Site: ________SAMPLE _________________

Recruitment/Selection/Retention Questionnaire

(note, data collected from the Baseline Questionnaire and repeated every six months)

Baseline
Summer
04

Time 1
Time 2
Time 3
Time 4 Time 5
Time 6
February August
February
August February August
05
05
06
06
07
07
Recruitment
1. Techniques your agency uses to recruit new employees? (yes/no)
No
No
No
a. Newspaper
advertisements
Yes
Yes
Yes
b.
School/college
placement job
fairs
Yes
Yes
c. City-wide job Yes
fairs
Yes
Yes
Yes
d. Website
advertising on
agency site
No
No
No
e. Website
advertising on
other job sites
(e.g.,
Monster.com)
No
No
No
f. Realistic job
previews
No
No
No
g. Recruitment
bonuses
No
No
a. Trade journals No
No
No
No
b. Other
newsletters
No
No
No
c. Other
Yes
2. Agency has a Yes
Yes
partnership with
a university
social work
program
3. Processes are in place for recruiting staff from social work programs (yes/no)
a. Internships
Yes
Yes
Yes
Yes
Yes
Yes
b. Liaisons

53

Baseline
Summer
04
No

Time 1
Time 2
February August
05
05
No

Time 3
February
06
No

Time 4 Time 5
Time 6
August February August
06
07
07

c. Stipend
programs
Yes
Yes
Yes
d. Field
placements
e. Tuition
No
Yes
Yes
Reimbursement
4. Assistance agency gives to help staff obtain an advanced social work degree (yes/no)
No
No
No
a. Paid work
time to attend
class or
internships
No
No
No
b. Paid work
time to attend to
coursework
Yes
Yes
Flex time Flex time
Yes
Provided
Flex time
unpaid
c. Other (please to attend
leave
courses
describe)
(sabbatical)

Selection
5. Average number of applications received and the number of applicants interviewed for at least
the last 5 position opening for each of the following positions (if data available, please average all
open positions)
a. Supervisor
8
20
25
average # of
applications
received
b. Supervisor
8
4
4
average # of
applicants
interviewed
c. Caseworker
58
34
29
average # of
applications
received
d. Caseworker
6
7
7
average # of
applicants
interviewed
e. Case Aide
62
47
70
average # of

54

Baseline
Summer
04

Time 1
Time 2
February August
05
05

applications
received
f. Case Aide
8
average # of
applicants
interviewed
g. Supervisor:
Not
Average length
collected
of time between
position vacancy
and filled
position.
h. Caseworker:
Not
Average length
collected
of time between
position vacancy
and filled
position.
i. Case Aide:
Not
Average length
Collected
of time between
position vacancy
and filled
position.
j. Supervisor:
Not
Internal/External collected
# of hires
k. Caseworker:
Not
Internal/External collected
# of hires
l. Case Aide:
Not
Internal/External collected
# of hires
6. Selection techniques used (yes/no)
No
a. Written
knowledge test
No
b. Written
personality test
c. Written skills- Yes
based test (e.g.,
what would you
do if)

Time 3
February
06

unknown

Not
collected

.75 mo

Not
1.1 month
Collected

Not
2 months
Collected

Not
collected

1 internal
0 external

Not
collected

8 internal
12 external
1 re-hire
2 external

Not
collected

No

No

No

No

Yes

Yes

55

Time 4 Time 5
Time 6
August February August
06
07
07

Baseline
Summer
04
No

Time 1
Time 2
February August
05
05
No

Time 3
February
06
No

d. Selfassessment
questionnaires
No
Yes
Yes
e. Individual
interviews with
HR personnel
Yes
Yes
Yes
f. Group
interviews with
social work staff
Yes
Yes
Yes
g. Pre-selected,
structured
interview
questions
No
No
Yes
h. Use of role
(do a
play during the
screening
interview
role play)
process
No
No
No
i. Other (please
describe)
7. Background Checks used (yes/no)
Yes
Yes
Yes
a. Criminal
background
checks (yes/no)
Yes
Yes
Yes
b. Child Abuse
Registry
Yes
Yes
Yes
c. Previous
employers
Yes
Yes
Yes
d. Personal
references
Yes
Yes
Yes
e. Checking all
or selected
references
No
No
No
f. School
reference
Yes
Yes
g. Child Welfare Yes
Records
Yes
Yes
h. Other (driver Yes
license,
fingerprinting)
8. Orientation techniques mandated for new staff (yes/no)
56

Time 4 Time 5
Time 6
August February August
06
07
07

a. Job preview
videotape
b. Classroom
Training for
new staff
c. Job
shadowing
d. Computerbased training
module

Baseline
Summer
04
No

Time 1
Time 2
February August
05
05
No

Time 3
February
06
No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Retention
9. Positions/terminations
15
a. Supervisor
positions
currently
available
14
b. Supervisor
positions
currently filled
108
c. Caseworker
positions
currently
available
106
d. Caseworker
positions
currently
Filled

16

18

19

16

18

19

106

NA

101

110
(2
prevacancy
positions)
106

e. Case aide
positions
currently
available
f. Case Aide
positions
currently
filled

NA

g. Supervisors
total positions

57

Time 4 Time 5
Time 6
August February August
06
07
07

Baseline
Summer
04

Time 1
Time 2
February August
05
05

Time 3
February
06

h. Supervisor
positions
voluntarily
terminated in
past 6 month
period
i. Supervisor
positions
involuntarily
terminated
j. Caseworker
total positions
terminated in
past six months
k. Caseworker
positions
voluntarily
terminated in
past 6 months

22

17

16

16

15

13

l. Caseworker
positions
involuntarily
terminated
m. Case Aide
total positions
terminated in
past six months
n. Case Aide
positions
voluntarily
terminated in
past six months
o. Case Aide
positions
involuntarily

terminated in
past 6 month
period

58

Time 4 Time 5
Time 6
August February August
06
07
07

Baseline
Summer
04
terminated in
past six months
No
10. Exit
Interviews
conducted
(yes/no) (please
provide every 6
months;
Compile reasons
for worker
leaving and
submit on
Terminations
Log)

Time 1
Time 2
February August
05
05

Time 3
February
06

No

Yes

No

August 2005
Reasons for Termination
Voluntary - Other Position

Voluntary - Performance/Probation -

asked her to resign

Voluntary - moved out of state

Voluntary - had some issues about

work enviornment (hostile).

Voluntary - Family
Involuntary
Voluntary - Resigned in lieu of
termination
Voluntary - took another position with
former employer
Voluntary - relocated to Gunnison and
took a job with DHS
Voluntary - Take care of foster child
Voluntary Unknown

Terminations February 06
Supervisor
59

Time 4 Time 5
Time 6
August February August
06
07
07

1 took new job \

1 fired for cause
Caseworker
2 Promotions
4 Terminated with cause
2 voluntarily left for family reasons
1 retirement
1 Moving
2 Found new jobs
Case Aide
1 promotion
1 moved

60