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Copyright 2012 Syspro Ltd
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Such copyright works and information may not be published, disseminated, broadcast, copied
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| TOC | 3
Contents
Setup................................................................................................................................. 5
GIT Warehouse Matrix Maintenance.................................................................................................. 5
GIT Warehouse Matrix............................................................................................................. 5
Warehouse Matrix Maintenance...............................................................................................5
GIT Conversion Program.................................................................................................................... 6
GIT Conversion.........................................................................................................................7
Processing........................................................................................................................ 9
Inventory Movements.......................................................................................................................... 9
Inventory Movements............................................................................................................... 9
Preferences............................................................................................................................. 13
Transaction Date.................................................................................................................... 16
Receipts.................................................................................................................................. 16
Adjustments............................................................................................................................ 22
Cost Changes......................................................................................................................... 25
Cost Modifications.................................................................................................................. 27
Transfers OUT........................................................................................................................ 28
Transfers IN............................................................................................................................ 32
Transfers IN (GIT).................................................................................................................. 34
Immediate Transfers...............................................................................................................42
No Destination Transfers........................................................................................................45
Physical Counts...................................................................................................................... 47
Bin Transfers.......................................................................................................................... 48
Expense Issues...................................................................................................................... 50
Backflushing............................................................................................................................ 53
Stock Information....................................................................................................................61
Recap Totals...........................................................................................................................62
List of Journals....................................................................................................................... 63
Journal Entries........................................................................................................................63
Cost Multiplier Calculations.................................................................................................... 65
GIT Receipt with Apportionment....................................................................................................... 65
GIT Receipt with Apportionment............................................................................................ 65
GIT Receipt Details................................................................................................................ 68
GIT Receipt Information......................................................................................................... 68
Apportionment Details............................................................................................................ 69
Apportionment Distribution..................................................................................................... 71
Line Apportionment.................................................................................................................73
| TOC | 4
Reports............................................................................................................................ 98
SRS Output Options..........................................................................................................................98
Output Options........................................................................................................................98
GIT Supply Warehouse Validation..................................................................................................105
Supply Warehouse Validation.............................................................................................. 105
GIT Warehouse Validation Options......................................................................................105
GIT Warehouse Validation Report....................................................................................... 105
GIT Trial Balance............................................................................................................................ 106
Report Options......................................................................................................................106
Output Options......................................................................................................................108
Report Details....................................................................................................................... 108
GIT Report.......................................................................................................................................109
Report Options......................................................................................................................109
GIT Exception Report......................................................................................................................112
Report Options......................................................................................................................113
Output Options......................................................................................................................114
Report Details....................................................................................................................... 114
GIT Summary Report...................................................................................................................... 114
Report Options......................................................................................................................114
Output Options......................................................................................................................116
Report Details....................................................................................................................... 116
GIT Detail Report............................................................................................................................ 116
Report Options......................................................................................................................116
Output Options......................................................................................................................118
Report Details....................................................................................................................... 118
| Setup | 5
Setup
GIT Warehouse Matrix Maintenance
You use the GIT Warehouse Matrix Maintenance program to indicate default entries that must be used
when transferring stock from a source warehouse to a target warehouse.
These entries are used only if you have not configured these details against the warehouse from which the
stock item is being transferred.
Establishing a matrix enables you to control the way in which you want to make the transfer, as well as
provide a less time-consuming way of capturing information.
The Warehouse Move Matrix listview displays details of the warehouse move matrices currently defined.
Values
Description
Save
Close
New
Delete
File
Edit
New
Delete
Save
Source
warehouse
You use this field to indicate the warehouse from which goods
will be transferred to a specific target warehouse.
Target warehouse
You use this field to indicate the warehouse to which goods will
be transferred from a specific source warehouse.
| Setup | 6
In addition to defining the warehouse move matrix, you need to use the Inventory Warehouses
program to define a valid Accounts Receivable branch for the warehouses against the field: Goods
in Transit Branch.
If the Accounts Receivable is not defined against the source and target warehouses, then the error
message: "Branch to be used for SCT is invalid" is displayed when you attempt to process a Supply
Chain Transfer (SCT) using the Sales Order Entry program.
Field
Values
Description
Warehouses
Source warehouse This indicates the code of the source warehouse.
Source warehouse This indicates the description defined against the source
description
warehouse (Warehouse Maintenance).
Target warehouse
Target warehouse
description
Lead time
Transfer costs
Your entry here is used to calculate the additional nonmerchandise costs that you want to add to the cost of
transferring goods (e.g. freight and handling charges).
Note:
The multiplier is applied only if you selected the
option: Apply cost multiplier when processing receipts
(Inventory Setup).
The cost of the item in the source warehouse is multiplied by
this value to obtain the transfer value of the item.
Ledger code
You use this field to indicate the ledger account to which you
want to disburse the non-merchandise value arising from the
transfer of goods.
You must complete the transfer of any serialized or traceable item, as it is not catered for by this
program.
The Goods in Transit G/L control account must be defined before running the conversion
(General Ledger Integration).
| Setup | 7
GIT Conversion
When you activate Goods in Transit transfers facility (Inventory Setup) the system notifies you if there
are warehouse transfers in progress. You can choose whether to print a Warehouse Exception or run
the GIT Conversion Program program. Running the Warehouse Exception will highlight where there
are unfinished transfers that need to be addressed. Running the GIT Conversion Program program will
convert existing warehouse transfers to Goods in Transit transfers.
Field
Build transfers in
transit file
Values
Description
Select this to locate details of all stock quantities that are in
transit
Note:
If you select to build this file but the system detects you
have already run this function, then you can rebuild,
or update the file. The Update function appends new
entries to the file and preserves any maintenance that
you have already performed. The Rebuild function recreates the file and you will lose any maintenance you
have performed.
Maintain
transfers
Validate transfers
| Setup | 8
Field
Values
Description
Any discrepancies encountered must be remedied using the
Maintain transfers function.
Consolidate all
transfers from
same warehouse
Post
Create a reference Select this to generate a GIT reference number for each
number for every
transfer record.
transfer record
Cancel
Additional Information
The Goods in transit master record reflects {auto} in the operator column to indicate that the transfer was
created during take-on.
Although no Inventory journals are generated by the conversion, an audit trail is produced if you select to
clear any quantities.
Cleared quantities generate a movement record against the target warehouse (but do not contain any
quantities or values). The movement is reflected as a transfer with a reference {autoclr}. You can print
details of cleared quantities using the Warehouse Exception report (i.e. select the In transit cleared during
conversion option). If a quantity is cleared, then the In Transit figure for each relevant target warehouse is
cleared.
If FIFO is installed (Inventory Setup), then GIT FIFO/LIFO Transfer records are created.
The unit cost on the Goods in transit detail record is calculated as the in transit value divided by the in
transit quantity.
| Processing | 9
Processing
Inventory Movements
You use the Inventory Movements program to process transactions against your stock items.
These transactions (although unrelated to any sales transaction) do affect the movement of inventory
throughout the company. Sales-related transactions are processed using the Accounts Receivable and
Sales Order Processing modules.
If a General Ledger account used in this program requires General Ledger analysis (Ledger Code
Maintenance or General Ledger Structure Definition), then the GL Analysis program is displayed when
you post the transaction, enabling you to enter the analysis details or to select to enter them later (see
General Ledger Integration). General Ledger analysis entries are always distributed in the local currency,
irrespective of the currency in which the original transaction is processed.
Inventory Movements
Field
Values
Description
Exit
Preferences
Change Period
File
Options
Change Date
You use this option to indicate the date for which you want to
process the transactions for the current run of the program.
Note:
This facility should be used with caution - see
Transaction Date.
New
Transaction type
You use this field to select the transaction you want to process.
| Processing | 10
Field
Values
Description
This defaults to your selection at the preference: Default
transaction type (Preferences).
None of these options can be performed on a stock item
defined as a Notional part (Stock Code Maintenance Descriptive tab).
In line with generally accepted accounting principles, any
transaction that could affect the unit cost is only allowed in the
current period. Therefore, if you change the processing period
to a previous period using the Change Period option, then only
the following options are available for posting into a previous
period:
Adjustments
Bin Transfers
Expense Issues
Select this option to record the receipt of items into stock from
your suppliers, usually where a purchase order has not been
raised in advance.
This option is not available if you have been denied access to
the activity: Inventory stock receipts (Operators - Security
tab - Activities).
Adjustments
Cost Changes
Cost Modifications
| Processing | 11
Field
Values
Description
modification against a warehouse with a costing method
defined as Standard (Inventory Warehouses).
Transfers OUT
Transfers IN
Immediate
Transfers
No Destination
Transfers
Physical Counts
| Processing | 12
Field
Values
Description
multiple bins are in use in the selected
warehouse (Inventory Setup).
the item is traceable (Stock Code
Maintenance).
you selected Previous month 1 or Previous
month 2 from the Change Period menu.
Bin Transfers
Select this option to record the transfer of items from one bin to
another.
This option is not available if you have been denied access to
the activity: Inventory bin transfers (Operators - Security tab
- Activities).
Expense Issues
Select this option to record the issue of items from inventory for
miscellaneous purposes.
This option is not available if you have been denied access to
the activity: Inventory expense issues (Operators - Security
tab - Activities).
Backflushing
Print journal
Post
Post
This screen is displayed when you select the Post option.
Field
Values
Description
OK to post
transaction?
| Processing | 13
Field
Values
OK
Description
Select this to post the transaction.
If you are processing a Transfer in and you changed the
quantity for a serialized or a lot traceable item, then the GIT
Lots and Serials Query/select program is displayed.
Cancel
Preferences
You use the Preferences option from the Options menu to configure default settings that must be used
when processing transactions within the Inventory Movements program.
You can save these preferences against the operator or you can elect to apply them only for the current
run of the program.
Field
Default
transaction type
Values
Description
You use this preference to indicate the default type of
transaction you want to process when processing inventory
movements.
The entry in the Transaction type field defaults to your
selection at this preference. If you do not have access to
process the preferred transaction type (Operators), then
the entry in the Transaction type field defaults to the first
transaction type you are allowed to process.
Clear reference/
notation after
each transaction
Clear serial
number field after
entry
Select this if you want to clear the Serial number field of the
Serial Entry for Receipts program after each entry when
entering serial numbers for a receipt. The field is cleared when
you select the Add option.
If you do not select this option, then the previous serial number
you entered remains displayed in the Serial number field of the
Serial Entry for Receipts program.
You would typically select this option if you are using a
scanning device to automatically record serial numbers.
Give warning
when processing
a kit receipt
Give information
about generated
lot
Warn if
transferring lots
with different
dates
| Processing | 14
Field
Values
Description
This preference is only enabled if the activity: Warn if lot has
different dates is set to allowed against your operator code
(Operators - Security tab - Activities).
Give warning
about blank
concession
number entered
Warn if
transferring bin
on hold
Prompt for
posting
Backflush level
All
First
Select this if you want to issue components from the first level
of a bill only, when using the backflushing facility.
Exclude comps/
ops against a
bought out part
Goods in Transit
transfer in
Use default
warehouse bin
location
You use this field to enter the default bin location to use if
you did not select the preference: Use default warehouse
bin location. You can enter a different bin when processing
theTransfer IN transaction.
Create bin location Select this if you want the system to automatically create the
if not on file
bin location if it does not exist.
Copyright 2012 Syspro Ltd. All rights reserved.
| Processing | 15
Field
Values
Description
Note:
Your selection at the option: Allow creation of bins
when processing inventory transactions (Inventory
Setup) does not apply in this case.
Use stock
description from
originating SCT
Update originating
order with GIT
receipt details
Goods in Transit
transfer out
Print multiple lines
per GIT document
Save
| Processing | 16
Field
Values
Close
Description
Select this to save the preferences you selected for the current
run of the program only.
Transaction Date
You use the Change Date option from the Options menu to set the date that must be used for the
transactions for the current run of the program.
Transaction Date
The transaction date defaults to the current system date, if you selected the option: Set accounting date
to system date (Operator Maintenance). The transaction date is used as the journal start date and the
inventory movement date.
For example, if the transaction extends over two days (e.g. the processing of the transaction begins before
midnight and ends after midnight) then the actual date of posting is used instead of the date on which the
program was loaded. In this example, the date after midnight is used as the transaction date.
Note:
We recommend that you exercise caution when setting the transaction date.
A number of programs provide the facility to change the date that must be used for the transaction.
