5/26/2004

Joint
Project Development
Plan

July 16 -24, 2004

LA Project 7-2004 5/26/2004

Porwara

Por tliis e~rcise to 6e a success we wi[[ need decision mal?!rs and

operations type personne[ to participate. We need tliose personne[ (1) wlio
mal?! tlie decisionsfrom (f)J{S/PP/Jrljllieadquarters and tlie state on team
and resource a[[ocation, (2) wlio are tlie operations typesfrom PP,?rljl
CJ<f:gion
VI, LOJ{SP,cp, tlie State jlgencies and tlie PSPs wlio do tlie liasty
p[anning during a rea[ liurricane event and (3) wlio ftnow tlie wliere and
wliat on resources tliat are avai[a6[e (rear-time) in tlie system.

Success couU 6e as simpfe as identifying a resource sliortfa[f, [ocating

tliis resource, and tlien finisliing tliefunctiona[ p[an on (1) liow we are going
to get it into tlie area of operation, (2) liow [ong does it tal?!, (3) wliere is it
going to gofor staging, (4) wlio wi[[ tal?! cliarge of tlie resource once at tlie
staging area, (5) concept for distri6ution and (6) tlie ?rlOjl for using tlie
staging area.

If we can at [east do tliisfor most of tlie requestsfor assistance tliis

e~rcise wi[[ 6e a success. We wi[[ liave created or temp[ated action and
functiona[ prans tliat are appfica6fe to any liurricane 6earing down on
Louisiana and tliese p[ans wi[[ 6e trufy created from a unified effort from a[[
fevers of response and are current for wliat is reafity in JUfy 2004.
Purtliermore tlie worftaccomp[islied liere wi[[ represent tliefoundation for
future catastropliic p[ans tliat are 6eing written.

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LA Project 7-2004 5/26/2004

TABLE OF CONTENTS

1. Mission

2. Organization

3. Planning Assumptions

4. Concept of Operations
A. Concept
B. Tasks assigned to Working Groups and supporting agencies.

5. Exercise Support

6. Coordinating Instructions
A. Command and Control
B. Communications (includes directory)
C. Reports

7. Funding

A dO
A. LA Project/Exercise Organization
B. Milestone Calendar
C. Budget
D. Incident Action Plan (lAP) Format
E. Functional Plan Outline
F. Participants by Working Group and or Agency
G. Exercise Layout for Baton Rouge and LOHSEP Facility
H. Exercise Planning Telephone and Email Directory
I. Exercise Information Collection Plan (ICP)

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LA Project 7-2004 5/2612004

1. MISSION: To develop a response and recovery plan for a major hurricane that
floods New Orleans and the surrounding parishes. To identify any issues that
can't be resolved based on current capabilities. Forward the end products to
FEMAHeadquartersno laterthen September30, 2004

2. ORGANIZATION: This organization will be a unified effort involving agencies

from all levels of emergency management. FEMA Region VI and the Louisiana
Office of Homeland Security and Emergency Preparedness (LOHSEP) were
tasked to develop the concept. Appendix A (Exercise/Project Organization
Chart) shows how they will be organizedfor thisproject development and during
the exercise. The organization is ICS based. Appendix F (Participants by
Working Group and or Agency) lists who is working on project development and
the next table is a list of who are participating in the exercise. These lists will be
the foundation for security access to the facility and must be accurate. Appendix
H (Exercise Planning Telephone and Email Directory)

Participants for the exercise will be:

A. Members of LOHSEP staff

B. Applicable Louisiana State Agencies.
C. Selected Louisiana Parish Emergency Managers.
D. Selected members ofLSU.
E. Members of the NWS-SR (Fort Worth and local WFOs).
F. Members ofDHS/FEMA Response and Recovery Divisions.
G. Members ofDHS/FEMA Region VI.
H. Members ofDHS/FEMA Region IV.
I. Members of the lead agencies for the Emergency Support Functions
(ESFs).
J. EMAC Representatives.
K. State Emergency Management Representatives from Mississippi,
Arkansas and Texas.
L. United States Coast Guard

3. PLANNING ASSUMPTIONS:

A. No major threat to the State of Louisiana, this threat will cause the
exercise to stop or be postponed.
B. No major threat to the state(s) ofDHS/FEMA Region VI, this major threat
will cause the exercise to stop or be postponed.
C. An exercise contractor is available by April 30, 2004.
D. Other national events will not prevent full participation by all.
E. Homeland Security level will not go RED.

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LA Project 7-2004 5/26/2004

4. CONCEPT OF THE OPERATION:

A. Concept: Conduct an exercise (16-18 July ispre-landfall with limited

players and 19-23 July is post landfall and with all participants) that will
produce real-time action plans and associated functional plans. These
plans will capture operational period priorities, objectives and limiting
factors associated with operations that are responding to a major hurricane
that will cause significant flooding to New Orleans and applicable
southeast Louisiana parishes.

At the end of the exercise all action plans and functional plans will be
gathered and incorporated into the final product that will be a bridging
document from the state plan to the NRP and the foundation for more
detailed catastrophic work in the future. All issues or limiting factors that
could not be solved or solutions outlined will be forwarded with this plan
to DHS/FEMA headquarters no later than September 30, 2004.

Pre-landfall action functional planning will be done on the 3 days prior to

the start of the exercise by a select group of LOHSEP, DHS/FEMA
headquarters R&R and Region VI R&R personnel. These plans will
be given to all participants so they know what joint actions have been
accomplished prior to landfall.

