Risk - Management El Instalations

Electrical Maintenance
How does this affect your company?

Electricity is one of the most important
tools in our everyday lives, both domestically
and in the workplace. However, it is also
one of the most lethal and is statistically,
(as detailed below), the most likely cause
of large fires.
The key to managing electricity supplies

and electrical equipment is ensuring that
they are correctly installed, safeguarded
to the recommended rating and, most
importantly, maintained on a regular basis.
There are many different codes and
legislation used around Europe; they
Number of Fires in the UK
Total Loss (m) in the UK
80
50
70
45
40
60
35
50
30
40
25
30
20
15
20
10
10
0
mandate rudimentary levels of protection

for electrical systems and equipment.
These tend to be focused more on
installation standards than ongoing
maintenance and are written as a minimum
standard and do not take into account
usage or criticality of systems/equipment.
5
2004
2005
2004
2005
This data is supplied with the permission of the FPA, as published in the FRM Journal.
Why does this affect your company?

Whether electrical equipment is being used
for lighting, running machinery, operating
a portable appliance or charging forklift
trucks, its protection and maintenance
must be managed. It is important not to
waste valuable resources when carrying
out periodic inspections and maintenance,
so time should be spent evaluating each
installation, machine or appliance and
producing a schedule that reflects usage,
importance and legislative requirements.
There are also useful tools that can help
in identifying potential issues or hot spots
in large systems. This technology uses
infrared scanning of electrical distribution
centres, panels and connections around
critical equipment, even if it is inaccessible.
Thermographic imaging can display cable faults and hot spots

(Picture: Irisys Infrared Integrated Systems Ltd)
And what could happen to

your company if you dont take
these steps?
This document highlights the basic
requirements needed to produce
an effective electrical maintenance
programme, and emphasises
the need for companies to carry
out a well balanced programme
based on manufacturers
recommendations, legislative
requirements and your own
standards. The consequences
of a fire, especially in critical
equipment, could prove
disastrous for any business.
For further information on
Electrical Maintenance please
contact your local Tokio Marine
Europe office or contact the
Risk Engineering Administrator
Tokio Marine Europe Limited
60 Gracechurch Street
London EC3V 0HR
Telephone +44 (0)20 7398 3133
References
Maintaining Portable Electrical
Equipment in Offices (UK, HSE 1996)
BS 7671: Requirement for Electrical
Installations: IEE Wiring Regulations
The Electrical Equipment (Safety)
Regulations 1994
FM Data Sheet 5-20 Electrical
Testing (including Infrared Thermal
Imaging Systems)
What should your company do / have?
Evaluate
Portable Appliances
Reporting Faults
Manufacturers
Recommendations
Electrical
Maintenance
Maintenance Programmes
Poor Housekeeping
Certified
Risk Assess
Portable Appliances Should be inspected and tested by a competent person at

least every twelve months. Also any domestic electrical appliances brought in from
an employees home, should be inspected and tested before use in the workplace.
Reporting Faults When a piece of electrical equipment fails or is intermittently faulty,

it is essential that it is reported immediately and the item is repaired or disposed of in
a timely manner.
Maintenance Programmes A well managed preventative maintenance programme

will improve the overall running and efficiency of machines and help to avoid breakdowns,
which will ultimately save money. One of the most popular modern methods
for large scale evaluation could be to initiate an Infrared Thermal Imaging programme.
Risk Assess Consider loss prevention issues when designing the programmes.
This could include special focus on critical machinery, (process bottlenecks), or hazardous
process machinery that could cause a safety issue or a fire if they fail catastrophically.
Certified Only install certified electrical equipment. Also ensure all circuits are certified
to the current European standards when they are new or when they are modified.
Poor Housekeeping Do not accept poor housekeeping around electrical cabinets,

motors and machinery. Often when electrical equipment fails it generates heat and
sometimes sparks, which can easily ignite combustible waste materials and potentially
cause a much larger fire.
Manufacturers Recommended Maintenance Intervals When compiling the

maintenance schedules for electrical equipment it is essential to comply with the
manufacturers recommendations on maintenance intervals.
Evaluate Evaluate the usage and importance for all electrical equipment when
considering the periodic maintenance schedules.
www.tokiomarine.eu
Member of the Association of British Insurers