If you change the transaction date manually, then the entered date is used regardless of the actual
date on which the transaction is posted.
Regardless of the date you enter, however, the transaction is posted to the General Ledger period
that matches the period of the module at the time the transaction is posted (i.e. posting to the
General Ledger is period-driven, not date-driven).
Because reports are date-driven, changes to the transaction date can affect the information that is
included in the report.
Inventory Movements
This screen is displayed when you select the Change Date option from the Options menu.
Field
Values
Description
Transaction date
OK
Select this to set the transaction date to the date you entered.
Cancel
Receipts
You use the Receipts option to record the receipt of items into stock from your suppliers, usually where a
purchase order has not been raised in advance.
If FIFO costing is required for the company or the warehouse into which the receipt is being processed
(Inventory Setup), then processing a receipt automatically creates a new FIFO bucket.
Field
Values
Description
Warehouse
Transaction
details
| Processing | 17
Field
Values
Description
Note:
If you have configured a default warehouse at
operator or company level, then it is displayed here
automatically. The operator default takes precedence.
Stock code
This indicates the item against which you want to process the
transaction.
Description
Long description
Quantity
This indicates the quantity of items that you are receiving into
stock. You can specify a negative quantity (i.e. to indicate a
reversal of a previous receipt) providing there is enough on
hand stock available.
If your Costing method is set to Average and you selected the
option: Do not calculate average cost on negative receipt
(Inventory Setup - General tab), then the average cost of the
stock item is not recalculated when you process a negative
receipt. In this case, the variance between the current average
cost and the cost entered is posted to the Warehouse variance
account defined against the warehouse to which the stock item
belongs (see Inventory Warehouses).
If your Costing method is set to FIFO and you selected the
option: Use zero cost bucket for returns (Inventory Setup Options tab), and you are processing a negative receipt, then if
the FIFO bucket selected by the program has a zero cost, the
returned quantity is added to the FIFO bucket but no change
is made to the unit cost of the bucket. If the option: Use zero
cost bucket for returns is not selected, then a new FIFO
bucket is created with the returned quantity and the current
warehouse cost.
If your Costing method is set to FIFO, then when you process
a negative receipt and you do not enter a Unit Cost and when
prompted 'Do you want to adjust a specific Bin' you select
'No', then the transaction value on the inventory document is
calculated as QTY * unit price from the First FIFO bin.
If you are using FIFO/LIFO costing and you enter a negative
quantity, you are given the opportunity to process the
transaction into a specific FIFO/LIFO bucket (see Adjust
Specific Bucket).
Stocking uom
This indicates the stocking unit of measure for the stock item.
Revision
| Processing | 18
Field
Values
Description
This field is only enabled if the stock item is defined as ECC
controlled (Stock Code Maintenance).
Release
Receipt cost
This indicates the cost associated with the receipt of the item
into stock.
Cost uom
This indicates the cost unit of measure for the receipt cost.
Cost basis
This enables you to indicate the basis for the receipt cost.
Note:
The receipt cost is always entered as a Unit cost when
receipting an item into a warehouse that uses standard
costing.
Unit
Total
Select this to indicate that the receipt cost relates to the total
value of items received into stock.
Bin location
This indicates the bin location into which the items will be
received.
You can enter a single bin or assign items to multiple bins
using the Multiple Bins option.
Note:
| Processing | 19
Field
Values
Description
For a negative receipt, you can only select a single
bin. In addition, you must enter an existing bin as
a bin is not automatically created irrespective of
your selection at the option: Allow creation of
bins when processing inventory transactions
(Inventory Setup - Options tab).
Multiple bins
Lot
This indicates the lot to which you want to assign the item.
You will be unable to receipt the item into an expired lot if the
activity: Allow receipts against expired lots is set to Denied
against your operator code (Operators - Security tab).
You can only access the Lot field if:
| Processing | 20
Field
Values
Description
Concession
Serial numbers
Non-merchandise
details
Reference
Notation
| Processing | 21
Field
Values
Description
a cost multiplier greater then one is defined against the
warehouse for the stock item being receipted (Warehouses
for Stock Code)
the option: Apply cost multiplier is selected (Receipts
screen)
Apply cost
multiplier
Non-merchandise
cost
Non-merchandise
distribution
Ledger code
This indicates the ledger account that will be credited with the
receipt.
G/L Details
Note:
| Processing | 22
Field
Values
Description
You can only access this field if Inventory is linked
to the General Ledger and you have configured your
Inventory options to request the ledger code for these
transactions (Ledger Code Options).
Ledger code
description
Multiple Bins
You use the Multiple Bins option to distribute the receipt quantity to multiple bins within the warehouse
selected.
You can only select the Multiple Bins option if:
the option: Multiple bins in use (Inventory Warehouses) is selected against the warehouse for which
you are processing the transaction
you have not selected to print receipt documents online (Inventory Setup - Documents tab)
you are not processing a negative receipt
you are not printing inventory documents online (Inventory Setup). The reason is that in online
document only a single line is printed, but if you enter multiple bins, a document record is created for
each bin entered. If you therefore entered more than one bin, the document printed would be incorrect.
Note:
A maximum of 50 multiple bin locations can be entered per transaction.
Field
Values
Description
Delete
Select this to remove the highlighted entry from the list of bins
allocated.
Close
Apply
Undistributed
Bin
You use this field to enter the bin location to which you want to
assign the item.
If the bin does not exist, it is automatically created providing
you are processing a positive receipt and the option: Allow
creation of bins when processing inventory transactions
(Inventory Setup - Options tab) is selected. If this option is
not selected, you must either enter an existing bin or use the
Inventory Bin Maintenance program to create a new bin. Bins
are not automatically created for negative receipts.
Quantity
You use this field to enter the quantity of the item you want to
assign to the bin location.
Adjustments
You use the Adjustments option to adjust the on hand quantity of an item either positively or negatively.
Copyright 2012 Syspro Ltd. All rights reserved.
| Processing | 23
A positive adjustment quantity increases the item's on hand quantity, while a negative adjustment amount
decreases the item's on hand quantity. This option does not affect the unit cost of the item.
Field
Values
Description
Warehouse
Transaction
details
Note:
If you have configured a default warehouse at
operator or company level, then it is displayed here
automatically. The operator default takes precedence.
Stock code
This indicates the item against which you want to process the
transaction.
Description
Long description
Quantity
This indicates the quantity of the stock item that you want to
adjust. You can specify a negative quantity (i.e. to indicate a
reversal of a previous receipt) providing there is enough on
hand stock available.
If you are using FIFO/LIFO costing and you enter a negative
quantity, you are given the opportunity to process the
transaction into a specific FIFO/LIFO bucket (see Adjust
Specific Bucket).
Stocking uom
This indicates the stocking unit of measure for the stock item.
Revision
Release
Bin location
This indicates the bin location of the item for which you want to
adjust quantities.
If you are processing a positive adjustment and the bin does
not exist, it is automatically created providing the option: Allow
creation of bins when processing inventory transactions
| Processing | 24
Field
Values
Description
(Inventory Setup - Options tab) is selected. If this option is
not selected, you must either enter an existing bin or use the
Inventory Bin Maintenance program to create a new bin.
If you are processing a negative adjustment, you need to enter
an existing bin, as the bin cannot be automatically created.
Note:
Lot
This indicates the lot number of the item for which you want to
adjust quantities.
Note:
You can only access the Lot field if the stock item is
defined as a traceable item (Stock Code Maintenance
- Tracking tab).
If you selected the option: Same lot to be used on multiple
stock codes (Lot Traceability Setup), then the same lot
number could be allocated to different stock codes.
Serial Numbers
Reference
Notation
Ledger code
G/L Details
Note:
| Processing | 25
Field
Values
Description
You can only access this field if Inventory is linked
to the General Ledger and you have configured your
Inventory options to request the ledger code for these
transactions (Ledger Code Options).
Ledger code
description
Cost Changes
You use the Cost Changes option to change the cost of a stock item.
If you selected the setup option: FIFO valuation (Inventory Setup - General tab), then when you select
the Post option, you are prompted to update either the warehouse cost or a specific FIFO bucket with the
new cost (see FIFO Valuation).
Field
Values
Description
Warehouse
Transaction
details
Note:
If you have configured a default warehouse at
operator or company level, then it is displayed here
automatically. The operator default takes precedence.
Stock code
This indicates the item against which you want to process the
transaction.
Description
Long description
New cost
This indicates the new cost for the item based on either the unit
cost or the total cost of items held on file.
Cost uom
Cost basis
Unit
Total
| Processing | 26
Field
Values
Description
Select Yes this if you want to update the last cost with the new
cost entered.
Reference
Notation
Ledger code
G/L Details
Note:
You can only access this field if Inventory is linked
to the General Ledger and you have configured your
Inventory options to request the ledger code for these
transactions (Ledger Code Options).
Ledger code
description
FIFO Valuation
When you process a cost change for an item and you selected the setup option: FIFO valuation
(Inventory Setup - General tab), then the following is displayed:
Field
Values
Do you wish to
adjust the cost in
a specific bin?
Description
This option enables you to update the warehouse cost or the
FIFO bucket cost with the cost change.
Note:
If you want to update the cost in both the warehouse
and the FIFO bucket, then you need to process two
transactions and select Yes for one transaction and No
for the other (duplicate) transaction.
Yes
No
Select this if you want to update the warehouse cost and not
the FIFO bucket with the cost change. An inventory journal
is created for the transaction and your inventory valuation is
affected by the cost change.
Copyright 2012 Syspro Ltd. All rights reserved.
| Processing | 27
Field
Values
Cancel
Description
You would select this option if, for example, you receipted
stock into a warehouse at the incorrect cost and now want to
adjust the cost of that stock in that warehouse.
Select this to return to the previous screen without adjusting
either the warehouse cost or a FIFO bucket.
Cost Modifications
You use the Cost Modifications option to adjust the inventory cost of a specific quantity of items (e.g.
to change the cost of a batch of items received into stock where the cost was incorrectly entered). The
system applies the total change of the entered items to the quantity on hand.
You would normally use this option when you wanted to adjust the cost of a specific number of items that
were received into stock.
Note:
You will be unable to process cost modifications if your company inventory costing method is set to
FIFO or Standard, or you selected FIFO valuation (Inventory Setup).
If you selected Costing per warehouse (Inventory Setup - General tab) and you have not
selected FIFO valuation, then the Cost Modifications option is enabled, but you will be unable
to perform a cost modification against a warehouse with a costing method defined as Standard
(Inventory Warehouses).
Field
Values
Description
Warehouse
Transaction
details
Note:
If you have configured a default warehouse at
operator or company level, then it is displayed here
automatically. The operator default takes precedence.
Stock code
This indicates the item against which you want to process the
transaction.
Description
Long description
Quantity
This indicates the specific quantity of items for which you want
to modify the costs.
Stocking uom
Previous cost
Cost uom
New cost
This indicates the new cost you want to assign to the quantity
of the item specified.
| Processing | 28
Field
Values
Description
Cost basis
Unit
Total
Reference
Notation
Ledger code
This indicates the ledger account to which the total value of the
cost modification must be posted.
G/L Details
Note:
You can only access this field if Inventory is linked
to the General Ledger and you have configured your
Inventory options to request the ledger code for these
transactions (Ledger Code Options).
Ledger code
description
Transfers OUT
You use the Transfers OUT option to transfer a stock item out of a source warehouse.
Stock on hand is decreased at the source warehouse, while stock is placed in transit for the target
warehouse.
The item remains in transit until you record the transfer into the destination warehouse using the Transfers
IN option.
If you selected the option: Use full goods in transit transfers facility (Inventory Setup) then:
a transfer OUT from a warehouse creates goods in transit records indicating that stock was transferred
from the source warehouse to the target warehouse. These records include any lots, bins or serials
involved in the transfer.
each goods in transit transfer is identified by a reference number which is generated according to your
numbering method specified within the Inventory Setup options.
an operator preference allows you to print, on a single document, all goods in transit transfers OUT
per reference number. The document is printed when you select the option indicating the last transfer
before printing.
| Processing | 29
you can select to append lines to an existing GIT reference number provided that it is for the same run
of the program (see Goods in Transit Reference).
Field
Values
Description
Warehouse
You use this field to indicate the warehouse out of which the
item must be transferred.
Transaction
details
You use this field to indicate the item you want to transfer.
Description
Long description
Quantity
You use this field to indicate the quantity of the stock item you
want to transfer out of the selected warehouse.
