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Graduation guide for thesis work at Department of Water Management, Oct 2012
A. Orientation
You should start thinking about the topic of your master thesis project. We advise that you ask
your professors and other teaching staff for their input and ideas. The various tracks have
published examples of suitable topics on their respective websites or on Blackboard. It can be
very useful to look at the theses produced by former students. Other sources of information and
ideas include the PhD students in your department, the internet and fellow students who have
already started the graduation process.
External organisations often propose interesting challenges which can form suitable subject
matter for a master thesis project. You may make some useful contacts during a visit to one of
the Bedrijvendagen (Business Days).
The topic of your master thesis project must be approved by the thesis professor, even if it has
been proposed by an external host organisation. You should therefore avoid making any firm
agreements before the topic has been formally approved.
Graduation guide for thesis work at Department of Water Management, Oct 2012
B. Start
In this phase, you are expected to deliver the first actual 'product': the work plan. This
represents the results of your efforts to find an appropriate thesis topic during the preceding
orientation phase. You will draw up your work plan in close consultation with your thesis
supervisor. Your work plan should therefore state the topic of your thesis and how you intend to
approach the subject matter. A particularly important component of the plan is the schedule. You
should try to produce a realistic schedule showing firm dates for the completion of the various
activities, making allowance for holidays, examination periods and so forth.
The 'start meeting' is the first official meeting of the thesis committee, which ideally should be
attended by all members. At the very least, the thesis professor and your day-to-day supervisor
should be present. At this meeting, you will present your work plan for the committee's approval.
Once this approval has been granted, you can get down to the real work. Remember that any
subsequent significant amendments to your work plan must first be approved by the committee.
Once the topic of your thesis project has been established and the thesis committee has been
appointed, you must finalise your MSc examination programme in consultation with your thesis
coordinator. This will require you to complete the 'Form Graduation Chart' which is then
submitted to the coordinator.
C. Execution
In this phase you actually conduct the activities listed in your work plan. The faculty provides
various facilities to assist you in doing so, including rooms and computers which are reserved
solely for students working on their masters thesis project. Your thesis coordinator can provide
further information.
During this phase there will be at least one, and usually several, interim reviews at which you
meet with the thesis committee to discuss the progress of your project to date. One week before
each review, you must submit a progress report to each member of the committee (in hard copy
if requested), which must include the schedule for the remainder of the project. You must also
produce a report of the review meeting itself, which again should be submitted (by e-mail) to
each committee member for approval. If you do not receive a reply within one week, it is safe to
assume that your review meeting report has indeed been approved.
You will also meet with the individual members of the thesis committee on a regular basis.
Ensure that you contact your day-to-day supervisor at least once a month but preferably twice.
Although unlikely, it is possible that you may have some disagreement with the thesis committee
that cannot be resolved amicably. If so, you should contact your academic counsellor who will
attempt to find a solution. If he or she is unable to do so, the matter will be referred to the Board
of Examiners. The board will first attempt to mediate but if this process also fails to produce an
outcome which is acceptable to all concerned, the board will issue a binding ruling.
If your thesis project takes longer than one year, the thesis coordinator is required to investigate
the causes for this delay. He will contact both you and your thesis professor. If it seems likely
that the delay will be further protracted, the thesis coordinator will notify the Board of Examiners
accordingly. It is possible that the board will then require you and your thesis professor to
provide a written explanation. In exceptional cases, the board may rule that the work to date
must be assessed immediately, incomplete though it is. Clearly, there is a risk that this will result
in a 'fail'. You should do everything possible to avoid this situation, since you would have to start
all over again.
Graduation guide for thesis work at Department of Water Management, Oct 2012
D. Completion
The final phase of the graduation process begins with the 'green light review'. A week prior to
the review meeting, you must submit a copy of the complete draft version of your thesis
(including the summary and conclusions) to each member of the thesis committee. As the name
suggests, the purpose of the meeting is to decide whether or not you should be given the 'green
light' (permission) to submit the final version of your thesis for assessment. The final version
should, of course, be amended in line with any criticisms offered during the review.
At this meeting, the date of the thesis presentation and final assessment will be agreed.
Wherever possible, presentations are planned for a Thursday or Friday and are given in Halls F
and G.
The assessment
The formal assessment of your thesis project will be made immediately following your
presentation. The thesis committee will convene behind closed doors; you do not attend this part
of the proceedings.
The committee's assessment will take the following aspects into account (further to Article 28 of
the Board of Examiners Regulations and Guidelines, qv.):
A.
B.
Intrinsic Aspects
originality and creativity
independence
productivity
analytical ability
synthetic ability
approach method
sustainability (where relevant)
Written presentation
structure
readability
presentation
Graduation guide for thesis work at Department of Water Management, Oct 2012
C.
use of language
Oral presentation
structure
clarity for a wider audience
quality of the audiovisual aids
defence.
The final mark is expressed as a score out of ten. (Half-marks are also possible.)
Graduation guide for thesis work at Department of Water Management, Oct 2012
Appendix 1
The summary
The summary of your thesis is an obligatory part of graduation. When you register yourself for
the graduation exam, you have to hand in a summary of your Msc-thesis before the known
deadline. When you finished writing your summary, you are supposed to digitally hand it in at the
secretary of your department.
The summary itself is bound by some regulations. The length is limited to one A4 page. It has to
be written in English. You really have to keep in mind that the summary is understandable for
people who dont know much about your subject, and is interesting for professionals. Try not to
go too deep into the technical details. This means using clear language, using headers and some
nice pictures. It is recommended to hand in the pictures apart from the summary. Just mark the
place of the picture in the text. The font to use is Tahoma, size 10. Note that the name of
yourself, the graduation committee and the contact phone number of the department are at the
bottom of your summary. To make it more clear, this is all worked out in the example on the
next page. Please try to follow the format as close as possible.
Graduation guide for thesis work at Department of Water Management, Oct 2012
L.A. Brasem
Prof. ir. A.B. Boezem, ir. F.A.P. Strickler, dr. ir. D.E. Gate(WHO), ing. A.
Owusu (University of Accra)
For more information you can contact the section Watermanagement, tel. 015-2781646
Graduation guide for thesis work at Department of Water Management, Oct 2012