KASHAGAN DEVELOPMENT EXPERIMENTAL PROGRAM

DOCUMENT NUMBERING

KE01-00-000-AK-A-PR-0001-000

ABSTRACT
This procedure provides rules and governance for the numbering of
documentation produced by, and on behalf of the Kashagan
Development Experimental Program. This procedure shall apply to all
technical and administrative documents produced by or on behalf of
the Project.

D01

10/12/2003

Approved for Implementation

K. Halton

M.Gillan

P01

03/10/2003

Review Issue

K. Halton

M.Gillan

F01

21/05/2003

Approved for Implementation

M.ONeill

G.Aisbett

D.Faso

B01

21/01/2002

Approved for Conceptual Design

(previously issued as
KE01.00.000.AK.A.PS.0001.000)

M.ONeill

A.Carter

R.Luetchford

P00

30/10/2001

Issued for Review

M.ONeill

M.ONeill

REASON FOR ISSUE

PREPARED

CHECKED

REV.

DATE

P.Moir

APPROVED

The copyright of this document is vested in Agip KCO NV, The Hague. All rights reserved. Neither the whole nor any part of this document may be
reproduced, stored in any retrieval system or transmitted in any form or by any means (electronic, mechanical, reprographic, recording or
otherwise) without the prior consent of the copyright owner,

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 2 of 30

Document Verification
RACIE Record

esponsible:

EPMT IMIS Manager

Signed:
Date:

A ccountable:

KPD IMIS Manager

Signed:
Date:

C onsulted:
I

nformed:

See distribution list

EP Project Manager

E ndorsed

EP Services Manager

Signed:
Date:

RACIE Terms
R
A
C
I
E

Responsible
The person who actually does the work and/or produces the document.
Accountable
The person who has to answer for success or failure of the work and/or the quality and timeliness of the document.
Consulted
Those who must be consulted during the work and/or before the document is published..
Informed
Those who must be informed in order to do the job and/or produce the document.
Endorsed
Those who must approve the work completion and/or document before publication.

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 3 of 30

Revision Record
Rev

Rev Date

Reason for Issue

P00

30-Oct-01

Issued for Review. The document was numbered as Doc Type PS (procedural
standard)

B01

21-Jan-02

Approved for Conceptual Design.

Document number modified (doc type changed from PS to PR)

Sub Project codes modified & expanded (Annex D)

Supplier document numbering modified (Annex A)

Sheet numbering modified (Section 3.3)

Method for cancellation/renumbering added (Section 3.9)

Revisions/status codes for supplier documents modified(Annex B)

General minor revisions throughout

F01

21-May-03

Approved for Implementation

Procedure references updated

Kashagan East Field Development Project changed to Experimental

Programme Project throughout

Tables modified to reflect new/revised codes

P01

06-Oct-03

Issued for Review (revised for Detailed Design)

Revisions to text throughout

RACIE changed

Supplier document number format changed to incorporate Purchase Order

number (Annex A)

File naming convention added (Section 3.7)

Revision series for status P to commence with P01

New section added on Purchase Order numbering (Section 3.12)

Hold Record
Mark

Page Number

HOLD

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 4 of 30
TABLE OF CONTENTS

1.
1.1
1.2
1.3
1.4
1.4.1

INTRODUCTION
5
PURPOSE
5
SCOPE
5
DISTRIBUTION, INTENDED USE AND REGULATORY CONSIDERATIONS
5
DEFINITIONS
5
GENERAL DEFINITIONS
5

1.4.2

SPECIFIC DEFINITIONS
6

1.5

ABBREVIATIONS
6
CROSS REFERENCES
7

1.5

2.

ROLES AND RESPONSIBILITIES

7

3.

REQUIREMENTS
7
GENERAL
7
DOCUMENT NUMBERING
7
PROJECT DOCUMENTS
7

3.1
3.2
3.2.1
3.2.2

PIPING ISOMETRIC DRAWINGS

7

3.2.3

SUPPLIER DOCUMENTS
7

3.3

SHEET NUMBERING WITHIN DOCUMENT

8
MULTI-SHEET TEXTUAL
8

3.3.1
3.3.2

SINGLE SHEET DRAWINGS

8

3.3.3

MULTI SHEET DRAWINGS

8

3.4

ANNEX NUMBERING
8
ATTACHMENT NUMBERING
8
FIGURES/TABLES NUMBERING
8
FILE NAME
8
REVISION NUMBERING
9
DOCUMENT REVISION IDENTIFIERS
9

3.5
3.6
3.7
3.8
3.9

DOCUMENT NUMBERING

Agip KCO

3.10
3.11
3.12
3.12.1
3.12.2

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 5 of 30

CANCELLATION OF DOCUMENTS
9
RENUMBERING OF DOCUMENTS
9
PACKAGE AND PURCHASE ORDER NUMBERING
10
PROCUREMENT PACKAGE
10
PURCHASE ORDER NUMBERING
10

ANNEXES
ANNEX A : DOCUMENT NUMBERING STRUCTURES
ANNEX B : REVISON STATUS CODING
ANNEX C : ASSET CODING
ANNEX D : SUB-PROJECT CODING
ANNEX E: PACKAGE AND PO NUMBERING
ANNEX F : DISCIPLINE TYPE CODES
ANNEX G : DOCUMENT TYPE CODES
ANNEX H : DOCUMENT ORIGINATOR CODING