The concept for weather information will be done in three distinct phases:
(1) a summary booklet of Tropical Storm Francis and Hermine will give
the operations personnel all data related to the storm and the effects by
parish; (2) a summary booklet of all pre-landfall weather warnings,
Hurrevac models, rainfall summaries from 5 days out to landfall; and (3)
all normal daily weather briefings and products normally associated with
all hurricanes after landfall. Plus models that will show flood levels for
the end of each week until the effects of the hurricane no longer are
weather related. All weather models and products (before, during and
after landfall) will be done ahead of time and given to the contractor and
Exercise Design Committee by June 16,2004.

Associated damage data, models and Rapid Needs Assessment (RNA)

reports will be done by the contractor and included in injects and from the
source that would normally report the specific damages. Requests for
assistance will be based on these sets of data and products.

Real time exercise dates are July 16-23, 2004. The damages reports,
models, request for assistance, operations products and the weather
products will reflect the dates of September 10-29,2004.

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LA Project 7-2004 5/26/2004

B. Tasks Assigned (Working Groups and Agencies):

a. DHS/FEMA Headquarters:
(1) Will acquire a contractor for the LA Project Exercise NLT
April 30, 2004.
(2) Will identify and make available the right resource and
response operations personnel for FEMA headquarters
decisions on national team and resource distribution during
pre and post landfall plans development.
(3) Will forward hard and electronic copies of all historic and
current work being done on the LA Project (Catastrophic
Plans for New Orleans).

b. LOHSEP:
(1) Will provide personnel to support and co-lead work on the
LA Project as shown below:
. One senior leader to be a member of the Unified
Command for the LA Project itself and hold senior
management positions during the exercise (Deputy
Director LOHSEP and SCO).
. One person to co-lead the Steering Committee.
. One person to co-lead the Operations Group, the
Logistics Group, Plans Group, Admin & Finance Group
and External Affairs.
. Provide subject matter experts on historic New Orleans
projects and models respectively. Provide the Plans
Group with copies of all work that has been done to
this point.
. Provide or identify state personnel to work on the
Exercise Design Committee during the pre-exercise
phase of the project.
. Provide employees and reservists to be members of the
exercise staff during the exercise. The numbers and
positions for pre-exercise work will be identified by the
steering committee. The co-lead for each group will
determine the numbers and positions for the exercise.
The total number of personnel must be in concert
with the approved budget.
(2) Will host the exercise and provide the necessary support for
IT, phones and supplies as discussed in the Exercise
Support paragraph 5. Expenses will be itemized on the
budgetprojection- see AppendixC (Budget).

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LA Project 7-2004 5/26/2004

c. FEMA Region VI:

(1) Will provide personnel to support and co-lead work on the
LA Project as shown below:
. Two senior leaders to be members of the Unified
Command for the LA Project and hold Regional senior
management positions during the exercise (RST
Director, ERT-A Team Leader and FCO).
. One person to co-lead the Steering Committee.
. One person to co-lead the Operations Group (R&R), the
Logistics Group (ARP), Plans Group (R&R), Admin &
Finance Group (ARP) and External Affairs.
. NP and Mitigation Divisions provide subject matter
experts on historic New Orleans projects and models
respectively.
. Provide reservists to work on the Plans Group and
Exercise Design Committee during the pre-exercise
phase of the project.
. Provide full time employees and reservists to be
members of the ERT-A and ERT during the exercise.
The numbers and positions for pre-exercise work will
be identified by the steering committee. The co-lead
for each group will determine the numbers and
positions for the exercise. The total number of
personnel must be in concert with the approved
budget for that working group.
(2) Will provide computers, cell phones, and basic office
supplies for all members of the regional project planning
and exercise staff (Working Groups, Steering Committee,
Exercise Planning Committee, and Unified Command).
Office supplies and printing costs will be included in the
exercisebudget- Appendix C.

d. NWS-SR (Fort Worth)

(1) Will provide the weather products identified in the
exercise Information Collection Plan (Appendix I).
(2) Will coordinate support from the applicable Regional NWS
Weather Forecast Offices (WFO) and River Forecast
Center (RFC).
(3) Will provide a meteorologist to participate in the exercise.
(4) Will provide a person to be a member of the Exercise
Design Committee.

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LA Project 7-2004 5/26/2004

e. LA Project Unified Command

(1) Approve the concept and associated budget.
(2) Will represent key senior management FEMA Regional
and LOHSEP positions during the exercise.
(3) Will provide guidance to the Steering Committee on all
LA Project matters who in turn will direct and monitor all
other working groups.
(4) Will provide guidance to the External Affairs Group.

f. Steering Committee.
(1) Will consist of one member from LOHSEP and FEMA
Region VI.
(2) Will brief the LA Project Unified Command weekly on all
project and exercise matters. This briefing will include an
update on the budget.
(3) Will develop the LA Project Concept and write the
corresponding plan and corresponding timeline.
(4) Will recommend co-lead for all working groups and
exercise design committee to the Unified Command for
approval
(5) Will (with the help of the Admin and Finance co-lead)
develop the LA Project/Exercise budget. This budget does
not include costsfor the contractor who will conduct the
exercise activities, costsfor ESF support, Region IV
personnel and costfor FEMA headquarters personnel who
will come to Baton Rouge to participate.
(6) Will direct and monitor tasks assigned to each of the
working groups identified in the organization chart
(Appendix A).
(7) Will give the Plans Group/Exercise Design committee
guidance for the contractor and the end products for the
exercise and the entire project.
(8) Will brief the applicable LA parish emergency managers on
the concept and roles we are asking them to plan during the
exerCIse.
(9) Will brief the LA state agencies on the concept and
exercise dates.
(10) Will operate as chief of staff for the entire project and
during the exercise to ensure all working groups meet
mission expectations and have what they need to do this.
(11) Will invite and fuse the emergency managers from
Southeast Parishes into functional activity breakout
seSSIOns.

