Professional Documents
Culture Documents
: UTP-ACA-CSIMAL-SIT-01
Issue Version:1.0
Date: June 2013
GUIDELINES FOR
STUDENT INDUSTRIAL TRAINING
(SIT) IBB/ICB3037
JUNE 2013
Electronic File
Name:
Prepared by
Release Date
Owned by:
Programme
CSIMAL
Programme
Approved by:
AMENDMENT SHEET
Version
Date
June 2013
Author
Summary of Changes
This guideline has been revised and restructured
according to new SIIP course syllabus. Some of the
contents are referring to previous SIIP Guidelines Doc. Ref. No.: UTP-ACA-CSIMAL-01
TABLE OF CONTENTS
1
2
3
4
5
6
10
11
12
13
14
15
16
17
18
19
S
1
2
2
2
3
3
20 APPENDICES
12
12
13
13
14
14
15
17
19
20
21-62
ii
List Of Tables
Table 1
Table 2
Table 3
Table 4
iii
12
13
18
19
1. INTRODUCTION
Universiti Teknologi PETRONAS (UTP) was established with the objective to produce
well-rounded graduates who are not only technically competent but also possess other
traits such as lifetime learning capacity, critical thinking, communication and behavioral
skills, business acumen, practical aptitude and solution synthesis ability.
In line with the vision to close the industry gap, UTP has made it compulsory for its
undergraduate students to undergo practical work in the form of a fourteen (14) - week
industrial attachment prior to their completion of studies at UTP. Student Industrial
Training (SIT) shall carry seven (7) credit hours. SIT provides opportunity to the
students to experience the real working environment of the industry. The students will
develop skills in work ethics, communication, management and working in a team.
SIT is coordinated by the Centre for Student Internship, Mobility and Adjunct
Lectureship (CSIMAL) who is responsible in ensuring the success of SIT. With an
average of 500 interns per semester, CSIMAL has successfully secured the placements
for all students with various host companies such as PETRONAS subsidiaries,
government-linked companies (GLC), multi-national companies (MNC), as well as
major overseas corporation i.e. in US, Germany, France, Austria, Singapore, UAE, Italy
and UK.
UTP has always placed great emphasis in having a close collaboration with the
industries in which its graduates will eventually gain recognition from industry players
locally and abroad. This internship programme is a prime example of the University
Industry collaboration.
Currently, UTP offers five engineering programmes namely Chemical, Civil, Electrical
& Electronics, Mechanical and Petroleum Engineering, and three technological
programmes namely Information & Communication Technology, Business Information
Systems and Petroleum Geosciences at Bachelor degree level.
4. TRAINING APPROACH
SIT should have the following features:
4.1.Safety awareness
4.2. Continuous technical building skill and exposure
4.3. Hands-on training
4.4. Team-work activities
4.5. Leadership and management skills
4.6. Sustainability awareness
The suggested training areas (but not limited to) for the respective programmes can be
found in Appendix I.
6. STUDENT ELIGIBILITY
6.1. PRE-REGISTRATION
Student is eligible to pre-register internship upon meeting the following
requirements:
i.
ii.
iii.
ii.
The total earned and registered courses shall have a minimum of 90 credit
hours (Engineering and Petroleum Geosciences) or 60 credit hours (Business
Information Systems and Information & Communication Technology)
excluding the credit hours for Failed courses AND
iii.
ii.
iii.
Students are required to get endorsement from the respective program Head Of
Department (HOD).
iv.
Students are to return the endorsed Form SIIP-03 within TWO (2) weeks after
the first SIIP Briefing to CSIMAL HOD for approval.
ii.
Students are required to submit Personal Data Info (PDI) and Resume/CV to
CSIMAL within 2 weeks after the first briefing session.
iii.
b) Through CSIMAL
CSIMAL will advertise or announce on the internship placements
offer by companies.
Students are required to register with CSIMAL.
CSIMAL will submit students application to companies.
A confirmation letter will be issued by the Host Company to the
students and/or CSIMAL once the internship placement has been
accepted.
Students are required to reply to Host Company whether to accept or
decline the offer.
For overseas placement, students are assisted in visa/work permit
applications and travel arrangements.
The second Industrial Internship briefing session will be conducted
between the THIRTEEN (13) to FOURTEEN (14) week of the
semester by CSIMAL.