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 6 of 30

INTRODUCTION

1.1

PURPOSE

The purpose of this procedure is to ensure:

a formal and consistent document numbering system for technical documentation is

established and maintained both within Integrated EPMT and across all Execution
Contracts & their sub-contractors/suppliers;

all data relating to documentation and files can be identified and is available to
satisfy the Project IMIS needs and the Project Quality requirements;

all personnel involved are aware of both the Project Numbering System and the
method of implementation for project & supplier documentation;

1.2

SCOPE

This procedure provides rules and guidelines for the numbering of technical & administrative
documentation generated for the Kashagan Experimental Program Project (henceforth the
Project). It shall not apply to the numbering of Contracts or Project correspondence.
1.3

DISTRIBUTION, INTENDED USE AND REGULATORY CONSIDERATIONS

Unless otherwise authorised by Company, the distribution of this document is confined to

Company, and to Contractors nominated by them.
If national and/or local regulations exist in which some of the requirements may be more
stringent than in this document, the Contractor shall determine by careful scrutiny which of
the requirements are the more stringent and which combination of requirements will be
acceptable as regards safety, environmental, economic and legal aspects. In all cases the
Contractor shall inform the Project of any deviation from the requirements herein which is
considered to be necessary in order to comply with national and/or local regulations. The
Project may then negotiate with the Authorities concerned with the object of obtaining
agreement to follow requirements as closely as possible.

1.4

DEFINITIONS

1.4.1

GENERAL DEFINITIONS

For the purpose of this procedure the following definitions shall apply:
The Contractor is the party which carries out all or part of the design, engineering,
procurement, construction, commissioning or management of a project, or operation or
maintenance of a facility. The Company may undertake all or part of the duties of the
Contractor.
The Manufacturer/Supplier is the party which manufactures or supplies equipment and
services to perform the duties specified by the Contractor.
The Company is the party which initiates the project and ultimately pays for its design and
construction. The Company will generally specify the technical requirements. The Company
may also include an agent or consultant authorised to act for, and on behalf of, the
Company.
The Project is the Kashagan Development Experimental Project.
The word shall indicates a requirement.

DOCUMENT NUMBERING

Agip KCO

1.4.2

1.5

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 7 of 30
SPECIFIC DEFINITIONS
Annex

Annex is a sheet or sheets of a document that shall be used for

material which, if included in the main text, would make the
document less easy to follow. This also applies to drawings and
to material (e.g. figures, tables, etc.) which are referred in
different parts of the main text.

Asset

A facility designed to produce or support the production of

hydrocarbons. In the context of this procedure the Kashagan
Development Experimental Program (KE01). The facility
may be divided into areas (Sub Projects) which will in turn
comprise of Facility Functional Units.

Attachment

Attachment is a document that shall be used for material which,

if included in the main text, would make the master document
less easy to follow.

Discipline

Primary specialist engineering and/or functional group from

which the document originated.

Facility Functional
Unit

A group of facility unit items, materials and services used to

perform a specific useful function

Project Documents

Technical & Administrative documents produced by the

Project, Contractor or their subcontractors for the overall
Project Management, Feasibility, Design, Procurement,
Construction, Installation, Commissioning, Operations and
Maintenance components of the facilities.

SubProject

A sub division of an Asset. The Sub projects will usually

represent a geographical or functional division within an
Asset.

Supplier Documents

Technical documents produced by Supplier or their subsuppliers for materials and equipment.

ABBREVIATIONS
Agip KCO

Agip Kazakhstan North Caspian Operating Kashagan Project

IMIS

Integrated Management Information System

EDMS

Electronic Document Management System

EPMT

Experimental Program Management Team

SDRS

Supplier Data Requirements Schedule

PDC

Project Document Controller

CDC

Project Central Document Control

DOCUMENT NUMBERING

Agip KCO

1.6

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 8 of 30

CROSS REFERENCES

KE01-00-000-AK-A-PS-0668-000

Project WBS & Code of Accounts

KE01-00-000-AK-A-PS-0002-000

Facility Functional Unit Numbering

KE01-00-000-KD-Z-PR-0004-000

Supplier Documentation Instructions

KE01-00-000-AK-A-PR-0660-000

Instructions to Contractors for Information Submission

KE01-00-000-AK-A-PR-0655-000

Correspondence Coding & Electronic Filing

ROLES AND RESPONSIBILITIES

The EPMT shall have responsibility for the implementation of this procedure across the
Integrated Management Team and subsequent Execution Contracts associated with the
project.
Individual Project Engineer Team Leaders and Discipline Specialists shall be responsible for
ensuring that all applicable documents within their sphere of influence and authority are
numbered in accordance with the requirements of the procedure.
The Contractors PDC shall be responsible for allocating numbers and for maintaining a
register of all Project and Supplier documentation, Procurement Packages & Purchase
Orders. If a Contractor has his own numbering system this must be reconciled to comply
with the requirements of this procedure. The Project reserves the right to confirm
compliance with these requirements.
The Project CDC shall approve any requests for additional codes contained within this
procedure.