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LA Project 7-2004 5/26/2004

g. Operations Group.
(1) Co-leads - one member from LOHSEP and FEMA Region
VI.
(2) Co-leads are the Operations Officers for the Exercise.
(3) Will keep activities for the Operations Group within the
limits of their budget.
(4) Will provide operations updates to the Steering Committee
upon request.
(5) Will coordinate exercise personnel support from:
. All state agencies
. EMAC leads
. Mississippi EM representatives (3)
. Texas EM Representative
. Arkansas EM Representative
. Applicable ESF Representatives to meet exercise
objectives
(6) Will identify and coordinate personnel to be members of
the regional and state teams for the exercise (minus I&P,
admin, finance and logistics.)
(7) Will work with the Plans Group during the exercise to
ensure the exercise develops required Action and
Functional Plans.
(8) Create all situation and operational briefings with the Plans
Group that are needed to represent actions accomplished
prior to first day of major exercise.
(9) Will coordinate and execute (with the Plans Group) a table-
top exercise with the contractor at least one week prior to
the start of the exercise. This tabletop exercise will befor
the Working Group Co-Leads, the NWS-SR, the
contractor and the Unified Command to ensure we have
all of the products and injects we need to achieve the
desired result of this exercise and maintain a high level of
activity.
(10) Will provide a by name, position and agency list to Plans
GroupNLT May28, 2004 forthose attendingthe exercise.
(11) Plans and Operations Groups will ensure all Incident
Action Plans and Functional Plans will use existing
plans and refer to any work that has been done with the
activity.

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LA Project 7-2004 5/26/2004

(12) Operations Group will send a letter to all state agencies,

SBA, EMAC representatives and ESFs as a formal
invitation that describes the mission and concept of this
exercise. This letter will also ask them to bring hard copies
of all work that has been done with respect to a
catastrophic hurricaneflooding New Orleans. The letter
will ask them, if possible, to send an electronic copy to the
Plans Group by May 31 so the Plans Group can reproduce
the work in timefor the exercise.
(13) Co-Leads of this working group and the operations
working group will brief the Unified Command the end
of every day on what has been done, what is getting done
for the next day and what limiting factors have been
identified

h. Logistics Group.
(1) Co-Leads - one member from LOHSEP and FEMA Region
VI.
(2) Co-Leads are the Logistics Officers for the Exercise
(3) Provide exercise support at the LOHSEP facility (LOHSEP
has the leadfor this support. Region VI will provide one
IT person to assist in the setup and conduct of the exercise.)
(4) Region VI logistician will coordinate with FEMA
headquarters for the right personnel to work resource
issues during the exercise.
(5) Will keep activities for the Logistics Group budget within
the limits of their budget. (LOHSEP support dollars are
separatefrom the Logistics Group budget. The Log Group
budget isfor FEMA personnel to attend the exercise.)
(6) Will identify all staging areas and mobilization sites
during the conduct of the exercise. This activity will
include a MOA for use of such locations.
(7) Will provide a by name, position and agency list to Plans
Group NLT May 28, 2004 for those attending the exercise.

i. Plans Group.
(1) Co-Leads - one member from LOHSEP and FEMA Region
VI.
(2) Members of this group are also members of the
Exercise Design Committee (This is an attempt to make
sure the exercise injects produce the desired end products.)
(3) Will add additional members to the team (Plans Group and
Exercise Design Committee) for the exercise to facilitate
Action and Functional Planning as the I&P Plans Branch.

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LA Project 7-2004 5/26/2004

(4) Will provide one member ofthe team to work with the
NWS-SR for all weather products for the exercise and the
corresponding exercise injects.
(5) Facilitate exercise contract work with the contractor.
(6) Will coordinate and execute (with the Operations
Group) a tabletop exercise with the contractor at least
one week prior to the start of the exercise. This tabletop
exercise will befor the Working Group Co-Leads, The
NWS-SR, the contractor and the Unified Command to
ensure we have all of the products and injects ready.
(7) Plans and Operations Groups will ensure all Incident
Action Plans and Functional Plans will use existing plans
and refer to any work that has been done with the
activity.
(8) Will ensure all GIS products are done before the exercise.
(Maps, predictive models, imagery, etc.)
(9) Will ensure the damage data and associated products
parallel the injects and the timing ofthe injects.
(10) Will ensure the pre-landfall products (reports, operational
briefings, lAPs and Functional Plans) are available for the
start of the exercise.
(11) Will ensure the contractor reproduces the work for each
operational period and have the products in the required
amount for the next days work.
(12) Compile the limiting factors for each day and requests for
resources where there is no current solution. Identify the
delta.
(13) At the end of the exercise take the work and develop the
2004 Plan for New Orleans. Identify the functional plan
outlines that need more work and recommend the end date
for the lead ESF to the LA Project Unified Command for
approval.
(14) Meet with the contractor as necessary to finish the part of
the plan that has a current solution. Forward this and the
list of shortfalls to DHS/FEMA headquarters NLT August
31,2004.
(15) Work with DHS/FEMA headquarters NRP SME on the
linkage between this plan and the plans/annexes on
catastrophic planning.
(16) Co-Leads of this working group and the operations
working group will brief the Unified Command the end
of every day on what has been done, what is getting done
for the next day and what limiting factors have been
identified.