Students are to confirm placement before the internship starts.
ii.
Students are to submit proposed project topic for Student Industrial Project
(SIP) between week THREE (3) to FOUR (4)
iii.
iv.
HC SV and UTP SV are to evaluate the SIT Report and complete the SIT-C
form.
v.
vi.
vii. Should there be complications for the visit, such as natural disasters, visa
related issues, political instability etc., then the visit, locally or overseas, shall
have to be cancelled.
viii. Should there be no visit, the mode of presentation shall be through online
conference, tele-conference and etc.
ix.
x.
Students shall submit hardcopy of Logbook and SIT Report to CSIMAL (for
official stamping) upon returning to UTP (on the first week of the semester and
after completion of Student Industrial Project-SIP).
The Final marks and grades are approved during Senate meeting.
vi. SITs official result will be announced by the Registration and Examination
Unit.
Students are only allowed to undergo SIT at companies which have been
recognized by CSIMAL.
ii.
iii.
CSIMALs Guidelines will be given to the host Company Supervisors for their
reference.
ii.
iii.
Student can only change Host Company after getting approval from CSIMAL.
8.4. LEAVE
Entitlement of annual leave (if any) is based on the host company policy. In the
event that the student has to take leave due to emergency, student shall seek prior
approval from the Host Company. In the case of prolonged leave (exceeding 7
days) due to hospitalization, student shall notify both CSIMAL and host company
in writing and provides necessary documents as evidence. Please note that the
minimum duration of SIT is as per 8.2, therefore students are required to replace
any leave taken other than the annual leave given by host company (if any).
8.5. INSURANCE
Students are covered by group personal insurance throughout SIT (Appendix V).
i.
Submit the Requisition for BOSIET /NIOSH using Form SIIP-07 (Appendix
VI) a month before the training to CSIMAL.
b)
c)
Host Company shall use their own fund to pay for the total cost of training
and medical check-up.
d)
CSIMAL will pay 50% of the cost based on the invoice sent to CSIMAL
after completion of the training.
e)
CSIMAL will not cover the cost for traveling, lodging and meals throughout
the training.
9. RESPONSIBILITIES
j)
Provides weekly report scores using Summary of the Weekly Report Scores
(Logbook) Form (Appendix VIII)
Organize and arrange the assessment visit for UTP Supervisors to Host
Companies.
f)
Reviews the industrial internship matters and schedule with the students
before, during and after SIT.
ii.
b) Compiles students scores using Form SIT-A, SIT-B, SIT-C and Logbook
(Appendix VII).
c)
f)
Visit the Host Companies and review the industrial training schedules with
Host Company Supervisor.
10
d) Evaluate the students oral presentation at the Host Company using Form
SIT-A
e)
Review and assess the Students' Performance and Competency with the
Host Company supervisors usingForm SIT-B.(Appendix X : UTP SVs
Copy)
f)
g) Complete and collect all the assessment forms from Host Company SV at
the end of the assessment visit.
h) Submit both Host Company and UTP SVs assessment form to CSIMAL.
i)
b) Adhere to the UTP and Host Companys rules and regulation (Appendix
XIII : General Plant Rules and Regulations)
c)
f)
j)
Perform oral presentation to the Host Company and UTP supervisors during
the assessment visit.
k) Complete and submit the hardcopy of logbook and industrial training report
to CSIMAL upon returning to UTP (on the first week of the beginning
semester)
l)
11
10.
Students undergoing Industrial Internship Programme must adhere to the rules and
regulations, as specified by the respective host company/industry and also comply
with the Students Disciplinary Rules & Regulations of UniversitiTeknologi
PETRONAS and Academic Policies and Procedures.
ii
Any act of academic misconduct will subject Failure to report at host company on
a student to disciplinary action. Academic official reporting day without a valid
misconduct includes but not limited to:
reason.
a. Cheating
b. Plagiarism
c. False information and representation,
fabrication or alteration of information
d. Theft or damaged of intellectual property
iii
internship
program
approval by CSIMAL
iv
Conduct of Ethics
12
without
prior
12.
Host Company
Supervisor
Log Book
Students Performance &
Competency
Industrial Training Report &
Presentation
Total
13.
UTP Examiner
20
35
15
15
15
70
30
LOGBOOK
The logbook contains weekly and detailed reports prepared by the students and
endorsed by the Host Company Supervisor (Appendix VII: Section B and Section C).
