Checklist for States/UTs TPDS Computerisation

DIGITISATION OF TPDS DATA

1. Whether digitisation of all databases i.e. godowns, FPSs, ration cards,
offices, etc. has been undertaken through application software. (tick
appropriate)
Yes

No

2. Which application software has been used for digitisation of databases (tick
appropriate)
NICs CAS

Developed by State NIC Developed by 3rd party

3. Whether NICs prescribed formats are being followed for digitisation (tick
appropriate)
Yes

No

4. Whether the digitised databases are having inter-linkages amongst them. e.g.
ration cards are mapped to respective FPS; FPSsmapped to godowns, etc.
Yes

No

5. Please specify the prescribed process adopted for digitisation:

Existing / legacy data was digitized
Fresh data was collected through new application forms
SECC / NPR / AADHAAR / ________databasewas used to digitise
ration card data

6. Please specify the process for validation of digitised data:

Use of SECC data
Use of NPR data
Use of UIDAI data
Field level verificationof beneficiaries
Use of any other database. Please specify.

7. Whether the databases adhere to the national eGovernance standards.

(https://egovstandards.gov.in/)
Yes

No

8. Whether ration card / beneficiary lists are seeded with Aadhaar numbers as
available in State/UT.

Yes

No

9. Please specify number of bogus/ ineligible / duplicate ration cards deleted

through use of ration card database and de-duplication.
Nos. for Year 2013: ___________
Nos. for Year 2014: ___________
RATION CARD M ANAGEMENT
10. Whether issuance, modification, deletion, etc. of ration cards is being
undertaken through computerised workflow based system using digitised
ration card database.
Yes

No

11. Which application software has been used for ration card management (tick
appropriate)
NICs CAS

Developed by State NIC Developed by 3rd party

12. Whether SMS alert is generated whenever a ration card related request is
received and completed by State Govt.
Yes

No

ONLINE ALLOCATION
13. Whether online allocation of foodgrains (District-wise /block-wise/ FPSwise)is being made using application software?
Yes

No

14. Which application software has been used for online allocation of
foodgrains (tick appropriate)
NICs CAS

Developed by State NIC Developed by 3rd party

15. Whether online allocation is based on ration card count dynamically

availablein ration card database.
Yes

No

16. Whether online allocation is based on information regarding actual off-take

of foodgrains at FPSs in the previous month.
Yes

No

SUPPLY-CHAIN MANAGEMENT
17. At the State intermediary godowns, please confirm whether these activities
are computerized:
i.

ii.
iii.
iv.

Online entry for receipt of foodgrains from

FCI/other godowns
Online foodgrains issuance for sub-godowns, FPS,
etc
Generation of delivery order /truck-challan/ gatepass
SMS alerts sent to registered individuals /
Vigilance Committees / FPS dealers, etc.
regarding dispatch of foodgrains from godowns
OR their receipt at FPSs

Yes No
Yes No
Yes No
Yes No

18. State Govt. able to view online godown-wise stock position of various
TPDS commodities?
Yes

No

19. What are the facilities available for the FPS dealers to make payment for
foodgrains to State agencies?
Online generation of Challan
NEFT
Bank draft
If any other option, please specify.

20. Which application software has been used for supply-chain management
(tick appropriate)
NICs CAS

Developed by State NIC Developed by 3rd party

GRIEVANCE REDRESSAL MECHANISM

21. Facility is available for beneficiaries to lodge their complaints/ grievances
through:
1967 toll free number
1800 _________________ toll free number
Any other toll free number. Please specify. _________________
Toll free number not activated. Facility available through another
number i.e. ___________

22. Whether there is auto-escalation of grievances to the next higher level for
monitoring of pendinggrievances.
Yes

No

23. Whether at the time of registration or reply to grievance, SMS is being sent
to the beneficiaries / complainant.
Yes

No

24. Please confirm whether grievances received through various sources are
handled through application software for monitoring, generating SMS, etc. :
i.
ii.
iii.
iv.

Postal Letter
Online request
Toll free or other helpline nos.
Email

Yes
Yes
Yes
Yes

No
No
No
No

TRANSPARENCY PORTAL
25. Please confirm following information / facility are available on the State
TPDS Portal, without password restrictions for public use, as per the
formats prescribed by NIC:
i.

ii.
iii.
iv.
v.
vi.
vii.

Details of all ration cards, FPSs, godowns, offices/

officials, etc.
List of ration cards in drill down manner i.e.
district-wise, block-wise, FPS-wise etc.
Facility for beneficiary for ration card related
requests new application, address change, etc.
FPS-wise foodgrains allocation details on monthly
basis
FPS-wise foodgrains sale details on monthly basis
Commodity-wise stock position at State Godowns
(may not be required in public domain)
Facility to register & track grievances/ complaints
online

Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No

26. Whether State Portal is linked with National PDS Portal through webservices seamlessly to directly fetch data for display (not copied to any other
server).
Yes

No

27. Whether State related progress regarding computerisation of TPDS is being

reflected and updated regularly on TPDS dashboard setup by NIC.

Yes

No

OTHER ISSUES
28. Whether officers/staff have been trained for handling computerisation
operations, namely, ration card management, allocation of foodgrains,
godown operations, etc.
Yes

No

29. Whether necessary application software and IT hardware is available at all

State F&CS offices and State Godowns.
Yes

No

30. Which of the facility is used for hosting of applications, data etc.
National Data Center / Govt. of India Cloud
State Data Center
Any other Data Center. Please specify ______________

31. Whether State Govt. has taken efforts for publicity and awareness
generation relating to ICT reforms as above.
Yes

No

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