Authorised by the Prudential Regulation Authority and regulated by the
Financial Conduct Authority and the Prudential Regulation Authority Firm Reference Number 202574
Registered Office: 60 Gracechurch Street, London EC3V 0HR Registered Number: 989421 England
Management of Change

In all businesses changes occur when
modifications are made to the facility,
process, equipment or personnel.
The most radical changes occur during
major construction projects, whereas
changes in process, equipment or personnel

can be much more subtle. All such changes
must be managed carefully to ensure they
do not introduce new hazards that could
increase the risk of property damage or
business interruption in the facility.

Poorly managed changes could result
in a catastrophic fire or another type
of loss.

Changes large enough to be considered
capital projects are obvious candidates
for Management of Change (MOC)
procedures. The construction of a new plant
or extension to an existing facility should
always be subject to MOC procedures.
An example would be the inadequate space
separation leading to potential fire exposure
and increased business interruption loss.
Changes involving smaller and less obvious
projects can also cause unexpected losses.
An example of this could be changing the
type of adhesive used on a production line
from a non flammable, (often expensive), to
a much cheaper type that is solvent based
and flammable. This change will require
fume extraction, earth bonded safety
dispensers, storage in a specially designed
cupboard, and explosion rated electrical
equipment within the vicinity of application.
Suddenly a small change of the adhesive
introduces a number of additional hazards.
If these are not managed correctly and risk
engineered, they will increase the fire risk
in the facility significantly.
Detailed below are the main key features required for

an effective Mangement of Change system:
Establish appropriate and consistent terminology

Keep the procedure simple and easy to understand
Define roles and responsibilities
Define the scope of the MOC system
Integrate MOC with company policies
Establish requirements for review and authorisation
Issue guidelines for key MOC issues
Develop a written description of the MOC system:
How to identify likely change situations
Establish request for change review and approval procedures
Design MOC system documentation
Define training requirements
Develop communication between the MOC team and senior management
Provide adequate training for the specific roles and responsibilities in the
MOC system
The most important factor is that the system should become part of the companys
operating procedures.

these steps?
In order for this type of programme
to succeed it is essential that
management demonstrate
leadership and commitment.
The MOC process must be provided
with adequate resources. As with
most aspects of loss prevention
and control, it is essential senior
management understand what
is at stake if things go wrong.
Management of Change please
London EC3V 0HR
Telephone +44 (0)20 7398 3133
References
Request for Change
Safer Alternative
Contact
Develop Guidelines
Management of
Change Process
Project Review
Integrate the MOC System
Monitor
Management
Safer Alternative Whenever considering changes always look for the solutions that
are inherently safer. It is better to eliminate a hazard than try to reduce the risks through
physical changes or procedures.
Contact Advise your local Tokio Marine Europe office of the proposed changes. The
assigned risk engineer will then provide valuable and cost effective loss prevention advice.
Project Review Once a project has commenced, Tokio Marine Europe will formally
review the drawings and relevant information.
Management The management should support and lead the MOC procedure.
Suitable resources should be provided to support the procedure and adequate time
incorporated into project plans to allow for the process to be applied.
Monitor Establish a procedure for the audit of the MOC procedure to measure the
performance and effectiveness. It should be recognised that all changes will not require
the same level of review. Plant personnel should examine random examples and verify
that the MOC programme was correctly implemented. If the system has not been
applied correctly or it has not been effective then suitable actions should be taken to
rectify the issue.
Integration Integrate the MOC procedures into existing plant and operating processes.
The safety procedures should not be compromised and need to be analysed before
implementation.
Guidelines Written guidelines should be produced and implemented for the MOC
system. These should address roles, responsibilities, scope and activities. The procedures
should incorporate technology, equipment, facilities, chemicals, health and safety, loss
prevention, fire protection, temporary changes, acceptance testing, and verification testing.
Request for Change Establish a procedure for requesting and managing changes.
Simple flowcharts with accompanying written procedures will simplify the process and
help to ensure implementation. The change process should allow for relevant reviews,
actions and approvals before a change is implemented.
Fire Risk Assessment