The number of decimals for the quantity is defined against the
stock item (Stock Code Maintenance - General tab).
Stocking uom
Revision
Release
Bin location
You use this field to indicate the bin location of the item being
transferred.
You must indicate the bin location of the warehouse from
which stock is being transferred if that warehouse is defined as
having multiple bins (Inventory Warehouses).
Note:
You can only transfer items from one bin at a time.
For example: If you wanted to record the transfer of
100 items from bin ABC in warehouse AA, to bins 123
| Processing | 30
Field
Values
Description
and 456 in warehouse BB, you would have to record
the transfer as two transactions.
Lot
You use this field to indicate the lot number of a traceable item
being transferred.
Note:
You will be unable to transfer traceable items using the
Out (no destination) option.
If you selected the option: Same lot to be used on multiple
stock codes (Lot Traceability Setup), then the same lot
number could have been allocated to different stock codes.
To be able to allocate a lot that is on hold when processing a
GIT Transfer OUT transaction, the following must apply:
New warehouse
You use this field to indicate the warehouse into which the item
must be transferred (i.e. the destination warehouse).
Serial numbers
Reference
Notation
| Processing | 31
Field
Values
Description
GIT Query
G/L Details
Ledger code
Values
Description
Select this if you want to add the details of the current transfer
Out transaction to an existing goods in transit transfer out
reference for the same warehouses.
If you do not select this option, then a new goods in transit
reference is created for the current transfer out transaction.
Goods in transit
reference
You use this field to enter a reference number for the goods in
transit document for the current transaction.
This field is only enabled if you selected to number goods in
transit references manually (Inventory Setup - Numbering
tab).
Last transfer
before printing
| Processing | 32
Field
Values
Print multiple
lines per GIT
document
Description
Select this if you want to be able to print one transfers out
document that contains multiple lines processed against a GIT
reference for the current run of the program. The document
is printed when you select the Last transfer before printing
option that is displayed when you select to post the transaction.
If you do not select this option, then a separate transfers out
document is printed for each transaction processed against a
GIT reference for the current run of the program.
Note:
You will be unable to access the Goods in Transit
transfer out fields if the full Goods in Transit transfers
facility is not installed (Inventory Setup).
This facility applies only if you have indicated that you
require Transfers out documents to be printed on-line
(Inventory Setup).
GIT Query
You use this option to view details held against goods in transit
reference numbers using the Browse on GIT References
program.
Post
Cancel
Transfers IN
You use the Transfers IN option to record that items in transit are being received into the destination
warehouse.
The Transfers IN facility varies depending on whether or not you are using the full good in transit facility
(Inventory Setup - General tab).
The following fields are displayed in the Transfers IN pane if you have NOT selected the option: Use full
Goods in Transit transfers facility (Inventory Setup - General tab):
Field
Values
Description
Warehouse
You use this field to indicate the warehouse into which the item
must be transferred (i.e. the destination warehouse).
Transaction
details
You use this field to indicate the item you want to transfer in.
The item must currently be in transit.
Description
| Processing | 33
Field
Values
Description
Long description
Quantity
You use this field to indicate the quantity of the stock item you
want to transfer into the selected warehouse.
The number of decimals for the quantity is defined against the
stock item (Stock Code Maintenance - General tab).
Stocking uom
Revision
Release
Bin location
You use this field to indicate the bin location of the item being
transferred.
You must indicate the bin location of the warehouse into which
stock is being transferred if that warehouse is defined as
having multiple bins (Inventory Warehouses).
You will only be able to supply a bin that does not exist if the
option: Allow creation of bins when processing inventory
transactions is selected (Inventory Setup - Options tab) and
the transfer quantity is positive.
Note:
You can only transfer items from one bin at a time. For
example: If you wanted to record the transfer of 100
items from bin ABC in warehouse AA, to bins 123 and
456 in warehouse BB, you would have to record the
transfer as two transactions.
Lot
You use this field to indicate the lot number of a traceable item
being transferred.
If you selected the option: Same lot to be used on multiple
stock codes (Lot Traceability Setup), then the same lot
number could have been allocated to different stock codes.
Note:
The hold status of a lot that is transferred between
warehouses when you process a Transfer IN is
Copyright 2012 Syspro Ltd. All rights reserved.
| Processing | 34
Field
Values
Description
retained (i.e. if the lot transferred out is On Hold in
the source warehouse it is marked as On Hold in the
destination warehouse.
Serial numbers
Reference
Notation
Ledger code
G/L details
Transfers IN (GIT)
If you selected the option: Use full goods in transit transfers facility (Inventory Setup) then you need to
select the GIT transfers to process from a review of outstanding transfers.
The record of outstanding transfers controls the transfer in process.
You can select to receipt the total quantities transferred, or you can change the receipt quantity to effect a
partial receipt.
For a partial receipt, the transfer line can be completed by updating the source warehouse with the
difference in stock quantity and posting an adjustment transaction, or by writing off the stock and posting
an expense transaction.
If the target warehouse is defined as transfer supplied (Inventory Warehouses) then the system
establishes whether any lead time and/or cost multiplier exists between the two warehouses. Lead
time and/or cost multiplier entries defined against a specific stock code/warehouse combination take
precedence. If these entries are not defined at stock code level, then the program uses entries defined at
warehouse level (Warehouse Move Matrix). If entries are not located in the matrix then a lead time of zero
(0) and a cost multiplier of one (1) is used.
| Processing | 35
Each goods in transit transfer is identified by a reference number which is generated according to your
numbering method specified within the Inventory Setup options.
If you selected the Preference: Update originating order with GIT receipt details and the stock item was
linked to a sales order using the Back Order Review program, then the backorder quantity is moved to the
shipped quantity field on the sales order when the supply chain transfer is transferred in.
When you process a Transfer In for an SCT created in the Sales Order Entry program and you are using
the EC VAT system (Tax Options), an EC VAT arrivals recorded if the source warehouse belongs to an
EC VAT company (i.e. when an SCT transfer is transacted from an EC warehouse to a local warehouse
within the EU). Note that this only applies to SCTs and not to normal warehouse GITs in.
Normal Transfer journals are created.
Warehouse Transfers In
The following options enable you to select the transfer references you want to display in the review:
Field
Values
Description
Start Review
Close
GIT transfer
selection
Warehouse
This indicates the warehouse for which you want to review the
transfers in.
Notation
Inventory
Supply chain
GIT reference
selection
Transfer type
selection
GIT references
Source
warehouses
Source warehouse This enables you to indicate the source warehouse(s) you want
selection
to include in the review.
Stock codes
Stock code
selection
Creation date
selection
Creation dates
Due dates
Due date selection This enables you to indicate the due date(s) you want to
include in the review.
Copyright 2012 Syspro Ltd. All rights reserved.
| Processing | 36
Field
Values
Description
Product class
selection
Product class
Values
Description
All
Range
Single
From
You use this field to enter the first item in the range of the
selected item to include.
If you indicated that you want to include only a single item
from the selection, then you use this field to enter that item.
This applies where no field is displayed in which to specify the
single item.
To
You use this field to enter the last item in the range of the
selected item to include.
This field is only enabled if you selected the Range option.
Selected
You use this column to select/deselect the GIT references you want to include/exclude as part of the
transfer.
The number of lines you selected to process are displayed at the bottom of the listview.
You can typically use your right mouse button from anywhere in the listview pane to select one of the
following options:
Copyright 2012 Syspro Ltd. All rights reserved.
| Processing | 37
Change Quantity
Select this to change the receipt quantity to effect a partial receipt (see Change Quantity for Line).
Select All Lines
Select this to mark all lines displayed as selected.
You select this option if you want to transfer all displayed lines into the selected warehouse.
Deselect All Lines
Select this to deselect all lines displayed.
You typically select this option if you previously selected all lines, but now only want to include a few
lines in the Transfers IN transaction.
Reference
This indicates the journal reference number associated with the transaction.
Stock code (see Inventory Query)
Description
This indicates the warehouse from which the item is being transferred.
Qty transferred
This indicates the quantity which was transferred out of the source warehouse.
Qty received
This indicates the difference between the quantity transferred and the quantity received.
Uom
This indicates the date on which the transfer out was created.
Product class
Values
Description
Select this to accept the information you entered and to return
to the previous screen.
If you changed the quantity for a serialized or a lot traceable
item, then when you select the Post option from the main
Inventory Movements screen, the GIT Lots and Serials
Query/select program is displayed. The GIT Lots and Serials
| Processing | 38
Field
Values
Cancel
Description
Query/select program is not displayed when you receipt in the
full quantity.
Select this to ignore any changes you made and to return to
the previous screen.
Quantity change
details
Warehouse
Source warehouse This displays the warehouse from which the item was
transferred.
Stock code
This displays the stock code for which you are changing the
quantity.
Description
Long description
Quantity
outstanding
Quantity
You use this field to enter the quantity you want to transfer in.
You will be unable to process an over receipt into the target
warehouse and adjust the quantity in the source warehouse if
this would cause a negative quantity in the source warehouse
and the option: Stock on hand allowed to go negative is set
to No for the source warehouse (Inventory Setup - General
tab).
If you have been denied access to the operator activity: GIT
under-receipt of GIT transfers (Operators - Security Activities), then you will be unable to mark the transaction
as complete if the receipt quantity is less than the quantity
outstanding.
Similarly, if you have been denied access to the operator
activity: GIT over-receipt of GIT transfers (Operators Security - Activities), then you will be unable to mark the
transaction as complete if the receipt quantity is more than the
quantity outstanding.
Bin location
You use this field to specify a single bin the location into which
the stock must be receipted in the target warehouse. This is
required if the warehouse into which you have transferred
| Processing | 39
Field
Values
Description
the item is defined as having multiple bins (Inventory
Warehouses).
You can only transfer items from one bin at a time. For
example: If you wanted to record the transfer of 100 items from
bin ABC in warehouse AA, to bins 123 and 456 in warehouse
BB, you would have to record the transfer as two transactions.
If the Preference: Use default warehouse bin location
is selected, then the bin defined against the stock code's
warehouse is the default bin location, but this can be
overwritten. If you this preference is not selected, then you
must supply a bin location to be used by default. Again, this
can be overwritten when processing the transfer in transaction.
The bin you ultimately supply must exist unless the Preference:
Create bin location if not on file is selected.
Note:
Your selection at the option: Allow creation of bins
when processing inventory transactions (Inventory
Setup) does not apply in this case.
Notation
Transfer complete
Action back to
source
Expense issue
| Processing | 40
Field
Values
Description
You would typically expense the balance of the quantity if the
items were damaged in transit and the cost of returning them to
the source warehouse exceeds their value or if the items were
sent to the destination warehouse to be used as samples.
Ledger code
You use this field to enter the General Ledger code to which
the expense issue amount must be debited.
This field is only enabled if you selected the option: Expense
issue.
Ledger code
description
Values
Processing
Description
The following fields are displayed for information purposes:
Reference
Line
This indicates the line number on the GIT you are processing.
Stock code
Source warehouse This indicates the warehouse that initiated the transfer.
Apply transfer
cost multiplier
Select this if you want to apply the transfer cost multiplier to the
selected line transfer.
Transfer cost
multiplier
Non-merchandise
cost
Save
Skip Item
| Processing | 41
Non-merchandise Distribution
This screen is displayed when you select to apply a transfer cost multiplier.
This enables you to process the transfer costs to the appropriate general ledger code(s).
You will be unable to process the transfer amount(s) to the selected ledger code(s) until the distribution
amount is zero.
Refer to Cost Multiplier Calculations for additional information.
Field
Value
Description
Delete
Close
Apply Undistributed
Reference
Ledger code
Amount
Line Details
The details displayed in this pane relate to the Goods in Transit line currently highlighted in the listview.
The following information is included in this pane:
Header Details
This indicates the code of the SYSPRO operator who processed the Transfer OUT.
Transfer type
This indicates whether the line is an inventory warehouse or a supply chain transfer.
Copyright 2012 Syspro Ltd. All rights reserved.
| Processing | 42
Source warehouse
This indicates the warehouse from which the item was transferred.
Target warehouse
This indicates the warehouse into which the item must be transferred.
Line Details
Document
Line completed
Stock code
Revision
Release
Due date
Product class
Stocking uom
Original quantity
This indicates the quantity of the item which was originally transferred out of the source warehouse.
Received quantity
This indicates the quantity of the item currently received into the destination warehouse.
Outstanding quantity
This indicates the quantity of the item currently still in transit (i.e. transferred out of the source
warehouse, but not yet transferred into the destination warehouse).
