Recruitment Cycle

Requisition for
Manpower

No

Send the
Send the
Approval copy to
Approval copy to
HR department
HR department
to fill the
to fill the
position.
position.

Ye
s

Is it
Budgeted?

No

Do Job Analysis
Do Job Analysis
/Position Review
/Position Review
with the concern
with the concern
Department Head
Department Head

Ye
s

Is it
Replaceme
nt?

Get approval from

Get approval from
MD in the
MD in the
Manpower
Manpower
Requisition form
Requisition form
through the
through the
concern
concern
department.
department.

Update the Job Specification

Update the Job Specification

Prepare Job
Prepare Job
Description and
Description and
Determine
Determine
Criteria
Criteria

Planning
Defining the Process
Setting the Time Frame

Existing Database
Existing Database

Source

Existing Database
Existing Database

Time Frame
Source sufficient
Profiles/Resumes within 5
days once you received
the JD

Staff Referrals
Staff Referrals
News Paper add
News Paper add

Databank
Databank
(Pool of
(Pool of
Profiles or
Profiles or
Resumes)
Resumes)

Source

Existing Staff
Existing Staff
Job Portals
Job Portals
Campus
Campus
External Agency
External Agency

Screening Activity
Time Frame

Forward the Profiles/Resumes to

Authorized person of Concern
department

Maximum of one day

from the date of profiles
received.

Time Frame

Is any
Shortlisted
Profiles?

Maximum of three days

from the date of profiles
send.

Ye
s

No

Do we have
the
sufficient
number of
profiles?
Time Frame

Ye
s

No

Minimum of 5 days prior

from the date of
Interview

Get the Interview date,

Venue & Timing from the
concern person(Confirm
the availability of interview
panel)

Mail the below details to the particular

consultancy with shortlisted candidates
and inform the same over phone.
1. Interview Details
2. Documents need to bring(Education &
Experience certificates)
3. Two passport size photograghs

Ye
s

Is
shortlisted
candidates
is from
direct
reference?

No

Mail the below details to the particular

consultancy with shortlisted candidates
and inform the same over phone.
1. Interview Details
2. Documents need to bring(Education &
Experience certificates)
3. Two passport size photograghs
4. About the norms of travel
reimbursement.

Mail the below details to the

candidates and inform the same
over phone.
1. Interview Details
2. Documents need to
bring(Education & Experience
certificates)
3. Two passport size photograghs
4. About the norms of travel
reimbursement.

Get the confirmation

through Mail

Time Frame
1 day before the
interview date.
1. Remaind the interview
panel about the interview
schedule through Mail and
Phone.
2. Infrom to the panel
members in case of any
distribution in schedule.

1. Welcome all the candidates.

2. Make them to fill the
Employment Application Form.
3. Verifiy & collect all the required
documents.
4. Settle the travel fare.
5. Arrange Lunch for all the
candidates if required.

Conduct Technical & HR

interview for the Candidates

No

Is any
Is any
candidate
candidate
get
get
selected?
selected?

Ye
s
Do two Reference Check for
Do two Reference Check for
shortlisted candidate.
shortlisted candidate.

Issue the Offer to the selected

Issue the Offer to the selected
Candidate and inform the same to
Candidate and inform the same to
the Consultancy (If required)
the Consultancy (If required)

Collect the acceptance of

Collect the acceptance of
Offer and get the joining date
Offer and get the joining date
from the candidate.
from the candidate.

Do Medical test & Pre employment check

Do Medical test & Pre employment check
for selected candidate.
for selected candidate.
In the case of any negative feedback. We
In the case of any negative feedback. We
will cancel the offer of the candidate and
will cancel the offer of the candidate and
look for fresh candidate.
look for fresh candidate.