HM Government 2006
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Impairments to Fire Systems

An impairment is a partial or complete
isolation of any type of fire protection or
detection system which is installed within
your premises. It can also be applicable for
security systems.
ensure that the system is reactivated at the

earliest opportunity. It is essential that all
impairments of critical fire systems are kept
to the absolute minimum in terms of scope
and duration.
The essence of this process is to ensure

that the impairments are only carried out if
absolutely necessary, and are monitored to
The Tokio Marine Europe Impairment

System covers all the key elements to
consider in order to carry out an impairment
due to a problem or fault, that it is not left

and forgotten about.
While planned impairments may be

necessary during day to day maintenance
and projects, it must be understood that
if part or all of the fire protection system
is impaired then the facility is at risk.
The fire protection systems are there
because occupancy or process hazards have
been identified and the fire risks associated
with these need to be minimised. When an
impairment occurs, whether it be accidental
or planned, it is necessary to minimise the
risks. These may include arranging
temporary protection, reducing the hazards
and managing the impairment to ensure that
the impairment is restored in the shortest
possible time.
There are three types of impairments that
occur: the first being a planned impairment;
the second being an emergency
impairment; and the third and most
dangerous is the hidden impairment.
Obviously, it is preferable to have a planned
impairment with time to prepare. However,
when unforeseen circumstances occur it is
essential that when a system is isolated
Planned impairments are implemented

during maintenance or projects, or if a fire
system needs to be extended / isolated.
Whatever the reason for the impairment,
good planning means that the risks can
be minimised. In order to minimise the
duration of planned impairments all
required materials and parts should be
on site before isolating the system.
safely and quickly. It is strongly

recommended that you contact Tokio
Marine Europe if you have any questions
about an impairment that you need to
implement. Our risk engineers will be able
to provide further advice and guidance
based on their experience to help limit the
duration and scope of an impairment.
Sprinkler control valve sets
Emergency impairments tend to be

at a time of routine testing where an
impairment has been discovered, or a
fire system needs to be shut down in
an emergency.
Hidden impairments are ones that
no one is aware of or that have been
forgotten. Correct application of the
Tokio Marine Europe Impairment System
could help reduce the risk of hidden
impairments. Such hidden impairments
do occur, and if a system is isolated it will
not extinguish a fire or raise the alarm.
Disabled fire alarm panel

these steps?
There have been many high profile
incidents where fire protection
systems had been isolated and
the building or facilities were lost.
In 1988 the Piper Alfa oil and gas
platform in the North Sea had a gas
explosion on a compressor and the
fire spread quickly. The platform
was fully protected with a deluge
system, but the fire pumps had
been impaired while some divers
had been carrying out maintenance
earlier in the day. Two engineers lost
their lives trying to reach the sprinkler
pump control panel to turn them
back on. In the end, over 160 people
lost their lives in this one incident.
To obtain copies of the Tokio
Marine Impairment System please
London EC3V 0HR
Telephone +44 (0)20 7398 3133
Responsible Person
Safer Alternative
Tokio Marine Europe