Original value
Received value
Outstanding value
Change quantity
Select this to change the receipt quantity to effect a partial receipt (see Change Quantity for Line).
Lot/Serials (see GIT Lots and Serials Query/select)
FIFO/LIFO buckets (see Inventory Query of LIFO/FIFO Bins)
Transactions (see GIT Transactions)
Immediate Transfers
You use the Immediate Transfers option to transfer items out of the source warehouse and into the
destination warehouse in one transaction.
You would use this option when the transportation time between the warehouses is short; the transfer has
already been completed; or if the destination warehouse does not have the facility to record the receipt of
the transfer.
During immediate transfers, the 'date of last cost change' is updated to the transaction date only if there is
a cost difference in the receiving warehouse.
Note:
If multiple bins is installed (Inventory Setup) and you are not using the full goods in transit
transfer facility (Inventory Setup) then you must use this option to transfer ECC items and/or
traceable items.
Immediate transfers ignore cost multipliers defined against the warehouse (see Warehouses for
Stock Code).
Field
Values
Description
Transaction
details
Copyright 2012 Syspro Ltd. All rights reserved.
| Processing | 43
Field
Values
Description
Warehouse
You use this field to indicate the warehouse out of which the
item must be transferred.
If you have configured a default warehouse at operator level
(Operators) or at company level (Company Setup), then it
is displayed here automatically. The operator default takes
precedence.
Stock code
You use this field to indicate the item you want to transfer.
Description
Long description
Quantity
You use this field to indicate the quantity of the stock item you
want to transfer out of the selected warehouse.
The number of decimals for the quantity is defined against the
stock item (Stock Code Maintenance - General tab).
Stocking uom
Revision
Release
Bin location
You use this field to indicate the bin location in the source
warehouse from which the item is being transferred.
This is required if the source warehouse is defined as having
multiple bins (Inventory Warehouses).
You will only be able to supply a bin that does not exist if the
option: Allow creation of bins when processing inventory
transactions is selected (Inventory Setup - Options tab) and
the transfer quantity is positive.
Note:
You can only transfer items from one bin at a time.
For example: If you wanted to record the transfer of
100 items from bin ABC in warehouse AA, to bins 123
| Processing | 44
Field
Values
Description
and 456 in warehouse BB, you would have to record
the transfer as two transactions.
Lot
You use this field to indicate the lot number of a traceable item
being transferred.
If you selected the option: Same lot to be used on multiple
stock codes (Lot Traceability Setup), then the same lot
number could have been allocated to different stock codes.
To be able to allocate a lot that is on hold when processing a
Transfer Out transaction, the following must apply:
New warehouse
You use this field to indicate the warehouse into which the item
must be transferred (i.e. the destination warehouse).
You use this field to indicate the bin into which the item must
be transferred in the destination warehouse.
This is required if the destination warehouse is defined as
having multiple bins (Inventory Warehouses).
You will only be able to supply a bin that does not exist if the
option: Allow creation of bins when processing inventory
transactions is selected (Inventory Setup - Options tab) and
the transfer quantity is positive.
Serial numbers
Reference
Notation
| Processing | 45
Field
Values
Description
GIT Query
G/L Details
Ledger code
Ledger code
description
No Destination Transfers
You use the No Destination Transfers option to transfer stock out of a source warehouse, without
specifying the destination warehouse details for the item(s) being transferred. This decreases the stock
held in the source warehouse.
This can be used to record stock shrinkage, breakage, theft, etc.
Note:
You cannot use this option for items defined as traceable (Stock Code Maintenance).
Field
Values
Description
Warehouse
You use this field to indicate the warehouse out of which the
item must be transferred.
Transaction
details
You use this field to indicate the item you want to transfer.
Description
Long description
Quantity
You use this field to indicate the quantity of the stock item you
want to transfer out of the selected warehouse.
| Processing | 46
Field
Values
Description
The number of decimals for the quantity is defined against the
stock item (Stock Code Maintenance - General tab).
Stocking uom
Revision
Release
Bin location
You use this field to indicate the bin location of the item being
transferred.
You must indicate the bin location of the warehouse from
which stock is being transferred if that warehouse is defined as
having multiple bins (Inventory Warehouses).
You will only be able to supply a bin that does not exist if the
option: Allow creation of bins when processing inventory
transactions is selected (Inventory Setup - Options tab) and
the transfer quantity is positive.
Serial numbers
Reference
Notation
GIT Query
G/L Details
| Processing | 47
Field
Values
Description
Ledger code
Ledger code
description
Physical Counts
You use the Physical Counts option to change the quantity of stock on hand to a counted amount.
The system replaces the quantity on hand with the new quantity counted. Any variance is recorded in the
movement file as a stock adjustment.
Note:
In that case, you must use the Stock Take System to record any physical changes.
the item is traceable (Stock Code Maintenance).
you selected Previous month 1 or Previous month 2 from the Change Period menu.
If you need to adjust the stock on hand position for a previous month, you must use the
Adjustments option.
Field
Values
Description
Warehouse
Transaction
details
This indicates the item against which you want to process the
transaction.
Description
| Processing | 48
Field
Values
Description
Long description
Quantity
Stocking uom
Bin location
You use this field to indicate the bin location in which the item
was counted.
Reference
Notation
Ledger code
G/L Details
Note:
You can only access this field if Inventory is linked
to the General Ledger and you have configured your
Inventory options to request the ledger code for these
transactions (Ledger Code Options).
Ledger code
description
Bin Transfers
You use the Bin Transfers option to record the transfer of items from one bin to another.
Note:
You will be unable to process bin transfers if you have not indicated that multiple bins is required
(Inventory Setup).
The system does not view bin transfers as an inventory movement. Therefore, unless you
selected the option: Record movements for bin transfers (Inventory Setup - Options tab),
details are recorded only in the journal file (i.e. details are not recorded in the movement file).
You will be prevented from processing a bin transfer transaction when either the From bin or
To bin is on hold unless you selected the Preference: Warn if transferring bin on hold. In that
case, a warning message is displayed if a bin is on hold, but you can elect to continue with the
transfer.
| Processing | 49
Field
Values
Description
Warehouse
Transaction
details
Note:
If you have configured a default warehouse at
operator or company level, then it is displayed here
automatically. The operator default takes precedence.
Stock code
This indicates the item against which you want to process the
transaction.
Description
Long description
Quantity
Stocking uom
Revision
Release
From bin
This indicates the bin from which you want to transfer items.
This bin must already exist on file.
Lot
This indicates the lot number of the stock item that is being
transferred.
If you selected the option: Same lot to be used on multiple
stock codes (Lot Traceability Setup), then the same lot
number could have been allocated to different stock codes.
| Processing | 50
Field
Values
Description
Note:
The Lot field is displayed only if the item being
transferred is defined as a traceable item (Stock Code
Maintenance).
If you want to process a bin transfer when the same
lot number is stored in two separate bins, but the
expiry date against the lot number is different in each
bin, then you must select the preference: Warn if
transferring lots with different dates. If this option
is not selected, then you will be unable to process the
transfer.
To bin
Reference
Notation
Expense Issues
You use the Expense Issues option to record the issue of items from inventory for miscellaneous
purposes.
The quantity entered is subtracted from the quantity on hand and costed at the current inventory cost.
Field
Values
Description
Warehouse
Transaction
details
Note:
If you have configured a default warehouse at
operator or company level, then it is displayed here
automatically. The operator default takes precedence.
Stock code
This indicates the item against which you want to process the
transaction.
Description
| Processing | 51
Field
Values
Description
Long description
Quantity
Stocking uom
Revision
Release
Bin location
This indicates the bin from which you want to issue the item as
an expense transaction.
For a positive issue, you must indicate the bin from which you
are going to issue the quantity of the item. You will only be able
to supply a bin that does not exist if the option: Allow creation
of bins when processing inventory transactions (Inventory
Setup - Options tab) is selected and stock is allowed to go
negative in the warehouse. This is not applicable to traceable,
ECC controlled or serialized items as these may never go
negative.
For a negative issue, if the bin does not exist, it is not
automatically created, so you must either enter an existing bin
or use the Inventory Bin Maintenance program to create a
new bin.
Lot
You use this field to enter the lot number from which the item
being issued as an expense transaction must be taken.
You can only access this field if the item is defined as traceable
(Stock Code Maintenance - Tracking tab).
| Processing | 52
Field
Values
Description
If you selected the option: Same lot to be used on multiple
stock codes (Lot Traceability Setup), then the same lot
number can be used for different stock codes.
Serial Numbers
This option enables you to use the Serial Entry for Receipts
program to capture manual and batch serial numbers for any
serialized items being processed.
Note:
A maximum of 1000 serial numbers per transaction can
be processed against a single stock code.
Reference
Notation
Ledger code
This indicates the ledger account that will be debited with the
value of the expense issue. This ledger code would typically be
of an expense account type.
G/L Details
Note:
You can only access this field if Inventory is linked
to the General Ledger and you have configured your
Inventory options to request the ledger code for these
transactions (Ledger Code Options).
Ledger code
description
Values
Description
Yes
Do you wish
to adjust the
quantity in a
specific bucket?
| Processing | 53
Field
Values
Description
If you select this option, then the latest FIFO/LIFO bucket is
updated by default.
Cancel
Backflushing
You use the Backflushing option to record the manufacture of items without using a Work in Progress job.
The system uses the manufactured item's bill of materials (see Structures and Routings) to determine
the material and labor charges to be included.
Backflushing enables you, in one process, to issue the materials from inventory, apply standard labor
costs, and receive the finished good back into stock. This option is particularly relevant in situations
where the benefits derived from creating a job to track the activity on the job floor do not justify the cost of
processing all the data normally required for a job.
By default, components are issued from the warehouse to use defined against the Bill of Material structure
(Structures and Routings).
Before performing the Backflushing transactions, you need to indicate which warehouse you want to issue
the components from when backflushing and the level of backflushing you require.
Note:
Backflushing does not support Manufacturing Units of Measure. Backflushing always uses the
stocking unit of measure.
Field
Values
Description
Issue from
'warehouse to use'
Warehouse for
Components
If you do not select this option, then you can use the field to
define the warehouse from which the component must be
issued when backflushing.
Note:
Warehouse to
issue from
You use this field to indicate the specific warehouse from which
you require components to be issued.
If you selected the option: Multiple binsin use against the
warehouse (Inventory Warehouses), then the components
are issued from the default bin location defined against the
specific warehouse (Warehouses for Stock Code) you enter
| Processing | 54
Field
Values
Description
here. If insufficient stock is available in that bin, a message is
displayed. If stock is available in other bins, then you need to
perform a Bin Transfer to transfer the available stock to the
default bin defined against the warehouse to issue from.
Note:
Ignore warehouses Select this if you do not want to issue the components from the
defined on
warehouse to use defined against the bill of materials structure
structure record
for the component (Structures and Routings).
If you do not select this option, then the components are issued
from the warehouse to use defined against the bill of materials
structure for the component (Structures and Routings),
irrespective of any other Warehouse for components options
you selected.
Backflush level
All
First
Select this to issue components only from the first level of the
bill of material, regardless of the number of levels in the bill.
Exclude comps/
ops against a
bought out part
OK
Cancel
Select this to ignore any selections you made and return to the
previous screen.
Backflushing
When you post a backflushing transaction:
Copyright 2012 Syspro Ltd. All rights reserved.
| Processing | 55
The cost is calculated using the materials and labor issued for the backflush.
For labor postings to be generated, the Work in Progress module must be installed. If the Work in
Progress module is not installed, then the value of operations (both subcontract and internal) is
accumulated, together with material costs to calculate the transaction value for the receipt of the parent
item. This is the value posted against the receipt journal against the parent item. However, because
WIP is not installed, no contra entry (issue journal) for labor can be posted for the operations as the
labor journal is not created and the work center efficiency files are not updated.
If the Work in Progress module is installed, then labor journals are created within the Work in Progress
system if any operations are held against the parent item being backflushed.
If you are using AB Costing, then when performing a multi-level backflush, the system only issues ABC
elements against the parent part or the final part not the components. Therefore the ABC elements
need to be associated with bringing the element into stock. The system assumes that the cost of the
component item has the relative ABC elements against it and does not recalculate it when the parent
part is brought back into stock. When a backflush is performed, the system looks at the component
requirements based on the sub-assembly requirements and then issues the required components
based on this. It does not first carry out the sub-assembly issue and then the parent part issue.
