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City of Yelm

STAFF REPORT

To:

Mayor Ron Harding


Yelm City Council

From:

Grant Beck, Community Development Director

Date:

February 12, 2016 (for February 23, City Council Meeting)

Subj:

Community Center Rental Fees


Recommendation

Adopt Resolution 565 establishing rental fees for the Yelm Community Center.
Background
The Yelm Community Center is nearing completion and will soon be available to rent.
Mayor Harding had requested that the Yelm Parks Advisory Committee develop
proposed rules and procedures, and a rental fee schedule for consideration by the City
Council.
The Committee reviewed the operations of similar facilities within the Thurston/Pierce
County region and, from these examples, forwarded recommended polices, rules, and
rental fees to the City Council. The Council first reviewed the proposal at its study
session in October, 2015. At that time, there was discussion about discounted rates for
local community service organizations and City residents.
The matter was revisited at the January 23, 2016 study session, after the Committee
reviewed the Councils concerns with Councilmember Foster and Mayor Harding.
At the January study session, the Council requested that the fees, recommended to be
comparable to similar regional facilities, be set lower than comparables until operations
costs and the capacity of the facility had some history. With lower rental fees, the
Council indicated that discounts may not be required.
Current Situation
The resolution before Council reflects the discussion from the January study session.
The City Council may choose to adopt Resolution 565 to establish rental fees at the
Community Center.

February 12, 2016

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CITY OF YELM
RESOLUTION NUMBER 565
ESTABLISHING RENTAL FEES FOR THE YELM COMMUNITY CENTER
WHEREAS, the City has constructed a Community Center in Yelm City Park as the first step
in implementing an overall Master Parks Plan; and
WHEREAS, the Yelm Parks Advisory Committee worked to develop rules, rental
procedures, and fees for the Community Center; and
WHEREAS, the Parks Advisory Committee forwarded its recommendation to the Yelm City
Council at a study session held January 27, 2016; and
WHEREAS, the City Council desires to set rental fees at a rate lower than the comparable
facilities recommended by the Yelm Parks Advisory Committee to ensure the facility is well used
by the residents of the greater Yelm community;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Yelm that the following
rental fees are hereby established for use of the Yelm Community Center:
All room rental fees include City staff set-up of tables and chairs. Set up and clean up time
must be included in the room rental time.
Room
North event room
South event room
Both event rooms
Kitchen with room rental
Kitchen without room rental

Rate
$50/hour
$50/hour
$100/hour
$100/day
$75/hour

Deposit
Reservation deposit
Damage deposit
Damage deposit (event w/alcohol)

Rate
50% of total rental
$250
$500

Other
Early open/Late close
City staff assistance (as required)
Audio/visual equipment
Cancellation (more than 90 days)
Cancellation (less than 90 days)
Cancellation (less than 14 days)

Rate
$45/occurrence
$30/hour per employee
$50/day
$50/room
Full reservation deposit
Full room fee

The minimum rental for event rooms is 2 hours Monday through Thursday and 5 hours Friday
through Sunday. The minimum rental for the kitchen without a room rental is 5 hours.
Events sponsored by the City and City programs and functions are exempt from all fees and
charges.
The fee for room rentals by groups renting the facility for commercial purposes unrelated to a
community service project or local non-profit organization is 200% of the full rate.
APPROVED this 23rd day of February, 2016.

Ron Harding, Mayor


ATTEST:

Janine Schnepf, City Clerk