The students should describe the tasks that they are undertaking, how these tasks
contribute towards achieving the Host Company's objectives, the problems and
challenges they face, the lessons learn from the experience, and provide any comments
or recommendations they wish to make. The logbook should also record any points
discussed with the Host Company Supervisor in relation to the industrial training.
Student must submit summary of weekly scores of the logbook (in soft copy format) to
CSIMAL in week 14.
13
14.
15.
14
16.
ii.
iii.
16.1
ii. Acknowledgment
iii. Table of Contents
iv. List of Figures
v.
List of Table
Core business
Types of products
Types of services
15
b) Work Culture
Occupational Health and Safety
o
Safety regulations
Training provided
Company SOP
Work Environment
o
Team work
Work Ethics
c) Works Experience
Skills gained
o
Communication skills
Time management
Initiative
Knowledge
o
d) Discussion on sustainability
Environmental
Economical
vii.
Overall Summary
References
viii. Appendices
16
17.1. Language
The Industrial project report must be written in acceptable and formal English.
17.3. Length
The minimum length of the report, excluding appendices is 40 pages.
17.4. Pagination
All pages must be numbered in proper sequences from Introduction to the end of
the report including pages on figures, tables and appendices. All front materials
are numbered in small Roman Numerals (e.g. i, ii, iii). Page numbers appear by
themselves and are not to be enclosed in parenthesis, hyphens or other decorative
symbols. Page number must be positioned at the bottom and centered.
17
17.7. Margin
The top, bottom and right margin are 25 mm except the left margin which is 40
mm. All paragraphs should start from the left margin.
25mm
40mm
m
25mm
25mm
Color
Chemical Engineering
Dark Green
Electrical Engineering
Dark Brown
Mechanical Engineering
Maroon
Civil Engineering
Black
Petroleum Engineering/Geoscience
Dark Red
Dark Blue
18
17.10. Labels
The spine of the Industrial project report should include students name and ID
number, duration of internship and the phrase Student Industrial Training
Report.
Score
Grade
50.0 - 100
00.0 49.9
PASS
FAIL
19
20
APPENDICES
Appendix I:
Appendix II:
Appendix III:
Appendix IV:
Appendix V:
Health Insurance
Appendix VI:
Appendix VII:
Appendix VIII:
Appendix IX:
Appendix X:
Appendix XI:
Appendix XII:
Appendix XIII:
Appendix XIV:
Appendix XV:
21
APPENDIX I
List Of Training Areas
22
23
APPENDIX II
FORM SIIP-03
Appeal for SIT Registration
24
SIIP-03
ID Number
18621
Program
PETROLEUM ENGINEERING
Email Address
izwanahmad279@gmail.com
Internship Batch /
Semester
MAY 2015
Current GPA /
CGPA
3.71/4.00
Contact
Number
Accumulated
Credit hours
Reason
Signature
Date
Note : Please attach your study plan together with this form
Yes
No
Recommendation /
Justification
Name&Official
Stamp
Signature
Date
Part C : TO BE COMPLETED BY CSIMAL
Decision
Approve
Not approve
Name&Official
Stamp
Signature
Note : 1. Request shall be within 2 weeks after the 1st internship briefing every semester
2.Please return the form to CSIMAL office
25
SIIP-03
26
APPENDIX III
FORM SIIP-04
SIIP Placement Letter and Reply Form
27
SIIP-04
Date:
AP Ir Dr Idris b Ismail
Head
Student Industrial Internship Programme
UniversitiTeknologi PETRONAS
Bandar Seri Iskandar
31750 Tronoh
Perak DarulRidzuan
Fax No: 05-3688386.
Dear Sir,
FOR
INDUSTRIAL
INTERNSHIP
TRAINING
With regards to the above, we are pleased to inform you that we have agreed to accommodate
your student for the industrial internship training from . to
The details are as follows:
Student name: ________________________________________________________________
Programme:
________________________________________________________________
Period:
________________________________________________________________
ProposedIndustrial Project Topic: _______________________________________________
______________________________________________________________________________
*Attached is the offer letter to the student, which provides information on the terms and conditions of the
industrial internship program.
Thank you.
