Professional Documents
Culture Documents
1. Learning objectives
• Appreciate the dynamics in the business world that have caused project
management to be a growing profession.
• Understand how the practice of project management is affected by
organizational structure.
• List the functions and tasks performed by project managers
• Know the difference between competencies and skills required of an
effective project manager.
• Assess your own competencies and skills.
• Put a plan together for your own professional development as a project
manager.
• Identify the specific skills that you personally wish to develop.
2. Project management:
Your company owns your job, and you own your career. Never default to
your company to take care of your career. At the same time, always look for
opportunities in your company to further your career in line with your
career plan.
3. Demand for project managers:
The demand for project managers has never been greater than it is today.
There are at least four reasons for this:
Organizations have become customer-driven.
Organizations have evolved from function to process structures.
Organizations are using task forces more frequently.
Organizations have become more project-focused.
4. Customer-driven organizations:
• Organizations are customer-driven.
• Their processes and practices are designed to relate directly to the
customer.
• Their success is measured using metrics that are directly related
to the customer.
Department
Head
Advantages:
Everybody understands his or her task.
It is more stable than other forms.
It provides for checks and balances.
Standardization within functions is possible.
Matrix structures: (In the matrix organization, there are two entities to
consider:
The functional home of individual.
The project home of the individual.
The functional home deals with development and deployment of
individuals to projects. This is where the line manager of
individual is found. The project home is where the individual
actually engages in work. The individual team members are
accountable to project manager.
Department Head
Project A
Project B
Project C
Effective Project Management (Second Edition) 5
Robert K. Wysocki, Robert Beck Jr, David B. Crane
Dr Zain Yusufzai How to become a World Class Project Manager Chapter # 2 (page 13-52)
Inter-enterprise.
Project support office:
The project support office (PSO) is a staffed function within those
organizations that have recognized that the successful completion of
projects is a critical success factors. In general, the PSO is a support unit
to project managers and their teams that ensures the success of all
projects in the portfolio.
The Project Support Office (PSO) serves six purposes:
o Establish, monitors, and enforce standards.
o Manage communications
o Provide administrative support to the project managers.
o Provide training and development.
o Fill a mentoring role.
o Facilitate deployment.
Job functions and tasks for project management:
List of most common responsibilities of the project managers are:
1) Project planning (strategic and tactical):
a. Develops preliminary study with project team, identifying
business problem, requirements, project scope and benefits.
b. Identifies key project results and milestones.
c. Develops project plan and work-breakdown structure and
communicates to team and client.
d. Determines needed resources; including client involvement.
e. Estimates timelines and phases.
f. Influences selection of project team members.
g. Assigns project responsibilities based on assessment of
individual skills and development needs.
h. Defines clear individual roles and performance expectations
i. Establishes acceptance criteria.
j. Determines appropriate technological approach.
2) Managing the project:
Effective Project Management (Second Edition) 7
Robert K. Wysocki, Robert Beck Jr, David B. Crane
Dr Zain Yusufzai How to become a World Class Project Manager Chapter # 2 (page 13-52)
visible
Skills
Competencies
hidden
The well rounded project manager has skills and competencies in all of these
categories.
Effective Project Management (Second Edition) 8
Robert K. Wysocki, Robert Beck Jr, David B. Crane
Dr Zain Yusufzai How to become a World Class Project Manager Chapter # 2 (page 13-52)
Business
Personal
Interpersonal
Management
Skills profile of project manager:
Knowledge.
Comprehension
Application
Analysis
Synthesis
Evaluation
A career planning template
Where are you?
Where do you want to go?
How will you get there?
Step 1: Gap Analysis
Step 2: Prioritize the gaps to get to the next project manager class.
Step 3: Look for learning opportunities to close the gaps
Step 4: Go back to step one.