Impairment System
One Impairment
Impairment
Fire Brigade / Emergency

Response Team
Manual Fire Fighting

Equipment
Training
Notification
Safer Alternative Consider whether the fire system needs to be shut down to complete
the job or could another method be implemented to ensure that the systems remain
operational.
Tokio Marine Europe Impairment System Apply the Tokio Marine Europe Impairment
System or an equivalent system and limit the permit validity to one shift only. This should
apply to employees as well as contractors, and should form part of the risk assessment
undertaken for the impairment. Hot work, smoking and hazardous operations should not
be permitted in the affected area during the impairment.
Notification Inform department heads, alarm monitoring company, emergency response

team members, fire brigade, employees and insurance companies of the impairment.
Inform members of the team of any changing situation where the impairment time needs
to be extended and when the system has been restored.
Training All people involved with impairment activities should be fully trained and
educated on implementing impairment handling procedures, together with the possible
hazards associated with them.
Manual Fire Fighting Equipment Fire hoses should be laid out and connected,
(if not impaired), and / or additional fire extinguishers should be positioned in the area
of the impairment. The person undertaking the impairment should be trained in the
use of this equipment.
One Impairment As many fire protection / detection systems as possible should

remain operational during the period of the impairment. Ensure that the work on the
impaired system is expedited and provide a continuous fire watch in the affected area.
Responsible Person There should be dedicated site employees with the authority and
knowledge to issue an impairment system. Contractors should not be allowed to issue
any impairment system, and they should be fully supervised on site. Where possible
plans should be developed to allow rapid reinstatement of the fire system in the event
of an incident.
References
Tokio Marine Europe Impairment System available in English, French,
German and Spanish
NFPA 25 Inspection and Testing of Water Based Protection Systems
www.tokiomarine.eu

Hot Work

Hot work is any temporary operation that
produces open flames, sparks or heat.
Hot work activities include
Brazing and soldering
Grinding and cutting using disc grinds
Use of blow lamps / blow torches
Welding or cutting using gas or
electric equipment
Use of bitumen / tar boilers
Many serious fires have occurred during

construction or maintenance activities
where hot work was carried out on either
the fabric of the building or machinery
within the facilities. These fires could
have been prevented if the sites had
operated an effective hot work permit
system and personnel were trained
on how to deal with the hazards of
hot work.
Number of Serious Hot Work Fires in the UK
Total Losses Due to Serious Hot Work Fires (m) in the UK
14
14
12
12
10
10
2001
2002
2003
2004
2005
Source Fire Prevention & Fire Engineers Journal June 2007

One of the major causes of industrial fires
is hot work. It is also commonly recognised
that a large percentage of hot work fires
are started by external contractors who
are appointed to undertake maintenance
activities. This percentage is likely to
increase as more and more facilities
sub-contract everyday maintenance
activities to third party companies. The
employees of these companies are
sometimes not aware of specific on site
hazards such as combustible construction,
which could be exacerbated by hot work.
The Tokio Marine Europe Hot Work Permit

covers all of the key elements of a good
system. Every facility is different, so it is
strongly recommended that each site
develops their own procedure covering any
specific on site hazards in addition to the
core attributes of the Tokio Marine Europe
system. If you have a question about any
hot work procedure you need to carry out
please contact Tokio Marine Europe.
2001
2002
2003
2004
2005
Source Fire Prevention & Fire Engineers Journal June 2007
In the period 2001-2005, the FPA recorded

forty-two serious hot work fires resulting in
an estimated loss of 19 million. Seventeen
of these fires occurred in roof spaces whilst
five occurred in workshop areas.
Many sites believe it wont happen to them,
but unfortunately the law of averages
dictates otherwise. Once people have been
suitably trained, the application of safe hot
work practices should become second
nature and integrated.

these steps?
Tokio Marine Europe suffered a
major loss in 2002 when a fully
sprinkler protected warehouse was
destroyed by fire due to hot work
being performed whilst the sprinkler
system was isolated.
To obtain copies of the Tokio Marine
Europe Hot Work Permit please
London EC3V 0HR
Telephone +44 (0)20 7398 3133
Safer Alternative
Fire Watch
Training
Hot Work
Removal of Combustibles

