Process Owner :

PT. Bintang Sarana Perkasa

Jl.T.B Simatupang No.7
Rabithah Alawiyah Building 2nd Floor - Jakarta
Phone (021) 78833618, (021) 781477

Sub Process Reff.

Sub Process Title
Version
Page

1.3

Reff. No.

User

Logistic

1.3
Material/
Sparepart
Purchase
Procedures

1. Purchasing
1.3 Material Sparepart Purchase Procedure
2015.1
Date:

Finance (Site)

Project Superintendant

User classify the operational needs

required. After that make Goods
Request and submit to Logistic.

Goods Request (User) is copied into 2

pieces, one for the archives (User)
and one to be submitted to the Div.
Logistic.

Logistic received the goods request.

Furthermore, logistic will check
inventory. If inventory is on hand, it
directly provided to the user. If there is
no inventory on hand then should
submit Purchase Request to
Supervisor Finance (Site).

Purchase Request (Logistic) is copied

into 2 pieces, one for the archives
(Logistic) and another one to be
submitted to Finance (Site).

Logistics is currently delivering the

goods directly to the user (If the
Logistic is available), there will be a
process before delivery and will be
elaborated in the Inventory
Procedure.

Purchase Request

Mapping the needs

of Logistic/Service/
Material&Sparepart

Logistic/
Service/
Material
1.2
Service
Purchase
Procedures

Check,
Verification &
Authorization
the GR & PR

Check &
Verification
the GR & PR

Check
Inventory
1.1
Logistic
Purchase
Procedures

No

No
Goods Request

Yes

Decision

Decision

Yes

Yes

No

Available

Make 2
copy
Purchase Request

File

2.1
Inventory
Procedure

Goods Request
Make
2 copy

Purchase Request

File

User

Required Document:
- Goods Request
- Purchase Request
- Purchase Order
- Account Payable/Cash
Voucher

Explaination

Goods Request

Purchase Request

December, 2015

Activities Detail

Goods Request
Goods Request

Accounting Function

Supervisor Finance (Site) check &

verify the Goods Request & Purchase
Request and forwarded to Project
Superindant.

Project Superintendant check, verify &

authorize the Goods Request and
Purchase Request and forwarded to
Finance

Process Owner :

PT. Bintang Sarana Perkasa

Jl.T.B Simatupang No.7
Rabithah Alawiyah Building 2nd Floor - Jakarta
Phone (021) 78833618, (021) 781477

Sub Process Reff.

Sub Process Title
Version
Page

1.3

Reff. No.

Technical/Operational
Manager

Finance (HO)

1. Purchasing
1.3 Material Sparepart Purchase Procedure
2015.1

Accounting Function
Date:

Director

Finance (Site)

Activities Detail
1

Goods Request

Goods Request

Purchase Request

Purchase Request

Check,Verification &
Authorization GR &
PR or Transfer Slip

Received Bank
Transfer & Bank
Withdrawal
Make Purchase
Order

Technical/Operational Manager
check,verify,& authorize Goods
Request & Purchase Request. If it
approved it will be send to Finance
(HO).

Finance received Good Request and

Purchase Request and prepare bank
transfer and submit to Director.

Director would check,verify &

authorize bank transfer slips which
prepared by Finance.

Finance (HO) do bank transfer to

Finance on Site after received Goods
Request and Purchase Request
which had approved.

Supervisor Finance (Site) received

Bank Transfer and make Purchase
Order and forwarded to Logistic.

11
Prepare
Bank
Transfer Slip

Check,Verification
& Authorization
the GR & PR

No

Decision

Purchase Order

No

Bank Transfer Payment

Decision
8
Yes
Yes
10

Goods Request

Goods Request

Purchase Request

Purchase Request

Goods Request
Purchase Request
File

Bank
Transfer
1.4
Material&
Sparepart
Purchase From
HO Procedures

Transfer Bank Slip

December, 2015

Explaination
1

Finance (HO) keep the Good Request

& Purchase Request as archive.

Supervisor Finance give an authorize

to withdraw cash from Bank Account
and the cash should be forwarded to
Logistic after Project Superintendant
give an authorize on Purchase Order.

Procedure will move to

Material&Sparepart Purchase From
HO Procedures if the Material/
Sparepart cant buyed in Site.

Process Owner :

PT. Bintang Sarana Perkasa

Jl.T.B Simatupang No.7
Rabithah Alawiyah Building 2nd Floor - Jakarta
Phone (021) 78833618, (021) 781477

1.3

Reff. No.

Sub Process Reff.

Sub Process Title
Version
Page

Project Superintendant

Check,Verification
& Authorization
Purchase Order

Vendor

Received Authorized
PO
Withdraw Bank
Transfer from
Finance (Site)

Received PO
Send Material/
Sparepart to PT.
BSP
Send invoice & all
supporting
documents

Inv. & Supp. Doc

Purchase
Order Order
Logistic Delivery

12

Purchase Order

13

Activities Detail
1

Project Superintendant check, verify,

& authorize Purchase Order.

Logistic received an authorized

Purchase Order. Logistic withdraw
Cash from the Cashier (Finance Site)
and contact the Vendor.

Vendor received PO, send invoice &

Supporting Document and Material/
Sparepart to PT. BSP.

13

12

Accounting Function
Date:

Logistic

10

11

1. Purchasing
1.3 Material Sparepart Purchase Procedure
2015.1

Material/Sparepart
Delivery Order

14

December, 2015

Explaination

10

Process Owner :

PT. Bintang Sarana Perkasa

Jl.T.B Simatupang No.7
Rabithah Alawiyah Building 2nd Floor - Jakarta
Phone (021) 78833618, (021) 781477

Sub Process Reff.

Sub Process Title
Version
Page

1.3

Reff. No.

1. Purchasing
1.3 Material Sparepart Purchase Procedure
2015.1
Date:

Logistic

Accounting

14

Accounting Function

Activities Detail
1

Logistics received the goods, verify

the goods with documents, and send
invoices and supporting documents to
the Accounting Dept.

Logistics received the items will be

stored in the warehouse or storage
area.

Accounting Dept. collect supporting

documents and input journal voucher
for Cash/Account Payable to the
financial statements.

15

Receive Logistic
Verification of
Material/Sparepart vs
Document
Send Invoice &
supporting doc. To
Accounting Dept.

Receive Invoice &

Supp. Document
Verified Invoice &
Supp. Document
Makes an Cash/
Account Payable
Voucher

Supporting
Inv. & Supp.Doc.
Doc
Delivery
Order
Inv. & Supp.
Doc

Supporting
Inv. & Supp.Doc.
Doc

Material/Sparepart
Logistic Delivery Order

Invoice
Logistic Delivery Order

Invoice
Logistic Delivery Order
Cash/Account Payable
Voucher

Input Journal
Voucher for
Cash/AP

15
Stored

Journal Entry for Purchase Logistic

Dr. Inventory/Supplies
xxx
Dr. VAT In (PPN)
xxx
Cr. Cash/Account Payable

END
xxx

December, 2015

Financial
Statement

Explaination
1

By the time the goods are received, it

is suggested that the relevant user
whom received the goods to verify
whether the goods in accordance with
user demand.

11