REQUIREMENTS

3.1

GENERAL

All documents produced by or on behalf of the Project shall comply with the requirements of
this procedure.
In addition, they shall contain master index sheets detailing the revision level of each sheet
within the document.
3.2

DOCUMENT NUMBERING

3.2.1

PROJECT DOCUMENTS

All relevant documents identified (but not limited to) in the Table G.1 shall be numbered in
accordance with the format indicated in Figure A.1.
This applies to all documents produced by or on behalf of the Project or for the Integrated
Project Management Team activities not directly linked with a specific operating project.
This applies from the Project Feasibility Study through Basic/Detail stage to Construction
and Hand Over to Operations and with any extensions to the facility operational activities.
3.2.2

PIPING ISOMETRIC DRAWINGS

Piping isometric drawings will be assigned a document number in accordance with the
format Figure A.1. The line number will be entered into the title in the Project Document
register. Refer KE01.00.000.AK.A.PS.0001.000 for details of line numbering conventions.
3.2.3

SUPPLIER DOCUMENTS

All relevant documents identified (but not limited to) in the Table G.2 shall be numbered in
accordance with the format indicated in Figure A.2.
DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 9 of 30

This applies from the Project Feasibility Study through Basic/Detail stage to Construction
and Hand Over to Operations and with any extensions to the facility operational activities.
3.3

SHEET NUMBERING WITHIN DOCUMENT

A multi-sheet Project or Supplier document shall be numbered using the three last
characters of the document numbering structure in accordance with the following
instructions.
3.3.1

MULTI-SHEET TEXTUAL

Multi-sheet documents (e.g. procedures, reports, specifications, studies, etc.) shall be

allocated one unique number per document with 000 as the Document Sheet Sequential
Number.
MULTI-SHEET SCHEDULES
Documents such as cable schedules, instrument schedules, pipe support schedules,
junction box schedules, etc., which are generally produced in A3/A4 format, shall also be
numbered as multi-sheet textual documents.
In addition, they shall contain master index sheets detailing the revision level of each sheet
within the document.
3.3.2

SINGLE SHEET DRAWINGS

Single sheet drawings shall be allocated a sheet number of 001.

3.3.3

MULTI SHEET DRAWINGS

All drawings shall be allocated one unique document number per sheet (e.g. Document
Sheet Sequential Number 001, 002, 003 etc. for sheet 1,2,3 etc )
All multi-sheet A3 and A4 size drawings, shall be numbered as (3.3.1) above.
3.4

ANNEX NUMBERING

Annexes shall appear in the order in which they are cited in the text. Each annex shall be
designated by a heading comprising of word Annex followed by a capital letter designating
its serial order, beginning with A (e.g. Annex A). Numbers given to the clauses, sub
clauses, figures, tables and mathematical formulae of an annex shall be preceded by the
letter designating that annex followed by a full-stop. The numbering shall start afresh with
each annex. A single annex shall be designated Annex A.
3.5

ATTACHMENT NUMBERING

Where Attachments (including forms) are identified in the text of a document, they shall
have a specific reference (e.g. Attachment 1) and shall be numbered using the three last
characters of the document numbering structure indicated in ANNEX A (e.g. A01, A02, A03
etc.) . They shall be listed in the Table of Contents of the document.
3.6

FIGURES/TABLES NUMBERING

Figures/Tables shall be numeric, beginning with 1. This numbering shall be independent of

the numbering of the clauses & sub clauses. A single figure/table shall be designated
Figure/Table 1 The numbering shall be continuous up to but excluding any annexes.
Numbers given to the figures/tables of an annex shall be preceded by the letter designating
that annex followed by a full-stop. The numbering shall start afresh with each annex.
3.7

FILE NAME

All files shall be uniquely identified by bearing the same naming convention as the
document number structure indicated in ANNEX A. This information shall be presented in
the following manner:
Each document number component part shall be separated by the hyphen character (- )
and include the revision indicator, followed by the format separated by dot (.), thus:
DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 10 of 30

Engineering Documents
XXXX-XX-XXX-XX-X-XX-XXXX-XXX-D01.dgn
Supplier Documents
XXXX-XX-XXXXXXX-XXX-XXXX-01.dgn

3.8

REVISION NUMBERING

The document issue/revision status numbering shall be applied following the revision codes
described in Annex B.
3.9

DOCUMENT REVISION IDENTIFIERS

Revisions shall be identified by means of a 'cloud' and/or 'revision triangle'. Contained within
the triangle must be the issue reference number corresponding to the revision status of the
document.
For textual documents, the revision indicator shall be a vertical line in the right hand margin
with the revision triangle adjacent to it. The vertical line will commence at the text line in
which the change starts, and extend past all lines affected by the change.
For drawings, the revision indicator shall be a 'cloud' closely surrounding the area of change
with the revision triangle within or immediately adjacent to the 'cloud'.
When previously revised documents are re-issued at a later status, all previous revision
clouds/triangles shall be removed.
Any 'holds' or restraints on the document shall be clearly indicated either by the use of 'hold
clouds' and notes on drawings or <hold> on text documents. Hold clouds shall remain on
documents until cleared by a subsequent revision issue.
For Flow-Sheets in particular, a detailed change list shall be maintained stating all
modifications carried out at a particular revision status. Change lists for other key
documents shall be maintained as and when required.
If the change is due to a technical query, concession, design change note, etc. the relevant
document number shall be referenced in the revisions comments box.