Equipment
Fire Protection / Detection
Permit
Safer Alternative Only use hot work as a last resort. For example, can cold cutting
techniques be employed such as a reciprocal saw to eliminate torch cutting, can
mechanical fixings be used instead of welding, can pipe be joined using threaded
connections as opposed to welding, can the hot work be undertaken outside of the
facility in the yard area?
Fire Watch This should be continuous during the work and for at least one hour after
completion of the work. In addition regular monitoring of the area should take place for
at least a further three hours. The majority of hot work fires smoulder for a number of
hours before escalating into a more serious incident.
Removal of Combustibles All combustibles within a 10m radius of the hot work
area should be removed or covered with fire resistive tarpaulins. In addition, all floor
penetrations should be sealed with fire resistive material. If hot work is being undertaken
at a high level then tarpaulins should be suspended beneath the area to contain any sparks.
Permit Apply the Tokio Marine Europe Hot Work Permit or an equivalent permit and
limit duration of permit validity to one shift. This should apply to employees as well as
contractors and should form part of the risk assessment undertaken for the work.
Fire Protection / Detection All fire protection / detection systems should remain
operational during periods of hot work unless there is a danger that the system could be
accidentally actuated. If a system has to be isolated, then the unprotected area should be
as small as possible and the system should be reinstated as soon as possible after the hot
work is completed. The Tokio Marine Europe Fire Protection Impairment Form should be
used when isolating fire protection systems.
Manual Fire Fighting Equipment Fire hoses should be laid out and connected and / or
fire extinguishers should be positioned in the area of hot work. The person undertaking the
fire watch should also be trained in the use of this equipment.
Training All people involved with hot work activities should be fully trained on the
possible hazards.
Responsible Person There should be dedicated site employees with the authority and
knowledge to issue hot work permits. Contractors should not be allowed to issue hot work
permits and they should be fully supervised on site.
References
Tokio Marine Europe Hot Work
Permit available in English, French,
German, Spanish and Italian
Fire Protection Association,
Hot Work Permit Scheme
ISBN 1 902790 19-7
Fire Protection Association, Hot Work
Risks DVD www.thefpa.co.uk
NFPA 51B Standard for Fire
Prevention During Welding, Cutting,
and Other Hot Work www.nfpa.org
Responsible Person
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Flammable Liquids Handling

Flammable liquids are used in many
different operations within the workplace
and create a special fire and explosion
hazard. The liquid itself and the vapours
generated can potentially cause significant
property damage, injury and death if
adequate safety measures are not
implemented.
A flammable liquid is any liquid that has
a closed cup flash point below 55C and

Many serious fires have occurred in
industrial premises where flammable liquids
have either been used in the production
processes or stored on site. These fires
could have been prevented if the company
had effective procedures in place for
preventing, protecting and responding to
incidents involving flammable liquids.
Flammable liquids are categorised as
extremely flammable, highly flammable
or flammable depending on the flash
point of the particular liquid, (consult the
Material Hazard Safety Data Sheet issued
by the manufacturer / supplier).
can be further sub-categorised as

extremely flammable, highly flammable
or flammable depending on the flash point.
Flammable liquids such as petrol, solvents
and heating fuels not only provide a ready
ignition source for a fire to start, but also
contribute to the growth and spread of a
fire once it has started. Consequently,
flammable liquids require specific control
measures in relation to their safe use,

handling, storage and transportation.
Tokio Marine Europe has specialist
knowledge in the field of loss prevention
engineering and we would strongly
recommend that you contact us if you
have any questions about the safe use
and handling of flammable liquids in
your workplace.
Extremely flammable Any liquid which

has a flash point below 0C.
Highly flammable Any liquid which
has a flash point between 0C and 21C.
Flammable Any liquid which has a flash
point between 21C and 55C.
Flash point The lowest temperature of
a liquid at which point ignitable vapours
are given off in sufficient concentration to
form a combustible mixture with air near
the surface of the liquid.
This is a direct measure of a liquids volatility.
The lower the flash point, the greater the
volatility and the greater the risk of fire.
N.B. Flammable liquids with a flash point
above 55C that are handled at temperatures
above their flashpoints may also present a
fire and explosion hazard.
Legislation & Guidance

