Reconciliation accounts
When you post to a sub-ledger, the system
automatically concurrently posts to the corresponding
reconciliation account in the general ledger
In this way, the general ledger is automatically
updated and remains in balance with the individual
account totals
August 2014
171
57
Version 6.1
August 2014
General Ledger
General
Ledger
General Ledger
A/R, A/P, Assets
Debit Credit
$$ $$
A/R
Debit Credit
$$ $$
August 2014
Assets
A/P
Debit Credit
Debit Credit
$$ $$
$$ $$
Subsidiary
Ledger Accounts
A/R, A/P, Assets
172
Accounts Receivable
Reconciliation Account
Customer 189
100
Customer 142
300
Accounts Receivable
Reconciliation
950
Customer 135
400
Customer 123
150
August 2014
173
Accounts Payable Reconciliation Account
Vendor 100234
200
Vendor 100435
250
Accounts Payable
Reconciliation
950
Vendor 100621
100
August 2014
Vendor 100846
300
174
58
Version 6.1
August 2014
Line Item Display

Account number 100999 Bank Account
Company code C999
Period
C/f bal.
Period 1
Period 2
Debit
Credit
DC bal.
5,250.00
25,000.00
3,540.00
15,000.00
1,710.00
10,000.00
Period 1
Doc. no.
1500000013
1500000014
100000012
1400000342
DT
KZ
KZ
SA
DZ
August 2014
Doc.date
01/05/04
01/06/04
01/08/04
01/14/04
Currency
USD
USD
USD
USD
Balance
750,000.00
751,710.00
761,710.00
Amount
1,800.00 990.00 750.00
5,250.00
175

41. Create Bank Account
42. Create Accounts Receivable Reconciliation
Account
43. Create Trading Goods Inventory Account
44. Create Operating Supplies Inventory Account
45. Create Accounts Payable Reconciliation Account
46. Create Goods Receipt / Invoice Receipt
47. Create Output Tax Account
48. Create Input Tax Account
49. Create Retained Earnings Account
50. Create Common Stock Account
August 2014
176

51. Create Trading Goods Consumption Expense
Account
52. Create Operating Supplies Expense Account
53. Create Utilities Expense Account
54. Create Purchase Price Difference Expense
Account
55. Create Information Technology Expense Account
56. Create Miscellaneous Expense Account
57. Create Cost of Goods Sold
58. Run General Ledger List of Accounts Report
August 2014
177
59
Version 6.1
August 2014
Chapter 7 Part 1
Materials Management
(MM)
- Master Data and Rules -
Rules
MM
August 2014
179
Master Data
Vendor master data
Before making the master data configurations, you

must have completely defined the organizational
structures
August 2014
180
60
Version 6.1
August 2014
Chapter 7 Part 1 Overview (Master Data)
Unit Concept
Procure-to-Pay Process
Vendor Master Data
Purchasing Information Record
August 2014
181
Unit Concept
The purchasing process involves the acquisition
of goods and services to support the creation of
goods and services in the organization
Master data and rules required for the
purchasing process is presented
August 2014
182
Procurement Process
(Procure-to-Pay)
Purchase
Requisition
Purchase
Order
Notify
Vendor
3-Way
Match
Payment
to Vendor
Invoice
Receipt
August 2014
Vendor
Shipment
Goods
Receipt
183
61
Version 6.1
August 2014
Master Data General

Business rules and supportive information are
stored in master data records
Each master data record is unique in name or
number
Internal or external number ranges are possible
Usually created or converted (legacy system) in
the beginning
Maintained by numerous organizations
August 2014
184
Master Data General (continued)

Vendor master records are maintained by both
accounts payable (A/P) and purchasing
Material master records are maintained by
purchasing, sales, production, accounting, etc.
Purchasing information records are maintained
primarily by purchasing
August 2014
185
Vendor Master Account Group

Vendor masters are assigned to a vendor
account group
Through field status maintenance, vendor
account groups can be setup for one-time
vendors, regional vendors, and internal vendors
The vendor account group controls both type
and number range assignment for vendors
August 2014
186
62
Version 6.1
August 2014
Vendor Master
Organization of the Data
General Data
Company Code Data

