Professional Documents
Culture Documents
Chapter 2
Cyrk Assets
1/18/2001 03:55:00 PM
Entering Assets
Detail Additions
Use the Detail Additions process to manually add complex assets that the
QuickAdditions process does not handle.
Attention: The Detail Additions process requires you to provide
descriptive, financial, and assignment information in the Asset Details,
Books, and Assignments windows.
Required Fields:
Description
Category
Asset Key
Amount
Depreciation Expense Account
Location
To add an asset specifying detail information:
Step 1. Navigate to the Find Assets window.
NAssetsAssets Workbench
Step 2. Choose New.
Step 3. In the Asset Details window, enter a Description for the asset,
Category (Major & Minor) and Asset Key.
Do not enter an Asset Number, the Asset Number will be
automatically created when the record is saved.
The asset key allows you to group assets or identify groups of
assets quickly. For example, use an asset key to group assets by
project.
Step 4. Choose the Asset Type Capitalized.
Step 5. Enter the number of Units.
Step 6. Optionally enter the following fields:
Tag Number - If you enter a tag number, it must be unique. A
tag number uniquely identifies each asset. For example, use the
tag number to track asset barcodes, if you use them.
Serial Number.
The Parent Asset number.
Manufacturer and Model of your Asset.
The Warranty Number if you want to assign a pre-defined
warranty to an asset.
Cyrk Assets
1/18/2001 03:55:00 PM
Cyrk Assets
1/18/2001 03:55:00 PM
Cyrk Assets
1/18/2001 03:55:00 PM
Cyrk Assets
1/18/2001 03:55:00 PM
Cyrk Assets
1/18/2001 03:55:00 PM
Cyrk Assets
1/18/2001 03:55:00 PM
Quick Additions
To add an asset quickly accepting default information:
Step 1. Navigate to the Find Assets window.
NAssetsAsset Workbench
Step 2. Choose QuickAdditions from the Find Assets window.
Step 3. Enter the following required fields:
Description
Category
Asset Key
Book
Cost
Expense Account
Location.
Step 4. Choose Done.
Cyrk Assets
1/18/2001 03:55:00 PM
Cyrk Assets
1/18/2001 03:55:00 PM
Cyrk Assets
1/18/2001 03:55:00 PM
Cyrk Assets
1/18/2001 03:55:00 PM
Step 2
Step 3
Oracle
Assets
Step
4
Review
Step 5
Step 6
Step 7
Post
Step 8
Cleanup
Step 9
Cyrk Assets
1/18/2001 03:55:00 PM
Cyrk Assets
1/18/2001 03:55:00 PM
Oracle Payables
Entering the Asset Invoice
Step 1. Enter the Asset invoice as normal.
Match to a Purchase Order, if applicable.
Step 2. Choose the Distributions button and enter the distributions.
Step 3. Choose a distribution Type of Item.
Step 4. Enter the distribution Amount and the GL Account.
A fixed asset clearing account must be used.
Fixed asset clearing account numbers begin with 161.
Payables automatically enables the Track as Asset check box
and you cannot change it.
If you enter an expense account and want to import this
distribution to Oracle Assets, enable the Track as Asset check
box.
Cyrk Assets
1/18/2001 03:55:00 PM
Cyrk Assets
1/18/2001 03:55:00 PM
Step 4. Choose the mass addition line you want to review, and choose
Open.
Step 5. In the Mass Additions window Header region, enter:
Cyrk Assets
1/18/2001 03:55:00 PM
Category
Expense Account
Location
Description
Cyrk Assets
1/18/2001 03:55:00 PM
Cyrk Assets
1/18/2001 03:55:00 PM
Cyrk Assets
1/18/2001 03:55:00 PM
Note: If you use the default query or blind query, only the other
lines in the same invoice are shown. Use Query Run with a %
in any field to bring up all potential invoice lines for the same
book.
Step 7. Save your work.
To undo a merge:
Step 1. Navigate to the Prepare Mass Additions window.
NMass AdditionsPrepare Mass Additions
Step 2. Find the mass addition(s) for this transaction in the Find Mass
Additions window.
Step 3. Choose the merged parent(s) you want to undo.
Step 4. Choose Merge.
Step 5. Uncheck the line(s) for which you want to undo the merge.
If you want to unmerge all the lines, choose Tools, Unmerge All
from the menu.
Step 6. Save your work.
Oracle Assets changes the queue name for the unmerged lines to
the original queue name before the merge.
To split a mass addition line:
Step 1. Navigate to the Prepare Mass Additions window.
NMass AdditionsPrepare Mass Additions
Step 2. Find the mass addition(s) for this transaction in the Find Mass
Additions window.
Step 3. Choose the mass addition line that you want to split.
Step 4. Choose Split.
Cyrk Assets
1/18/2001 03:55:00 PM
Oracle Assets splits the line into multiple single unit mass
addition lines.
For example, if your asset has five units, this process will create
five separate assets and delete the original asset.
Review the new lines in the Mass Additions window.
Note: This also splits any merged children on the line, and
keeps them merged into the split child.
Note: If you split a multidistributed mass addition line, Oracle
Assets proportionately divides each split childs unit between all
of the parents distributions.
To undo a previously split mass addition line:
Choose the split mass addition line you want to undo in the Mass Additions
window. Choose Undo Split. You can undo a split only before posting the
split children.
Cyrk Assets
1/18/2001 03:55:00 PM
Cyrk Assets
1/18/2001 03:55:00 PM
Cyrk Assets
1/18/2001 03:55:00 PM
Step 6. Submit a request for the Delete Mass Additions Preview Report
and review the report to verify the assets you wish to delete.
Step 10. Review the log file and report after the request completes
Cyrk Assets
1/18/2001 03:55:00 PM