1.

Absence and Sickness

1.
1

Absence and Sickness

Letters

1.
2

Absence and Sickness

Documents

1.
3
1.
4
1.
5
1.
6
1.
7

Absence and Sickness

Policy
Adverse Weather Policy

1.1.1
1.1.2
1.1.3
1.1.4
1.1.5
1.1.6
1.1.7
1.1.8
1.1.9
1.1.1
0
1.1.1
1

Absence and Capability 1st Meeting

Absence and Capability 1st Warning
Absence and Capability 2nd Meeting
Absence and Capability Final Warning
Employee Illness (Family)
Long Term Absence Meeting
Long Term Absence Meeting Outcome
Letter to Employee as regards Fitness
Refusal of Holiday Letter 1
Refusal of Holiday Letter 2

1.2.1
1.2.2
1.2.3
1.2.4

Attendance Record
Leave Request Form
Medical Report Letter and Consent Form
SSP Form

1.7.1
1.7.2

ACAS Advisory Leaflet

ACAS Advisory Booklet

2.1.1
2.1.2

Offer of Gifts/Hospitality Form

Offer of Gifts/Hospitality Register

2.2.1
2.2.2

Anti-Bribery Approval Letter

Anti-Bribery Without Approval Letter

2.5.1

Guide to the Bribery Act

Unauthorised Absence Letter

Compassionate Leave
Policy
Sickness Absence
Capability Policy
Advice and Guidance

2. Anti-Bribery
2.
1

Version 1.1

Anti-Bribery Documents

2.
2

Anti-Bribery Letters

2.
3
2.
4
2.
5

Anti-Bribery Policy
Ethics Policy Statement
Advice and Guidance

Dr K Hoodless 3/2013

3. Appraisals and Performance

3.
1

3.
2
3.
3
3.
4

Performance Appraisal
Documents
3.1.
1
3.1.
2
3.1.
3
3.1.
4

Performance Appraisal Checklist

2.5.
1

ACAS Advisory Booklet

How to Manage Performance

3.1.
1
3.1.
2
3.1.
3

Consultant Agreement

3.2.
1
3.2.
2

Variation to Contract

4.3.
1
4.3.
2

ACAS Contracts of Employment

5.1.
1
5.1.
2
5.1.
3
5.1.
4

Data request Acknowledgement

Appraisal Record Form

Appraisal Self-Assessment Form
One-to-One Form

Performance Appraisal
Flowchart
Performance Appraisal
Policy
Advice and Guidance

4. Contract of Employment
4.
1

4.
2

4.
3

Contract Documents

Contractor Agreement
Statement of Employment

Contract Letters

Invitation Variation to Contract meeting

Advice and Guidance

ACAS Varying contracts of Employment

5. Data Protection
5.
1

Version 1.1

Data Protection Letters

Data request Acknowledgement (Fee)

Reply to Access Request (Positive)
Reply to Access Request (Negative)
Dr K Hoodless 3/2013

5.
2
5.
3

Data Protection Policy

Advice and Guidance
5.3.
1

ICO Advice on Responsibilities

6. Discipline
6.
1
6.
2

Disciplinary Procedure

6.
3

Disciplinary Letters

6.
4
6.
5

Disciplinary Action
Record
Advice and Guidance

Disciplinary Flowcharts
6.2.1
6.2.2

Informal Disciplinary Action

Formal Disciplinary Action

6.3.1
6.3.2
6.3.3
6.3.4
6.3.5
6.3.6
6.3.7

First Warning for Lateness

Final Warning for Lateness
First Written Warning
Final Written Warning
Suspension of an Employee
Notice of Disciplinary Hearing
Instant Dismissal

6.5.1

ACAS - Code of Practice

Discipline and Grievance

7.2.1
7.2.2

Informal Disciplinary Action

Formal Disciplinary Action

7.3.1

HSE - Alcohol and Drugs at Work

7. Drugs and Alcohol

7.
1
7.
2
7.
3

Drugs and Alcohol Policy

Consent to Drugs
Screening
Advice and Guidance

8. Employee Handbook
8.
Version 1.1

Employee Handbook
Dr K Hoodless 3/2013

1
8.
2

8.1.1

Employee Handbook Cover

8.2.1

ACAS The A-Z of Work

Advice and Guidance

9. Employment Agreements
7.
1
7.
3

10.