3.10

CANCELLATION OF DOCUMENTS

Any document that has been formally issued to the Project, which is found to be redundant
or invalid, shall be formally issued Cancelled. This is to ensure that redundant / invalid
information is clearly identified. This is of particular importance when operating EDMS
systems. The document shall be issued formally at revision V01 (refer Table B.1). Where the
document to be cancelled is a multi-page textual document then it is acceptable to issue the
Front Sheet only.
Where appropriate, the reason for the cancellation shall be noted on the document in the
Reason for Issue column. For example where a document has been cancelled because it
has been superseded by another document, then this other document shall be referenced
(e.g. Issued Cancelled Superseded by document number KE01)

3.11

RENUMBERING OF DOCUMENTS

Where it is necessary to change the document number assigned to an existing valid

document (e.g. where the number was incorrectly assigned or where the numbering
procedure has changed) then the old document number shall be issued cancelled as per
clause 3.10 above. In these instances the new document number shall be stated clearly on
DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 11 of 30

the cancelled issue in the Reason for Issue column (e.g. Issued Cancelled renumbered
as KE01).
When the new document number is issued it shall clearly state in the Reason for Issue
column (and for documents, in the Revision Record) that it has been renumbered (e.g.
Issued AFD - previously issued as KE01.). Revisions for renumbered documents shall
progress from the history generated under the old number (e.g. where the previous issue
under its old number was Rev D02, then the new document number shall start at D03).

3.12

PACKAGE AND PURCHASE ORDER NUMBERING

The details associated with all commitments made by all Contractors will be stored in the
IMIS System and to this effect we require a commonality of structure and uniqueness that
identifies some key data. They shall be numbered in accordance with the format defined in
Annex E and further described below.
3.12.1

PROCUREMENT PACKAGE

Most Contractors use a concept whereby like packages of materials are assembled and
marshalled through the design and procurement process.
An example might be the main Electrical Switchboards. There may be an expectation at the
outset that this package of equipment should be designed and brought together on a single
Purchase Order (PO) on a single Supplier.
In most Contractors the Package Number is the root of the PO Number and this is required
for Kashagan. An example PO Number that follows this section, the root Procurement
Status Report (PSR) Package ID is KDE01.
The actual structure of the Package Number is:

Two Character Organisation Code (Annex H)

Single Character Discipline Code (Annex F)

Two Digit Number commencing at 01 showing Unique Package Sequence Number.

Each Contractor is required to assign PSR Package Codes on this basis using the
Organisation and Discipline codes to create the appropriate scope of work list for each
Contractor involved in Package Numbering and/or PO Issue.
3.12.2

PURCHASE ORDER NUMBERING

The PO Number is critical as many related functions may include this number in their own
systems and numbering, such as Supplier Documents.
The purpose of the PO Number is:

To identify a Commitment to an external Supplier, organisation etc

To store and track all consequential Supplier Documents
To roll up these PO costs to successively higher levels for comparison to Cost and
Budget Systems

The objectives of the number are:

To identify the phase or contract of the project

To identify the major package of work involved - this may appear to be related to an
individual Design Contractor or EP or EPC Contractor
To identify the Main Contractor placing this PO
To Identify the Engineering group responsible
To provide a Unique Number
To maintain a link back to an originating Procurement Package scope
DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 12 of 30

Here is an example:
KASH AA01 PKDE01A

Change Order 00

KASH is the Kashagan IMIS System PROJECT Code there is no higher level.
AA01 is a combination of codes that define the specific contract scope it is composed of
two parts:

A is the Project tranche (as defined in KE01-00-000-AK-A-PR-0668-000), in this

example tranche 1 & 2.

A01 identifies the Contract (as defined in KE01-00-000-AK-A-PR-0668-000), in this

instance, the selected characters are an example of the Power Generation
package.

P is a code that identifies the TYPE of Award/PO P equals a Purchase Order.

Other codes can be S(ubcontracts) & F(rame Agreements).
KD is the CONTRACTOR Code (as defined in Annex H), in this example the characters
denote, KDPC.
E is the DISCIPLINE (as defined in Annex F), in this example the character denotes the
Electrical Discipline.
01 is the sequential award number. This number will be unique to the discipline type and
cannot be duplicated. While other awards will replicate the Award and Contractor code (i.e.,
PKD) the discipline character selection will always be unique, i.e. PKDM01. It would not
be expected that one Discipline would have more than 99 different POs but in the event that
this is necessary the datafield is Alpha/Numeric and the sequence can be extended with the
use of Alpha codes, i.e. AA, AB etc.
A is the SUFFIX. This is due to the provision that maybe our example Procurement
Package above (E01) had to split into two Purchase Orders due to price or delivery reasons
hence one would be suffix A and the other would be Suffix B. Two distinct and separate
P.O.s on two or the same Supplier.
Change Order -. The original PO is CO #00. Subsequent Change Orders are numbered
01, 02 etc. The Change Order is not part of the overall PO Number merely extended other
data that describes the number of revisions the PO has been formally assigned. It is not a
requirement, for example, to re-assign a Supplier Document number just because the PO
has undergone a Change Order as the base PO itself has not changed.
The combination of these components represents the unique Purchase Order reference
number. The underlined component PKDE01A is the PO Number structure that is used
within the Supplier document number.