Yours faithfully,
Name:
Position:
Company Name:
Company Address / Official Stamp:
Fax Number:
STUDENTS CONFIRMATION (To be filled by student)
I,_______________________________ NRIC / Passport No: _____________________ accept / reject
* the industrial training placement offered to me effective from _______________ to_______________.
Signature
Programme
Date
:
:
:
_______________
_______________
_______________
28
APPENDIX IV
FORM SIIP-05
Requisition to Change Host
Company
29
SIIP-05
Current HC
Reason(s)
Recommendation
by UTP Supervisor
Signature
Date
Date
Yes / No
Name
Signature& Stamp
Date
Part B : TO BE COMPLETED BY CSIMAL
Decision
Approve
Not Approve
Name
Signature & stamp
Date
Note : -
30
APPENDIX V
Health Insurance
31
BENEFIT
Natural Death
RM 10,000.00
Accidental Death
RM 20,000.00
Permanent Total Disability
RM 10,000.00
Permanent Total Disability due to
RM 20,000.00
Accident
Funeral Expenses
RM 1,000.00
Hospital Benefit due to Accident
RM 30/day max 25 days
GROUP HOSPITALIZATION AND SURGERY TAKAFUL (TKH 0398)
RM 22.00/student
SCOPE OF COVERAGE
BENEFIT
Hospitalization
(room and board)
Miscellaneous
(maximum per disability)
ICU /
Daily Cash Allowance
Surgical Fees
(maximum per disability)
Outpatient Accidental Treatment
(maximum per injury)
Hospital Cash Benefit
NOTE:
*as charged of overall annual limit is every student is subject to max. claim yearly RM
5,000.00
* this policy is subject to the terms and conditions governed by Etiqa Takaful and
Insurance
* the policy is inclusive the offshore activities.
32
APPENDIX VI
FORM SIIP-07
Requisition for BOSIET/NIOSH
33
SIIP-07
Details of Training
Date:
Venue:
Details of Medical Check-up
Date:
Clinic:
Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE
JUSTIFICATION
(please attach training
schedule)
STUDENTS
SIGNATURE:
NAME &
IC NUMBER:
DATE:
NAME:
APPROVE:
DATE:
Part B : APPROVAL BY CSIMAL
NOT APPROVE :
(please justify)
(please justify)
DATE:
Note : 1. Request shall be made upon recommendation from host company supervisor.
2. This form must be completed and approved 2 weeks before training.
3. Please return the completed form to CSIMAL (email izmafaimal.manaf@petronas.com.my orroslina_nordinali@petronas.com.myor
fax: 605-36883860
34
Responsibility
/ Action
Document
START
Application
&Recommendation
from HC SV
Students
SIIP-03
Internship
Coordinators
&CSIMAL
SIIP-03
CSIMAL
Letter of
Undertaking
NO
Approval by
CSIMAL
YES
Letter of
Undertaking to
HC
Medical Check
up& Training
Student
Payment by HC
to clinic &
training provider
Host Company
Issue invoice to
CSIMAL
Host Company
Payment to HC
CSIMAL
END
35
Medical
Report &
certificate
Invoice
APPENDIX VII
LOGBOOK
SECTION A : SIT TRAINING SCHEDULE
SECTION B : SIT WEEKLY REPORT
SECTION C : DETAILED REPORT
36
Department
Training
activities
Programme: _____
10
11
12
(please return this form to CSIMAL within three weeks after students registration)
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Name:
Designation:
Date:
37
SIIP-13
WEEK NO
WEEK No.1-2
DATE
BRIEF DESCRIPTION OF DAILY ACTIVITIES
Initiative
Independence
Reflection
Curiosity
Incomplete work
Too dependent on
others.
Independent in pursuing
knowledge
Minimum review
prior learning
Minimum curiosity
Total Score :
Comments :
38
______ / 20
SIIP-13
WEEK NO. 1
Contents :
39
SIIP-13
APPENDIX VIII
Summary Of The Weekly
Report Scores (Log Book)
Form
40
SIIP-13
WEEK
SCORE
1-2
3-4
5-6
7-8
9 10
11 - 12
13 - 14
TOTAL SCORE
KINDLY SUBMIT THIS FORM WITH SCORES (*to the completed weeks) TO UTP
SUPERVISOR DURING THE INDUSTRIAL INTERNSHIP TRAINING ORAL
PRESENTATION.