11.
2

10.3.
1
10.3.
2

ACAS Delivering Equality

11.1.
1
11.1.
2
11.1.
3

Expenses Claim Form

11.2.
1
11.2.
2

HMRC Expenses and Benefits

12.1.
1
12.1.
2
12.1.
3
12.1.
4
12.1.
5

Flexible Working Meeting

DIRECT-GOV
Advice for Disabled people

Expenses Documents

Advice and Guidance

Mileage and Expenses Claim Form

Petty Cash Request Form

HMRC Mileage Expenses

Flexible Working
12.
1

Version 1.1

Equal Opportunities
Policy
Advice and Guidance

Expenses
11.
1

12.

Non-Disclosure and Confidentiality

Agreement

Equal Opportunities
10.
1
10.
3

11.

Conflicts of Interest Declaration

Flexible Working Letters

Flexible Working Response

Accommodate Flexible Working
Trial period Flexible working
Reject Flexible Working
Dr K Hoodless 3/2013

12.
2
12.
3
12.
4

13.

12.1.
6

Reject Appeal Flexible Working

12.4.
1

ACAS The right to apply for Flexible

Working

13.6.
1
13.6.
2
13.6.
3

Acknowledgement of Grievance

Flexible Working
Flowchart
Flexible Working
Application form
Advice and Guidance

Grievance
13
.1
13
.2
13
.3
13
.4
13
.5
13
.6

Grievance Procedure
Policy
Grievance Procedure
Flow Chart
Whistleblowing
Bullying, Harassment
and Victimisation
Grievance Record
Grievance Letters

13.6.
4
13.6.
5
13
.7
13
.8

14.

Outcome of Grievance
Grievance Decision Upheld
Grievance Decision not Upheld
Acknowledgement of First Appeal
Appeal Decision not Upheld

Harassment Letters
13.7.
1

Acknowledgement of Discrimination

13.8.
2
13.8.
3
13.8.
4

ACAS Bullying and Harassment

14.1.
1
14.1.
2
14.1.
3
14.1.

Informing of Pay Increase

Advice and Guidance

ACAS Discipline and Grievance

National Bullying Helpline

Pay
14
.1

Version 1.1

Notice of Grievance Meeting

Pay Letters

Pay increase due to Grade change

Pay change due to increase in NMW
Pay change due to move of NMW
Dr K Hoodless 3/2013

14
.2

15

4
14.2.
1
14.2.
2
14.2.
3

ACAS Paying Employees

15.1.
1
15.1.
2
15.1.
3
15.1.
4

Equal Opportunities Monitoring Form

15.2.
1
15.2.
2
15.2.
3
15.2.
4
15.2.
5
15.2.
6
15.2.
7
15.2.
8
15.2.
9
15.2.
10
15.2.
11
15.2.
12
15.2.
13
15.2.
14

Invite to Interview

15.4.
1

ACAS Recruitment and Selection

HMRC Employer PAYE

Advice on NMW

Recruitment
15.
1

15.
2

15.
3
15.
4

Version 1.1

Advice and Guidance

Recruitment Documents

Recruitment Letters

Recruitment Process
Flowchart
Advice and Guidance

Interview Assessment Form

Job Application Form
Job Description Template

Not Selected for Interview

Rejected after Interview
Acknowledgement of request for an
Application Form
Response to Letter or CV
Job Offer
Job Offer Temporary General
Job Offer Temporary Maternity Leave
Job Offer Conditional
Withdraw Offer of Employment
Completion of Probation
Non Completion of Probation
Letter and Form to request Reference
Reference request prior to interview

Dr K Hoodless 3/2013

16

Personnel Records
16.
1
16.
2
16.
3
16.
4
16.
5

Personnel Record
Employment History
Record
Employment Benefits
Record
Equipment Issued
Record
Advice and Guidance
16.5.
1

ACAS Personal Data and Record

Keeping

17.2.
1
17.2.
2
17.2.
3
17.2.
4

Notification of Redundancy

17.3.
1
17.3.
2

ACAS Handling Redundancy

18.1.
1
18.1.
2
18.1.
3

Notification of Retirement Meeting

18.2.
1

Working without DRA

18.5.
1

The Pensions Regulator

17.Redundancy
17.
1
17.
2

17.
3

Redundancy Policy
Redundancy Letters

Offer of Alternative Employment

No offer of Alternative Employment
Acknowledgement of Appeal Letter

Advice and Guidance

BIS Redundancy Procedures

18.Retirement & Pensions

18.
1

18.
2
18.
3
18.
4
18.
5

Version 1.1

Retirement Letters

Acknowledgement of Retirement
Confirmation of Retirement Date

Advice and Guidance

Pension Policy
Pension Opt Out
Agreement
Advice and Guidance

Dr K Hoodless 3/2013

19.Succession (Ending Employment)