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LA Project 7-2004 5/2612004

j. Admin and Finance Group.

(1) Co-Leads - one member from LOHSEP and FEMA Region
VI.
(2) Develop detailed budget reports for the federal and state
costs.
(3) Develop input and allocation requests/reports for the
working groups that will enable the Finance Group to
monitor the budget and spending.
(4) Report on budget at least once least once a month.
(5) Will work with the other working groups to develop and
publish an exercise directory and a by-name list of who all
are participating.
(6) Will coordinate hotel accommodations for the state and
federal participants identified by the working groups.
(7) Will produce a final budget report when the project is done.
(8) Will produce a memorandum for the exercise by May 30
that will describe administrative and security requirements
for this exercise (e.g. operational hours, getting in and out
of the building, meals, lodging, etc.)

k. External Affairs Working Group

(1) Co-Leads - one member from LOHSEP and FEMA Region
VI.
(2) Will work directly for the Unified Command and will have
a staff relationship with the Steering Committee.
(3) Will provide a by name, position and agency list to Plans
Group NLT May 28, 2004 for those attending the exercise.
(4) Will provide operations updates to the Steering Committee
and Unified Command upon request.
(5) Will identify and recruit reservists to support this effort as
needed.
(6) Will keep activities within the limits of their budget.

5. EXERCISE SUPPORT.
A. Personnel. For this exercise to accomplish the mission it will take all
agencies (LOHSEP, the Louisiana state agencies, DHS/FEMA
headquarters, DHS/FEMA Region VI, and the lead federal agencies of the
Emergency Support Functions (ESFs) to send the decision makers and
the operations type personnel who actually work disasters.
B. Facility. LOHSEP is providing the space for the entire project/exercise.
There is some optional space available (with appropriate lead time) in
other buildings on the LOHSEP/DPS compound. The Exercise
Committee will base their operations out of the Embassy Suites, Baton
Rouge. The working groups willfinish identifying their space
requirements to the Plans Group NLT May 11. Plans Group will
forward thefloor plan to logistics and admin working groups.

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LA Project 7-2004 5/26/2004

C. Computers/Printers. Except for the agencies working in the LOHSEP

bullpen area, all other agencies will bring their own computers. ESFs will
have assigned rooms where outside line connectivity is available. All
working groups identify outside connectivity requirements LOHSEP
logistics co-lead NLT May 20. DHSIFEMA Operations Co-Lead will
take care of identifying DHSIFEMA headquarters IT support
requirements.
D. Reproduction. The AdminlFinance Group will work with Logistics
Group to ensure machines and contracts for this activity are planned. All
Working Groups will work all exercise reproduction requirements through
the AdminlFinance Group.
E. Historic Work. All agencies should provide the Plans Group with
electronic and hard copies of all work that has been done or is being
done in response to a catastrophic hurricane flooding New Orleans.
The Operations Group will make sure all applicable agencies, to include
DHSIFEMA Headquarters is aware of this requirement.

6. COORDINATING INSTRUCTIONS.
A. Command and Control.
(1) The Unified Command:
. Has the overall responsibility for the success of the LA
Project/Exercise.
. Will approve the concept.
. Will approve budget.
. Will briefthe concept and budget to Mr. Tolbert.
. Will appoint the Steering Committee.
. Will assume key senior management positions during the
conduct of the exercise.
. Will approve the priority of work for every day during
the exercise based on input from the operations officers.
. Will manage the External Affairs effort.
(2) The Steering Committee:
. Will develop the concept, project organization, and
budget.
. Will manage and direct pre-exercise development.
. Will make every day budget decisions. When there is a
major request or change in the budget, they will forward
to the Unified Command.
. Will keep the Unified Command informed on
project/exercise development.
. Will act as the Chief of Staff for the Exercise.
. Will ensure working groups adhere to the timeline shown
in Appendix B.

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LA Project 7-2004 5/26/2004

(3) The Operations Group:

. Will run the tabletop exercise.
. Will run the actual exercise with the Plans Group.
. Along with the Unified Command and Plans Group,
identify operational period priorities and appoint the
lead agency for the planning function.
. Will ensure all lead and support agencies (local, state and
federal) are identified for any functional planning
activities.
. Will back-brief the Unified Command daily on the
planning activities.
. Will assist the Plans Groups gather all working papers
(hard copy and electronic) at the end of the exercise and
identify the delta for what needs additional work.

B. Communications.
(1) Internal communications within the LOHSEP facility will be by
phone (facility or cell).
(2) Requirements for phones will be identified at the same time
the floor plan is done May 7.
(3) The Operations Officers and the Plans Group will set VTC and
briefing schedule for any requirements with FEMA headquarters.
External Affairs will be kept informed.
(4) The Operations Group will manage additional VTC requirements
with LOHSEP facility manager.

C. Reports.
(1) Steering Committee will submit operational updates biweekly to
the Unified Command.
(2) Each Working Group will provide input to the Steering
Committee for the biweekly report. This includes update on
the budget.
(3) During the exercise the operation officers will report on the
day's planning efforts and present the final lAP for that day
and the outline for any functional plans to the Unified
Command. (Plans Group will help facilitate this effort.)
Formats are in Appendices D & E.

7. BUDGET. The approved budget for the project/exercise is $333,968. See

Appendix C for the details.