41
SIIP-13
APPENDIX IX
FORM SIT-A
Oral Presentation Evaluation
42
FORM SIT-A
SIIP-13
Visual
(Non-Verbal
Communication)
(10 %)
Content
(40%)
Questions and
Answers (30%)
4
[Good]
3
[Average]
2
[Below Average]
1
[Unsatisfactory]
Conclusion adequately
summarizes the presentation
with reasonable
recommendations
Clarity of
presentation (20%)
5
[Excellent]
Conclusion effectively
summarizes the presentation
with extensive recommendations
Articulation is well, uses
appropriate word choice and
speaks with great enthusiasm
/100
TOTAL SCORE
Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category
Host Company/UTPSupervisorSignature& stamp
Name
43
Total Marks
(%)
CATEGORY
Grade
Awarded
Multiplication
Factor
Date
SIIP-13
APPENDIX X
FORM SIT-B
Assessment of Students Performance and
Competency
(Host Company SV& UTP SV Copy)
44
SIIP-13
FORM SIT-B-HC
Attributes
4
[Good]
3
[Average]
2
[Below Average]
High understanding on
the function and purpose
of the Department or
section.
Good understanding
on the function and
purpose of the
Department or
section.
Moderate
understanding on the
function and purpose
of the Department or
section.
Understanding the
Job
Ability to understand the
instruction or the
requirement of the job.
High understanding on
the instruction or the
requirement of the
jobwith the ability to
anticipate future
requirement.
Good understanding
on the instruction or
the requirement of
the job.
Moderate
understanding on the
instruction or the
requirement of the
job.
Low understanding
on the instruction or
the requirement of
the job.
Lack or very
minimum
understanding of the
instruction or job
requirement.
Job Performance
Ability to perform the
assigned job.
Unable to perform
the assigned job
even with close
guidance.
Quality of Work
Accuracy or acceptability
of the work done.
Job Timeliness
Ability to complete the
tasks within a given
time.
Tasks were
completed within
time with minimum
monitoring.
Tasks were
completed within
time with some
monitoring.
Tasks were
completed within
time with close
monitoring.
Failed to complete
the assigned task
within time even with
close monitoring.
5
[Excellent]
4
[Good]
3
[Average]
Low understanding
on the function and
purpose of the
Department or
section.
1
[Unsatisfactory]
Knowledge of the
workplace
Understanding of general
function and purpose of
the Department or
section.
Section II : Students
Competencies
5
[Excellent]
2
[Below Average]
Failed to understand
the function and
purpose of the
Department or
section.
1
[Unsatisfactory]
Commitment in
Teamwork
Able to work with others
to complete assignment
given.
Moderate ability to
work with other to
complete the
assignment.
Integrity
Willingness to accept
and perform any given
task.
Usually willing to
accept & perform any
given tasks.
Sometimes willing to
accept & perform any
given tasks with a
reason.
Seldom willing to
accept & perform any
given tasks with a
reason.
Communication Skills
Ability to work and
express ideas and views
with others.
Good ability to
express ideas and
views with others.
Decent ability to
express ideas and
views with others.
Acceptable ability to
express ideas and
views with others.
Discipline
Punctual and complywith
the Host Companys
Safety procedures
&precaution.
Good punctuality
andcompliance to the
Host Companys
Safety procedures &
Safety precaution.
Punctual and
acceptable
compliance to the
Host Companys
Safety procedures &
Safety precaution.
Inquisitiveness and
Initiative
Ability to work
independently and
willing to learn and apply
new knowledge.
Moderate initiative
and sometimes
willing to learn and
apply new
knowledge.
No initiative and
reluctant to learn and
apply new
knowledge.
SIIP-13
(contd)
Name:
Designation:
Date:
46
FORM SIT-B-UTP
SIIP-13
Attributes
5
[Excellent]
4
[Good]
3
[Average]
2
[Below Average]
Low understanding
on the function and
purpose of the
Department or
section.
1
[Unsatisfactory]
Knowledge of the
workplace
Understanding of general
function and purpose of
the Department or
section.
High understanding on
the function and purpose
of the Department or
section.
Good understanding
on the function and
purpose of the
Department or
section.
Moderate
understanding on the
function and purpose
of the Department or
section.
Understanding the
Job
Ability to understand the
instruction or the
requirement of the job.
High understanding on
the instruction or the
requirement of the
jobwith the ability to
anticipate future
requirement.
