Accounts Receivable Balances Memo

As of June 30, 2009

Date:
To: Accounts Receivable / Inventory Coordinator
Financial Services Office
From:
Department/Unit:
Subject: Accounts Receivable Balances as of June 30, 2009

Summarized below are the total dollar values of the Accounts Receivable by FRS Account
Number and Account Control, by age.

Account # / Days Past Due

Control Current 1 – 30 31 – 60 61 – 90 91 – 365 Over 365 Total
$- $- $- $- $- $- $-
$- $- $- $- $- $- $-
$- $- $- $- $- $- $-
$- $- $- $- $- $- $-
$- $- $- $- $- $- $-
TOTALS $- $- $- $- $- $- $-

The following supporting schedules are attached:

Schedule 1: Accounts Receivable by Customer Name & Age (Required)

Schedule 2: Customers with Credit Balances
Schedule 3: Amounts to be Written Off as of June 30, 2009
Schedule 4: Amounts Written Off During the Fiscal Year
Schedule 5: History of Write-Offs for Prior Fiscal Years (Required)

Contact Person: Please identify a contact person who will be available to answer questions
between July 2 and July 17, 2009:

Contact Person's Name Contact Person E-Mail Phone

Attestation: I confirm that these accurately represent our unit’s accounts receivable as of
June 30, 2009.

Director or Department Head Name & Title Director or Department Head Signature Date

Accounts Receivable Balances Memo Page ___ of ___

Schedule 1: Accounts Receivable by Customer Name & Age as of 6/30/09

Revenue Account / Object Code: S/L

Account Number/Control: G/L

Days Past Due

Customer Current 1 – 30 31 – 60 61 – 90 91 – 365 Over 365 Total
Name
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
Total this Account
Number / Control
0.00 0.00 0.00 0.00 0.00 0.00 $-

Schedule 1: Accounts Receivable by Customer Name and Age Page ___of___

Schedule 2: Customers with Credit Balances as of 6/30/09

Revenue Account /
Object Code: S/L

Account Number/
Control: G/L

Date Customer Name Amount Reason

Code *
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
Total for this Account Number / Control $-

* Credit Balance Reason Codes:

RD Refund Due – may be reclassified as a Miscellaneous Payable

DEP Deposits – may be reclassified as a liability

Schedule 2: Customers with Credit Balances Page___of___

Schedule 3: Amounts to be Written Off as of 6/30/09

Revenue Account / Object Code: S/L

Account Number/Control: G/L

Customer Name Amount Reason

$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-

Totals this Account # / Control $-

Schedule 3: Amounts to be Written Off Page___of___

Schedule 4: Amounts Written Off During the Fiscal Year Ended 6/30/09

Revenue Account / Object Code: S/L

Account Number/Control: G/L

Customer Name Amount Reason

$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
$-
Totals this Account # / Control $-

(1) BD - Journal entry posted to increase Bad Debt Expense and reduce Accounts Receivable
REV - Journal entry posted to reduce Revenues and Accounts Receivable
NP - Receivable never posted to FRS and determined to be uncollectible

Schedule 4: Amounts Written Off During the Fiscal Year Page___of___

Accounting
Treatment *

Schedule 4: Amounts Written Off During the Fiscal Year Page___of___

Schedule 5: Analysis of Accounts Receivable Write-Offs / Proposed Allowance

Accounts Receivable Balance

Fiscal Year Ended as of Fiscal Year End Amount Written Off
$- $-
June 30,2008

$- $-
June 30,2007

$- $-
June 30,2006

Do you believe that all accounts receivable balances are collectible?

YES NO

If “Yes,” explain why you believe amounts over 90 days old are still collectible.

If “No,” determine a proposed allowance for uncollectible accounts receivable, and explain
the basis for the proposed allowance. If Receivables are recorded in more than one
General Ledger (GL) account, should the allowance be recorded in the GL with the largest
balance, or should the allowance be split among the GLs?

Schedule 5: Analysis of Write-Offs/Proposed Allowance Page___of___