Knowledge Area Workbook - Procurement

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PROCUREMENT KNOWLEDGE AREA WORKBOOK

Instructions: Complete the workbook questions after reviewing the course movies of the applicable
process.
- PLAN PURCHASES & ACQUISITIONS 1. What is the purpose of this process?
2. Name the Inputs:
3. Name the Tools & Techniques:
4. Name the Outputs:
5. The procurement processes are completed for each item within the project that is purchased or
acquired. True or False?
6. A) Define Make-or-Buy Decision; B) What factor does it take into consideration?
PMBOK Part IV Course Author: Vanina Mangano

VaninaM@TheJavaArchitect.com
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7. What is expert judgment used for?
8. Fixed Price, or Lump Sum Contracts, are meant for which types of purchases?
9. Which contract type involves reimbursement to the seller for the sellers actual costs, plus an
additional amount?
A. Fixed Price / Lump Sum Contracts
B. Cost-Reimbursable Contracts
C. Time & Material Contracts
10. Which contract type may include an adjustment increase for lengthy contracts to account for
economic changes?
11. Which contract type is based on a per-hour or per-unit cost that is agreed upon, but is open
ended?
12. Which contract type is typically used when buyer can describe the work, but not how to go
about the work.
13. Which contract type is the most common type used globally?
14. Describe the following sub-types of Cost-Reimbursable Contracts:
Cost-Plus-Fee / Cost-Plus-Percentage of Cost:
Cost-Plus-Fixed-Fee:

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Cost-Plus-Incentive-Fee:
15. For each contract type, note down whether the buyer or the seller has the highest risk:
Fixed Price / Lump Sum Contract
Cost-Reimbursable Contract
Time & Material Contract
16. The Procurement Management Plan, an output of this process, contains several items. Name
at least three:
1.
2.
3.
17. What does the Contract Statement of Work define?
18. What are Make-or-Buy Decisions?

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- PLAN CONTRACTING 1. What is the purpose of this process?
2. Name the Inputs:
5. Several items are utilized from within the Project Management Plan within the Plan Contracting
process. Name at least two:
1.
2.
6. Standard Forms, a tool of the Plan Contracting process, includes all the
_____________________, _____________________, and _____________________.

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7. What is the purpose of Procurement Documents?
8. Common terms for decisions based on price include:
9. Common terms for decisions based on technical skill / approach include:
10. Common terms for initial response requests include:
11. Evaluation criteria used by the seller to evaluate buyers can be subjective, objective, or both?
12. Name at least two examples of actual evaluation criteria that can be used:
1.
2.

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- REQUEST SELLER RESPONSES 1. What is the purpose of this process?
2. Name the Inputs:
5. What Process Group does Request Seller Responses belong to?
6. What is the purpose of Advertising, in terms of this process?
7. Name one medium of advertising mentioned during the process review:

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8. What are Bidder Conferences?
9. What is the purpose of Bidder Conferences?
10. There are several ways to develop a Qualified Sellers List. What are some sources a buyer
may utilize?
11. _________________________________________ is a formal request put together by the buyer

for the seller to prepare a bid for the product or services being contracted.
12. What are proposals?
13. Proposals are considered an informal offer from the seller to the buyer. True or False?

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- SELECT SELLERS 1. What is the purpose of this process?
2. Name the Inputs:
5. What is a Weighting System?
6. Independent Estimates are a way of _____________________________ quotes provided by

prospective sellers.
7. Name two examples of what may be addressed during contract negotiations:
1.
2.
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8. Match the following definitions with the terms:
9. A Contract can be a complex document or a _______________________________________.

10. Several components that may be included within a contract were covered during the process
review. Name at least three:
1.
2.
3.
11. What does the Contract Management Plan do?

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- CONTRACT ADMINISTRATION 1. What is the purpose of this process?
2. Name the Inputs:
5. What is the Contract Change Control System, and what items does it address?
6. Buyer Conducted Performance Reviews are:

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7. Match the following definitions with the terms:
8. _______________________ is helpful for tracking contract documents and correspondence,

then archiving them.
9. Contract Documentation includes several items. Name at least two:
1.
2.
10. Why are recommended corrective actions issued in this process?
11. This process results in updates to the Organizational Process Assets. What are the three items
included within the updates?
1.
2.
3.
12. Which of the following includes reviews of sellers work progress?
A. Claims Administration
B. Contract Change Control System
C. Buyer-Conducted Performance Reviews

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13. Which of the following are documented, processed, monitored and managed through the
contracts life cycle?
14. Which of the following outlines the procedures to follow when modifying the contract?
15. What are the other two terms used to describe a claim?