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 13 of 30

ANNEX A DOCUMENT NUMBERING STRUCTURES

A.1

APPLICATION
The instructions in this section shall apply to:
Project Document Numbering
Supplier Document Numbering

A.2 DEVIATION
Not permitted.
A.3 DOCUMENT NUMBERING FORMAT
The formats established in this procedure are indicated in the following:

Figure A.1 - Project Document Numbering Format

Figure A.2 - Supplier Document Numbering Format

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 14 of 30

A
A A N N - A N - N N N - A A - A - A A - N N N N - / N N
N

(viii) Sheet Nr or Attachment Nr

(vii) Sequential Number
(vi) Document Type Code
(v) Discipline Code
(iv) Document Originator Code
(iii) Facility Functional Unit
(ii) Sub-Project Code
(i) Asset Code

e.g.

KE01-A1-230-KD-R-HP-0001-001
Figure A.1 - Project Document Numbering Format

Table A.1 - Project Document Numbering Format Description

(i)

(ii)

Asset

Four character alpha-numeric; identifies PROJECT work package.

Code

Coding Instructions: Annex C

Sub-Project
Code

Two character alpha- numeric; identifies the specific sub-project to which the
document refers.
Coding Instructions: Annex D

(iii)

Facility
Functional Unit

Three character numeric; identifies the specific Project functional unit to which the
document refers.
Reference: KE01-00-000-AK-A-PS-0002-000 Facility Functional Unit Numbering

(iv)

(v)

Document
Originator

Two character alphabetic to identify Contractor or external body originating the

document.

Code

Coding Instructions: Annex H

Discipline Code

Single character alphabetic; identifies the primary technical discipline or specialist

function.
Coding Instructions: Annex F

(vi)

Document
Type
Code

(vii)

Sequential
Number

(viii) Sheet Numbers

or
Attachment
Number

Two character alphabetic; identifies the specific document types normally

produced in the activities of the above disciplines.
Coding Instructions: Annex G
Four character numeric; assigned by the originator shall start afresh with
component (i), (ii), (iv), (v) & (vi).

Three character numeric; sequential number applicable to the sheets numbering

as indicated in (3.3).
or
One character alphabetic & Two character numeric; applicable, as per (3.5),
for the numbering of Attachments to multi-sheet textual documents mentioned in
(3.3.1)

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 15 of 30

A
A A N N - A N - A A A A N N A - A N N - N N N N - / N N
N

(vi) Sheet Nr or Attachment Nr

(v) Sequential Number
(iv) Document Type (SDR) Code
(iii) Purchase Order Number
(ii) Sub-Project Code
(i) Asset Code

e.g.

KE01-A1-PPAM01A-B02-0001-001
Figure A.2 - Supplier Document Numbering Format
Table A.2 - Supplier Document Numbering Format Description

(i)

Asset
Code

Four character alpha-numeric; identifies the specific Project of the

Kashagan Project to which the document refers.
Coding Instructions: Annex C

(ii)

Sub-Project
Code

Two character alpha- numeric; identifies the specific sub-project to

which the document refers.
Coding Instructions: Annex D

(iii)

Purchase Order Seven character alpha-numeric; identifies the specific project purchase
Number
order package with which the document is associated
Coding Instructions: Annex E

(iv)

Document Type Three character alpha-numeric; identifies the specific Supplier

(SDR) Code
Document
Coding Instructions: Annex G

(v)

Sequential
Number

(vi)

Four character numeric; assigned by the SUPPLIER PDC shall start

afresh with component (i), (ii), (iii) and (iv).

Sheet Numbers Three character numeric; sequential number applicable to the sheets
or
Attachment
Number

numbering as indicated in (3.3).

or
One character alphabetic & Two character numeric; applicable, as
per (3.5), for the numbering of Attachments to multi-sheet textual
documents mentioned in (3.3.1)

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 16 of 30

ANNEX B REVISION STATUS CODING

B.1

APPLICATION
The instructions in this section shall apply to:
Project Documents Numbering
Supplier Document Numbering
B.2 DEVIATION
Not permitted.

B.3

R E V I S I O N S T A T U S CODES
The method to define
following:

the Revision Status in the above applications is indicated in the

Table B.1 - Project Document Revision Status Codes

Table B.2 - Supplier Document Revision Status Codes

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 17 of 30

Table B.1 Project Document Revision Status Codes

REVISION
P01

REASON FOR ISSUE

PRELIMINARY ISSUE
or

(PROGRESSING
P02, P03 ETC)

REVIEW ISSUE

DESCRIPTION AND USE

The first issue of most documents.
May be used for internal review (e.g. IDC) or for
Company/Project review
Documents shall always progress from a P revision
to an approved status.