Therefore if there are any ABC Elements attached to the sub-assembly these will not be issued when
backflushing is carried out.
Inventory journals are created for each material issue.
If a by-product is included as a negative material allocation in a parent item, the by-product is receipted
into stock as a negative issue transaction.
Irrespective of your selection at the setup option: Stock on hand allowed to go negative (Inventory
Setup - General tab), items defined as Floorstock (Stock Code Maintenance) which are stocked
in the floorstock warehouse (WIP Setup) will always be allowed to go negative when backflushing,
regardless of your warehouse settings or costing method.
If you are using FIFO/LIFO costing and you enter a negative quantity, you are given the opportunity to
process the transaction into a specific FIFO/LIFO bucket (see Adjust Specific Bucket).
If you selected Backflush level - All and backflushing finds no stock for a sub-assembly, then it
explodes through to the sub-assembly's components to issue (i.e. the sub-assembly is treated as a
phantom part). That is, the component of the sub-assembly is issued during backflushing (all levels) if
there is no stock of the sub assembly.
Field
Values
Description
Warehouse
Transaction
details
Note:
If you have configured a default warehouse at
operator or company level, then it is displayed here
automatically. The operator default takes precedence.
Stock code
| Processing | 56
Field
Values
Description
You cannot backflush a stock item which is on Full hold and
you are warned if on Partial hold (Stock Code Maintenance).
The latter gives you the option to stop or continue with the
transaction.
Description
Long description
Quantity
You use this field to indicate the quantity of the item you want
to backflush.
If the system encounters sufficient quantity of the components
to manufacture the parent item, then it reduces stock by the
required amount according to the bill of material structure.
Similarly, if stock on hand is allowed to go negative in the
warehouse(s) from which the backflush is processed, the
components are issued and stock is reduced by the required
amount according to the bill of material structure.
If there is an insufficient quantity of an item and stock on hand
is not allowed to go negative in the warehouse(s) from which
the backflush is processed, then the backflushing transaction
cannot be completed.
If there is insufficient quantity available of a sub-assembled
item to manufacture the item and you selected to backflush
All levels of the bill, then the system issues the quantity that
is available and continues with the next level of the bill of
material. It issues enough of the components of the subassembled item to make up the required quantity of the subassembled item. If you selected to backflush only the First
level of the bill of materials and insufficient stock exists for the
backflush, then the transaction cannot be completed, unless
stock on hand is allowed to go negative (the remainder of the
levels is not checked).
If you are using FIFO/LIFO costing and you enter a negative
quantity, you are given the opportunity to process the
transaction into a specific FIFO/LIFO bucket (see Adjust
Specific Bucket).
Stocking uom
Revision
Release
| Processing | 57
Field
Values
Description
You will be unable to change the release of serialized ECC
items once you have allocated the serial numbers.
This field is only enabled if the stock item is defined as ECC
controlled (Stock Code Maintenance).
Current cost
This field displays the current cost per unit of the item.
This field cannot be changed when backflushing as it is
automatically calculated using the cost of material and labor
issued for the backflush.
Cost uom
Bin location
You use this field to indicate the bin location into which the
parent item must be received.
If the bin does not exist, it is automatically created providing the
option: Allow creation of bins when processing inventory
transactions (Inventory Setup - Options tab) is selected. If
this option is not selected, you must either enter an existing bin
or use the Inventory Bin Maintenance program to create a
new bin.
If the default bin against a component is not defined, then the
bin is assumed to be the same as the warehouse code.
If multiple bins are not in use for the warehouse from which
the backflush is being processed, then this field defaults to the
default bin for the warehouse and cannot be changed.
When processing a negative backflush quantity, the bin
location must exist against the parent item (i.e. the item must
have been issued against the parent item for that specific bin
location).
Lot
You use this field to enter the lot number from which the item
must be backflushed.
You can only access the Lot field if:
| Processing | 58
Field
Values
Description
backflushing process as you will be unable to capture it
later.
You can select the preference: Give warning about
blank concession number entered to display a
warning message when you do not enter a concession
number.
Serial Numbers
Reference
Notation
Apply cost
multiplier
Non-merchandise
details
Note:
You can only select this option if you have configured
your Inventory Setup options to apply a cost multiplier
when processing receipts and if a cost multiplier value
greater than 1 has been assigned to the stock item
(Warehouses for Stock Code).
G/L Details
Ledger code
You use this field to indicate the ledger account to which the
backflushing transaction must be posted.
Note:
You can only access this field if Inventory is linked
to the General Ledger and you have configured your
Inventory options (Ledger Code Options) to request
the ledger code backflushing for transactions.
| Processing | 59
Field
Values
Description
Ledger code
description
Backflushing Options
This screen is displayed when you select the Post option.
Field
Values
Options
Description
You use these options to indicate whether to add the value of
set-up time, startup time or teardown time to the backflushing
value. This is useful if you backflush an item several times in a
day, but you only require these times to be calculated once.
Note:
Include set-up time Select this to add the value of set-up time to your backflushing
value.
Job number
Include startup
time
Include teardown
time
| Processing | 60
Field
Values
Alternate routing
required
Description
Select this to indicate a different routing to be used for the
issue of materials and operations.
Note:
You can only access this field if you enabled the option:
Alternate routings required (Bill of Materials Setup).
OK
Cancel
Values
Description
Cost multiplier
Non-merchandise
cost
You use this field to enter the non-merchandise value you want
to apply to the transaction.
You can only enter a value in this field if you selected the
option: Enter non-merchandise cost.
Refer to Non-merchandise Distribution.
OK
Cancel
| Processing | 61
Field
Values
Description
If you select this option, then the following message is
displayed:
Inventory journals have already been posted. If
you cancel now, non-merchandise distribution
will not be posted. Do you still wish to cancel this
transaction?
If you select Yes, (i.e. you cancel out of the Cost
Multiplier screen) then the cost multiplier is applied
to the cost of the item in inventory, but the nonmerchandise entry for the cost multiplier value is
not posted to the General Ledger. This results in a
difference between the item's value in the Inventory
module and its value in the Inventory control account in
the General Ledger. This difference must be manually
journalized using the GL Journal Entry program.
Stock Information
This window indicates stock information that is displayed while you enter transaction details for an item.
The following information is included in this pane:
Warehouse
Allocated to sales orders is quantity on back order + sales order to ship quantity. These quantities
exclude unallocated Scheduled Order back order and ship quantities.
Stock free
Quantity on hand - sales order ship quantity. This quantity excludes unallocated Scheduled Order ship
quantities.
In transit
Quantity on back order + sales order ship quantity + outstanding materials to be issued to jobs (this
includes allocations to both confirmed and unconfirmed jobs).
On order
Sales order back order quantity. This quantity excludes unallocated Scheduled Order back order
quantities.
In inspection
Copyright 2012 Syspro Ltd. All rights reserved.
| Processing | 62
Quantity of purchased items awaiting inspection (i.e. receipted into inspection but not receipted into
stock).
Cost uom
Recap Totals
The totals displayed in this pane are updated each time you post a transaction.
The following information is included in this pane:
Session details
Transaction date
This indicates the date on which the transactions were posted.
Posting period
This indicates the inventory period in which the transactions were posted.
Hash quantity
This indicates the total number of items processed in all transactions during the current run of the
program, regardless of the unit of measure (e.g. if 12 units and 13 boxes were processed, then the
value shown here would be 25.
Receipts
Receipts posted
Adjustments posted
Issues posted
Transfers in posted
| Processing | 63
List of Journals
This listview displays journal header information for the transactions posted during the current run of the
program.
The following information is included in this listview:
Journal
Journal Entries
This listview displays the journal lines for the journal selected in the list of Journals pane.
The following information is included in this listview:
Stock code
This indicates the code of the stock item used for the transaction.
Transaction
| Processing | 64
R - Receipt
ADJ
A - Adjustment
ISS
I - Issue
PHY
P - Physical count
CHG
C - Change
MOD
M - Modification
TRF
T - Transfer
REC
REC
REC
BFL
B - Backflushing variance
TOT
VAR
VAR
VAR
ABC
ABC
VAR
GTR
GTR
BIN
INS
W - WIP inspection
SCR
REW
DSP
DSP
VAR
f - FIFO rounding
| Processing | 65
You have defined a cost multiplier other than 1 against the source warehouse (see Warehouse
Move Matrix) or
You have defined a cost multiplier against the stock item for the source warehouse (see
Warehouses for Stock Code).
Values
Description
Exit
Preferences
File
Options
| Processing | 66
Field
GIT Reference
Values
Description
You use this field to enter the GIT reference you want to
receipt.
Lines for stock items associated with a cost multiplier
(Warehouses for Stock Code) are ignored. If all lines on
the GIT reference are for stock items associated with a cost
multiplier, then you will be unable to use the GIT Receipt with
Apportionment program to process the receipt.
Start
Apportionment
Print Journal
Post
Preferences
This screen is displayed when you select the Preferences option from the Options menu.
| Processing | 67
Field
Values
Description
Select this if you want to create a new GRN for each nonmerchandise charge.
If you do not select this option, then a single GRN is created
for all non-merchandise charges (i.e. the individual GRN
transactions are created on a single GRN).
Default to target
warehouse
GRN suspense
account
Action to be
taken for partial
receipts
Always adjust
back to source
warehouse
Always expense
partial receipts
Save
Close
Select this to save the preferences you selected for the current
run of the program only.
| Processing | 68
Values
GRN number
Description
You use this field to enter the Goods Received Note number
for the receipt.
This field is only enabled if your GRN Numbering method is set
to Manual (Purchase Orders Setup - GRN Tab) and you have
not selected the preference: New GRN per apportionment.
If GRN numbering is set to Automatic, then the next GRN
number is assigned automatically.
Reference
Notation
You use this field to enter a notation for the GIT apportionment.
GRN source
You use this field to enter a code (in the range 1 to 5) indicating
the source of the transaction.
Totals for each code are printed on the GRN Audit Trail report.
You can only access this field if you selected the setup option:
GRN suspense system required (Purchase Orders Setup GRN tab).
Supplier delivery
note
You use this field to enter the supplier's delivery note reference
number.
Values
Description
GIT reference
Source
warehouse
This indicates the warehouse from which the goods are being
transferred.
Target warehouse
This indicates the warehouse into which the goods are being
receipted.
GIT type
Operator
Date
Number of lines
to receive
This indicates the total number of lines for the GIT reference
selected.
Copyright 2012 Syspro Ltd. All rights reserved.
| Processing | 69
Field
Values
Description
This indicates the total receipt value for apportionment.
Apportionment Details
You use this listview to enter the non-merchandise costs and methods of apportionment for the selected
line(s) of the GIT reference.
Field
Values
Description
Enter New
Apportionment
Distribute NonMerchandise
Costs
Description
Method
Volume
Mass
| Processing | 70
Field
Values
Description
Quantity
Equal line
Manual
Supplier
Supplier name
Currency
Amount
You use this field to enter the amount you want to apportion to
the selected line(s).
Amount (local)
Ledger code
Ledger code
description
GRN number
You use this field to enter a Goods Received Note number for
the charge.
Copyright 2012 Syspro Ltd. All rights reserved.
| Processing | 71
Field
Values
Description
This field is only enabled if GRN numbering is defined as
Manual (Purchase Orders Setup - Numbering tab) and
the Preference: New GRN per apportionment is selected
(Preferences).
Apportionment Distribution
This listview displays the lines on the GIT reference and enables you to selectively apportion nonmerchandise costs. The Apportionment Distribution listview is enabled when you select the Distribute NonMerchandise Costs option from the Apportionment Details listview.
The total apportioned amount for each detail line is calculated and displayed against the line. Multiple nonmerchandise amounts can be apportioned to a single line.
You can also change the receipt quantity when the quantity received differs from the quantity transferred.
Note:
Deselected lines are ignored when calculating the apportionment value.
For this reason, if you define an apportionment amount by any method and subsequently change
the Quantity to receive for a selected line or you select or deselect additional lines (see Check box
field), then the following message is displayed:
"Receipt quantities have changed. Please re-apply apportionment details now"
This means that you need to select the Distribute Non-Merchandise Costs option from the
Apportionment Details listview to recalculate the amount(s) to be apportioned to each selected line.
Field
Values
Description
Check box
You use the check box in this column to indicate the line(s) to
which the apportionment details must apply.
Stock code
Receipt Lines
Quantity to receive You use this field to enter the actual quantity received.
The value in this field defaults to the quantity transferred.
