Bank Reco Manual

User Manual FI15
Title:
Module Name
Manual Bank Reconciliation

Bank Accounting
OVERVIEW
Business Process Description Overview
SAP provides functionality for the input of bank statements. A statement is entered for every
house bank/ account ID combination.
This chapter explains how to capture the bank statements and post processing of captured bank
statements in the SAP system.
This transaction allows the user to upload bank statements with the help of Interface
(ZFI057) in the SAP.
In SAP, The bank reconciliation has two process,
First, uploading bank statement through an interface,
Second, is to post uploaded statement in the SAP
Before capturing the bank statement, the following steps are necessary: obtain a Bank
Statement and verify all the entries before capturing and errors should be corrected before
capturing or uploading the statement on the SAP system.
Following are the input field require in this module

Input - Required Fields
Bank key
Bank Account
Currency
Statement Number
Statement Date
Opening Balance
Closing Balance
Posting Date
Transaction
Value Date
Amount
Posting Date
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Field Value / Comments

Enter the IFCS code of the bank
Enter the Bank Account No.
Enter the currency for amount(INR)
Enter the statement number for Reconciliation
Enter the statement date
Enter the opening Balance in the Statement
Enter the Closing Balance in the Statement
Enter Current Date
Enter the type of Transaction
Enter the date of Transaction given in the bank statement
Amount of Transaction
Enter Current Date
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Release: ERP 6.0
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Bank Accounting
Procedural Steps
01.01. Uploading the bank statement in the system

Via Transaction Code
ZFI057
Specify the path of file in the presentation server and the uploading format is given below,
Field Name
Description
Transaction ID
Enter the
Transaction
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type
of
R\O\D
R
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Release: ERP 6.0
Values
Enter the Transaction ID.
List of Transaction ID is
given below,
ZBAS = Auto Swipe
ZBIN = Unidentified
transaction
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Bank Accounting
ZBOP = Outgoing
payments
ZBIP = Incoming
payments
Value Date
Amount
Allocation
Posting Date
Click execute
Enter the date of

Transactions(line items)
given in the bank
statement
Amount
of
Transaction(Line item in
bank statement)
Enter
the
check
number/Challan
number
Enter Posting date
Enter the date of

Transactions(Line
items) given in the
bank statement
Amount
of
Transaction(Line item
in bank statement)
Enter the check no/
challan no. given in
the statement
Enter Posting date
button to uploading the bank statement,
After uploading bank statement, new screen will open automatically,
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Bank Accounting
Now, to enter the data in the fields shown in the above mentioned screen shot,
there are two options, first, Click on the
Button, after clicking on the
overview button select any line item, which contain information related to Bank
Account and second option is to enter the data manually.
Field Name
Description
Bank key
Enter the IFCS code of

the bank
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R\O\D
R
Version: 1.0
Release: ERP 6.0
Values
SBIN0000642
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Bank Account
Currency
Statement Number
Statement Date
Opening Balance

Bank Accounting
Enter the Bank Account

No.
Enter the currency for
amount
Enter the statement
number
for
Reconciliation
Enter the statement
date
Enter
the
opening
Balance
in
the
Statement
1088862580
INR
Enter the number
Current Date
Enter opening
Balance of
statement in the
system
Enter closing
Balance of
Statement in the
system
Closing Balance
Enter
the
Closing R
Balance
in
the
Statement
Posting Date
Enter date of uploading O

bank statement
Enter date of
uploading bank
statement Enter
Current Date
By clicking over view tab,
Select line item and Click on the
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Button,
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Bank Accounting
Enter the closing balance of bank Statement in the

Field, Example Rs.184,000/-
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Click on the Enter

Bank Accounting
button to confirm your entries and continue.
The Batch Session created in the system for posting of Bank statement.
The system task is complete

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Bank Accounting
Title:
Module Name
01.02. Run batch processing

SM35
Select the line item for Batch Run

Click on
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Button for Batch Run
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Bank Accounting
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Bank Accounting
Title:
Module Name
Select
the radio Button for Display errors only & check the box Extended Log for
posting bank statement.
Then Click on
Button.
The Batch, process successfully

For viewing, the accounting Document posted during Bank Reconciliation, follow
the menu path,
Via Menus
SAP Easy Access Screen Accounting

