Des Moines Valley Health and Human Services

Board Meeting Agenda

January 14, 2016 9:00AM
Conference Room Cottonwood County Law
Enforcement Center Windom, MN
The Mission of Des Moines Valley Health and Human Services is to promote, protect and preserve the health and
well-being of individuals, families and communities throughout Cottonwood and Jackson Counties.
I.

Call to Order / Establish Quorum

II.

Public Hearings (if applicable)

III.

Approval of Agenda

IV.

Organizational Meeting
a.

Election of Chair, Vice-Chair & Secretary

b.

Appointment of Associate Secretary

c.

Appointment of Associate Treasurer

d.

DVHHS Permanent Board Appointments per ByLaws

i.

Executive Committee

ii.

Finance Committee

iii.

Personnel Committee

iv. Policy Committee

e.

Advisory Committee Appointments

i.

Benefits and Wellness Advisory Committee

ii.

Policy Advisory Committee

iii.

Information Systems/Technology Committee

f.

Set 2016 DVHHS Board Meeting Dates

g.

Set 2016 Per Diem for Board Members (2015 Per Diem Rate - $75.00)

h.

Designate Cottonwood County Citizen and Jackson County Pilot as Official Newspapers

i.

Set Mileage Rates in Accordance with Travel and Expense Policy #290
i.

2016 Full Rate (2016 IRS Rate - $.54/mile) (2015 IRS Rate - $.575/mile)

ii.

2016 Reduced Mileage Rate (2015 Reduced Mileage Rate - $.375/mile)

j.

Authorization of Executive Director to Sign Contracts

k.

Authorization for Use of Auditor Warrants

l.

Authorization for Director of Business Management to renew all Federal and State Numbers

m. Authorization for 2016 Per Diem and Mileage for appointed community members serving on DVHHS Boards or
Councils (2015 Per Diem - $50.00, 2015 Mileage Rate IRS Rate)

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V.

Consent Agenda: All items listed under the Consent Agenda are considered to be routine by the DVHHS Board and will be
enacted by one motion and an affirmative vote of a majority of the members present. There will be no separate discussion
of these items unless a Board Member so requests, in which event the item(s) will be removed from the Consent
Agenda and considered separately by the Board under Other below.
a.

Approve December 2015 Auditor Warrants

b.

Approve DVHHS Board Minutes December 10, 2015

c.

RBA Approve Phased Retirement Option Policy #759 2016 Blue Cross Blue Shield Rates

d.

RBA Accept CY 2016 Childrens Mental Health Respite Care Services Grant Award for $12,000

e.

RBA Accept CY 2016 Adult and Childrens Crisis Response Services Grant Award of $372,900 for Services
provided by SW Mental Health Center

f.

RBA Accept CY 2016-2017 State/County Child Support Program Cooperative Agreements with Jackson and
Cottonwood Counties

g.

RBA Approve Resolution Authorizing Craig Myers, Executive Director to Sign the Master Subscriber Agreement for
Minnesota Court Data Services for Governmental Agencies

h.

RBA Approve 2016 Southwestern Mental Health Center (SWMHC) Agreement for Outpatient Mental Health
Services (Block Grant) and Supervision

i.

RBA Approve 2016 Southwestern Mental Health Center (SWMHC) Agreement for Crisis Line, Other Community
Support Services Block Grant and Adult Community Support Services and Adult Day Treatment Services

j.

RBA Approve 2016 Southwestern Mental Health Center (SWMHC) Agreement for Domestic Violence Groups in
Cottonwood and Jackson Counties

k.

RBA - Approval of Evaluation Status to Permanent Status for Brandi Bourquin, Barb Markus, Darla Zellmer, and
Angella Blanshan

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VI.

Staff / Programming Report - None

VII.

Other
a.

VIII.

IX.

Payment to DVHHS from Cottonwood County - Commissioner Jim Schmidt

Executive Director
a.

RBA Exempt Classification for Certain Positions

b.

Employee Overtime

c.

Succession Planning Fiscal Unit

d.

Contracting for Human Resource Services

e.

Purchase of Agency Vehicles

f.

Mileage Stipend for Executive Director

g.

Directors Report

Human Services

X.

XI.

XII.

XIII.

a.

RBA Approve 2016 Southwestern Mental Health Center (SWMHC) Agreement for Intensive Family Based Therapy
Services

b.

Community Support Program/Family Service Network Doherty Contract

c.

Directors Report

Public Health
a.

RBA Staffing Reassignment and Approve FTE Allocation

b.

Directors Report

Fiscal
a.

RBA Approve 2015 Budget Change (Community Wellness Grant)

b.

RBA Approve 2016 Budget Change (Adjust Salary & Benefit Account Numbers)

c.

Fiscal Reports

d.

Directors Report

Operations Shared Services

a.

RBA Approve Job Description and Grade - Lead Eligibility Worker assigned to Grade 12 of DVHHS Compensation
Plan

b.

2016 Conflict of Interest for Elected Officials and Department Heads

c.

DVHHS Personal Policy Acknowledgement

d.

Verify 2016 Commissioners Contact Information

e.

Directors Report

Human Resources
a.

XIV.

Adjourn

No Report