A01
(PROGRESSING
A02, A03 ETC)

Approved

Applicable to documents not requiring a Project

status e.g. Procedures

B01

(PROGRESSING
B02, B03 ETC)

APPROVED FOR CONCEPTUAL

DESIGN

Documents approved fit for purpose during

Conceptual Design phase

F01
APPROVED for FEED
Documents approved as fit for purpose for FEED

(PROGRESSING
F02, F03 ETC)

D01

(PROGRESSING
D02, D03 ETC)

APPROVED FOR DETAILED

DESIGN

Documents approved fit for purpose during Detailed

Design phase

C01

(PROGRESSING
C02, C03 ETC)

APPROVED FOR
CONSTRUCTION

Documents approved for Construction (with or

without holds)

X01
AS BUILT
(PROGRESSING
X02, X03 ETC)

To record the As Built details of the plant prior to

handover to Operations Team

M01
OPERATIONS MODIFICATIONS

For modifications to AFC or As Built drawings

effected by the Operations Team.

(PROGRESSING
E02, E03 ETC)

APPROVED FOR ENQUIRY / BID

For Procurement activity documents e.g.

Requisitions, Purchase Orders etc.

T01

APPROVED FOR PURCHASE /

CONTRACT

For Procurement activity documents e.g.

Requisitions, Purchase Orders etc.

(PROGRESSING
M02, M03 ETC)
E01

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 18 of 30

(PROGRESSING
T02, T03 ETC)

V01

ISSUED VOID / CANCELLED

All documents which have become redundant or

superseded shall be formally issued Void or
Cancelled.

Table B.2 - Supplier Document Revision Status Codes

REVISION STATUS
INITIAL

REASON FOR ISSUE

DESCRIPTION AND USE

LATER

01

Applies only to documents generated externally by

Suppliers.

First Issue from Supplier

02, 03 etc
Consecutive issues as required

Appropriate Status Codes shall be added on the

physical documents. See KE01-00-000-KD-Z-PR0004-000 Instructions to Supplier Document
Instructions.

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 19 of 30

ANNEX C ASSET CODING

C.1

APPLICATION
The instructions in this section shall apply to:
Project Document Numbering
Supplier Document Numbering

C.2 DEVIATION
Not permitted.
C.3

ASSET CODES
The codes have been assigned by as indicated in the following Table C.1.
Any new code shall be formally requested from the AgipKCO Corporate CDC.
Table C.1 - Project Code List
Location
All Location
Kashagan (includes EP
& Early Works)
Kalamkas
Aktote
Kashagan Southwest

Asset
Code
GE00
KE01
KA00
AK00
KS00

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 20 of 30

ANNEX D SUB-PROJECT NUMBER CODING

D.1

APPLICATION
The instructions in this section:
shall apply to
Project Document Numbering

D.2

DEVIATION
Not permitted.

D.3

SUB-PROJECT NUMBERS
The sub-project number shall be established/approved by the EPMT Document
Management and endorsed by AgipKCO Corporate CDC.
The codes that have been assigned are shown in Table D.1.
Table D.1 - Sub-Project Numbers
Sub Project
Code

Description

00

General (not specific or solely applicable to Onshore, Offshore or Pipelines)

A0

Onshore Facilities general

A1

Onshore Plant 1st Phase

B0

Offshore - general

B1

Offshore Complex A

B2

Offshore Complex B

B3

Offshore Complex C

B4

Offshore Complex D

C0

Pipelines - general

C1

Flowlines

C2

Trunklines

C3

Export Pipelines

D0

Early Works - general

D1

Early Works - construction camp

D2

Early Works - sewage pipeline, lagoon and landfill

D3

Early Works - port

D4

Early Works - access roads

D5

Early Works - rail link and station

D6

Early Works - water supply

D7

Early Works - fuel gas supply

D8

Early Works - electrical power supply

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 21 of 30

ANNEX D SUB-PROJECT NUMBER CODING (CONTD)

Figure D.1 Sub Project Codes - Hierarchical layout

Note: Where a document relates to both A1 (Onshore Plant 1 st Phase) and D0 (Early Works
general) then Sub Project Code A0 shall be used.

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 22 of 30

ANNEX E: PACKAGE AND PURCHASE ORDER NUMBERING

E.1

APPLICATION
The instructions in this section:
shall apply to
Package Numbers
Purchase Order Numbers
The Purchase Order component of the Supplier Document Number

E.2

DEVIATION
Not permitted.

E.3

PACKAGE AND PURCHASE ORDER FORMAT

The Package & Purchase Order numbers shall be applied by the Contractor & are detailed
in Figure E.1 & Table E.1.