Health & Safety at Work Act 1974
Management of Health & Safety at Work Regulations 1992
Highly Flammable Liquids & Liquefied Petroleum Gases Regulations 1972
Control of Substances Hazardous to Health (COSHH) revised 2002
Chemical (Hazard Information & Packaging for Supply) Regulations 1994
Dangerous Substances & Explosive Atmospheres Regulations 2002 (DSEAR)
The main considerations when

dealing with flammable liquids in
the workplace are:
Environment in which the
flammable liquid is being used
For example, is it being heated,
is it pressurised for paint, is it
being used in areas prone to
electrostatic discharges, is it being
used in a closed environment or
somewhere with adequate
ventilation, or does the liquid
react with other liquids badly?
Potential ignition sources
For example, naked flames, hot
work, smoking, electrical lighting,
power circuits, heating equipment,
processes that involve friction or
generate sparks, hot surfaces,
static electricity.
Fire development
How the fire could start, continue
to grow, spread, be controlled
and extinguished.
Flammable Liquids Handling please
London EC3V 0HR
Telephone +44 (0)20 7398 3133
References
Health & Safety Executive (HSE)
Guidance Series publications available
from HSE Books on 01787 881165,
website www.hsebooks.co.uk:
The safe use and handling of
flammable liquids HSG140
The storage of flammable liquids
in containers HSG51
The storage of flammable liquids
in tanks HSG176
The spraying of flammable liquids
HSG178
Dangerous Substances & Explosive
Atmospheres Regulations 2002.
Approved Code of Practice and
Guidance L138
Responsible Person
Safer Alternative
Pre-incident Fire Plan
Training
Flammable
Liquids
Separation and
Containment

Equipment
Fire Protection / Detection
Emergency Response
Safer Alternative On an ongoing basis, reviews should be undertaken of each

manufacturing process which use flammable liquids to establish whether a safer
alternative could be used.
Pre-incident Fire Plan This should be developed and issued to the fire brigade to provide
them with details of the building location, layout, construction, flammable liquids on site,
water supplies, fire protection and detection systems, venting arrangements and
emergency organisation.
Separation and Containment Areas where flammable liquids are handled or stored
should be fire separated from other areas of the building in a well ventilated area
constructed to contain any accidental release of the flammable liquids. Where possible,
this room should be located on an external wall with additional direct access from outside
the building. Small quantities in the workplace should be kept in specially designed safety
cans and stored in a Flammable Liquids Cabinet.
Emergency Response This is a written document that includes contact with the fire
brigade, trained fire squad to tackle incipient fires (if safe to do so), isolation of plant and
utilities safely, and evacuation of the building.
Fire Protection / Detection It is essential that all fire protection / detection systems are
kept operational at all times and any impairments carefully managed to ensure minimum
down time. Fire protection systems should also be designed to adequately protect
flammable liquids.
Manual Fire Fighting Equipment Fire hoses and hand held fire extinguishers should
be readily available. This equipment should be sited in a prominent location and provided
with signage to explain the type of fire that can be extinguished with the equipment.
Staff should be familiar with the operation of this equipment in their area of work
Training This should be provided to responsible persons on precautions that should

be taken when handling, transporting and disposing of flammable liquids.
Responsible Person For managing ignition sources, housekeeping, hot work,

electrical items, etc. This person should have the training and experience to be
classed as competent.
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Fire Safety Inspections

Past studies have demonstrated that the
majority of losses could be avoided with
human intervention. It is essential that
everyone in the company at all levels is
knowledgeable of good practices and
identifies issues on a day to day basis.
As an example, employees must be
made aware that a blocked fire exit in
their area of work could affect their
means of escape in a fire.