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Appendix A (LOUISIANA PROJECT/EXERCISE ORGANIZATION)

External Affairs

In every part there are

Co-Leads from Steerina Committee
- Dusty Shenofsky
David Passey
LOHSEP and FEMA Sean Fontenot
Mark Wallace
Sharon Blades
Ted Litty

OPS Group Logistics Group Plans Group Admin/Fin Group

Jim Ballow Bill Doran Sean Fontenot Robert Bott
Wayne Fairley Tony Robinson Pete Jensen Donna Moore

Exercise Design Committee

Sean Fontenot
Pete Jensen
Mark Wallace
Jon Bushnell
Mike King
Mark Levitan
Mike Coyne
LA Project 7-2004 5/26/2004

Appendix B (MILESTONE CALENDAR)

3/17/04 - SE LA Project assignment received by Region VI by FEMA HQ, Unified

Command structure set for this project.

3/18/04 - UC Approved initial course of Action and appointed Steering Committee

(SC)

3/22-26/04 - SC drafts initial project organization - ORSEP, EOC

3/29-31/04 - SC drafts Course of Action Brief (Milestones, Budget, & End Products) -
Denton

4/5-9/04 - Rurricane Conference in Orlando Florida

417/04- Meeting with FEMA RQ on Budget and Course of Action - Orlando, FL

4/20/04 - FEMAIState Committees Leads Briefed - Denton, TX

4/20/04 - FEMA HQ Approves Budgets Promises Contractor by 4/30/04

4/20/04 - Initial Meeting with NWS-SR

4/30/04 - Letters to State Agencies and Parish Emergency Managers

5/11/04 - Planning Meeting with NWS-SR, Steering Committee, Working Group Co-
Leads,UnifiedCommand- ORSEPMediaRoom

5/14/04 - Parish Briefing / State Agency Briefing - ORSEP EOC

5/19/04 - Obtained contractor for Louisiana Project

5/20/04 - Initial Meeting with Contractor and Steering Committee - Denton, TX

5/20/04 - All groups provide all IT requirements for exercise to Logistics Group

5/25/04 - Ops Group Meeting with ESFs - Denton, TX

5/26/04 - (1 :00 PM) Exercise Design Team Meeting - ORSEP

5/28/04 - By name list of all players and positions due to Plans Group; finalize master
plan and timeline; confirm date of dress rehearsal

6/1/04 - Logistics Group: Fed and State identify resources and finalize setup plan for
exercise IT

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LA Project 7-2004 5/26/2004

Appendix B (MILESTONE CALENDAR) continued

6/1/04 - ESFs provide all existing plans for Louisiana Hurricanes to Ops Group

6/1/04 - Hurricane Season Begins

6/3/04 - Ops Group begins weekly teleconference calls

6/10/04 - Ops Group teleconference call

6/11/04 - (10:00 AM) Second Parish briefing at OHSEP EOC

(1:00 PM) Exercise Design Committee meeting at OHSEP

6/14/04 - All plans, models, and studies to contractor and plans group

6/14/04 - National Weather Service products complete and provided to Plans Group

6/15/04 - Logistics Group: State collect LSP and local access control, communications
and distribution plans.

6/17/04 - Ops Group teleconference call

6/24/04 - Ops Group teleconference call

6/30/04 - Final Pre Exercise Design Meeting (Table Top Exercise) at OHSEP

7/1/04 - Ops Group teleconference call

7/9/04 - Installation of exercise IT needs by Logistics Group

7/14/04 - Exercise Design Team Pre-Exercise Meeting at OHSEP

7/16-18/04 - Hurricane PAM Exercise Pre-Land Fall

7/19-23/04 - Hurricane PAM Exercise

7/24/04 - Exercise wrap-up meeting with Contractor

8/9/04 - Steering Committee meeting with Contractor - Denton, TX

8/20/04 - All Final Plans from ESF's due back to Contractor

8/25/04 - Draft Plan and end products presented to SC by Contractors - Denton, TX

8/26/04 - Draft Plan and end products presented to DC by SC / Contractors - Denton, TX

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LA Project 7-2004 5/26/2004

Appendix B (MILESTONE CALENDAR) continued

8/31/04 - Plan and end products sent to FEMA HQ

9/30/04 - FEMA HQ approves plan and end products and obligates funding

10/4/04 - FEMA HQ approves contracts for End Products specified in approved plan

10/15/04 - Closeout reports to FEMA HQ with final Budget Report

Notes:
1. Every Friday a report will be generated by OPS/Plans and sent to SC and
DC groups.
2. Monthly a budget report will be generated by Admin/Finance and given to
SC and DC groups.

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5/26/2004

Appendix C (BUDGET)

Committee or Group Amount

Unified Command &
$35,000
Steering Committee
External Affairs 14,300
Operations Group 37,030
Plans Group and
Exercise Design 71,554
Committee
Admin and Finance
40,090
Group
Logistics Group 14,512

LOHSEP 121,482

TOTAL: $333,968
LA Project 7-2004 5/26/2004
Appendix D (INCIDENT ACTION PLAN FORMAT)

1. Incident
Name 2. Date 3. Time
INCIDENT OBJECTIVES

4. Operational Period

5. General Control Objectivesfor the Incident (includealternatives)

6. Weather Forecastfor Period

7. General Safety Message

8. Attachments (mark if attached)

0 Organization List- ICS 203 0 Medical Plan- ICS206 0 (Other)
0 Div. Assignment Lists - ICS 204 0 Incident Map 0
0 Communications Plan - ICS205 0 Traffic Plan 0
9. Preparedby (Planning
SectionChief) 10.Approved by (Incident
Commander)
LA Project 7-2004 5/26/2004

1. Branch 2. Division/Group
DIVISION ASSIGNMENT LIST

3. Incident Name 4. Operational Period

Date: Time:
5. Operations Personnel
OperationsChief Division/GroupSupervisor

BranchDireclor AirAttack SupervisorNo.