DOCUMENT NUMBERING

Agip KCO

A N N

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 23 of 30

A A

N N

(vi) Suffix
(v) Sequential Number
(v) Discipline
(iv) Originator
(iii) Type of Award
(ii) WBS Level 7 - Contract
(i) WBS Level 4 - Tranche

e.g. AA01 PKDE01A

Figure E.1 Purchase Order Numbering Format
Table E.2 Purchase Order Numbering Format Description

(i)

WBS Level 4 Tranche

Single character alpha; identifies the specific tranche of the Kashagan

Project to which the purchase order relates.
Coding Instructions: KE01-00-000-AK-A-PR-0668-000

(ii)

WBS Level 7 Contract

Three character alpha- numeric; identifies the specific execution subproject to which the document refers.
Coding Instructions: KE01-00-000-AK-A-PR-0668-000

(iii)

Type of Award

Single character alpha; identifies the Type of Award/PO

P= Purchase Order S= Subcontract F= Frame Agreement

(iv)

Originator

Two character alphabetic to identify the Contractor placing the

Purchase Order.
Coding Instructions: Annex H

(v)

Discipline

Single character alphabetic; identifies the primary technical discipline or

specialist function.
Coding Instructions: Annex F

(vi)

Sequential
Number

(vii) Suffix

Two character alpha-numeric; assigned by the Contractor; shall start

afresh with component (iii) and (iv) and (v).
Single character alpha; defaults to A and is used where a single
procurement package is split into distinct & separate purchase orders.

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 24 of 30

ANNEX F DISCIPLINE TYPE CODES

F.1

APPLICATION
The instructions in this section:
shall apply
to Project Document Numbering & the Purchase Order number element
of the Supplier Document Number

F.2

DEVIATION
The discipline type shall be established/approved by the EPMT Document Management
and endorsed by AgipKCO Corporate CDC.

F.3

DISCIPLINE TYPE CODES

Table F.1 indicates the Disciplines codified by the Project CDC for the above application.
Table F.1 -- Discipline Type Codes List

CODE

DISCIPLINE

PROJECT MANAGEMENT (INCL. CONSTRUCTION & COMMISSIONING)

PROCUREMENT & CONTRACT MANAGEMENT

CIVIL, ARCHITECTURAL & STRUCTURAL (ONSHORE)

DRILLING & WELL COMPLETION

ELECTRICAL

FINANCE

GEOSCIENCE

HEALTH, SAFETY, ENVIRONMENT & LOSS CONTROL

INSTRUMENTATION & CONTROLS

MATERIAL MANAGEMENT

COMPANY MANAGEMENT & ORGANISATION

PIPELINES

MECHANICAL

NAVAL OPERATIONS & TRANSPORT

OPERATIONS

PIPING

QUALITY ASSURANCE, QUALITY CONTROL & CERTIFICATION

PROCESS

OFFSHORE STRUCTURAL

TELECOMMUNICATIONS

SUBSEA TECHNOLOGY

MATERIALS & CORROSION

MAINTENANCE

EXPLORATION

INFORMATION TECHNOLOGY

MISCELLANEOUS

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 25 of 30

ANNEX G DOCUMENT TYPE CODING

G.1

APPLICATION
The instructions in this section:
shall apply to the Project Document Numbering, , referring to Table G. 1
shall apply

G.2

to the Supplier Document Numbering, referring to Table G. 2

DEVIATION
Document type codes shall be established/approved by the EPMT Document Management
and endorsed by AgipKCO Corporate CDC.

G.3

DOCUMENTS CODE
The following T a b l e s G 1 & G 2 indicates the Documents codified by the Project
CDC for the above applications.

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 26 of 30
Table G.1 Project Document Type Codes

CODE
AA
BA
BC
BP
BR
BS
CA
DA
DD
DE
DG
DI
DL
DM
DP
DR
DS
DT
DX
EC
EE
EG
EL
ET
EV
FR
GL
GS
GU
HB
HC
HE
HF
HG
HH
HI
HL
HO
HP
HT
HW

DESCRIPTION
APPLICATION FOR AUTHORITIES
APPLICATION FOR AUTHORITIES
CONTRACTS
INSTRUCTION TO TENDER
CONTRACT
BUSINESS CASE PROPOSAL
REQUISITION
SCOPE OF WORK
CALCULATION & ANALYSIS
CALCULATION & ANALYSIS
DRAWINGS
ARRANGEMENT
DETAIL
ELEVATION
DRAWING
ISOMETRIC
LAYOUT
MAP
PLOT PLAN
ROUTING
STANDARD DRAWING
LOCATION
CROSS SECTION
EVALUATIONS
COST ESTIMATE
ECONOMIC EVALUATION
EVALUATION
COMMERCIAL EVALUATION
TECHNICAL EVALUATION
EVALUATION (GENERAL)
FORM
FORM
GENERAL
GUIDELINE
GLOSSARY
GUIDANCE
SCHEMATIC
BLOCK DIAGRAM
CAUSE EFFECT TABLE
HEAT & MASS BALANCE CHARTS/DIAGS
FLOW DIAGRAM
LOGIC DIAGRAM
SCHEMATIC DIAGRAM
INTERCONNECTING DIAGRAM
LOOP DIAGRAM
ON LINE DIAGRAM
P&I DIAGRAM

KS

TERMINATION DIAGRAM
WIRING DIAGRAM
SKETCH
SKETCH

LA
LC
LD
LE

LIST & SCHEDULE

ALARM TRIP SCHEDULES
CABLES LIST
DOCUMENTS LIST/REGISTER
EQUIPMENT LIST

Ll
LJ
LL
LM
LN
LO
LP
LS
LT

INSTRUMENTS LIST
JUNCTION BOXES SCHEDULES
LINES LIST
MATERIAL LIST
INTERCONNECTION LIST
LOAD LIST
SPARE PARTS LIST
LIST & SCHEDULE
MATERIAL TAKE OFF

