Professional Documents
Culture Documents
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Cc:
Subject:
Attachments:
Loretta Lepore
<
loretta@leporeassociates.com>
AM
Ceci, Jassen A
Beall, Cuyler E;Simpson, John;Wright, Charlie J
Re: John Simpson- multbox
PastedGraphic-l.tiff
We will only need for one wireless hand-held microphone to be connected to the feed. Hope that helps.
Loretta Lepore
b
@lorett alepore
'/,IW_w .lepo_reqs.s_Qci_tf::?_,_co_m
-----Original Message----
From: Beall, Cuyler E
Sent: Friday, December 04, 2015 9:19AM
To: Simpson, John <john@simpsonpublicaffairs.com>; Ceci, Jassen A
<jassen.ceci@oit.gatech.edu>
Cc: Wright, Charlie J <charlie.wright@oit.gatech.edu>; Loretta Lepore
<loretta@leporeassociates.com>
Subject: RE: John Simpson - multbox
Hey there Jassen,
We only have a few small windows to get into the space today. The Theatre is free from 11am12pm, and then again from 4-5pm. I don't know if this would give you enough to get in the space
and test things out, but unfortunately we're really booked today and this evening.
Monday the Theatre is open from 8-!0am, 1 1am-1 pm, and 2-3:30pm.Any help you might be
able to provide is greatly appreciated!
Best,
Cuyler Beall
Event Coordinator - Student Success Center Georgia Institute of Technology
Cuyler.Beall@ssc.gatech.edu
Phone:
Go Jackets!
-----Original Message----From: Simpson, John [mailto:john@simpsonpublicaffairs.com]
Sent: Friday, December 04, 2015 9:11 AM
To: Ceci, Jassen A <jassen.ceci@oit.gatech.edu>
Cc: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>; Wright, Charlie J
<charlie. wright@oit. gatech.edu>; Loretta Lepore <loretta@leporeassociates.com>
Subject: Re: John Simpson - multbox
Thanks very much. The sooner we can let media know the options the better.
I really appreciate the help!
-----Original Message----
From: Beall, Cuyler E
Sent: Wednesday, December 02, 2015 4:08 PM
To: Ceci, Jassen A <jassen.cecilaloit.gatech.edu>; Wright, Charlie J
<charlie.wright@oit.gatech.edu>
Cc: john@simpsonpublicaffairs.com
Subject: FW: John Simpson - multbox
Hey there guys,
We have a Presidential Candidate coming to speak in Clary next Tuesday afternoon, and her staff
was in today to get an idea of how the AIV works and test the system. There will be media
present at the event, and John (copied here) would like to know if there is a way for them to plug
a multbox into the Audio system, so that media can then plug into the Multbox?
If you could let John and myself know whether this is possible and
what may be needed to do so I would be greatly appreciative! :)
Best,
Cuyler Beall
Event Coordinator- Student Success Center Georgia Institute of
Technology Cuyler.Beall@ssc.gatech.edu
Phone:
Go Jackets!
-----Original Message----From: Simpson, John [mailto:john@simpsonpublicaffairs.com]
Sent: Wednesday, December 02, 2015 3:43 PM
To: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>
Subject: John Simpson - multbox
CARLY Event Tuesday
We'd like to utilize a multbox for media Tuesday. We'll need to if/how we can plug into the
Clary theatre audio system.
Lupo, Jo E
From:
Sent:
To:
Cc:
Subject:
Ceci, Jassen A
Friday, December 04 , 2015 9:53 AM
Beall, Cuyler E;Simpson, John
Wright, Charlie J;Loretta Lepore
RE: John Simpson - multbox
Cuyler,
We might need all the available windows to perform the modification. We will swing by around llam today to start
putting a plan in place to make sure they have the available feeds.
We have one Whirlwind PB12 (Passive Press Boxes) for the Media to connect to, but we need to provide a feed to the
Press Box. The Media will need to bring their own XLR cable to connect to the Press Box. Charlie and I will work on a
solution for the Microphone feed to the Press Box.
Note: there are only 4 wireless microphone feeds in the room.
http://whirlwindusa. com/cata log/headphone-di st ribution/passive/pb-series-passive-press-boxes
If you have any questions and/or concerns, please feel free to contact me.