6. Resources Assigned this Period

StrikeTeam/TaskForce/ Leader Number Trans.
Persons Needed Drop Off PT./Time PickUp PT./Time
ResourceDesignator

7. Control Operations

8. Special Instructions

9. Division/Group Communication Summary

Function Frequency System Channel Function Frequency System Channel
King King
Command Logistics
NIFC NIFC

Taclical King King

Div/Group NIFC Airto Ground NIFC

Prepared by (ResourceUnitLeader) Approved by (Planning Section Chief) Date Time

5/26/2004
FEDERALEMERGENCYMANAGEMENTAGENCY
ERT ACTION PLAN
For O-Period Dates:
Disaster ID:
Start Time End Time
I T I

Lead for this Prioritv:

a. Priority:
0 One-Time
Lead for this Action:
1.
0 Continuing

0 One-Time Lead for this Action:

Actions: 2.
0 Continuing

3. 0 One-Time Lead for this Action:

0 Continuing

Lead for this Prioritv:

b. Priority:
0 One-Time Lead for this Action:
1.
0 Continuing

Actions: 2.
0 One-Time Lead for this Action:
0 Continuing

0 One-Time Lead for this Action:

3.
0 Continuing

Lead for this Prioritv:

c. Priority:
0 One-Time Lead for this Action:
1.
0 Continuing

0 One-Time
Lead for this Action:
Actions: 2.
0 Continuing

3. 0 One-Time Lead for this Action:

0 Continuing

Lead for this Prioritv:

d. Priority:
0 One-Time Lead for this Action:
1.
0 Continuing

0 One-Time Lead for this Action:

Actions: 2.
0 Continuing

3. 0 One-Time Lead for this Action:

0 Continuing
COORDINATION
EST / ROC DIRECTOR Nameand Signature:

APPROVAL
SCO Nameand Signature:

APPROVAL
ERT-A TEAM LEADER or FCO Nameand Signature:

EMA Form 90-131 (Variation) Note: If RST is activated at Level 2 or 1, ROC Director signature required. If RST is not
Activated but EST is at Level 2 or 1, then EST Director signature is required.
5/26/2004

Appendix E. (FORMAT FOR ALL FUNCTIONAL PLANS)

1. SITUATION.

a. General. (Describe the general situation that exists at the time theplan is
being written. For example, if this is a supplemental sheltering plan
describe the numbers of being needing shelter and where. You could also
make reference to what sheltering already exists and refer the reader to an
attached map.)

b. Assumptions. (List those assumptions on which theplan is based, as

presently known. Assumptions should be those conditions most likely to
exist or that, should they occur, would have a significant impact on
implementation or conduct of theplanned operation.)

c. Organization. (IdentifYthe lead and all supporting agencies. Make sure

you include all agencies involved in this activity [local, state andfederal).
If there is a needfor an organization diagram to show command &
control, staff or coordination relationships, refer the reader to the
applicable annex.)

2. MISSION. (Ifyou were given a mission assignment or a requestfor assistance,

put it here. Make sure this paragraph states concisely the task to be
accomplished. Who, what, where and when are the minimum statements offact.
The operations officer should make this clear.)

3. EXECUTION.

a. Concept of the Operations. (The subparagraph states the overall course

of action intended. In general terms, how the overall mission is to be
accomplished, major agencies (local, state andfederal) involved,phases
of theplan if there are any, and the cooperation necessary to make this
happen. The concept can be phased with respect to days, amounts of
resources etc.)

b. Specific tasks to lead, support and coordinating agencies. (Separate

subparagraphsfor eachagency. Taskassignmentsneed to identifY
responsibilities and requirementsfor the lead and support agencies. This
paragraph should identifYall support between agencies that need to occur
for any particular task.)

c. Coordinating Instructions. (List instructions that apply to two or more of

the supporting elements and that are necessaryfor any continued or
follow on support. E.g. deadlines, reports, etc.)
LA Project 7-2004 5/26/2004

Appendix E. (FORMAT FOR ALL FUNCTIONAL PLANS)

4. LOGISTICS AND ADMINISTRATION.

a. Concept of Support. (Detail here or in an appendix the concept of

support. State the agency and contractor support required. Again the
details can be shown in an appendix.

b. Special Assistance. (Any special medical support or equipment support

that your agency does not have.)

c. Personnel. (How manypeople will it take to accomplish the mission and

from where.)

