37th STATE HOUSE DISTRICT REPUBLICAN CENTRAL COMMITTEE

HOUSE DISTRICT 37 VACANCY COMMITTEE MEETING

January 9, 2016
PROPOSED RULES
PURPOSE
1. This meeting shall be for the express purpose of filling the vacancy for a candidate in the office of a
member of the General Assembly from Colorado State House District 37. This meeting will be open to
the public.
COMMITTEE MEMBERSHIP
2. The Colorado State House District 37 (hereinafter referred to as the HD37) Central Committee
Officers (Chairman, Vice-Chair and Secretary) shall serve as the officers of this meeting. The HD37
Chairman will serve as the presiding officer for this meeting.
3. The voting members of the Committee shall be those members in attendance,[NO! the voting
members are the voting members appointed to the committee, not who shows up today! MRM] and as
described in Article II of the HD37 Bylaws, as ratified by the House District Assembly in February
2015. The vacancy committee consists of the HD37 Officers as noted in paragraph 2, the precinct
committeepersons (including precinct leaders and captains), the county chairman, vice-chair and
secretary residing in HD37 geographical boundaries, and members of the General Assembly residing
in district. All voting members shall prove their credentials upon arrival at the meeting. Per Article II,
Section B of the bylaws, a county chair, vice-chair, or secretary not residing in the district shall be a
non-voting member of the committee.
4. Voting at this meeting shall be governed by Article IV, Section 7 of the HD37 Bylaws. There shall be
no voting by proxy at this meeting for any purpose. Voting for nominees for the vacant candidacy for
the House District office to be filled at this meeting shall be by secret ballot, except that if there is only
one candidate nominated for the office then the presiding officer of this meeting shall declare that
candidate elected unanimously by acclamation. See rule 17 for more details on voting.
5. Per Article IV, Section 6 of the HD37 Bylaws, a quorum at this meeting shall be one half (1/2) of the
members of the HD37 Vacancy Committee that are in attendance at the meeting. [MRM NOTE---THIS
IS GROSSLY IN ERROR AND MUST BE CHANGED IN THE VOTE ON RULES.]
6. The Agenda for this meeting shall constitute the Orders of the Day except that introductions of,
and/or announcements by, elected officials or other dignitaries may, at the sole discretion of the
presiding officer of this meeting, be made at any time when there is no pending business, provided
that such announcements shall be limited to no more than one (1) minute per individual.
MOTIONS AND RESOLUTIONS
7. Only members of the Committee may make or second motions and only voting members may vote.
Members of the committee wishing the floor for any purpose shall raise their hand and address the
presiding officer of this meeting. When recognized, the member shall at first instance state their name

and office held within the District or County. Guests may be recognized to speak only at the sole
discretion of the presiding officer of this meeting, and no guest may make or second motions or vote.
8. Motions may be made from the floor by Committee Members only and the presiding officer of this
meeting shall rule whether or not the motion is proper. Thereafter, if there is a second, a voting
member shall be allowed to speak in favor of the motion. The maker of a motion shall be offered the
opportunity to make the first speech in favor. Thereafter, a voting member may speak in opposition;
and, if none, the vote will be taken. No more than two (2) speakers will be allowed to speak in favor
and no more than two (2) speakers may speak against the motion. No speaker may speak twice.
Each address or rebuttal shall be limited to two (2) minutes. Any member wishing to offer a lengthy
Motion shall submit it in advance and in writing to the HD37 Secretary.
NOMINATIONS
9. When the presiding officer has declared nominations open for the office under consideration,
nominations may be made by any voting member of the Committee, said nomination requiring a
second from an additional voting member, and shall proceed in an order determined by a random
draw of names of candidates who have previously declared their intentions to run for the vacant office.
The nominating Committee member may address the Committee for no more than 60 seconds to
introduce said nomination. The seconding Committee member may also address the Committee for
no more than 60 seconds to support the nomination. After being seconded, the candidate receiving
the nomination may address the Committee for however much time is remaining in their allotted 7minute duration (the sum total of time allotted for each candidate is 7 minutes, which includes the
nomination, the second and the acceptance process with associated addresses to the Committee).
The Chairman shall inquire of those in attendance to identify any other qualified attendee interested in
being nominated and considered for the vacancy. Only committee members may nominate. Only
eligible individuals in attendance and available to accept their nomination may be added. When no
further nominations are forthcoming, the presiding officer will declare nominations closed without
objection or by vote of the committee.
10. During the nomination process, only the nominating member, the seconding member and the
candidate will be allowed to be up front at the podium/lectern at any time during the candidates 7minute nomination process.
11. Once nominations are closed, each candidate must verify with the HD37 Secretary that they
reside within the boundaries of HD37 and that they are registered with the Republican Party according
to the records of the Arapahoe County Clerk and Recorder. Credentialing of Committee members will
end once the nominations are closed and before voting begins.
12. Individuals seeking the vacant candidacy for office and their supporters shall not display any
campaign signs within the room where the committee meeting is held. Candidates shall remove any
and all temporary signs placed inside and outside the building and premises immediately
upon completion of the vacancy committee meeting. All attendees should be reminded that the
Vacancy Committee meeting is not an assembly. At the discretion of the Committee Chairman,
excessive clapping, cheering or otherwise promoting or heckling during a nominee's speech may be
deemed disruptive and cause for removal.
VOTING
13. After all nominees have had an opportunity to address the Committee, credentialing of Committee
members will be closed and the chair of the credentials committee will report on the total number of
qualified voters present.