Competent employees conducting in-house
fire safety inspections, with management
support, provide a good defence against
property losses such as fire, explosion,
mechanical and electrical breakdown, as
well as other perils.
The Tokio Marine Europe Fire Inspection
Checklist covers all of the key elements
that help identify the fire risks within

your facility. Every facility is different,
so it is strongly recommended that
each site develops their own procedure
covering any specific on-site hazards.
It is strongly recommended that you
contact Tokio Marine Europe if you have
a question about any of the elements
you need to carry out.

A fire will start as a small flame and
grow into a large incident due to the
combustible nature of the materials
around it. Waste materials, packaging,
combustible storage and flammable liquids
are a significant source of fuel for a fire
and could easily be minimised with good
management standards.
To minimise the risk of a fire occurring,
consideration should be given to the
obvious fire hazards. These can include:
smoking materials
hot work
electrical maintenance / earth bonding
storage of hazardous materials
As a company you may already carry out
health and safety inspections. This process
will not replace the inspections already
being conducted, but will enhance them in
terms of scope. It would be our advice to
incorporate the Tokio Marine Europe Fire
Safety Inspection Checklist criteria into your
existing inspections.
Detailed below are the main features required for an effective

Fire Safety Inspection:
Define roles and responsibilities
Keep the checklist simple and easy to follow
Define the areas to be included in the Fire Safety Inspection Checklist
Maintain records and review on a regular basis to identify possible trends
Conduct inspections on a regular basis (preferably weekly)
Record all types of losses or near misses
Continual awareness by all employees
The most important factor is that the checklist should become part of the
companys procedures.

these steps?
For any business, it is a challenge
to keep fire safety at the top of
any priority list until you actually
witness and have to deal with the
devastating effects of fire.
In the 1993 World Trade Center
bombing, 150 companies went out
of business, (out of 350 affected),
which is scarcely an encouraging
statistic. An incident does not need
to be a dramatic terrorist attack
to have a massive impact on an
organisation. For instance, in the
case of fires, 44% of businesses
fail to reopen and 33% of these
fail to survive beyond three years.
To obtain copies of the Tokio
Marine Europe Fire Safety
Inspections Checklist please
London EC3V 0HR
Telephone +44 (0)20 7398 3133
Fire Safety Inspection Checklist (Form CR004EN)

Facility
Location
Inspected by:
Date:
Reviewed and signed by Management:
Date:
Comments:
Training and Education
Fire Safety
Inspections
Inspecting Internal and

External Areas
Maintain Near Miss

and Loss Reports
Random Inspections
Regular Inspections and

Follow up Inspections
Management of Change In the event a unique process or a new piece of equipment

is introduced to the facility via the management of change process, then the existing fire
safety inspections will need to be modified in terms of content and scope.
Inspections Routine inspections should be conducted at regular intervals, (preferably

at least monthly), and should cover the internal, external and perimeter of the facility.
Random inspections should also be conducted to evaluate that safety practices are
followed at all times, and not just for inspections.
Near Miss and Loss Reports All reports should be recorded and reviewed to highlight
deficiencies. Actions to prevent similar situations occurring should be shared within the
company and additional training provided where necessary.
Training and Education All people involved with impairment activities should be fully
trained and educated on implementing impairment handling procedures and the possible
hazards associated with them.
Record and Maintain Results Routine monitoring and evaluation of the inspection
results by management can help to highlight recurring problems. This will ensure that
prompt corrective actions are taken to address unsatisfactory conditions that could lead
to property damage or business interruption.
Notes/Comments/Actions Taken
Tokio Marine Europe Insurance Limited provides a copy of this Checklist for the purpose only of providing information to the insured client.
To the extent permitted by law, no liability is assumed by TMEI by reason of this Checklist. Unless prior written consent from TMEI is obtained, the
client may not rely on this Checklist and may not use the information for any other purpose , or disclose to any person other than the client's other
advisers (who also may not rely on such information). The client will not refer to this Checklist in any public document or communication and will
commission its own expert advice where required. To the extent permitted by law, no liability is assumed by TMEI by reason of this Checklist.
The client must itself assess the need for further detailed advice and TMEI does not accept responsibility for any decisions the client makes, or
omits to make, as a result of this Checklist. The client must itself assess the need for further detailed advice and TMEI does not accept responsibility
for any decisions the client makes, or omits to make, as a result of this Checklist.
Management of Change
Responsible Person There should be a dedicated employee responsible to undertake,