Vendor 10001
Purchasing Organization
Data (MM)
August 2014
187
Vendor Master Data

A master record must be created for every
vendor
General data, Company Code data (Financial
Accounting - FI), and Purchasing Org data
(Material Management - MM)
General data
Address
Control data
Payment
transactions
August 2014
Company code data

Account
management
Payment
transactions
Purch. org data

Purchasing data
Partner functions
188
Vendor Master
Includes all data necessary for processing
business transactions and corresponding with
vendors
Information is shared between the accounting
and purchasing departments
August 2014
189
63
Version 6.1
August 2014
Vendor Master Typical Screens
Address
Control
Payment Transactions
Accounting Information
Correspondence
Purchasing Data
Partner Functions
August 2014
190
Vendor Master
General Data Address
General Data Address

Address
Vendor Name
Search Term
Street address
City, Region Postal code
Country
Communication
Language
Telephone, Fax, E-Mail
August 2014
191
Vendor Master
General Data Control Data
Account Control
Customer
Authorization
Trading partner
Group key
Tax Information
Tax codes
Fiscal address
Country code
City code
Reference Data / Area

International locator number
Industry
Transport zone
August 2014
192
64
Version 6.1
August 2014
Vendor Master
General Data Payment Transactions
Bank Details
Bank Key
Bank Account
Account Holder
Partner Bank Type
Alternative Payee
Instruction Key
August 2014
193
Vendor Master Company Code

Sort Key
Release Group
Interest Calculation
Interest Calculation Indication
Interest Calculation Frequency
Withholding Tax
Withholding Tax Code
Exemption Number
August 2014
194

Payment Data
Payment Terms
Tolerance Group
Check Double Invoice
Check Cashing Time
Automatic Payment Transactions

Payment Methods
Alternate Payee
Payment Block
Invoice Verification
Tolerance Group
August 2014
195
65
Version 6.1
August 2014

Correspondence Accounting
Dunning Data
Dunning Procedure
Dunning Block
Dunning Recipient
Date of Legal Dunning Procedure
Correspondence
Local Processing
Accounting Clerk
Account With Vendor
August 2014
196
Vendor Master Purch. Org. Data

Purchasing Data
Conditions
Control Data
Order Currency
Terms of Payment
Incoterms
Minimum Order Value
Sales Data
Salesperson
August 2014
Acknowledgement
Required
Returns to Vendor
Automatic Purchase
Order
Default Data Material

Purchasing Group
Planned Delivery Time
197
Vendor Master Purch. Org. Data

Partner Functions
Partner Functions
Partner Function
Partner Name
August 2014
198
66
Version 6.1
August 2014
Purchasing Info Record

The purchasing info record provides
continuously updated information about the
relationship of a specific material with a specific
vendor
Order unit, price, price changes, tolerances,
reminder infos, historic data, statistics, texts
Choice of automatic or manual updating
August 2014
199
Source List
The source list stores information about where to
acquire a given material for a given period of
time
It specifies whether this source should be used
by Materials Requirement Planning (MRP)
August 2014
200
Chapter 7, Part 1 Exercises

59.
60.
61.
62.
63.
64.
August 2014
Vendor Account Groups

Create Vendor Master Accounting Record
Create Vendor Master Purchasing Record
Create Vendor Master Record Centrally
201
67
Version 6.1
August 2014
Chapter 7 Part 2
(MM)
Rules
MM
August 2014
203
Chapter 7 Part 2 Overview (Rules)

Fiscal Period
Plant Parameters
MRP
August 2014
204
68
Version 6.1
August 2014
Rules
Transactions
Transactions
Relatively fixed
August 2014
205
Fiscal Period
In order to execute any material postings, the
current fiscal period has to be activated
By initializing the company code for material
management, the first major integration between
Financial Accounting (FI) and Logistics is
completed
August 2014
206
Plant Parameters
Material Requirements Planning (MRP)
controllers
Individuals responsible for running and maintaining
Material Requirements Planning data and reports
Negative stock allowance