Note:
If the preference: Always adjust back to source
warehouse is selected, then you can only process
an over or under receipt if you have not been denied
access to the activities: GIT over-receipt of GIT
transfers or GIT under-receipt of GIT transfers
(Operators - Security - Activities).
If the preference: Always expense partial receipts is
selected, then you can only process an under receipt
if you have not been denied access to the activity: GIT
under-receipt of GIT transfers (Operators - Security Activities).
Quantity
outstanding
Total
apportionment
| Processing | 72
Field
Values
Description
Value
apportionment
Mass
apportionment
Quantity
apportionment
Equal line
apportionment
Manual
apportionment
You use this field to enter the portion of the manual amount
you want to assign to the line.
Undistributed
Total
Values
Description
Save
Cancel
Outstanding
quantity
Unit of measure
Bin location
You use this field to enter the bin location into which you want
to place the receipted quantity.
This field is only enabled if you selected the setup option:
Multiple bins (Inventory Setup - General tab).
Partial receipt
Partial receipt
action
No action
| Processing | 73
Field
Values
Description
The GIT reference remains incomplete.
Adjust back to
source warehouse
Expense partial
receipt
Ledger code
Line Apportionment
The following information is included:
Description
Method
Value
Values
Description
Exit
File
Reference
Reference information
The following information is included in this pane:
Reference
This indicates the reference associated with the Goods in Transit transaction.
Source warehouse
This indicates the warehouse out of which the item is being transferred.
Source warehouse description
This indicates whether the transaction originated in the Inventory Movements program as a
Warehouse transfers or in the Sales Order Entry program as a Supply chain transfer
Operator
This indicates the code of the operator who processed the transaction.
Date
This indicates the date on which the initial transfer out was created.
Complete
This indicates whether or not the transfer is complete. If it is complete, then the goods transferred
out were receipted in and the Outstanding value should be zero.
Detail Lines
This listview displays the goods in transit detail lines for the selected GIT reference.
The following information is included in this listview:
Line
Copyright 2012 Syspro Ltd. All rights reserved.
If the transfer originated from a Supply Chain Transfer using the Sales Order Entry program, and
the option: Use sales order description for stock items originating from SCT is selected (Inventory
Setup - General tab), then the stock code description defined against the sales order is displayed in this
column.
Due date
This indicates the expected delivery date. The due date is calculated using the transaction date plus the
warehouse lead time defined for the item (Warehouses for Stock Code). The lead time is the number
of days it takes to move the stock item from the source warehouse to the target warehouse.
Quantity outstanding
This indicates the product class for the item being transferred.
Complete
This indicates whether or not the line is complete. If it is complete, then the goods transferred out were
receipted in and the Outstanding value should be zero.
Unit of measure
This indicates the quantity of the item which was originally transferred out of the source warehouse.
Original value
This indicates the original value of the item which was transferred out of the source warehouse.
Sales order
This indicates the sales order number for which the transfer was raised, where applicable.
Document
This indicates the number of the transfer document generated.
Details Information
The information displayed in this pane relates to the transaction line currently highlighted in the Detail lines
listview.
The following information is included in this pane:
Line
Stock code
Stock code description
ECC item
Current Rev/Rel
Revision/Release
This indicates the revision and release of the item being transferred.
This indicates the expected delivery date. The due date is calculated using the transaction date plus
the warehouse lead time defined for the item (Warehouses for Stock Code). The lead time is the
number of days it takes to move the stock item from the source warehouse to the target warehouse.
Product class
Quantities
Unit of measure
This indicates the unit of measure for the quantities displayed.
Original quantity
This indicates the quantity transferred out of the source warehouse.
Received quantity
This indicates the quantity currently transferred in to the target warehouse.
Outstanding quantity
This indicates the difference between the Original quantity and the Received quantity.
Values
Original value
This indicates the value of the item(s) transferred out of the source warehouse.
Received value
This indicates the value of the item(s) currently transferred in to the target warehouse.
Outstanding value
This indicates the difference between the Original value and the Received value.
View transactions
Select this to use the Transactions for GIT Reference program to view the transaction details for
the currently highlighted detail line.
View lots
Select this to use the Lot Numbers for GIT Reference program to view the lot details for the
currently highlighted detail line.
This only applies when the item is defined as lot traceable (Stock Code Maintenance).
View serials
Select this to use the Serial Numbers for GIT Reference program to view the lot details for the
currently highlighted detail line.
This only applies when the item is defined as serialized (Stock Code Maintenance).
View FIFO buckets
Select this to use the FIFO Buckets for GIT Reference program to view the details of FIFO buckets
for the currently highlighted detail line.
This only applies if you enabled FIFO or LIFO costing or FIFO valuation (Inventory Setup or
Inventory Warehouses).
This program can be accessed by selecting the View transactions option in the GIT Reference Query
program.
Values
Start at Entry
Description
You use this field to navigate to a specific transaction entry
in the listview. Once you have entered the entry number, you
select the Start At (arrow) icon to navigate to that entry.
Listview
When you access the Transactions for GIT Reference program, the detail transactions for the selected
GIT reference line are displayed in a listview.
Details that can be viewed include the following:
Entry
This indicates the transaction type (i.e. Out, In, Adjustment - source, Expense issue - source)
Quantity
This indicates the code of the operator who processed the transaction.
Bin
This indicates the bin location for the transaction. This is only applicable if you are using Multiple bins
(Inventory Setup).
The following columns can be added to the listview using the Field Chooser option:
Journal entry
This indicates the journal entry number created for the transaction.
Notation
This indicates the period into which the transaction entry was posted.
Transaction time
This indicates the time at which the transaction entry was posted.
Unit cost
This indicates the unit cost of the transaction entry
Values
Description
Start at Lot
Number
Include
completed lines
Listview
When you access the Lot Numbers for GIT Reference program, the lot details for the selected GIT
reference line are displayed in a listview.
Details that can be viewed include the following:
Lot
This indicates the lot number from which the items must be transferred out of the source warehouse.
Original quantity
This indicates the quantity transferred out of the source warehouse for the lot.
Received quantity
This indicates the quantity currently transferred in to the target warehouse for the lot.
Quantity outstanding
This indicates the difference between the Original quantity and the Received quantity for the lot.
Complete
This indicates whether or not the lot line is set to complete. If it is complete, then the goods transferred
out were receipted in and the Outstanding value should be zero.
Values
Description
You use this field to navigate to a specific serial number in the
listview. Once you have entered the lot number, you select the
Start At (arrow) icon to navigate to that entry.
Field
Values
Include
completed lines
Description
Select this to include lines that have been completed.
Completed lines are those for which the goods transferred out
were receipted in and the Outstanding value should be zero.
Listview
When you access the Serial Numbers for GIT Reference program, the serial details for the selected GIT
reference line are displayed in a listview.
Details that can be viewed include the following:
Serial
This indicates the lot number from which the items must be transferred out of the source warehouse.
Original quantity
This indicates the quantity transferred out of the source warehouse for the serial number.
Received quantity
This indicates the quantity currently transferred in to the target warehouse for the serial number.
Quantity outstanding
This indicates the difference between the Original quantity and the Received quantity for the serial
number.
Complete
This indicates whether or not the serial line is set to complete. If it is complete, then the goods
transferred out were receipted in and the Outstanding value should be zero.
Values
Description
Included
completed lines
Include zero
outstanding
Listview
When you access the Serial Numbers for GIT Reference program, the serial details for the selected GIT
reference line are displayed in a listview.
Details that can be viewed include the following:
Date created
This indicates the date on which the transfer transaction was created.
Stock code
This indicates the quantity of the stock item transferred out for the FIFO bucket.
Received quantity
This indicates the quantity of the stock item transferred into the target warehouse for the FIFO bucket.
Complete
The following columns can be added to the listview using the Field Chooser option:
Quantity outstanding
This indicates the difference between the Original quantity and the Received quantity for the FIFO
bucket.
Release
This indicates the revision number of the stock item and only applies if the item is ECC controlled
(Stock Code Maintenance).
Revision
This indicates the release number of the stock item and only applies if the item is ECC controlled
(Stock Code Maintenance).
Time created
This indicates the time at which the transfer transaction was created.
Values
Description
Select
Start At
Exit
Select this to maintain the due date of the transfer. This option
is not available if the transaction is complete (see Edit Due
Date).
File
Edit
Sequence
Functions
Query Reference
Select
Change
Select this to maintain the due date of the transfer. This option
is not available if the transaction is complete.
Start at
Reference /
Source
Warehouse /
Target
Warehouse
Values
Description
Reference
Source wh
Field
Values
Description
Target wh
Due date
Complete
Save
Cancel
Select this to ignore any change you made and to return to the
listview.
Listview
When you select the Browse on GIT References program, the currently defined GIT references are
displayed in a listview.
Only the transfers you selected to include from the Goods in Transit Selection pane are displayed.
Note:
If the option: Filter reports and browses is selected (Operators - Security tab), then the GIT
references for source warehouses to which you have been denied access are not displayed. In
addition, if the option: Apply operator access control to destination warehouse on transfers OUT is
selected (Inventory Setup - Options tab), then GIT references for target warehouses to which you
have been denied are not displayed.
The following information is included in this listview:
Reference
This indicates the reference associated with the Goods in Transit transaction.
Source warehouse
This indicates the warehouse out of which the item is being transferred.
Target warehouse
This indicates the date on which the initial transfer out was created.
Transfer value
This indicates the value of receipts made against the GIT reference.
Outstanding value
This indicates the value not yet receipted. This value is zero when the GIT reference is complete.
Complete
This indicates whether or not the transfer is complete. If it is complete, then the goods transferred out
were receipted in and the Outstanding value should be zero.
Transfer type
This indicates whether the transaction originated in the Inventory Movements program as a
Warehouse transfers or in the Sales Order Entry program as a Supply chain transfer.
Control account
This indicates the General Ledger account that will be debited with the transfer value for transfers out
and credited with the transfer value for transfers in.
Operator
This indicates the code of the operator who processed the transaction.
Values
Refresh
References
Description
Select this to refresh the listview and to only display the
transactions you selected to view. Your selections are valid for
the current run of the program only.
This function is only available after you make a change to the
selections.
Include
Warehouse
transfers
Supply chain
transfers
Completed
transfers
Source
warehouse
selection
Target warehouse
selection
Transfer values
This enables you to indicate the transfer value(s) for which you
want to display transactions in the listview.
Cancel
Values
Description
Start At
File
Field
Values
Description
Zoom
Exit
Include Zero
Outstanding
Edit
Options
Sequence
Select this to indicate the order in which you want to display the
lines in the listview. One of the following can be selected:
Line number
Stock code
Due date
Functions
Transactions
Start
These options are displayed when you select the Start At option from the File menu.
Field
Values
Description
Start at line
number / stock
code / due date
OK
Cancel
Listview
When you select the GIT Detail Lines program, the lines for the selected GIT reference are displayed in a
listview.
Details that can be viewed include the following:
Line
Setup - General tab), then the stock code description defined against the sales order is displayed in this
column.
Due date
This indicates the expected delivery date. The due date is calculated using the transaction date plus the
warehouse lead time defined for the item (Warehouses for Stock Code). The lead time is the number
of days it takes to move the stock item from the source warehouse to the target warehouse.
Quantity o/s
This indicates the product class for the item being transferred.
Complete
This indicates whether or not the line is complete. If it is complete, then the goods transferred out were
receipted in and the Outstanding value should be zero.
Original quantity
This indicates the quantity of the item which was originally transferred out of the source warehouse.
U/m
This indicates the original value of the item which was transferred out of the source warehouse.
Document
Values
Description
Line
Stock code
Due date
This indicates the expected delivery date for the line, but can
be changed. The due date is calculated using the transaction
Field
Values
Description
date plus the warehouse lead time defined for the item
(Warehouses for Stock Code). The lead time is the number
of days it takes to move the stock item from the source
warehouse to the target warehouse.
Complete
Save
Cancel
Select this to ignore any change you made and to return to the
listview.
Zoom
This screen is displayed when you select the Zoom option from the File menu.
The following information is included for the line item currently highlighted in the listview:
Header details
Reference
This indicates the reference associated with the Goods in Transit transaction.
Date
This indicates the date on which the initial transfer out was created.
Operator
This indicates the code of the operator who processed the transaction.
Source wh
This indicates the warehouse out of which the item is being transferred.
