Professional Documents
Culture Documents
Dear Mr. Jones, or Dear Professor Smith, (for someone you dont know
well)
Dear Joe, or Dear Mandy, (if you have a working relationship with the
person)
If you know the person well, its fine to use Hi Joe, Hello Joe or just the name
followed by a comma (Joe,) ; writing Dear Joe to one of your team-mates will
look odd!
3. Write in short paragraphs
Get straight to the point. Divide your email into 2-4 short paragraphs, each one
dealing with a single idea. Consider using bullet-points for extra clarity, perhaps if
you are:
Never write a whole sentence (or worse, a whole email) in capitals AS THIS
GIVES THE IMPRESSION OF SHOUTING AT THE PERSON AND IS PERCEIVED AS
AGGRESSIVE AND RATHER THREATENING. (THIS IS ALSO TRUE IF YOU USE
MULTIPLE EXCLAMATION MARKS!!!!)
YOU CAN CAPITALIZE WORDS THAT YOU WANT TO STAND OUT AND GET THE
READERS ATTENTION BUT BE AWARE OF THE POSSIBILITY OF BEING TOO
DIRECT.
Read the Email Etiquette Guidelines and answer the questions below:
1. What might the person who receives your email (the recipient) do if the
subject line is not clear?
-
the reader wont be able decides whether your message is spam or not
Dear Mr
3. If you are writing a long email which includes a lot of information, what two
things should you do?
-
4. You want to ask your teacher for an extension on your project, tell her youll
be late for class tomorrow, explain why you were absent last week and
request a time to meet her to discuss your grade on your last assessment.
You would send her one/two/three/four emails.
5. Whats wrong with this email? Can you correct it?
Hi Dear Maryam, Thanks for agreeing to come to DWC next Monday 5th
March to speak to a group of students about job opportunities at DEWA. Ill
see you In the mph at 10:00. bye for now. Laila
6. A teacher receives this email from a student. What is the teachers most
likely response?
MISS! WHY DID YOU GIVE ME GRADE D FOR THE LAST EXAM??? I AM VERY
UNHAPPY BECAUSE I STUDIED VERY HARD FOR THE EXAM!! DO YOU THINK
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Task
Send an email to your teacher to do THREE of the following:
Suggest a field trip for the class with details of the rationale and
time/costs involved
Apologise for missing class yesterday, give a reason for your absence
and explain how you will make up the missed work.