If a material is allowed to go negative for inventory
stock
August 2014
207
69
Version 6.1
August 2014
Plant Parameters (continued)

Purchasing
Special purchasing rules
External purchasing only settings
Planned orders
Rescheduling
Conversion to purchase requisitions
August 2014
208
Plant Parameters (continued)

Document number ranges
Planned orders
Purchase requisitions
Material Requirements Planning (MRP) lists
Reservations
August 2014
209
Material Requirements Planning

Detailed planning level
Primary Functions
Monitor inventory stocks
Determine material needs
Quantity
Timing
Generate purchase or production orders
August 2014
210
70
Version 6.1
August 2014
Materials Requirements Planning

(continued)
Integrates Production Planning (PP) module with
the Materials Management (MM) module
Prerequisites for Materials Requirement
Planning (MRP)
Activate Material Requirements Planning (MRP) for a
plant
Material Master created
Material Requirements Planning view
Material Requirements Planning type
August 2014
211

Basic Process
Exploding the Bill of Material (if using
production)
Netting Out Inventory
Lot Sizing
Time-phasing requirements
August 2014
212

Net Requirements
Material Requirements Planning (MRP)
calculates the quantity of material needed, if
any, based on
Sales Orders
Material Reservations
Repair Parts
Inventory
Purchase Orders
Etc
August 2014
213
71
Version 6.1
August 2014

Net Requirements (continued)
If adequate inventory is not available to meet
Material Requirements Planning (MRP) needs
then the system generates
Planned Production Orders
Planned Purchase Orders
August 2014
214

Lot Sizing
Static
Based on fixed values in the Material Master
Periodic
Groups net requirements together from multiple
periods
Optimum
Calculates the optimum lot size for a several periods
of net requirements
August 2014
215

65. Initialize Fiscal Period for Company Code
66. Maintain Plant Parameters for Material
Management
67. Activate Materials Requirements Planning
August 2014
216
72
Version 6.1
August 2014
Chapter 7 Part 3
(MM)
Rules
MM
August 2014
218
Master Data
Vendor master data
Before making the master data configurations, you

must have completely defined the organizational
structures
August 2014
219
73
Version 6.1
August 2014
Chapter 7 Part 3
Overview (Material Master)
Industry Sector
Material Type
Maintenance Features
Organizational Levels
Primary Views
August 2014
220
Material Master Industry Sector

Records are grouped according to industry
sector and material type
Determines the industry specific data that will
appear on the master record
August 2014
221
Material Master Material Type

Material types group materials with the
same attributes
Material type information determines:
What views are maintained

Whether internal or external procurement is allowed
If changes in material quantity are updated
Which general ledger accounts are updated
August 2014
222
74
Version 6.1
August 2014
Material Master Material Types

Standard material types are used in all
industries.
ROH: Raw Materials
Purchased externally only
No sales view
HAWA: Trading Goods

Always purchased externally
Sold without any change to the material
No manufacturing views exist
August 2014
223
Material Master Material Types

(continued)
FERT: Finished Products
Are produced internally
Normally no purchasing views exist
August 2014
224
Material Master
Additional Material Types
HIBE:
VERP:
LEER:
KMAT:
ERSA:
DIEN:
August 2014
Operating Supplies
Customer returnable packaging
Empty containers
Configurable material
Spare parts
Services
225
75
Version 6.1
August 2014
Material Master
Additional Material Types (continued)
NLAG:
UNBW:
FHMI:
WETT:
PROD:
IBAU:
August 2014
Non-stock, non-valuated material

Non-valuated, stocked material
Production resources/tools
Competitive products
Product group
Maintenance assembly
(Plant Maintenance)
226
Material Master Maintenance

Defaults - speeds entry of data by using the
most frequently used field values (plant,
purchasing organization, etc.)
Reference Material - speeds entry of data by
copying data from existing material master
Profiles - speeds entry of data by copying
standard data created in a profile into a selected
view Materials Requirements Planning (MRP)
Collective entry of storage location data - speeds
creation of multiple storage locations
August 2014
227
Material Master Data