5. LEAD/SUPPORT RELATIONSHIPS AND COMMUNICATIONS.

a. Lead and Support Relationships. (Inparagraph form, state the

organizational structure that includes who is in charge of what. Also
include any changes of relationships byphase. If apicture is needed
attach an organization chart as an appendix.)

b. Communications Requirements. (State the scope and type of

communication requirements associated with the activity. For example, if
trucks are moving, who, when, what and how do the drivers report to track
the movement. Are there communication and reporting requirements
between lead and support agencies?)
5/26/2004

Appendix F (PARTICIPANTS BY WORKING GROUP AND AGENCY)

Name
Colonel Mike Brown
Scott Wells
Tony Robinson

Sean Fontenot LOHSEP Steerin~ Committee

Mark Wallace DHS/FEMA Steerin~ Committee
Sharon Blades DHS/FEMA Steerin~ Committee
Ted Litty DHS/FEMA Steerin!! Committee

Jim Ballow LOHSEP

Wayne Fairley DHS/FEMA

Bill Doran LOHSEP

Tony Robinson DHS/FEMA

Robert Bott LOHSEP

Donna Moore DHS/FEMA

Sean Fontenot LOHSEP

Pete Jensen DHS/FEMA
Mike King DHS/FEMA
Jon Bushnell DHS FEMA
Chris Riley DHS/FEMA

Dusty Shenofsky LA NGB

David Passey DHS/FEMA

Mike Coyne NWS-SR-FTW

Jeffrey Graschel, Bob Stucky, and Dave NWS-SR-Lower
Reed Mississippi RFC
Paul Trotter, Frank Revitte, Patricia Brown NWS-SR-WFO New
and Mike Koziara Orleans
NWS-SR-WFO Lake
Steve Rinard and Roger Erickson Charles
Alan Gerald, Jim Butch and Marty Pope NWS-SR-WFO Jackson
Lee Harrison and Mark Frazier NWS-SR-WFO Jackson

Dave Garratt I DHS/FEMA

*Co-Lead of the Plans Group and Exercise Design Committee and Co-Lead for Contract
Monitoring of the Exercise
** Member of the Plans Group and Exercise Design Committee
*** Member of the Plans Group and Exercise Design Committee - Co-Lead for Weather
Products.
LA Project 7-2004 5/26/2004

Appendix F (PARTICIPANTS BY WORKING GROUP AND AGENCY)

Agenc
Eric Tolbert DHS/FEMA
Dan Craig DHS/FEMA
DHS/FEMA
DHS/FEMA
DHS/FEMA
DHS/FEMA
DHS/FEMA
DHS/FEMA
Colonel Mike Brown LOHSEP
Scott Wells DHS/FEMA
Tony Robinson DHS/FEMA

Sean Fontenot LOHSEP Chief of Staff

Mark Wallace DHS/FEMA Chief of Staff

LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LA Project 7-2004 5/2612004

Appendix F (PARTICIPANTS BY WORKING GROUP AND AGENCY)

Name Agenc
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
LOHSEP
Mississippi
Mississippi
Mississippi
Arkansas
Texas

Joe Bearden DHS/FEMA

Marsha Brewer DHS/FEMA
Robert Peters DHS/FEMA
Phil Bowen DHS/FEMA
Joanne Hull DHS/FEMA
Kelli whitton DHS/FEMA
Don Fairley DHS/FEMA
Juan Gil DHS/FEMA
Don Baggett DHS/FEMA
Harry Noftsker DHS/FEMA
Neva Elliott DHS/FEMA
Bill Boone DHS/FEMA
Linda Massimi DHS/FEMA
DHS/FEMA
DHS/FEMA
Don Day ESF-l
ESF-l
ESF-2
ESF -3
ESF -3
ESF-3
ESF -3
ESF-3
LA Project 7-2004 5/26/2004

Appendix F (P ARTICIP ANTS BY WORKING GROUP AND AGENCY)

Name Agency
ESF-3
ESF-3
ESF -3
ESF -3
ESF-4
ESF-4
Rick Scoffield ESF -6
ESF-6
ESF-7
ESF-7
ESF-8
ESF-8
Mike Cote ESF-8
ESF -8
ESF -9
ESF-IO
ESF-IO
ESF-IO
Ken Ray ESF-ll
Craig Zingman ESF-12
DOD
DOD
DOD
Coast Guard
Coast Guard
EMAC
EMAC

Bill Doran LOHSEP Logistics Grou

Tony Robinson DHS/FEMA Logistics Grou
Logistics Grou
Logistics Grou
Logistics Grou
Logistics Grou
Logistics Group
Logistics Grou
LA Project 7-2004 5/26/2004

Appendix F (PARTICIP ANTS BY WORKING GROUP AND AGENCY)

Name
Robert Bott
Donna Moore

Sean Fontenot LOHSEP

Pete Jensen DHS/FEMA
Mike King DHS/FEMA
Jon Bushnell DHS FEMA
Chris Riley DHS/FEMA
DHS/FEMA
DHS/FEMA

Dusty Shenofsky LOHSEP

David Passey DHS/FEMA
DHS/FEMA
DHS/FEMA

Mike Coyne NWS-SR-FTW

Jeffrey Graschel, Bob Stucky, and NWS-SR -Lower
Dave Reed Mississippi RFC
Paul Trotter, Frank Revitte, Patricia NWS-SR- WFO
Brown and Mike Koziara New Orleans
NWS-SR-WFO
Steve Rinard and Roger Erickson Lake Charles
Alan Gerald, Jim Butch and Marty NWS-SR- WFO
Pope Jackson
NWS-SR-WFO
Lee Harrison and Mark Frazier
Jackson
LA Project 7-2004 5/26/2004

Appendix G (EXERCISE LAYOUT FOR BATON ROUGE AND LOHSEP

FACILITY)
5/26/2004

Appendix H (EXERCISE PLANNING TELEPHONE AND EMAIL DIRECTORY)

Point of Contact List Phone# Email

Unified Command
41 COl MikeBrown
41 --Debby Sfflith(Secretary)
41 Tony Robiljlson
41 Scott Wells