14. The presiding officer will declare the balloting open. Voting Committee members in attendance
may then proceed to cast their ballots as directed by the presiding officer.
15. The Teller Committee shall consist of at least 4 individuals selected by the Committee Chair. Two
members of the Teller Committee will be selected as co-chairpeople of the Teller Committee. Each
nominee may select 1 person to be present during the counting of the ballots by the Teller Committee.
[the watcher must be able to see the votes on the ballots and verify the counts.]
16. Voting members will be directed to a separate voting area where they will each verify that s/he is a
legitimate voting member of the committee. After verification, they will receive a ballot, will have the
opportunity to cast her/his vote on the ballot by legibly marking the ballot as directed, and will submit
said ballot into the designated ballot boxes. Ballots may only be utilized by the individual to whom it is
given by the Teller Committee. No person is allowed to cast another persons ballot. If a ballot is lost
or spoiled, it shall be brought to the attention of the Committee Chairman and replaced. Ballots shall
be marked to represent the round of voting for which that ballot is cast. Any ballot that is not clearly
legible, or is otherwise spoiled and not remedied, will be ignored.
17. To be elected to the vacant candidacy for House District 37,per article IV, section 7 of the HD37
Bylaws, a nominee must receive a majority of votes cast by the present voting members of this
Committee. If no nominee receives such a majority on the first ballot, subsequent ballots will be held
until a candidate gets the required majority vote (greater than 50% of the total unspoiled, eligible votes
cast by credentialed Committee members). No nominee shall be removed from any subsequent ballot
unless such nominee voluntarily withdraws.
18. If, when counted by the Teller Committee, the number of ballots cast exceeds the number of
credentialed voting members, then the vote shall be ruled invalid and a subsequent vote will be
performed.
19. Any ballot that contains markings that make the intention of the voter unclear, or the color of which
does not coincide with the ballot color being used for the current vote, or which is cast for a candidate
who has not been nominated or whose nomination has not been accepted or who has withdrawn or
who is not eligible, will be considered a spoiled ballot and will not be counted. The final decision on
determining if a ballot is spoiled will be made by a majority vote of the Teller Committee members. The
total number of spoiled ballots will, however, be reported by the Teller Committee.
20. After each round of voting the Committee Chair shall meet with all the nominees to share the
results of the voting and, should a winner not be declared, to seek out any candidates who wish to
remove her/his name from future rounds of voting.
21. Prior to the second and third round of voting, should such rounds be needed, each nominee who
has not removed his/her name from the voting process prior to the previous round will be allowed 2
minutes to address the Committee.
22. If a winner is not declared after 3 rounds of voting then each nominee who has not removed
her/his name from the voting process prior to the previous round will participate in a panel-type
question-and-answer period lasting no more than 30 minutes and ideally less than 20 minutes of total
time. During this period, voting Committee members may raise their hands to indicate they wish to ask
a candidate a question. The presiding officer will choose a Committee member to ask her/his
question. The Committee member will, in 30 seconds or less, first provide his/her name and precinct
number and then state the candidate to answer the question followed by the question. Nominees will
have up to 90 seconds to answer a question. This process will be repeated as long as time permits
and at the discretion of the presiding officer.

