Step 1.

Freeze the variants

a. Done with one program as per discussion with user
From: Chetna S. Gudhekar
Sent: Wednesday, November 13, 2013 12:18 PM
To: Prachi Karnik
Cc: Sucheta Babar; Sanjay Godse; Renu Rao; Harish C. Dave; MaqsoodAhmed Shaikh;
Ashimkumar Das
Subject: RE: Error in production variance report.xls

Dear madam,
Thanks for corrections .

Projects data has been uploaded in BI successfully.

Kindly check the reports.

Regards,
Chetna Gudhekar
From: Prachi Karnik
Sent: Tuesday, November 12, 2013 5:19 PM
To: Chetna S. Gudhekar; Ashimkumar Das
Cc: Sucheta Babar; Sanjay Godse; Renu Rao; Harish C. Dave; MaqsoodAhmed Shaikh
Subject: RE: Error in production variance report.xls

Dear Chetna,

Thanks for MOM.

Logic is as per our discussion.

Here I want to highlight that In point 2/b/1, you mentioned Project with status
Unteco there is no such project status . Please consider it as project with status
REL

Dear Mr. Das,

Refer trailing mail,

Your input/ feedback wherever applicable is appreciated.

Regards,
Prachi

From: Chetna S. Gudhekar

Sent: Tuesday 12 November 2013 16:44
To: Prachi Karnik
Cc: Ashimkumar Das; Sucheta Babar; Sanjay Godse; Renu Rao; Harish C. Dave
Subject: RE: Error in production variance report.xls

Dear Madam ,

To load the projects data in BI, we are first downloading entire projects data from R/3 into CSV files.
For that we scheduled background program execution in R/3 on 1st and 2nd of every month.
As day by day projects data volume goes on increasing, program execution couldt successful due to
runtime error.
Because of which we can load the projects data in BI.

Starting with above discussion, we arrived at following points in Meeting Dated 11.11.2013 [ Prachi
Karnik, Chetna Gudhekar, Ratana Palit]

To get the reports till Sep 2013 we have to split entire projects data into three variants and need to
schedul the programs for background execution.
we will follow this process till the logic mentioned in point 2 get developed.

Henceforth PS data upload will done with following logic.

a We will upload all projects created from two years prior to current year till current
month & year i.e. for Nov 2013 we will load all projects created within Nov 2011 to Nov
2013.
b

In second Part we will load those projects created before two years prior to current year
with following logic,
1 Projects with status Unteco
2 Projects Teco within current month.

Regards,
Chetna Gudhekar

From: Chetna S. Gudhekar

Sent: Monday, November 11, 2013 2:52 PM
To: Prachi Karnik
Cc: Ashimkumar Das; Sucheta Babar; Sanjay Godse; Renu Rao; Harish C. Dave
Subject: RE: Error in production variance report.xls

Dear madam,
Due to projects data volume issue,
while downloading the data from R/3, We need to split the projects from T/05144.01 to till date
into three variants and
request for background job execution.

To do this we need solman message so please raise the new solman issue to assign to basis team.

Regards,
Chetna Gudhekar

From: Chetna S. Gudhekar

Sent: Friday, November 08, 2013 4:53 PM
To: Prachi Karnik
Cc: Ashimkumar Das; Sucheta Babar; Sanjay Godse; Renu Rao; Harish C. Dave
Subject: RE: Error in production variance report.xls

Dear maam,

As in-between projects within range T/05144.01 - T/05294.02 are still not

TECHO so We decide to upload the Projects from T/05144.01 to till date
on monthly basis .
Please attend meeting on 11th Nov 2013 , Monday At 2.30 P.M. in IT
conference.
Participates will be Myself, Ms. Sucheta, Ms. Prachi and anybody else from
your team
Agenda of Meeting:

Understanding of TECHO/UNTECHO Logic to Resolve the Data

Volume Issue
Any other suitable options from functional side to cater the
issue.

Regards,
Chetna Gudhekar

From: Prachi Karnik

Sent: Friday, November 08, 2013 12:35 PM

To: Chetna S. Gudhekar

Cc: Ashimkumar Das; Sucheta Babar; Sanjay Godse; Renu Rao; Harish C. Dave
Subject: RE: Error in production variance report.xls

Dear Ms. Chetna,

First two points are OK except following point,

TECHO is balance for some of project in a range of T/05144.01 to

T/05294.02 , for example project T/05175.01,T/05175.02, T/0571.01,
T/05272.01 etc.
Take care of such a project so that if any transaction happens in this projects
, same should get reflected in BI report.