Respectfully,
Jassen Ceci
A/V-IT Support Professional M anager Senior Georgia Institute of Technology Office ofInformation Technology - AV
Services Atlanta, GA 30332-0715
Email: jassen.ceci@oit.gatech.edu
Phone:
-----Original Message----
From: Beall, Cuyler E
Sent: Friday, December 04, 2015 9:19 AM
To: Simpson, John <john@simpsonpublicaffairs.com>; Ceci, Jassen A <jassen.ceci@oit.gatech.edu>
Cc: Wright, Charlie J <charlie.wright@oit.gatech.edu>; Loretta Lepore <loretta@leporeassociates.com>
Subject: RE: John Simpson - multbox
Hey there Jassen,
We only have a few small windows to get into the space today. The Theatre is free from llam-12pm, and then again
from 4-5pm. I don't know if this would give you enough to get in the space and test things out, but unfortunately we're
really booked today and this evening.
M onday the Theatre is open from 8-lOam, llam-lpm, and 2-3:30pm. Any help you might be able to provide is greatly
appreciated!
Best,
Cuyler Beall
Event Coordinator - Student Success Center Georgia Institute of Technology Cuvler.Beall@ssc.gatech.edu
Phone:
Go Jackets!
-----Original Message----From: Simpson, John [mailto:john@simpsonpublicaffairs.com)
Sent: Friday, December 04, 2015 9:11 AM
To: Ceci, Jassen A <jassen.ceci@oit.gatech.edu>
Cc: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>; Wright, Charlie J <charlie.wright@oit.gatech.edu>; Loretta Lepore
< Ia retta@leporeassociates.com>
Subject: Re: John Simpson - multbox
Thanks very much. The sooner we can let media know the options the better.
I
>We have a Presidential Candidate coming to speak in Clary next Tuesday afternoon, and her staff was in today to get
an idea of how the A/V works and test the system. There will be media present at the event, and John (copied here)
would like to know if there is a way for them to plug a multbox into the Audio system, so that media can then plug into
the Multbox?
>
> If you could let John and myself know whether this is possible and
> what may be needed to do so I would be greatly appreciative!:)
>
> Best,
>
>Cuyler Beall
>Event Coordinator- Student Success Center Georgia Institute of
>Technology Cuyler.Beall@ssc.gatech.edu
>Phone:
>Go Jackets!
>
> -----Original Message----> From: Simpson, John [mailto:john@simpsonpublicaffairs.com]
> Sent: Wednesday, December 02, 2015 3 :43 PM
>To: Beall, Cuyler E <cuyler.beall@ssc.gatech.edu>
> Subject: John Simpson - multbox
>
>CARLY Event Tuesday
>
> We'd like to utilize a multbox for media Tuesday. We'll need to if/how we can plug into the Clary theatre audio
system.
From:
Sent:
To:
Cc:
Subject:
Beall, Cuyler E
Friday, December 04, 2015 9:19 AM
Simpson, John;Ceci, Jassen A
Wright, Charlie J;Loretta Lepore
RE: John Simpson - multbox
From:
Sent:
To:
Cc:
Subject:
Thanks very much. The sooner we can let media know the options the better.
I really appreciate the help!
>On Dec 4, 201S, at 8:43 AM, Ceci, Jassen A <jassen.ceci@oit.gatech.edu> wrote:
>
> Cuyler,
>
> Sorry for the delay, I was out of the office the past two days.
>
>Is Clary Theater available today for Charlie and I to test several options for providing a Press Box for the media? We
might have to make some modifications to the current solution to accommodate this request.
>
>Thank you for your support.
>
>Respectfully,
>
> Jassen Ceci
> A/V-IT Support Professional Manager SeniorGeorgia Institute of
>Technology Office of Information Technology - AV Services Atlanta, GA
> 30332-0715
>Email: jassen.ceci@oit.gatech.edu
>Phone: (
>
>
>
> -----Original Message----
> From: Beall, Cuyler E
> Sent: Wednesday, December 02, 2015 4:08 PM
> To: Ceci, Jassen A <jassen.ceci@oit.gatech.edu> ; Wright, Charlie J
><charlie.wright@oit.gatech.edu>
> Cc: john@simpsonpublicaffairs.com
> Subject: FW: John Simpson - multbox
>
> Hey there guys,
>
> We have a Presidential Candidate coming to speak in Clary next Tuesday afternoon, and her staff was in today to get
an idea of how the A/V works and test the system. There will be media present at the event, and John (copied here)
would like to know if there is a way for them to plug a multbox into the Audio system, so that media can then plug into
the Multbox?