Financial Accounting General Ledger
Document FB03 Document Display
FB03
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Bank Accounting
Enter the Input Data in the above mentioned field with the help of below mentioned
information.
Field Name
Description
Document No
Enter the Document No R

created in Batch Run
Company Code
Fiscal Year
Enter GL Account
Enter the Fiscal Year
Then Click on
R\O\D
Values
Processed in Batch
Run by clicking the
document list button
2021
2010
R
O
Button
The system task is complete
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Bank Accounting
01.03. Bank Reconciliation Statement
ZBANK_BRS
Field Name
Description
Company Code
Enter the company

code
Enter the House bank
Enter Account ID of the
bank
Enter the statement no
uploaded.
Enter the date of bank
statement
House Bank
Bank ID
Statement No
Statement date
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R\O\D
R
Values
1080
R
R
80000
80502
Enter the date of

statement
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Then click on
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Bank Accounting
Button
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Click on Print preview

statement.
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Bank Accounting
Button to display the Bank Reconciliation
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Bank Accounting
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Bank Accounting
Annexure 1
Annexure 2
Annexure 3
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Bank Accounting
Annexure 4
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Bank Accounting
1.04 For Manual Bank Reconciliation, we have to maintain entries in table in

relation Business Area & Profit centre.
The transaction code for maintenance of table is ZFI138.
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Bank Accounting
Enter Business area & Profit centre in relation to Company code, House Bank, Account
ID, Bank Account, and GL Account
01.05 Clearing in bank clearing GLs accounts
After uploading the bank statement, we have to make clearing in Bank Clearing
accounts; there are two option for clearing,
A. Automatic Clearing( T-Code F.13)
B. Manual Clearing (T-code F-03)
For Clearing, first we have to enter the Check no & challan no in assignment field.
For entering the check no in the assignment field in the payment document, (Tcode FCHU)
Enter the Company code, house bank & account ID

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Company Code
House Bank
Account ID

Bank Accounting
1080
80000
80502
Select the radio button assignment
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Click on

Bank Accounting
icon,
Now payment documents have been updated.

To display the check no in assignment field of the payment document, use t-code FB03
to display the payment document,
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Bank Accounting
Press Enter to confirm your entries,
Double click on Bank Line item
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Bank Accounting
Check number has been updated in the Assignment filed.
For updating the challan number in the assignment field, use T-code ZFI152, for
updating the challan no in bank line item.
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Bank Accounting
Enter the company code, cash journal & fiscal year.

Company Code
Cash Journal
Fiscal Year
Click on
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1080
800A
2010
icon
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Bank Accounting
Challan number has been updated
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Bank Accounting
Press Enter to confirm your entries
Double click on Bank line item.
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Bank Accounting
Challan no. has been updated in Bank line item
A. After adding the check no or challan no in the assignment, we can do

Automatic Clearing in Bank Clearing GL Accounts,
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F.13
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Bank Accounting
Enter company code, Fiscal year,

Company Code
1080
Fiscal Year
2010
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Bank Accounting
Tick the check box Select GL Account and enter Bank Clearing GL account,
Click on
button, display line items in test run,
Green field shows the line items ready for clearing on the basis of amount & assignment
number is matching in both line items, for clearing this line item,
Click on
icon
Uncheck the tick mark for test run
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Click on

Bank Accounting
button, system
Now system generated the clearing document No. 100000224.
B. For Manual Clearing in Bank Clearing GL Accounts,

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F-03
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Bank Accounting
Enter the GL Account No.(Example 25201000042), select the basis of clearing by

selecting the radio button, there are many options available for manual clearing, select
as per the requirement,
Select the radio buttonAmount
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Bank Accounting
Title:
Module Name
Click on
tab
Enter the amount from and to Coolum, (means source line item & target line item)
Click on the
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Bank Accounting
Click on simulate option in the document option available in menu bar,
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Bank Accounting
It is zero balance document (debit equal to credit), now click on

document,
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icon for saving the
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Bank Accounting
Clearing document has been posted,
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Bank Reco Manual

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User Manual FI15

Manual Bank Reconciliation

Following are the input field require in this module

Last changed on:

Field Value / Comments

User Manual FI15

Manual Bank Reconciliation

01.01. Uploading the bank statement in the system

Last changed on:

User Manual FI15

Manual Bank Reconciliation

Enter the date of

Enter the date of

button to uploading the bank statement,

After uploading bank statement, new screen will open automatically,

Last changed on:

User Manual FI15

Manual Bank Reconciliation

Enter the IFCS code of

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User Manual FI15

Manual Bank Reconciliation

Enter the Bank Account

Enter the number

Enter date of uploading O

Select line item and Click on the

Last changed on:

User Manual FI15

Manual Bank Reconciliation

Enter the closing balance of bank Statement in the

Last changed on:

User Manual FI15

Click on the Enter

Manual Bank Reconciliation

button to confirm your entries and continue.

The system task is complete

User Manual FI15

01.02. Run batch processing

Select the line item for Batch Run

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Button for Batch Run

User Manual FI15

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Manual Bank Reconciliation

User Manual FI15

The Batch, process successfully

SAP Easy Access Screen Accounting

Via Transaction Code

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User Manual FI15

Manual Bank Reconciliation

Enter the Document No R

The system task is complete

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User Manual FI15

Manual Bank Reconciliation

01.03. Bank Reconciliation Statement

Via Transaction Code

Enter the company

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Enter the date of

User Manual FI15

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