Procurement Management

Procurement and store keeping combines effective order and inventory management processes
with advanced warehouse management functionality to deliver operational efficiency.
Features of Procurement modules
Placing of requests for purchasing (Requisitions)
Applying procedures for approval and rejection of requests or requisitions
Detailed status-tracking of requests or requisitions, by current status of each line item in

the request
Preparing Request For Quotations (RFQs)
Collection and Evaluation of Vendor Quotes
Consolidation of requests/Requisitions during the
Purchase Order preparation step
Electronic document attachment for requests, quotes, orders among others
Email notification of related users upon arrival of the items in the purchase order
Performance evaluation of vendors
Reports

Procurement module will have the following modules with respective functions:i.

ii.

Purchasing module
List of prequalified suppliers
Code of items of purchase
Quotation Register
Tender Register
Approval workflow
Evaluation of quotations or tenders and approval by the committees
Orders and track expiry
Stock Control
Procurement planning
Quarterly usage of materials/goods to help in consolidation of annual

iii.

consumption
Inventory Module
Keeping inventory records

The inventory module will be able to do the following: Create an inventory of items or services we consume and attach an expense account to
each item.
Use issue-based expensing of stock

The maintenance of accurate stores records

Maintain Stock Recorder Levels - Ensuring that supplies are maintained at optimal levels
The determination of surplus, redundant and obsolete supplies
Track supplier credit terms, capital expenditure budgets, stockholdings and payments of

bills
Link inventory items to respective Suppliers
Rank preferred Suppliers by quality of service or product or price
Monitor movement and utilization of inventory items
Inventory control management
The system should include the following;
Automated Data Collection System (ADCS)
Order processing
Returns management
Item tracking
Item substitution
Item cross-references
Internal pick/put-away
Multiple locations and responsibility centers
Location transfers
Stock keeping units
Warehouse management system
Business notifications
Reports
The reports include the following:
Outstanding/unfulfilled Purchase orders
Inventory availability plan
Approved Requisitions
Rejected Requisitions with reasons for rejection
Purchase order listing
Goods received Notes (GRNS)
Supplier Quotations