Target wh
This indicates whether the transaction originated in the Inventory Movements program as a
Warehouse transfers or in the Sales Order Entry program as a Supply chain transfer.
Line details
Document
This indicates whether or not the line is complete. If it is complete, then the goods transferred out
were receipted in and the Outstanding value should be zero.
Stock code
This indicates the expected delivery date for the line. The due date is calculated using the
transaction date plus the warehouse lead time defined for the item (Warehouses for Stock Code).
The lead time is the number of days it takes to move the stock item from the source warehouse to
the target warehouse.
Product class
Copyright 2012 Syspro Ltd. All rights reserved.
This indicates the product class for the item being transferred.
Quantity
Original
This indicates the difference between the Original quantity and the Received quantity.
Value
Original
This indicates the value of the item(s) transferred out of the source warehouse.
Received
This indicates the value of the item(s) currently transferred in to the target warehouse.
Outstanding
This indicates the difference between the Original value and the Received value.
Values
Description
Transactions
Serials/Lots
Select this to view serials and/or lots for a GIT reference (see
GIT Lots and Serials Query/select).
Note:
You can only access this function if the GIT reference
is for a serialized or traceable item.
FIFO Buckets
Select this to view FIFO bins for the GIT reference (see
Inventory Query of LIFO/FIFO Bins).
Note:
You can only access this function if you have enabled
FIFO valuation or FIFO costing (Inventory Setup or
Inventory Warehouses).
LIFO Buckets
Select this to view LIFO bins for the GIT reference (see
Inventory Query of LIFO/FIFO Bins).
Note:
You can only access this function if you have enabled
LIFO costing (Inventory Setup).
Close
This program is only applicable if you have enabled FIFO or LIFO costing or FIFO valuation (Inventory
Setup or Inventory Warehouses).
The program can be accessed by selecting the FIFO Buckets option from the Zoom menu of the GIT
Detail Lines program (see Zoom).
Values
Description
Start At
Exit
Include Zero
Outstanding
Included
Completed
File
Options
Start
These options are displayed when you select the Start At option from the File menu.
Field
Values
Description
Start at number
You use this field to enter the transaction line number to which
you want to navigate in the listview.
OK
Cancel
Listview
The following information is included in this listview:
Line
This indicates the date on which the transfer transaction was created.
Stock code
This indicates the quantity of the stock item transferred into the target warehouse.
FIFO/LIFO Cost
This indicates the date on which the last receipt was processed for the transaction.
Complete
This indicates whether or not the transaction lie is set to complete.
by selecting the Serials/Lots function from the Zoom screen of the GIT Detail Lines program to view
details of lots/serials for a GIT
from the Inventory Movements program to maintain and post the quantity (of a partial receipt) for a
serialized/lot traceable item to receive into the target warehouse. You will be unable to access the GIT
Lots and Serials Query/select program from the Inventory Movements program when receipting in
the full quantity as all the items are automatically received.
Values
Description
Post Selected
Lines
Change quantity
Select
Select / Deselect
line
Include
completed lines
Total quantity
selected
Field
Values
Description
Quantity to
receive
Cancel
Selected
This indicates whether the line is selected for posting. This only applies when the GIT Lots and Serials
Query/select program is accessed from the Inventory Movements program.
Lot
This indicates the lot number from which the items must be transferred out of the source warehouse.
Serial
This indicates the quantity transferred out of the source warehouse for the line.
Received quantity
This indicates the quantity currently transferred in to the target warehouse for the line.
Quantity outstanding
This indicates the difference between the Original quantity and the Received quantity for the line.
Complete
This indicates whether or not the line is set to complete. If it is complete, then the goods transferred out
were receipted in and the Outstanding value should be zero.
Revision
This indicates the revision of the item being transferred. This is only displayed for ECC controlled items.
Release
This indicates the release of the item being transferred. This is only displayed for ECC controlled items.
Change Quantity
This screen is displayed when you select the Change Quantity option.
Field
Values
Description
Lot number
This indicates the lot number for the item being transferred in.
This is only displayed for lot traceable items.
Serial number
This indicates the batch serial number for the item being
transferred in. This is only displayed for batch serialized items.
Original quantity
Outstanding
quantity
This indicates the quantity of the item not yet transferred into
the target warehouse.
Quantity to
receive
You use this field to enter the quantity of the item that you want
to receive into the target warehouse for this transaction.
This cannot be changed to zero or to more than the
outstanding quantity.
Field
Values
Description
Save
Cancel
Values
Description
Select
Start At
Exit
Add
Change
Delete
Confirm Deletions
Select this if you want the system to prompt you to confirm the
deletion of an entry when you select to delete it. If you do not
select this option, then the entry is deleted without warning.
File
Edit
Options
Start
These options are displayed when you select the Start At option from the File menu.
Field
Values
Description
Source
warehouse
You use this field to enter the source warehouse to which you
want to navigate in the listview.
Target warehouse
You use this field to enter the target warehouse to which you
want to navigate in the listview.
OK
Field
Values
Cancel
Description
Select this to return to the listview without navigating to a
different entry.
Listview
When you select the Warehouse Move Matrix program, the matrix entries currently defined are displayed
in a listview.
The following information is included in this listview:
Source w/h
This indicates the description defined against the source warehouse (Warehouse Maintenance).
Target w/h
This indicates the description defined against the target warehouse (Warehouse Maintenance).
Lead time
This indicates the number of days it takes to move the stock from the source warehouse to the target
warehouse.
Multiplier
This indicates the value that the cost of the item in the source warehouse must be multiplied by when
transferring the items.
Ledger code
This indicates the ledger account to which the non-merchandise value arising from the transfer of goods
must be posted.
Values
Description
You use this field to indicate the stock item for which you want
to view the supply chain structure and goods in transit details.
Stock code
Various options can be accessed from this field by typically using your left mouse button.
Stock code description
Copyright 2012 Syspro Ltd. All rights reserved.
GIT reference
This indicates the reference associated with the Goods in Transit transaction.
Source warehouse
This indicates the warehouse out of which the item is being transferred.
Target warehouse
This indicates the sales order number from which the Supply Chain Transfer was created.
Sale order line
This indicates whether the transfer is complete (i.e. has been received into the target warehouse).
Quantity
This indicates the quantity transferred.
Stock Code
When you access the Goods in Transit Details for Stock Code program, you need indicate the code of
the stock item for which you want to display the GIT references. Thereafter, you can use the Change Stock
Code option from the Functions menu to select a different stock item.
Field
Stock code
Values
Description
You use this field to indicate the code of the stock item for
which you want to display the GIT references.
Field
Values
Description
OK
Select this to display the GIT references for the stock code
entered in the previous field.
Cancel
Values
Description
Start At
Zoom
Exit
Transactions
Include
Change Stock
Code
Select this to indicate a different stock code for which you want
to display GIT details.
File
Functions
Start
These options are displayed when you select the Start At option from the File menu.
Field
Values
Description
Start at reference
You use this field to enter the GIT reference to which you want
to navigate in the listview.
OK
Cancel
Include
This screen is displayed when you select the Include option from the Functions menu. The options enable
you to indicate criteria according to which you want to view Goods in Transit details for the stock code.
Field
Values
Description
Source
warehouse
selection
Target warehouse
selection
Field
Values
Description
Warehouse
transfers
Supply chain
transfers
Zero outstanding
Include
Revision/Release
You use this field to indicate the revision and release according
to which you want to include stock codes. This only applies to
ECC controlled stock items.
OK
Cancel
Reference
This indicates the reference associated with the Goods in Transit transaction.
Source w/h
This indicates the warehouse out of which the item is being transferred.
Target w/h
This indicates whether the transaction originated in the Inventory Movements program as a
Warehouse transfers or in the Sales Order Entry program as a Supply chain transfer. (i.e. W indicates
warehouse transfers, S indicates supply chain transfers)
Due date
This indicates the expected delivery date. The due date is calculated using the transaction date plus the
warehouse lead time defined for the item (Warehouses for Stock Code). The lead time is the number
of days it takes to move the stock item from the source warehouse to the target warehouse.
Quantity o/s
This indicates the quantity of the item which was originally transferred out of the source warehouse.
U/m
This indicates the original value of the item which was transferred out of the source warehouse.
Document
This indicates the product class for the item being transferred.
Rev
This indicates the revision of the item being transferred.
GIT Transactions
You use the GIT Transactions program to view the transactions processed for each line of a GIT
reference number.
This program can be accessed by selecting the Transactions option from the Functions menu of the
Goods in Transit Details for Stock Code program.
Values
Description
Exit
File
Entry
This indicates the transaction type (i.e. Out, In, Adjustment - source, Expense issue - source)
Quantity
This indicates the code of the operator who processed the transaction.
Bin
This indicates the bin location for the transaction. This is only applicable if you are using Multiple bins
(Inventory Setup).
Notation
This indicates the notation entered against the transaction.
| Reports | 98
Reports
SRS Output Options
Within SYSPRO, reports may be generated using SYSPRO Reporting Services (or SRS).
To enable you to produce professional-looking reports quickly and with minimal effort, Output options are
provided when you generate a report using SYSPRO Reporting Services (SRS).
Output Options
The options on this tab page enable you to define the output destination(s) of the report once it has been
compiled. Multiple output destinations can be selected for the report. For example, you may select to
simultaneously email, print and export the report.
Note:
This tab page is displayed only when you generate a report using SYSPRO Reporting Services.
Field
Values
Report Theme
Description
This option enables you to select the theme you want to apply
to the report.
A theme changes the look of the report, without changing its
contents.
Both standard and user defined themes are displayed for
selection.
You will be unable to define a report theme if the option:
Disable theme selection is selected (SYSPRO Reporting
Services).
Refer to Themes for additional information on themes.
Email report
Export report
| Reports | 99
Field
Values
Print report
Description
Select this to output the report to a printer.
Printer Options
Preview report
Save report
options
Select this to save the options you selected on the tab pages
as the default selections for future runs of the report.
For example, if you always generate a Cash Book Print for one
specific bank only and you always want to print the report, then
you can save these selections using this option. When next
you select to generate this report, the selections on all the tab
pages default to those you saved.
Clear Form
Archive report
Select this to reset all the options on all the tab pages to the
SYSPRO default selections.
Select this to save the report in the SYSPRO Reporting Service
archive.
Reports are archived in your SYSPRO ..\base folder in the
reportarchive sub folder. This destination cannot be changed.
Archived reports can be retrieved by selecting the Report
Archive option from the View menu of the SYSPRO Reporting
Services program. Access rights for retrieving archived reports
are defined against your operator using the activities: SRS
View operator group archived items and SRS View all archived
items (Operators - Security tab - Activities).
This option is selected by default if the setup option: Always
archive report is selected (SYSPRO Reporting Services). If
the setup option: Disable archive report is selected (SYSPRO
Reporting Services) then this option is disabled.
Process
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Field
Values
Close
Description
Select this to ignore any selections you made and to exit the
program without generating the report.
Export Options
The Export Options screen is displayed when you select the Export Options function.
Field
Values
Description
Export as
This option enables you to select the format in which the report
must be exported (saved).
Export options
Adobe Acrobat
(PDF)
This format exports (saves) your report with the current data
without modifying the original report.
HTML 4.0
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Field
Values
Description
All the images in the report are saved externally and a
hyperlink is inserted in the exported HTML output. Therefore,
this export format generates more than one file in the output.
Microsoft Excel
(XLS)
Microsoft Word
(RTF)
Text (TXT)
Export destination
You use this field to enter the location in which the report must
be saved.
You need to specify the full pathname and the file name to
which the report must be exported. The filename cannot
contain any characters that are reserved characters to XML,
such as: ' : & ' > <.
OK
Cancel
Select this to ignore any entries you made and to return to the
previous screen.
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Report Preview
The Report Preview screen is displayed when you select the Preview report option.
Field
Values
Description
Stop
Export to Excel
Export to Text
Select Expert
Group
Saved Data
Export to CSV
Select this to export the report to a CSV type text file. CSV is
an acronym for Comma-Separated Values.
Copyright 2012 Syspro Ltd. All rights reserved.
| Reports | 103
Field
Values
Description
Each record in the file is typically a single line and each field in
the record is delimited by a specific delimiter (e.g. a comma).
See Export Report to CSV format.
A CSV file can be directly imported into most database or
spreadsheet programs.
Export Report
Print Report
Toggle Parameter
Panel
Toggle Group
Tree
Zoom
Close Current
View (x)
Select this icon to close the currently displayed tab. This only
applies to reports that contain sub-reports and does not apply
to the Preview tab.