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- CONTRACT CLOSURE 1. What is the purpose of this process?
2. Name the Inputs:
5. What is the purpose of Procurement Audits?
6. What do Procurement Audits focus on?
7. What process group does the Contract Closure process belong to?

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8. Which of the following is dictated by the contract terms?
A. Procurement Audits
B. Records Management Systems
C. Closed Contracts
9. Which of the following is part of the project management information systems?
C. Closed Contracts
10. Which of the following looks to improve the procurement processes?
C. Closed Contracts
11. The outputs of this process include updates made to the Organizational Process Assets. Name
the three updates:
1.
2.
3.
12. _________________________________ includes a formal written notice provided to the seller,
and is provided by the buyer through an authorized contract administrator.

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www.VTC.

PROCUREMENT KNOWLEDGE AREA WORKBOOK

- PLAN PURCHASES & ACQUISITIONS 1. What is the purpose of this process?

2. Name the Inputs:

3. Name the Tools & Techniques:

4. Name the Outputs:

6. A) Define Make-or-Buy Decision; B) What factor does it take into consideration?

PMBOK Part IV Course Author: Vanina Mangano

PROCUREMENT KNOWLEDGE AREA WORKBOOK

PMBOK Part IV Course Author: Vanina Mangano

PROCUREMENT KNOWLEDGE AREA WORKBOOK

18. What are Make-or-Buy Decisions?

PMBOK Part IV Course Author: Vanina Mangano

PROCUREMENT KNOWLEDGE AREA WORKBOOK

2. Name the Inputs:

3. Name the Tools & Techniques:

4. Name the Outputs:

PMBOK Part IV Course Author: Vanina Mangano

PROCUREMENT KNOWLEDGE AREA WORKBOOK

8. Common terms for decisions based on price include:

9. Common terms for decisions based on technical skill / approach include:

10. Common terms for initial response requests include:

PMBOK Part IV Course Author: Vanina Mangano

PROCUREMENT KNOWLEDGE AREA WORKBOOK

2. Name the Inputs:

3. Name the Tools & Techniques:

4. Name the Outputs:

5. What Process Group does Request Seller Responses belong to?

6. What is the purpose of Advertising, in terms of this process?

7. Name one medium of advertising mentioned during the process review:

PMBOK Part IV Course Author: Vanina Mangano

PROCUREMENT KNOWLEDGE AREA WORKBOOK

9. What is the purpose of Bidder Conferences?

11. _________________________________________ is a formal request put together by the buyer

PMBOK Part IV Course Author: Vanina Mangano

PROCUREMENT KNOWLEDGE AREA WORKBOOK

2. Name the Inputs:

3. Name the Tools & Techniques:

4. Name the Outputs:

5. What is a Weighting System?

6. Independent Estimates are a way of _____________________________ quotes provided by

PROCUREMENT KNOWLEDGE AREA WORKBOOK

9. A Contract can be a complex document or a _______________________________________.

PMBOK Part IV Course Author: Vanina Mangano

PROCUREMENT KNOWLEDGE AREA WORKBOOK

2. Name the Inputs:

3. Name the Tools & Techniques:

4. Name the Outputs:

6. Buyer Conducted Performance Reviews are:

PMBOK Part IV Course Author: Vanina Mangano

PROCUREMENT KNOWLEDGE AREA WORKBOOK

8. _______________________ is helpful for tracking contract documents and correspondence,

PMBOK Part IV Course Author: Vanina Mangano

PROCUREMENT KNOWLEDGE AREA WORKBOOK

PMBOK Part IV Course Author: Vanina Mangano

PROCUREMENT KNOWLEDGE AREA WORKBOOK

2. Name the Inputs:

3. Name the Tools & Techniques:

4. Name the Outputs:

5. What is the purpose of Procurement Audits?

6. What do Procurement Audits focus on?

PMBOK Part IV Course Author: Vanina Mangano

PROCUREMENT KNOWLEDGE AREA WORKBOOK

PMBOK Part IV Course Author: Vanina Mangano