Good understanding
on the instruction or
the requirement of
the job.
Moderate
understanding on the
instruction or the
requirement of the
job.
Low understanding
on the instruction or
the requirement of
the job.
Lack or very
minimum
understanding of the
instruction or job
requirement.
Job Performance
Ability to perform the
assigned job.
Unable to perform
the assigned job
even with close
guidance.
Quality of Work
Accuracy or acceptability
of the work done.
Section II : Students
Competencies
5
[Excellent]
4
[Good]
3
[Average]
2
[Below Average]
1
[Unsatisfactory]
Failed to understand
the function and
purpose of the
Department or
section.
Commitment in
Teamwork
Able to work with others
to complete assignment
given.
Moderate ability to
work with other to
complete the
assignment.
Communication Skills
Ability to work and
express ideas and views
with others.
Good ability to
express ideas and
views with others.
Decent ability to
express ideas and
views with others.
Acceptable ability to
express ideas and
views with others.
Inquisitiveness and
Initiative
Ability to work
independently and
willing to learn and apply
new knowledge.
Moderate initiative
and sometimes
willing to learn and
apply new
knowledge.
No initiative and
reluctant to learn and
apply new
knowledge.
47
SIIP-13
(contd)
Name:
Designation:
Date:
48
SIIP-13
APPENDIX XI
FORM SIT C
Student Industrial Training
Report Evaluation
49
SIIP-13
FORM SIT-C
Student ID:
Programme:
Introduction (10)
CO3
Discussion on
Sustainability (20)
CO4
Conclusion and
Recommendations (10)
CO3
5
[Excellent]
4
[Good]
3
[Average]
2
[Below Average]
1
[Unsatisfactory]
Skills gained
o Communication skills
o Time management
o Initiative
Knowledge
o Understanding job requirement
o Completing task given on time
Overall Summary
/100
TOTAL SCORE
Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category
Host Company / UTP SupervisorSignature& stamp
Name
50
Total Marks
(%)
Multiplicati
on Factor
Grade
Awarded
Date
SIIP-13
APPENDIX XII
FORM SIIP 13
Appeal for Reassessment of Student
Industrial Internship Program (SIIP)
Result
51
SIIP-13
Student who is dissatisfied with the result of SIIP is required to submit a formal application of appeal to CSIMAL
Student to submit the appeal for reassessment form with proof of payment to CSIMAL within three (3) working days after
the results are released
The appeal for reassessment fee of RM200 (non-refundable) shall be made to the UTP Finance Department/online
payment to UTP CIMB account 8004852703
Application for appeals must be in writing containing the ground(s) for the appeal
1.
Name
Student ID
: .
I/C Number
: ... Programme : .
I, name stated above appeal for the reassessment of the following courses as stated below for Semester ... Academic
2.
Year ..
No
Course Name
Grade Obtained
3.
4.
I acknowledge that I have read and agree to the above terms and conditions
Signature: ..
Date:
52
SIIP-13
APPENDIX XIII
General Plant Rules and Regulations
53
SIIP-13
Any student who contravenes the Plant Rules will be reported immediately by his immediate
Supervisor to the respective Manager or other Authorized Executive.
(ii)
Where a serious offence is alleged, the student may be suspended from internship without
allowance pending investigation. Where the offence is found to be not proven, the student will be
reinstated and the period of suspension will be counted with the allowance (wherever applicable).
(iii) The Human Resource (HR) Training Executive together with the Industrial Relation Executive will
investigate the circumstances of the offence and relevant witnesses will be called up to give
evidence. The student concerned will have the right to give his/her version of the incident.
(iv) Where the HR Training Executive, in conjunction with the Industrial Relation Executive confers that
the offence is proven,disciplinary action will be taken as follows, either :
a)
b)
c)
d)
(v)
Verbal warning
Written warning
Suspension without allowance
Dismissal with or without notice
On a case to case basis, the gravity of the offence and the previous record of the students will
determine the measure of the disciplinary action to be taken but as a guide for student, the offences
liable for immediate dismissal with or without notice are pointed out in the text. However, it is not
possible to cover all circumstances but there will be other serious offences which similarly may lead
to immediate dismissal with or without notice. Such dismissal will not in any way prejudice the
possibility of subsequent legal proceedings.