Material master data can be related to all
organizational levels
General information of a material (description,
number, base unit of measure)
Has to be related to the highest level of organization the client
August 2014
228
76
Version 6.1
August 2014
Material Master Levels

Client
Description
Units of measure
Material number
Engineering data
Plant
Planning data
Manufacturing data
Purchasing data
August 2014
229
Material Master Levels (continued)

Storage Location
Stock quantities
August 2014
230
Material Master Views
Basic data 1, 2
Classification
Sales: sales organization data 1, 2
Sales: general/plant data
Sales text
Purchasing
Purchase order text
Forecasting
August 2014
231
77
Version 6.1
August 2014
Material Master Views (continued)
MRP 1, 2, 3, 4
Work scheduling
Storage
Warehouse management
Quality management
Accounting 1, 2
Costing 1, 2
August 2014
232
Material Master Material Management
Basic Data
Purchasing
MRP 1,2,3
General Plant
Data/Storage
Accounting 1
August 2014
Barrel Pen
233
Material Master Basic Data

General data
Basic Unit of Measure
Unit of measure in which stocks of the material are managed
Material Group
Key that you use to group together several materials or
services with the same attributes
Division
Used to determine the sales area and the business area for a
material, product, or service
August 2014
234
78
Version 6.1
August 2014
Material Master Basic Data

(continued)
Dimensions/EANs
Gross weight
Used to check storage capacity in warehouse
Net weight
Weight excluding packaging and extras this is needed for
sales and distribution
Weight Unit
Unit of Measure for weight
Volume
The space that the material occupies per unit of volume
August 2014
235
Material Master Purchasing View

General Data
Order Unit
The unit of measure in which a company purchases the
product
Purchasing Group
Key for a buyer or a group of buyers, who is/are responsible
for certain purchasing activities.
Purchasing Values
Purchasing Value Key
Define the reminder days and tolerance limits for purchasing
August 2014
236
Material Master Plant Data/Storage 1

General Data
Container Requirements
Define the regulations that govern which type of container
the material must be stored and shipped in
Storage Conditions
Defines the conditions on how a material must be stored or
warehoused
Shelf Life Data

Minimum remaining shelf life
Minimum time the material must keep upon goods receipt
for the goods receipt to be accepted by the system
Total Shelf Life

Period of time the material will keep in total, from the date
of production or receipt to the shelf life expiration date
August 2014
237
79
Version 6.1
August 2014
Material Master MRP 1

General Data
Purchasing Group
The buyer(s) who are responsible for certain purchasing
activities
MRP Procedures
MRP Type
Determines whether and how the material is planned
Reorder Point
If stock falls below this point, the system is flagged to create
a planned order
MRP Controller
The person(s) responsible for the material planning
August 2014
238
Material Master MRP 1 (continued)

Lot Size Data
Lot Size
The lot sizing procedure to calculate the quantity to be
produced or procured
Minimum Lot Size

The smallest order quantity
Fixed Lot Size

The quantity to be ordered
August 2014
239

Scheduling
Planned Delivery Time
Number of calendar days needed to obtain the material
Scheduling Margin Key

Used to determine the floats required for scheduling
Net Requirement Calculation

Safety Stock
Specifies the quantity whose purpose is to satisfy
unexpectedly high demand in the coverage period
August 2014
240
80
Version 6.1
August 2014

Availability Check
Specifies whether and how the system checks
availability and generates requirements for materials
planning
August 2014
241
Material Master Accounting 1

Current Valuation
Valuation Class
Allows the stock values of materials of the same
material type to be posted to different G/L
accounts.
Allows the stock values of materials of different
material types to be posted to the same G/L
account.
Determines together with other factors the G/L
accounts updated for a valuation-relevant
transaction (Material Movements)
Price Unit
Number of units to which the price refers
August 2014
242
Material Master Accounting 1