>
> If you could let John and myself know whether this is possible and
1
Lupo, Jo E
From:
Sent:
To:
Cc:
Subject:
cuyler.beall@ssc.gatech.edu
Tuesday, December 01, 2015 3:06 PM
loretta@ I epo reassociates.co m
lindaclaryu@me.com
Presidential Candidate - Reservation 626014 - 12/8/2015
Reservation # 626014
Loretta Lepore
Status: Confirmed
F
Event Type: S peak er
Event Coordinator: Cuyler Beall
2nd Contact: Ken Clary
Phone: a
Ph one:
Bookings I Details
Quantity
Pricing
Amount
If paying via Credit Card please click on the Payment Link provided. You will need the Reservation Number & Last Name
of the person listed on the reservation.
Credit Card Payment Link:
http s :1/gt e ve nts.gatech .ed u/Paym entP age SSC/?tplld =Mg%3d%3d-Re6eY nAsN n U%3d
If paying via Check please make out to GT Student Success Center and mail to the below address.
GT Student Success Center
219 Uncle Heinie Way
Atlanta, GA 30332-0122
Room Cancellations must be made 24 hours in advance or a $50.00 cancellation fee will be charged.
**ALL CANCELLATIONS MUST BE IN WRITING OR EMAIL FORMAT**
Thank you again for choosing the Student Success Center. We appreciate your business and look forward to a great
event!
1
Tuesday, December
08, 2015
Reserved: 2:00 PM
$750.00
$750.00
-$750.00
SSG Charges:
Event Cleaning Fee
$150.00
$150.00
$200.00
$200.00
Food/Catering Notes:
THERE IS NO FOOD OR BEVERAGE ALLOWED IN THE CLARY THEATRE
Hall of Success)
SSG- AV Equipment:
AN
-$200.00
Reserved: 2:00 PM
5:30
SETUP:As ls for140
Room Charge:
$250.00
$250.00
-$250.00
$150.00
Grand Total
$150.00
Cuyler Beall
Event Coordinator - Student Success Center
Georgia Institute of Technology
Cuyler.Beall@ssc.gatech.edu
Phone:
Go Jackets!
Lupo, Jo E
From:
Sent:
Tuesday, December
To:
Beall, Cuyler
Cc:
loretta@leporeassociates.com
Subject:
62601 4 - 12/8/2015
Loretta needs to be point of contact primary. We will list my dad as 2nd point of contact - Ken Clary but keep
my email & phone number.
---
Group
Linda Clary Umberger
External Group/Client
Status: Confirmed
Phone:
Bookings I Details
'WII!IJ
Quantity
Pricing
including all charges and event details. I was given authorization to waive all Rental and
A/V Fees,
so the
only charge that still applies is the Event Cleaning Fee. Loretta, I gave you a call earlier today however
was unable to reach you so I left a message. Please let me know when we can firm up a few event
details and possibly set up a walk through for the team.
Do you have any idea whether you plan to provide Catering for this event, and if so which Caterer you
plan to select? I've attached the GT Campus Catering Policy here, in the event that you would like to
review your options. Please let me know once you make this decision so I can assist with coordinating
any needed load-in/load-out.
Payment is due 3 business days prior to your event (December 3, 2015) and can be made via Check or
Credit Card. If you have any questions please don't hesitate to contact me@
or by email
@ Cuyler.Beall@ssc.qatech.edu.
The Student Success Center accepts Check or Credit Card Payments ONLY.
If paying via Credit Card please click on the Payment Link provided. You will need the Reservation
Number & Last Name of the person listed on the reservation.
Credit Card Payment Link:
Room Cancellations must be made 24 hours in advance or a $50.00 cancellation fee will be charged.
**ALL CANCELLATIONS MUST BE IN WRITING OR EMAIL FORMAT**
Thank you again for choosing the Student Success Center. We appreciate your business and look forward
to a great event!