Please confirm time, date , Place , participates & agenda of meeting

Regards,
Prachi

From: Chetna S. Gudhekar

Sent: Friday 08 November 2013 11:31
To: Prachi Karnik
Cc: Ashimkumar Das; Sucheta Babar; Sanjay Godse; Renu Rao; Harish C. Dave
Subject: RE: Error in production variance report.xls

Dear Madam,

As per trailing mail Currently we are going with:

Projects from range T/05144.01 to T/05294.02 made within 2008-11 will be

uploaded In BI for only one time.
Projects from T/05299.01 to till date will be uploaded on monthly basis .
Can we have a meeting so that can completely understand TECHO Logic
and can avoid such a inconvenience in future?

Please confirm.

Regards,
Chetna Gudhekar.

From: Prachi Karnik

Sent: Thursday, November 07, 2013 12:18 PM
To: Chetna S. Gudhekar
Cc: Ashimkumar Das; Sucheta Babar; Sanjay Godse; Renu Rao; Harish C. Dave
Subject: RE: Error in production variance report.xls

Dear Chetna,
We are mainly using following BI reports.

Order Booking for a month

UEOB report
Production variance report
Reports related to Cycle time & timeliness of project
Project performance as per activity confirmation.

Please Note that once project status become TECHO project data is not going to
change.

I suggest that we can upload data from year 2011 to current month i.e. from two
years prior to current year till current month & year.

With thanks & regards,

Prachi Karnik
Sr.Manager - Project Management Office
Transformer Division

Bharat Bijlee Limited

No.2 MIDC Thane-Belapur Road
Airoli, Navi Mumbai. 400708
T: +91 22 2763 7543
E-mail: prachi.karnik@bharatbijlee.com
www.bharatbijlee.com

From: Chetna S. Gudhekar

Sent: Thursday 07 November 2013 11:11
To: Prachi Karnik
Cc: Ashimkumar Das; Sucheta Babar; Sanjay Godse; Renu Rao; Harish C. Dave
Subject: RE: Error in production variance report.xls

Dear Madam ,

As we are loading the Entire Projects data in BI on monthly basis, Due to huge data volume system is
throwing runtime error while downloading data from R/3 and carrying unnecessary burden.

Can you suggest which project range is not going to be changed in future so that we can upload that one
time in the BI and rest of the projects will be uploaded on monthly basis.

Please confirm to go ahead.

Regards,

Chetna Gudhekar

From: Prachi Karnik

Sent: Friday, October 18, 2013 10:26 AM
To: Chetna S. Gudhekar
Cc: Ashimkumar Das; Sucheta Babar; Sanjay Godse; Renu Rao
Subject: RE: Error in production variance report.xls

Checked & found OK

Thanks for prompt support.

Regards
prachi

From: Chetna S. Gudhekar

Sent: Friday 18 October 2013 10:11
To: Prachi Karnik
Cc: Ashimkumar Das; Sucheta Babar; Sanjay Godse; Renu Rao
Subject: RE: Error in production variance report.xls

Dear maam,

Inconsistency in the Production variance report for month of sept,2013 was due to data upload issues
and same has been rectified.

Please check the query (ZACTYDAT_C01_Q0001) and confirm.

Regards,
Chetna Gudhekar

IT DEPT

From: Prachi Karnik

Sent: Thursday, October 17, 2013 1:51 PM
To: Chetna S. Gudhekar
Cc: Ashimkumar Das; Sucheta Babar; Sanjay Godse
Subject: Error in production variance report.xls

Dear Chetna,
As discussed Find attached file of error screen shot of production variance report for
month of sept.2013 (ZACTYDAT_C01_Q0001)
File consist of following information,

Screen shot of BI report for month Sept 2013.

Screen shot of SAR R3 activity confirmation done in month Sept 2013.
Screen shot of BI report for month Aug 2013.

It was observed that actual no. field is showing 0 qty for sept. month report.
Whereas Aug report is OK.

Please Check from your side for data fetching issue or any other.
And confirm us if we have to raise SOLMAN issue to same.

With thanks & regards,

Prachi Karnik
Sr.Manager - Project Management Office
Transformer Division

Bharat Bijlee Limited

No.2 MIDC Thane-Belapur Road
Airoli, Navi Mumbai. 400708
T: +91 22 2763 7543
E-mail: prachi.karnik@bharatbijlee.com
www.bharatbijlee.com

Step 2.

Create The FM to load the data in Ds directly instead of CSV files