19.
1

19.
2
19.
3

Version 1.1

Succession Letters
19.1.
1
18.1.
2
18.1.
3
18.1.
4

Resignation Letter (Employee)

19.3.
1

Business Link End Employment

Correctly

Withdrawal of Resignation (Employee)

Receipt of Resignation Letter
Resignation with Gardening Leave

Exit Interview Record

Advice and Guidance

Dr K Hoodless 3/2013

20.Training
20.
1
20.
2
20.
3
20.
4
20.
5

20.
6

Induction Training
Checklist
Training Record
Personal Development
Plan (PDP)
Right to Training
Flowchart
Right to Training Letters

Advice and Guidance

20.5.
1
20.5.
2
20.5.
3
20.5.
4
20.5.
5

Request for Training

20.6.
1
20.6.
2

BIS Handling Requests

21.5.
1
21.5.
2
21.5.
3

HSE Driving at Work

Meeting following Request for Training

Agreeing to Request for Training
Time Off for Training
Rejecting Request for Training

ACAS Getting it Right Induction

Training

21.Vechicles and Drivers

21.
1
21.
2
21.
3
21.
4
21.
5

Company Car Policy

Driver Pre-employment
Checks
Driver Checks
Driver Health Declaration
Advice and Guidance

ROSPA Driving for Work and Mobile

Phones
ROSPA Driving for Work and Own
Vehicles

22.Working Hours
22.
1
22.
2
22.
3
22.
Version 1.1

Working Hours Opt Out

Agreement
Sunday Shop Work
Agreement
Agreement to Accept
Night Work
Flowchart Working
Dr K Hoodless 3/2013

4
22.
5

Hours
Advice and Guidance
22.5.
1
22.5.
2

Business Link Working Hours

23.2.
1
23.2.
2
23.2.
3

SAP 1 Non Payment of SAP

23.3.
1
23.3.
2
23.3.
3
23.3.
4

Accepting Adoption Leave

23.5.
1
23.5.
2

SMP1 Payment of SMP

23.6.
1
23.6.
2
23.6.
3
23.6.
4
23.6.
5
23.6.
6
23.6.
7
23.6.
8

Acknowledgement Letter MATB1

HMG Employers Rights to

Government Enforced Employment
Rights

23.Working Parents
23.1
23.2

23.3

23.4
23.5

23.6

23.7
Version 1.1

Adoption Leave Policy

Adoption Leave
Documents

Adoption Letters

Maternity Leave Policy

Maternity Leave
Documents

Maternity Leave Letters

Paternity Leave Policy

SAP 2 Pay Record Sheet

SC 6 Statutory Adoption Pay and
Adoption Leave when Adopting from
Abroad

Not eligible for Adoption Leave or Pay

Requiring more details of Adoption
Leave
Confirming Return to Work after Leave

SMP 2 Pay Record Sheet

Expected Return Date

Confirming Return to Work (Change of
Job)
Confirming Return to Work
Letter Explaining KIT Day
Invite to KIT Day
Not Returning from Maternity
Varying Hours on Return from
Maternity
Dr K Hoodless 3/2013

23.8
23.9

23.1
0

23.1
1

Version 1.1

Paternity Leave
Flowchart
Paternity Leave
Documents
23.9.
1
23.9.
2

HMRC OSPP1 Non Payment of SPP

23.10
.1
23.10
.2
23.10
.3

Accepting Paternity Leave

23.11
.1
23.11
.2
23.11
.3
23.11
.4
23.11
.5

ACAS Parents Right to Work

HMRC OSPP2 Pay Record Sheet

Paternity Leave Letters

Refusing Paternity Leave Request

Requesting More Details of Paternity
Leave

Advice and Guidance

DEINI Parental Leave A Guide

HMRC Helpbook for Statutory
Adoption Pay
HMRC Helpbook for Statutory
Maternity Pay
HMRC Helpbook for Statutory
Paternity Pay

Dr K Hoodless 3/2013