(continued)
Current Valuation
Price Control Indicator
The price control used to valuate the stock of a
material (e.g, Standard or Moving Average Price)
Standard Price
The valuation of material stocks at standard prices
means that all goods movements are valuated at
the same price over an extended period
Moving Average Price
The system calculates the moving average price
automatically by dividing the material value in the
stock account by the total of all storage location
stocks in the plant concerned
August 2014
243
81
Version 6.1
August 2014

68. Define Attribute for Material Types (Set
Updating/Deselect Classification)
69. Create Material Master for Trading Goods
70. (Optional Exercise) Create Material Master for
Operating Supplies
August 2014
244
Chapter 8
(FI)
- Rules -
Rules
FI
August 2014
246
82
Version 6.1
August 2014
Rules
Transactions
Transactions
Relatively fixed
August 2014
247
Chapter 8 Overview
Posting Periods
Tolerance Groups for Account Postings
Accounts Payable Settlement
Document Numbers
August 2014
248
Posting Periods
Before it is possible to post documents, it is
necessary to define posting periods
Fiscal years are divided into one or more posting
periods
Each posting period is delimited by both a start
and finish date
A common division of a fiscal year involves
defining 16 posting periods -- 12 months and 4
quarter ending posting periods
August 2014
249
83
Version 6.1
August 2014
Tolerances Groups for

Account Postings
Internal control amount limits that serve to
define the maximum authorization levels for your
employees
Must be at least one entry for every company code
Can be defined for an employee group with
employees being assigned to a given group to effect
the control
Can be undefined at the group level meaning that the
control is effective for everyone who is not a member
of a group
August 2014
250
Tolerances Groups for

Account Postings (continued)
Internal control amount limits that serve
to define the maximum authorization levels
for your employees with respect to:
A single transaction
A customer or vendor account line item
Discount percentage granted to a line item
Payment differences that can be accepted in
settlement of an account (e.g., accounts payable)
August 2014
251
Purchase
Order
Payment
Program
Debit Credit
Invoice
Receipt
Verification
Goods
Receipt
August 2014
252
84
Version 6.1
August 2014

(continued)
Select payment method and bank
Select items for payment
Calculate the payment amount, taking account
of cash discount periods
Post the payment document
Print payment medium
August 2014
253
Document Numbers
All posted transactions must have a unique
number assigned to it
Usually these numbers are system generated
The numbers serve to specifically identify the
business content of a transaction so that it may
be recalled at a later time
The actual system stored document number
includes information respecting the year, date,
and company codes
August 2014
254
Document Numbers (continued)

Before any documents can be posted to a
company or company code, there must be a
number range assigned to the document type
New transaction document number ranges must
be created at the start of each new fiscal year
August 2014
255
85
Version 6.1
August 2014
Chapter 8 Exercises
71. Define Posting Periods Variant
72. Open and Close Posting Periods
73. Assign Posting Periods Variant to Company
Code
74. Create Tolerance Groups for Account Postings
75. Setup Payment Program
76. Create Tolerance Groups for Accounts
Receivable and Accounts Payable
77. Create Financial Accounting (FI) Document
Numbers
August 2014
256
Chapter 9
(FI)
- Transactions -
FI
August 2014
258
86
Version 6.1
August 2014
Transaction Data
August 2014
259
Chapter 9 Overview
Document Principles
Document Types
Posting Keys
August 2014
260
Document Principles
Each completed accounting transaction writes
data to the database and creates a unique
electronic document
Each document contains information such as:
Responsible person
Date and time of the transaction
Commercial content including company codes
August 2014
261
87
Version 6.1
August 2014
Document Principles (continued)

An accounting document captures the entire
transaction in a manner that facilitates recall for
reporting purposes
It remains as a complete unit in the system until
archived
Once created, a document can not be deleted
from the database
August 2014
262

The SAP document principle provides a solid
framework for a strong internal control system
Audit trails allow an accountant to begin with an
account balance on a financial statement and
trace through the accounting records to the
transactions that support the account balance or
to trace individual transactions to the effected
account balance(s) on a financial statement
August 2014
263