Values
Description
Export to CSV
Select this to export the report to the File name specified and
according to the options you indicated.
Close
CSV export
options
Delimiter
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Field
Values
Description
Separator
Tab
Mode
Standard mode
Legacy mode
Select this to export the report to the file to resemble the rpt
format of the report.
File name
You use this field to indicate the name of the file to which you
want to export the report.
This refers the Report and Page headers and footers defined
against the report (see Design Pane).
Export
Select this to write all report headers and footers and page
headers and footers to the export file.
Do not export
Select this if you do not want to write any Report headers and
footers or Page headers and footers to the export file.
Isolate report or
page sections
Select this to write all Report headers and footers and Page
headers and footers to the export file, but to isolate them in the
file.
Report sections
This creates a bigger file and it resembles the rpt version of the
report where everything is more spaced out and easier to read.
If you don't select this option, then the Report and Page
headers and footers are included in each record of the file.
Group sections
Group sections
This refers the Group headers and footers defined against the
report (see Design Pane).
Export
Select this to write all Group headers and footers to the export
file.
Do not export
Select this if you do not want to write any Group headers and
footers to the export file.
Isolate group
sections
Select this to write all Group headers and footers to the export
file, but to isolate them in the file.
This creates a bigger file and it resembles the rpt version of the
report where everything is more spaced out and easier to read.
If you don't select this option, then the Group headers and
footers are included in each record of the file.
| Reports | 105
Values
Description
Start Processing
Save Form
Values
Values
After processing
complete
Description
These options relate to the information displayed in the Report,
Warehouse Balance Report, Inventory Balance Report and the
GIT Balance Report output panes.
Note:
By default, all output panes are selected for printing.
You can, however, selectively indicate the individual
output panes for which you want to generate reports.
Similarly, you can selectively indicate the individual
output panes for which you want to email these reports.
Refer to After Processing Completed.
| Reports | 106
Messages
The following table indicates the messages which could appear on the report:
Field
Values
You can create more than one supply chain for the
same stock code. However, you cannot assign a
warehouse that is transfer supplied but not linked to
a valid supply chain for the stock item.
Report Options
The following report options can be selected on this tab page:
Field
Values
Description
Sequence
Source warehouse Select this if you want to print the report in source warehouse
sequence.
Target warehouse
Trial balance as
of
Copyright 2012 Syspro Ltd. All rights reserved.
| Reports | 107
Field
Values
Description
Current period
Previous period 1
Previous period 2
Current period
Report type
Summary
Detail
Completed GIT's
Exclude
Only
Selections
In addition to the report options that can be selected, the following selection criteria can be defined:
This enables you to indicate the stock code(s) for which you want to include GITs on the report.
Product class selection
This enables you to indicate the product class(es) for which you want to include GITs on the report.
Source warehouse selection
This enables you to indicate the source warehouse(s) for which you want to include GITs on the report.
Target warehouse selection
This enables you to indicate the target warehouse(s) for which you want to include GITs on the report.
| Reports | 108
Field
Values
Description
All
Select this to include all the items from the selection in the
report.
Range
Single
List
From
You use this field to enter the first item in the range of the
selected item to include in the report.
If you indicated that you want to include only a single item from
the selection, then you use this field to enter that item. This
applies where no field is displayed in which to indicate the
single item.
To
You use this field to enter the last item in the range of the
selected item to include in the report.
This field is only enabled if you selected the Range option.
Output Options
This tab page is displayed for all reports generated using SYSPRO Reporting Services.
Refer to SRS Output Options for details.
Report Details
The Comp Variance column indicates the variance created when changes are made to an item's cost after
it is transferred out of the source warehouse but before it is receipted into the target warehouse or adjusted
back to the source warehouse.
If the transfer originated from a Supply Chain Transfer using the Sales Order Entry program, and the
option: Use sales order description for stock items originating from SCT is selected (Inventory Setup General tab), then the stock code description defined against the sales order is printed for the stock item.
Note:
If the option: Filter reports and browses is selected (Operators - Security tab), then the GIT
references for source warehouses to which you have been denied access are not printed. In
addition, if the option: Apply operator access control to destination warehouse on transfers OUT is
selected (Inventory Setup - Options tab), then GIT references for target warehouses to which you
have been denied are not printed.
| Reports | 109
GIT Report
You use the GIT Report program to produce a report listing detailed information about all goods in transit
transactions. You can print the report in detail or summary, and use it to reconcile transactions.
Report Options
Field
Report sequence
Values
Description
You use this option to select the order in which the information
on the report must be printed.
The available options are:
Reference
Source warehouse
Target warehouse
Stock code
Report type
Summary
Detail
Completed GIT's
Include
Exclude
Only
Reference
selection
All
Range
Single
From
| Reports | 110
Field
To
Values
Description
If you selected to generate the report for a single reference,
then you enter that reference code in this field.
This indicates the last GIT reference in a range of references
you want to include in the report.
This field is only enabled if you selected to include a range of
references in the report.
Stock code
selection
All
Range
Single
Rev/Rel
From
This indicates the first stock item in a range of stock items you
want to include in the report.
If you selected to generate the report for a single stock item,
then you enter that stock code in this field.
To
This indicates the last stock item in a range of stock items you
want to include in the report.
This field is only enabled if you selected to include a range of
stock items in the report.
Product class
selection
All
Select this if you want to include stock items for all product
classes in the report.
| Reports | 111
Field
Range
Values
Description
Select this if you want to include stock items for a range of
product classes in the report.
You indicate this range using the From and To fields below.
Single
From
To
Source
warehouse
selection
All
Range
Single
Select this if you want to print the report for a single source
warehouse.
You indicate this source warehouse in the From field below.
From
To
Target warehouse
selection
All
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Field
Values
Range
Description
Select this if you want to include a range of target warehouses
in the report.
You indicate this range using the From and To fields below.
Single
Select this if you want to print the report for a single target
warehouse.
You indicate this target warehouse in the From field below.
From
To
Close
Transactions marked as complete are not printed on the report, regardless of whether the
quantities transferred are equal.
The reason for this is that if the transaction was marked as complete, then the necessary
adjustment or expense issue would have been processed and no further action would be
required.
Details of the destination warehouse are not reflected on the report if you have enabled the
option: Apply operator access control to destination warehouse on transfers OUT (Inventory
Setup) and you have been denied access to the destination warehouse (Operators).
| Reports | 113
Report Options
The following report options can be selected on this tab page:
Field
Values
Report sequence
Description
This option enables you to select the order in which you want
to the report printed.
Stock code
Source warehouse Select this to print the report in source (sending) warehouse
sequence.
Target warehouse
Selections
In addition to the report options that can be selected, the following selection criteria can be defined:
This enables you to indicate the source warehouse(s) for which you want to include transactions in the
report.
Target warehouse selection
This enables you to indicate the target warehouse(s) for which you want to include transactions in the
report.
Product class selection
This enables you to indicate the product class(es) for which you want to include transactions in the
report.
Stock code selection
This enables you to indicate the stock code(s) for which you want to include transactions in the report.
Values
Description
All
Select this to include all the items from the selection in the
report.
Range
Single
List
| Reports | 114
Field
Values
From
Description
When defining the list, you use the Add function to add items to
the list. These items are then displayed in a listview. Incorrectly
added items can be removed from the list by highlighting them
and selecting the Remove function.
You use this field to enter the first item in the range of the
selected item to include in the report.
If you indicated that you want to include only a single item from
the selection, then you use this field to enter that item. This
applies where no field is displayed in which to indicate the
single item.
To
You use this field to enter the last item in the range of the
selected item to include in the report.
This field is only enabled if you selected the Range option.
Output Options
This tab page is displayed for all reports generated using SYSPRO Reporting Services.
Refer to SRS Output Options for details.
Report Details
Only those transactions that are not marked as complete and where the receiving (target) warehouse
receives a quantity greater than was sent by the source (sending) warehouse are printed on the report.
These transactions require either an adjustment or an expense issue to be processed.
Those transactions not marked as complete and where the quantity received by the target warehouse is
less than the quantity sent by the source warehouse are not included. The reason is that this could be a
partial receipt and that additional receipts could still be processed by the receiving warehouse.
The message 'Not on file' is printed in the Operator column if the operator who created the GIT transaction
no longer exists.
If the transfer originated from a Supply Chain Transfer using the Sales Order Entry program, and the
option: Use sales order description for stock items originating from SCT is selected (Inventory Setup General tab), then the stock code description defined against the sales order is printed for the stock item.
Report Options
The following report options can be selected on this tab page:
Field
Values
Description
Sequence
You use this option to select the order in which the information
on the report must be printed.
Print options
Reference
| Reports | 115
Field
Values
Description
Source warehouse
Target warehouse
Stock code
Include completed
GIT
Yes
No
Only
Selections
In addition to the report options that can be selected, the following selection criteria can be defined:
Reference selection
This enables you to indicate the GIT reference(s) you want to include in the report.
Target warehouse selection
This enables you to indicate the target warehouse(s) you want to include in the report.
Stock code selection
This enables you to indicate the stock code(s) you want to include in the report.
Rev/Rel
You use this field to indicate a specific revision/release of the item you want to print.
To print all revision/release information for the stock item, select Range at the Stock code selection
field and enter the same stock code at both the From and To fields.
This field is available only if Engineering Change Control is installed (Company Setup) and the
stock control level is set to Revision or Release (Bill of Materials Setup).
In addition, the wording for this field defaults to the text defined against the User-defined fields: Rev
and Rel (Bill of Materials Setup).
Product class selection
This enables you to indicate the product class(es) for which you want to include stock items in the
report.
Source warehouse selection
This enables you to indicate the source warehouse(s) you want to include in the report.
| Reports | 116
Field
Values
Description
All
Select this to include all the items from the selection in the
report.
Range
Single
List
From
You use this field to enter the first item in the range of the
selected item to include in the report.
If you indicated that you want to include only a single item from
the selection, then you use this field to enter that item. This
applies where no field is displayed in which to indicate the
single item.
To
You use this field to enter the last item in the range of the
selected item to include in the report.
This field is only enabled if you selected the Range option.
Output Options
This tab page is displayed for all reports generated using SYSPRO Reporting Services.
Refer to SRS Output Options for details.
Report Details
One line is printed for each GIT reference, according to your selections.
Report Options
The following report options can be selected on this tab page:
Field
Values
Description
Print options
| Reports | 117
Field
Values
Description
Sequence
You use this option to select the order in which the information
on the report must be printed.
The available options are:
Reference
Source warehouse
Target warehouse
Stock code
Include completed
GIT
Yes
No
Only
Selections
In addition to the report options that can be selected, the following selection criteria can be defined:
Reference selection
This enables you to indicate the GIT reference(s) you want to include in the report.
Target warehouse selection
This enables you to indicate the target warehouse(s) you want to include in the report.
Stock code selection
This enables you to indicate the stock code(s) you want to include in the report.
Rev/Rel
You use this field to indicate a specific revision/release of the item you want to print.
To print all revision/release information for the stock item, select Range at the Stock code selection
field and enter the same stock code at both the From and To fields.
This field is available only if Engineering Change Control is installed (Company Setup) and the
stock control level is set to Revision or Release (Bill of Materials Setup).
In addition, the wording for this field defaults to the text defined against the User-defined fields: Rev
and Rel (Bill of Materials Setup).
Product class selection
This enables you to indicate the product class(es) for which you want to include stock items in the
report.
Source warehouse selection
This enables you to indicate the source warehouse(s) you want to include in the report.
| Reports | 118
Note:
Not all of these options may be available for each selection.
Field
Values
Description
All
Select this to include all the items from the selection in the
report.
Range
Single
List
From
You use this field to enter the first item in the range of the
selected item to include in the report.
If you indicated that you want to include only a single item from
the selection, then you use this field to enter that item. This
applies where no field is displayed in which to indicate the
single item.
To
You use this field to enter the last item in the range of the
selected item to include in the report.
This field is only enabled if you selected the Range option.
Output Options
This tab page is displayed for all reports generated using SYSPRO Reporting Services.
Refer to SRS Output Options for details.
Report Details
The name of the operator who created the GIT transaction is printed on the report providing the operator
was not deleted (using the Operators program) after creating the transaction.
If the transfer originated from a Supply Chain Transfer using the Sales Order Entry program, and the
option: Use sales order description for stock items originating from SCT is selected (Inventory Setup General tab), then the stock code description defined against the sales order is printed for the stock item.