(vi) Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning, written
warning or dismissal depending on the seriousness of the offence and the record of the student.
(vii) The management reserves the right to amend the existing rules or introduce new rules to meet the
changing circumstances.
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Smoke in any place where signs prohibits you from doing so.
Sleep whilst on training/duty.
Commit any immoral act on the premises.
Commit any criminal offence.
Fight with or strike any other employee.
Adopt an insubordinate attitude to any Supervisor or Executive.
Fail to obey any order given by the trainer or any Authorized Executive.
Incite or aid another student to commit any of the above offences.
PENALTY - If you commit any of the above offences, you are liable to dismissal with or without notice.
RULE 2:
Training/working hours will be in accordance to the times of office hours/shift duty as determined by
the OPU/subsidiary from time to time for specified jobs.
YOU MUST:(i)
(ii)
(iii)
(iv)
(v)
Observe the office working hours which specified for your training.
Work shift as required.
Be ready to start training/work at your appointed place and time in your work dress.
Be prepared to work overtime when the job requires it.
Report immediately to your Line Trainer/Supervisor if you are late for work.
PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without
notice.
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RULE 3:
TIME RECORDING
YOU MUST:(i)
(ii)
Clock IN at the beginning and OUT at the end of each training day or shift.
Report immediately to your Line Trainer/Supervisor if you accidentally clock the wrong card or if
you find that someone has clocked yours.
PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without
notice.
RULE 4:
YOU MUST:(i)
(ii)
(iii)
(iv)
(v)
Leave the plant other than at the normal stopping time without a leave slip or permission from
your trainer/supervisor or a Medical card from Medical Officer authorizing the Security to pass
you out.
Take any material out of the Plant unless you have an official note giving you permission to do
so.
Bring any vehicle, bag, basket, tin, parcel or other container into the premises, if deemed against
the OPUs/subsidiarys rules and regulations.
PENALTY - You are liable to immediate dismissal with or without notice if you commit an offence.
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RULE 5:
YOU MUST:(i)
Take any leave. However, in the case of emergency, obtain prior permission from your Line
Trainer/Supervisor and if this is not possible you must telephone your Line Trainer/Supervisor
immediately to give your reason.
PENALTY - If you are absent without prior permission or valid reason or proof, you are liable to
immediate dismissal with or without notice.
RULE 6:
MEDICAL LEAVE
YOU MUST:(i)
(ii)
(iii)
(iv)
(v)
Inform you the Line Trainer/Supervisor immediately if you are sick and unable to work.
Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shift and cannot attend.
Notify the Line Trainer/Supervisor 24 hours before returning to training/work if you are on shift.
Report immediately to your Line Trainer/Supervisor on returning to training/work after absence
by reason of sickness or other cause.
A certificate must be obtained from any registered medical practitioner to cover the period of
sickness. The certificate has to be submitted to the Head of Training through your Line
Trainer/Supervisor.
PENALTY - If you are absent without leave, you are liable to immediate dismissal.
RULE 7:
YOU MUST:(i)
(ii)
Take your meals only during the recognised meal breaks and in the OPUs/subsidiarys premises
either in the canteen, pantry or mess rooms provided, unless otherwise authorised.
Take care of the pantry or mess room furniture and facilities and dispose of rubbish in the trays
or bins provided.
Eat your meals in any part of the Plant premises other than the canteen, pantry or mess room or
otherwise without prior permission of the management.
Leave your training/job to take a meal where you are in charge of a continuous or semicontinuous process without the permission of your Supervisor.
PENALTY - If you commit any of the above offences, you are liable to suspension without allowance.
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RULE 8:
YOU MUST:(i)
(ii)
Use or operate any OPUs/subsidiarys property, buildings, fittings, plant, goods, machinery,
tools, stores, materials in any stage of their use or manufacture unless it is in the course of your
training/duty.
Do private work either for yourself or other people on the OPUs/subsidiarys premises.
PENALTY - If you cause deliberate damage to the OPUs/subsidiarys property or guilty of a gross
negligence resulting in damage to the OPUs/subsidiarys property or financial loss, you are liable to
immediate dismissal with or without notice.
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APPENDIX XIV
Host Companys
Verification Statement
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VERIFICATON STATEMENT
and all information regarding this company and the projects involved are NOT confidential.
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APPENDIX XV
Student Industrial Training Process Flow
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