Steering Committee
.. Sean Fontenot
«> MarkWallace
iii Sharon Blades
iii Ted Litty

External Affairs Group

iii DavidPassey
iii Dusty Shenofsky
~e'oee~ ~c.\'
Operations Group ~~'(); .;.,\o~
.. Wayne Fairley
iii Jim Ballow ., '(};o.o.~e;SSCr\~\O~'(O.'();
A'\'(};\'> A'\ 0'"
~o. C'>V co.o'>v
logistics Group
~c~S '(); ~e ~~c
iii Tony Robinson
iii BillDoran o~e ~~'(O' ~eo. '0'3 \: \.6)'
Cc\\ ~~ ~o. '(};s'(};\\O~(l.) '(};~o.
Plans Group \\O.~c ':J':J~~)
iii Pete Jensen ~ -<"\S~>
':Jv'
iii ~ike King
iii Sean Fontenot

Admin & Finance Group

iii DonnaMoore
iii RobertBott

Exercise Design. Group

iii Sean Fontenot
.. Pete Jensen
iii MarkWallace

.
.. Jon Bushnell
MikeKing

.
It Marklevitan
MikeCoyne
5/2612004

Appendix I (EXERCISE ICP)

# InfbrmationReQiUred

1. Storm tracks and associated surge (SLOSH, MEOW, etc)

models.

Tropical Storm Francis and Hermine weather summary that

includes rain, tornadoes, flooding etc from both weather
systems in the form of a summary handout.

2. Evacuation information:
Which parishes had evacuations?
How many people evacuated?
How many people did not evacuate?

NWS-SR, RFC,
3. Pre landfall flooding and rainfall predictions? WFOs
What is the forecast in non-technical terms - by day?
Map showing where the post landfall flooding will
occur?
What is the forecast for rain pre landfall?
Tropical Storm Francis
What is the forecast for rain post landfall, by day until
February 20? After this we will use the real weather.
Map showing accumulated rainfall for the last 7 days
for the month of Sept?
Map showing rainfall pre and post landfall.

4. What are the local WFOs going to forecast - pre and post
landfall?

5. Is there any satellite imagery that can be created?

6. Geographical Information showing the levels of damage?

7. An estimation of the population who will not be able to Predictive

return home. Modeling Grou

8. Estimated number of homes affected

Homes destroyed?
LA Project 7-2004 5/26/2004

Appendix I (EXERCISE ICP)

]J, Informa~ BvWho?
Major damage?
Minor damage?
Predictive
9. Estimated number of businesses:
Modeling Group
Destroyed?
Or sustained major damage

What damage was done to the petrol-chemical industry Predictive

10. I vicinity mouth ofthe St. James, St Charles and St. John Modeling Group
Parishes?

NWS-SR, RFC,
11 I Where the post landfall tornadoes were and what was the
. associated damage with these tornadoes? WFOs

. shelters?
12J How many shelters were opened and how many are in the
I Pre Landfall: Shelters: TotalPopulation:
Post Landfall: Shelters: Total Population:

13. How many casualties pre and post landfall?

Hospitalized?
Missing?
Deaths?

NWS-SR, RFC,
14. I Weather reports for each day ofthe exercise? WFOs

Predictive
15. Critical Facilities destroyed or closed?
Modeling Group
Hospitals:
Fire Stations:
Police Stations:
Airports:
Ports:
Waterford 3 Nuclear Power Plant:
NWS-SR, RFC,
WFOs
16. I Status of major roads? And a map showing closures?
LA Project 7-2004 5/26/2004

Appendix I (EXERCISE ICP)

17 I Status of levees pre and post landfall in non-technical tenus?

. Plus a map showing where they are?

Predictive
18. I Status of other transportation? Include a map?
. Modelina Group
Railroads?
Ship Channels?
Bridges?

Predictive
19 I Status of telecommunications? Map showing where the
. blackout exists and for what? Modeling Group
Phones?
Cellular Service?
TV Broadcasting Capability?

Predictive
20. I Status of Emergency Management Centers (City/County)?
Modelina Group
Estimated damage to State and local response assets

Predictive
21. I Status of Federal Facilities and resources in the affected
area? Modelina Group
What effect does damage to other states (MS, AL, TX)
have on available federal resources?
What are the potential resource shortfalls of the
affected state?
What are the federal asset shortfalls?
What resources would the state need by priority?
State time phased force deployment request?
Predictive
22. I Coastal Erosion? Modeling Group
NWS-SR, RFC,
WFOs

23 I Search and Rescue Missions because of some collapsed Predictive

. buildings and water bound mission - 13 bowls?? Modeling Group

Predictive
24. I Swift water rescue missions - how many and where?
Modelina Group
LA Project 7-2004 5/26/2004

Appendix I (EXERCISE ICP)

25. I Status of Critical Infrastructure? Predictive

Modelina Group
Potable water?
Sewage treatment facilities?
Electrical Power Generation facilities?
Nursing Homes?
Schools?
Prisons?

Predictive
26. I What is the amount of debris by type?
Modeling Group
Trees?
Structural?
Sediment?
Mixed?
HHW?
Where are the debris reductions sites and where is the
debris going to go?
Predictive
27. I What HAZMAT issues/incidents caused by the storm?
Modeling Group

IN MOST CASE THE INFORMATION WILL (1) BE BY PARISH; (2) BE

PRESENTED IN A WORD DOCUMENT AND A MAP(S); (3) BE IN THE FORM
USED BY THE AGENCY OR ACTIVITY.