Each posted accounting document has a header
August 2014
264
88
Version 6.1
August 2014

Each posted accounting document has at least
two lines (e.g., debit and credit)
August 2014
265
Document Types
A way to categorize different transactions
Many different document types are supplied in the
system
Document types are associated with number

ranges
All documents of the same document type are stored
in the system by document number
Determine the type of account that can be

posted to
August 2014
266
Document Types (continued)
SA General ledger account documents

DR Customer invoices
DG Customer credit memos
DZ Customer payments
KR Vendor invoices
KG Vendor credit memos
KZ Vendor payments
KN Vendor net invoices and credit memos
August 2014
267
89
Version 6.1
August 2014
Posting Keys
Determine whether the item to be posted is a
debit or a credit
Determine the type of account that can be
posted
August 2014
268
Posting Keys (continued)
The posting key (PK) has

a control function that
pertains to the document
line items.
It determines the
following:
Account type for
posting the line item
Debit or credit posting
of line items
Field status for
additional information
August 2014
269
Posting Keys (continued)

General Ledger
40
50
Vendors
Common
Posting
Keys
Assets
70
August 2014
Material
75
89
99
Customers
0
270
90
Version 6.1
August 2014
Chapter 9 Exercises
78.
79.
80.
81.
August 2014
Review Document Types

Post Initial Cash Investment by Owners
Post Purchase of Operating Supplies
Display and Review General Ledger Account
Balances and Individual Line Items
271
Chapter 10
(FI)
- Transactions -
FI
August 2014
273
91
Version 6.1
August 2014
Transaction Data
August 2014
274
Chapter 10 Overview
Monthly Rent Cycle

Invoice Receipt
Invoice Entry
August 2014
275
Monthly Rent Cycle
Invoice
Receipt
Rental
Agreement
Accounts
Payable
August 2014
276
92
Version 6.1
August 2014
Invoice Receipt
Invoice
Receipt
August 2014
Invoice
Verification
277
Invoice Entry
Vendor
Information
August 2014
278

Select payment method and bank
Select items for payment
Calculate the payment amount, taking
account of cash discount periods
Post the payment document
Print payment medium
August 2014
279
93
Version 6.1
August 2014
Chapter 10 Exercises
82.
83.
84.
85.
Create Vendor Master Record for Landlord

Create Rent Expense Account
Create Invoice Receipt for Rent Expense
Display and Review General Ledger Account
Balances and Individual Line Items
86. Display and Review Vendor Account Balances
and Individual Line Items
87. Post Payment to Landlord
88. Display and Review General Ledger and Vendor
Account Balances and Individual Line Items
August 2014
280
94

Unit 1 - Power Point Handout

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Unit 1 - Power Point Handout

Uploaded by

Copyright:

Available Formats

Version 6.

Two Differing Learning Approaches

SAP AG and The Rushmore Group, LLC 2014

Learning by Creating a Model

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

SAP R/3 and

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

Accounting and Finance

Financial Accounting (FI)

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

Components of Materials Management

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

Components of Sales and Distribution

SAP AG and The Rushmore Group, LLC 2014

Sales Order Process

SAP AG and The Rushmore Group, LLC 2014

Components of Financial Accounting

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

Sales Order Process

SAP AG and The Rushmore Group, LLC 2014

SAP R/3 Configuration

SAP AG and The Rushmore Group, LLC 2014

Business Process Integration

SAP AG and The Rushmore Group, LLC 2014

Business Process Integration

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

Material master data

Before making the master data configurations,

SAP AG and The Rushmore Group, LLC 2014

Rules (Internal Controls)

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

Functional Areas When

SAP AG and The Rushmore Group, LLC 2014

Functional Areas When

Financial Accounting (FI)

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

Logging On - SAP R/3 Initial Screens

SAP AG and The Rushmore Group, LLC 2014

Logging On - The Client

This is a numeric field

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

Enter the name of

SAP AG and The Rushmore Group, LLC 2014

Logging On - Password Rules

SAP AG and The Rushmore Group, LLC 2014