CODE
DESCRIPTION
LV
VALVE SCHEDULE
MANUAL
MA
MANUAL
MI
USER MANUAL
MM
MAINTENANCE MANUAL
MO
OPERATING MANUAL
MS
STANDARD MANUAL
MY
SAFETY CASE
NETWORK/BARCHART/ "S" CURVES
NE
NETWORK BARCHART/S CURVES
DOSSIER
OC
CERTIFICATION DOSSIER
OD
DOSSIER
OS
SURVEY DOSSIER
OT
DATA DOSSIER
PROCEDURES
PN
PROJECT INITIATION NOTE
PP
PROJECT PROGRAM
PR
PROCEDURE
PS
PROCEDURAL STANDARD
PLAN
QC
QUALITY PLAN
QH
HSE PLAN
QM
QUALITY MANAGEMENT SYSTEM
QP
PLAN (NON SPECIFIC)
QT
PROJECT EXECUTION PLAN

REPORT
RB
RC
RE
RF
RM
RN
RP
RQ
RS
RT
RW

YA
YC
YD
YE
YF
YG
YH
YP
YS
YT

BASIC OF DESIGN
COST REPORT
REPORT
FINAL REPORT
COMMISSIONING REPORT
TECHNICAL NOTE
PROGRESS REPORT
QUARTERLY REPORT
SURVEY REPORT
TECHNICAL REPORT
WEIGHT REPORT
SPECIFICATION
FUNCTIONAL SPECIFICATION
SPECIFICATION
TECHNICAL STANDARD
TECHNICAL SPECIFICATION
DATA SHEET
TECHNICAL QUERIES
METHOD STATEMENTS
CHANGE CONTROL
SITE QUERY
CONCESSION REQUEST
CHANGE REQUEST
TREND FORM
WORK INSTRUCTION
WORK PACK
STUDIES
ASSESSMENT STUDY
DISCUSSION PAPER
DESIGN BRIEF
ENVIRONMENTAL IMPACT ASSESSMENT
FEASIBILITY STUDY
SCREENING STUDY
HAZOP
PHILOSOPHY
STUDY
STRATEGY

ZZ

MISCELLANEOUS

SF
SP
SD
ST
TD
TQ
TT
VS
VC
VR
VF
WI
WP

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 27 of 30
Table G.2 Supplier Document Type Codes

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 28 of 30
Table G.2 Supplier Document Type Codes (contd)

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 29 of 30

ANNEX H DOCUMENT ORIGINATOR CODING

H.1

APPLICATION
The instructions in this section:
shall apply to Project Document Numbering, referring to Table H. 1
shall apply to Supplier Document Numbering, referring to Table H. 2

H.2

DEVIATION
Originator codes shall be established/approved by the EPMT Document Management and
endorsed by AgipKCO Corporate CDC.

H.3

DOCUMENT ORIGINATORS CODES

The following Tables H.1 & H.2 show the template to register respectively the Project
Document Originator (Kashagan Project/Contractor) and Supplier Codes.
Any new codes shall be formally agreed with the Project CDC.

DOCUMENT NUMBERING

Agip KCO

KE01-00-000-AK-A-PR-0001-000
Rev. D01- December
Page 30 of 30
Table H.1 - Project Document Originator Codes

CODE
A
AB
AC
AD
AE
AH
AK
AL
AM
AO
AP
AQ
AT
B
BE
BJ
BP
BR
BS
BV
CE
CH

DESCRIPTION
ABB
ACS
Adani
Aktau Energo Stroy
Atyrau Heat & Power Supply
Agip KCO
Almatykurylys
AKMO-88
Atyrauozenport OJSC
Andrew Palmer
Aquater
Atyrau Heat & Power
Bechtel
Bauta JSC
British Petroleum
Kellogg Brown & Root
Bonatti Sicim
Vegyepszer
Caspy Engineering
Chimzashit LLP

EN
EP

ENI
KASHAGAN PROJECT EPMT

FC
FI
FL
FU

Fugro Caspian B.V.

FIAL LLP
Fluor Daniel
Fugro Geos

GE
GM
GO

Genesis
Global Maritime
GEOKEN LLP

H
HO

Hydromash-Orion

I
IM
IN
IS

Imstalcon
Intereng
ISM LLP

J
K
KA
KD
KH
KM
KN
KR
KV
KZ

Kazakh Agency of Applied Ecology

KDPC
KazHimMontazh Holding
Caspimunaigaz
Kaznipienergoprom
Kazakhstan Railway Company
Kazaviamet
Kazkhimontazh

L
M

N
NF
NP
NW

CODE
0

DESCRIPTION

P
PA
PH
PM
PN

Parsons
Physe Limited
Prommontazh KH Atyrau
Penspen Andrew Palmer

R
RD

RDS

S
SG
SP
SU

Shell Global Solutions

Snamprogetti Italy
Snamprogetti UK

T
TE
TC
TH
TK

Tecnomare
Technip
Thales
TKA

U
UV

UralVod Project

Y
NipiNeftiGas
Nuovo Pignone
NWKC

ZD

Zheldorstroy

DOCUMENT NUMBERING