Professional Documents
Culture Documents
the Philippines
It is very common for an OFW to buy a new
property in the Philippines after a few years of
earning a better income from abroad.
We didnt immediately realized that it is easier to
find a property that you wants to own than to get
it registered in your name after paying a large
sum of money as it does not ends there. Most of
us are not familiar with the whole process of
registering a property to the name of the new
Owner. Here are a few steps that may help you:
STEP 1 -DEED OF ABSOLUTE SALE
Anyone between the Seller and Buyer (or their
Lawyers, if any) may prepare the Deed of Sale as
long as it has been executed before and
Notarized by a Notary Public.
NOTES:
a.) If you are a Buyer, let me remind you that
before giving all the money to the Seller be sure
that you got from him some important
documents that you would need in the
registration of the property under your name
such as a copy of his validID, a recent CTC and
TIN or a copy of TIN Car original copy of all Real
Property Tax Receipts in his possession.
b.) If the Seller is a Corporation, you would need
from them a notarized secretarys certificates
containing the resolution of their board of
directors approving the sale and a certificate
from the Securities and Exchange Commission
(SEC) stating that its articles of incorporation
have been registered with the SEC.
STEP 2 CITY ASSESSORS OFFICE (Located
in the City Hall or Municipal Hall)
Secure the following:
a.) Certified True Copy of Tax Declaration (House
and Lot)
b.) Certificate of No Improvement (If property is
vacant lot)
c.) Two Original Copies 1 for BIR and 1 for
Registry of Deeds
STEP 3 LAND TAX DIVISION OF CITY
TREASURERS OFFICE (Located in the City
Hall or Municipal Hall)
Secure the following:
a.) Tax Clearance
Note: In order to obtain a Tax Clearance, the
Seller must pay first all arrears on Property Tax (if
any and must be updated as of document of
sale). Therefore, it is important that you got
hold of the original of the official receipts
evidencing payment by seller of realty taxes of
the current and preceding years, before you gave
him the full payment of the sale.
We had an experience that the Seller was able to
gave us the Property Tax Receipt of the current
year however, upon application of Tax Clearance
it was discovered that the previous five years
was not paid!
STEP 4 BUREAU OF INTERNAL REVENUE
Submit the following:
Tax identification number (TIN) of seller
and buyer;
Notarized deed of absolute sale/document
of
transfer,
but
only
photocopied
document shall be retained by the BIR;
Certified true copy of the latest tax
declaration issued by the City Assessors
Office for the land and improvement
applicable to the taxable transaction;
MUNICIPAL
ASSESSORS
OFFICE (Located in the City Hall or
Municipal Hall)
Secure the following:
a.) New Tax Declaration
NOTES:
i.) Prepare the following requirements:
Photocopy of notarized deed of sale
Copy of latest tax declaration (in the
name of seller)
Tax clearance certificate of real property
taxes from the CTO
Certificate authorizing registration from
the BIR
Photocopy of official receipt of transfer tax
payment (original copy to be presented)
The transfer certificate of title (TCT)
issued by the RD (in the name of the
buyer)
Hope this helps! Good luck with your transactions
as I tell you, it was not that easy. :-) But if you
have question, please post it below and I will try
my best to answer them.
tax
>Deed
of
sale
(photocopy)
>Transfer Certificate
of Title
(photocopy)
>Tax declaration (photocopy)
Step 6: Registry of Deeds
Function: processes, finalizes and maintains the
public registration of the land
Note: payment for the registration free is a
responsibility of the buyer, which is 25% of the
selling price.
Requirements:
>Deed
of
absolute
sale
(photocopy)
>Official receipt of payment of transfer of tax
>Certificate Authorizing Registration from BIR
>Real property tax clearance from the Citys
Treasurers
Office
>Transfer
of
Clean
Title
(original)
>CTC of the latest tax declaration
What
to
Receive
-New Certificate of Title (New owners name).
Make sure to double check the spelling of names
and other essential information
Step 7: Municipal Assessors Office
Functions: ensures that laws and policies are
properly maintained and executed in terms of
appraisal of real properties
Requirements:
>New
Tax
Declaration
>Notarized
Deed
of
Sale
(Photocopy)
>Tax
Clearance
Certificate
>Certificate Authorizing Registration (from the
BIR)
>Official receipt of transfer tax payment (original
and
photocopy)
>Transfer of Certificate of Title (from the Registry
of Deeds)