Tue sday, December
08, 2015
$750.00
Room Charge:
$75
-$75
$150.00
$15
$200.00
$20
Food/Catering Notes:
'THERE IS NO FOOD OR BEVERAGE ALLOWED IN THE CLARY THEATRE'
(You may serve Catering in the Hall of Success)
sse
AN
AV Equipment:
-$20
Less100.00 % Discount
3:00 PM 5:00 PM Presidential Candidate (Confirmed) SSC Hall of Success
-
$250.00
Room Charge:
$25
-$25
Subtotal
$15
Grand Total
$15
Cuyler Beall
Event Coordinator - Student Success Center
Georgia Institute of Technology
Cuyler.Beall@ssc.qatech.edu
Phone:
Go Jackets!
<GT Campus Catering Policy.pdf>
<GT Campus Catering Policy.pdf>
E
From:
cuyler.beall@ssc.gatech.edu
Sent:
To:
lindaclaryu@me.com
Cc:
loretta@leporeassociates.com
Subject:
Attachments:
GT
2015 1:08 PM
- 12/8/2015
GT Campus Catering
Policy.pdf
Reservation # 626014
----
Ph
Bookings I Details
Quantity
Pricing
Amount
choosing the GT Student Success Center! Please review the Confirmation & Invoice below, including all
charges and event details. I was given authorization to waive all Rental and A/V Fees, so the only charge that still applies
is the Event Cleaning Fee. Loretta, I gave you a call earlier today however was unable to reach you so I left a message.
Please let me know when we can firm up a few event details and possibly set up a walk through for the team.
Do you have any idea whether you plan to provide Catering for this event, and if so which Caterer you plan to select? I've
attached the GT Campus Catering Polic y here, in the event that you would like to review your options. Please let me know
once you make this decision so I can assist with coordinating any needed load-in/load-out.
Payment is due 3 business days prior to your event (December 3. 2015} and can be made via Check or Credit Card. If
you have any questions please don't hesitate to contact me @
or by email@ Cuyler.Beall@ssc.gatech.edu.
The Student Success Center accepts Check or Credit Card Payments ONLY.
paying via Credit Card please click on the Payment Link provided. You will need the Reservation
of the person listed on the reservation.
If
Number
If paying via Check please make out to GT Student Success Center and mail to the below address.
GT
Atlanta, GA 30332-0122
Room Cancellations must be made 24 hours in advance or a $50.00 cancellation fee will be charged.
**ALL CANCELLATIONS MUST BE IN WRITING OR EMAIL FORMAT**
Thank you again for choosing the Student Success Center. We appreciate your business and look forward to a great
event!
Tuesday, December
08, 2015
Room Charge:
$750.00
$750.00
-$750.00
SSC Charges:
Event Cleaning Fee
$150.00
$150.00
$200.00
$200.00
Food/Catering Notes:
*THERE IS NO FOOD OR BEVERAGE ALLOWED IN THE CLARY THEATRE*
(You may serve Catering in the Hall of Success)
SSC- AV Equipment:
I'N
-$200.00
$250.00
Room Charge:
$250.00
-$250.00
$150.00
Grand Total
$150.00
Cuyler Beall
Event Coordinator - Student Success Center
Georgia Institute of Technology
Cuyler.Beall@ssc.gatech.edu
Phone:
2
Go Jackets!
$300,
Caterers listed below - or other providers at the choice of the event sponsor - subject to Building
Manager approval).
$300,
or
http://www.gatechdin ing.com/caterin g
Email: mmichelman!alboldamerican.com
Carlyle's- Phone:
Email: sboyd@carlylescatering.com
Email: byontz@proofpudding.com
Email: alice@risingroll.com
Email: info@time-to-dine.com
Email: Adriana@highlandbakery.com
Chuck's Famous (formerly St. Charles Deli) also, authorized to obtain ethnic foods from restaurant to
Barrelhouse Tavern
Phone:
Email: taraachristenson@gmail.com
Email: schan!altindrumcafe.net
Email: nick@raysnewyorkpizza.com
Waffle House-
Email: martachurch@wafflehouse.com
Phone:
Contract Highlights:
o
Caterers must have a Certified Food Safety Manager present at every event with more than
200
attendees.
o
Caterers must agree to fully cooperate with GT building managers where a catered event is held.
Caterers will be responsible for timely and appropriate set-up of the area and must provide all catering
GT building manager or event Coordinator will designate the set-up and breakdown times, which may
Caterers will be responsible for immediate restoration of facilities used for catered events to the
satisfaction of the building manager. Restoration shall include, but not be limited to, cleaning and
sanitation of the area, furniture rearrangement, removal of equipment, trash removal and repair of any
facility damaged caused by Caterer.