23. After ballots have been counted, the voted ballots shall be separated by the candidate for which
the ballot was cast, sealed within a single envelope, said envelope will be signed by the chair of the
Teller Committee across its seal before returning to report the results to the Committee. The sealed
and signed envelope with the voted ballots shall be held by the HD37 Secretary to be retained and
disposed of as provided in the HD37 Bylaws.
OTHER
24. Seating for voting members of the Committee will be segregated from seating for nominees and
guests. Nominees and guests will be seated only in the area(s) designated for them.
25. Any concerns over the manner in which the meeting is organized or conducted shall be resolved
by the presiding officer of this meeting.
26. ROBERTS RULES OF ORDER NEWLY REVISED shall govern this meeting in all cases in which
they are not inconsistent with the Colorado election laws, the HD37 Bylaws, the Bylaws of the
Colorado Republican Committee, or these Rules.
By way of notice, the HD37 Central Committee Officers are:
- Scott Graves, Chairman
- Joe Brown, Vice-Chairman
- Terry Hargis, Secretary

Candidate-Specific Instructions Regarding Nominations and Teller Observers

To the Candidates:
Observers
You are allowed to have a person be an observer in the ballot room to watch over the Tellers. The
observer need not be a member of the committee. They are not allowed to touch any of the ballots,
the equipment or the people in that room, nor wander around the room. They may not talk with any of
the voters and may only talk with the Teller Committee Chairperson as needed. Please make sure
this is very clear to the observer. Again, if they break the rules they will be expelled from the room
and you will not get to choose a replacement. Candidates are not allowed in the voting room. Please
submit the name of your Observer to the District Officers prior to the day of the voting/meeting. [The
watcher must be able to see all markings on the ballots and verify the counts.]
Nominations
Please submit the names of your Nominator and Seconder to the District Officers by noon on the day
prior to the voting/meeting. Remember, your team will have a total of 7 minutes, of which the
Nominator and Seconder may take up to 60 seconds max each. If you want to speak a little longer,
you must make sure your nominating and seconding people speak less.
You will draw numbers on Saturday morning to determine the order which you will be called for
nomination. The Presiding Officer of the meeting will call the Nominator for the candidate who draws
number 1. The Nominator will nominate the candidate, may talk briefly why s/he feels this is a good
nomination, and then call on the Seconder who will second the nomination and may also talk briefly.
The Candidate will then verbally accept the nomination and will have the remainder of the 7-minute
period to address the Committee. The Presiding Officer will then call on the Nominator of the

candidate who draws number 2, and so forth. Time will be allowed for additional candidates, if any, to
be nominated. Time will be kept, so please plan properly. Make sure your Nominator knows who is
your Seconder.
Voting
After Nominations are completed, voting members will be allowed to cast ballots in a separate room.
The District Officers will meet with all candidates after each round of voting and provide the results
and accept any withdrawals. After the first round of voting, should a winner not be declared, each
candidate will re-draw a number to determine the order of speeches prior to the second round of
voting.
Each candidate who participated in the latest round of voting will be given 2 minutes to address the
Committee, even if that candidate has chosen to withdraw. Voting members will then have the
opportunity to cast their votes again.
This process will be repeated as necessary. After the third round of voting, candidates will not
address the Committee again but will be seated in front of the Committee and will answer questions
from voting members as called upon by the Presiding Officer. Questions should be 30 seconds or
less; answers should be 90 seconds or less. This Q&A period will last approximately 20 minutes total,
not to exceed 30 minutes, per round of voting.
No signs or handouts inside the assembly room. No audio playback of any kind, unless approved in
advance.
The only ones, other than staff, allowed up front at the podium/lectern are the candidates, when it is
his/her turn. During the nomination round, the Nominator and Seconder for that particular candidate
will also be allowed to join the candidate up front at the podium/lectern. Family, friends, etc. are not
allowed to join the candidate up front. No rallies.
Ballot Name Order
Names on the ballots will appear in the following order, as determined by a random draw:
1. David Schlatter
2. Cole Wist
3. Patrick Shamblin
4. Tom Kim
5. Ryan Call
6. Jimmy Sengenberger
7. Dagny Van Der Jagt
8. [blank for write-in]