review and provide corrective measures. An individual or team should be trained to
conduct these fire safety inspections.
Area:
Extinguishers
Present / Accessible
Charged
Hose Reels
Present / Accessible
Functional
Housekeeping
Good Condition of Area/Item
Environment is Suitable
Combustible Waste Removed Promptly
Combustible Dust / Solid / Liquid Deposits Removed Promptly
Electrical
All Equipment Operative
Grounding Used
Flammable Liquids
Safety Cans / Cupboards Used
Limited Quantities in Manufacturing Area
Store Drainage Unobstructed
Ventilation Fans Operating
Smoking
Regulations Observed
Hot Work
Permits Used
Storage
Well Arranged
Aisles Clear
Pallets Positioned in Dedicated Areas / Away from Buildings
Idle Pallets Removed
Clear of Electrical Equipment
Other
Responsible Person
Index Number
Month
Building:
Record and Maintain

the Results
Tokio Marine Europe Insurance Limited Registered in England no 989421 Registered Office 150 Leadenhall Street, London EC3V 4TE
References
Tokio Marine Europe Limited Fire Safety Inspection Checklist available in
English, French, German, Spanish and Italian
Exercising for Excellence, published by BSI, ISBN, 978-0-580-50953-7
Business Continuity Planning A safety net for business article from Infocon
Magazine Issue One, October 2003
www.tokiomarine.eu


Risk - Management El Instalations

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Risk - Management El Instalations

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Electrical Maintenance

How does this affect your company?

The key to managing electricity supplies

Number of Fires in the UK

Total Loss (m) in the UK

mandate rudimentary levels of protection

Why does this affect your company?

Thermographic imaging can display cable faults and hot spots

And what could happen to

What should your company do / have?

Portable Appliances Should be inspected and tested by a competent person at

Reporting Faults When a piece of electrical equipment fails or is intermittently faulty,

Maintenance Programmes A well managed preventative maintenance programme

Poor Housekeeping Do not accept poor housekeeping around electrical cabinets,

Manufacturers Recommended Maintenance Intervals When compiling the

Member of the Association of British Insurers

How does this affect your company?

changes in process, equipment or personnel

business interruption in the facility.

Why does this affect your company?

Detailed below are the main key features required for

Establish appropriate and consistent terminology

And what could happen to

What should your company do / have?

Request for Change

Integrate the MOC System

Fire Risk Assessment

Member of the Association of British Insurers

Impairments to Fire Systems

How does this affect your company?

ensure that the system is reactivated at the

The essence of this process is to ensure

The Tokio Marine Europe Impairment

Why does this affect your company?

due to a problem or fault, that it is not left

While planned impairments may be

Planned impairments are implemented

safely and quickly. It is strongly

Sprinkler control valve sets

Emergency impairments tend to be

Disabled fire alarm panel

And what could happen to

What should your company do / have?

Tokio Marine Europe

Fire Brigade / Emergency

Manual Fire Fighting

Notification Inform department heads, alarm monitoring company, emergency response

One Impairment As many fire protection / detection systems as possible should

Member of the Association of British Insurers

How does this affect your company?

Many serious fires have occurred during

Number of Serious Hot Work Fires in the UK

Total Losses Due to Serious Hot Work Fires (m) in the UK

Source Fire Prevention & Fire Engineers Journal June 2007

Why does this affect your company?

The Tokio Marine Europe Hot Work Permit

Source Fire Prevention & Fire Engineers Journal June 2007

In the period 2001-2005, the FPA recorded

And what could happen to

What should your company do / have?

Manual Fire Fighting

Fire Protection / Detection

Member of the Association of British Insurers