Caterers must use Coca-Cola brand products exclusively when providing services on GT campus.
Caterers agree to accept State ofGeorgia Visa Purchasing Card or an official GT purchase order to
30 payment terms.
Invoices must contain complete and accurate details as to the charges for each event including, but not
limited to, menu served, charges for linens or any other items supplied by Caterer, name ofGT
personnel who ordered the event, the location of the event, date of the event and number of attendees.
Lupo, Jo E
From:
Sent:
To:
Subject:
Culyer
The conversation was had with your director. Could you please call me so that we can work through some details and
logistics. We need to move quickly. Thanks
>> Best,
1
>>
Cuyler Beall
Event Coordinator - Student Success Center Georgia Institute of
TechnologyCuyler.Beall@ssc.gatech.edu
Phone:
Go Jackets!
> Please call me at your earliest so that we can firm details. As you would image, we are on a tight schedule and need
to get invites out.
>
> Best
> Loretta
>
>Sent from my iPhone
Lupo, Jo E
From:
Sent:
To:
Subject:
Beall, Cuyler E
Tuesday, December 01, 2015 11:41 AM
Loretta Lepore
RE: Dec, 8 event - clary
Hey there,
Ok sounds good! I am the Event Coordinator for the building so you've come to the right place, however I was out of the
office yesterday, so I don't think there's any way a Reservation could have been processed. The space is definitely open
on 12/8/15 from 3-Spm, so don't worry! At this point we just need to get theReservation made and process
Invoice/Payment. :)
Best,
Cuyler Beall
Event Coordinator - Student Success Center Georgia Institute of Technology Cuyler.Beall@ssc.gatech.edu
Phone:
Go Jackets!
>
> It is my understanding that the room was reserved yesterday by Mr.
> Clary. 3 to 5
>
> Sent from my iPhone
>
On Dec 1, 2015, at 11:30 AM, Beall, Cuyler E <cuyler.beall@ssc.gatech.edu> wrote:
>>
>>Good morning Loretta,
>>
Let's see here, what time is the event? I don't have anything booked that day in the Clary Theatre other than the
regular Admissions Information Sessions that run throughout the day. You would need to visit our website (copied
below) and submit the Reservation Request, at which point I will process and send you a confirmation email along with
the Invoice. All of our Rental Fees and A/V pricing are listed on our website, however if you have any additional
questions please don't hesitate to reach out. Thank you so much and I look forward to working with you soon!
>>
Pricing: http:(/www.ssc.gatech.edu/node/49
Cuyler Beall
Event Coordinator - Student Success Center Georgia Institute of
Technology Cuyler.Beall@ssc.gatech.edu
Phone:
Go Jackets!
Culyer,
1 am working with the Clary's on an event next Tuesday, December 8 in the auditorium. It is my understanding that
the venue has been reserved.
Please call me at your earliest so that we can firm details. As you would image, we are on a tight schedule and need
to get invites out.
Best
Loretta
Lupo, Jo E
From:
Sent:
To:
Subject:
Let's see here, what time is the event? I don't have anything booked that day in the Clary Theatre other than the
regular Admissions Information Sessions that run throughout the day. You would need to visit our website (copied
below) and submit the Reservation Request, at which point I will process and send you a confirmation email along with
theInvoice. All of our Rental Fees and A/V pricing are listed on our website, however if you have any additional
questions please don't hesitate to reach out. Thank you so much and I look forward to working with you soon!
Pricing: http:(/www.ssc.gatech.edu/node/49
>> Best1
1
>>
Cuyler Beall
Event Coordinator- Student Success Center Georgia Institute of
Technology Cuyler.Beall@ssc.gatech.edu
Phone:
Go Jackets!
Culyer,
I am working with the Clary's on an event next Tuesday, December 8 in the auditorium. It is my understanding that
the venue has been reserved.
Please call me at your earliest so that we can firm details. As you would image, we are on a tight schedule and need
to get invites out.
Best
Loretta
Lupo, Jo E
From:
Sent:
To:
Subject:
Culyer,
I am working with the Clary's on an event next Tuesday, December 8 in the auditorium. It is my understanding that the
venue has been reserved.
Please call me at your earliest so that we can firm details. As you would image, we are on a tight schedule and need to
get invites out.
Best
Loretta
Sent from my iPhone