Creating Relationships: A. Opening An Existing Database

Microsoft Access 2000 Workshop 3
Creating Relationships
A. Opening an Existing Database
1.
2.
From the Desktop, select Microsoft Access from the Programs menu.
Open the ITClass Database.
B. Making a Duplication of a Table

1.
Right-click the Students Table and then choose Copy from the pop-up menu.
1. Right-click Students and choose

Copy from the pop-up menu.
2.
Right-click anywhere within the ITClass: Database window and then choose
Paste from the pop-up menu.
2. Right-click anywhere within the

ITClass: Database table and then
choose Paste from the pop-up menu.
Designed by T. S. Wong
http://www.wong-sir.com
3.
In the Paste Table As dialog box, enter Personal in the Table Name text box.
5. Click the OK
button.
3. Enter Personal
here.
4. Click to select Structure

and Data if necessary.
4.
5.
Make sure that Structure and Data is selected in Paste Options.

Click the OK button.
C. Modifying the Structure of a Table

1.
2.
Click to select the Personal Table.

Click the Design View button (or right-click the Personal table and then choose
Design View from the pop-up menu).
2. Click the Design
View button.
1. Click to select the

Personal table.
3.
Click on the left of the field name Class to select the entire row.
3. Click here to select

the entire row.
4.
Press the Delete key on the keyboard.
5.
In the Microsoft Access dialog box, click the Yes button to confirm deleting the
field Class.
5. Click the Yes button to
confirm deleting the field.
6.
7.
8.
9.
Similarly, delete the ClassNo, SAMember, and Remarks fields.

Close the Personal table and save the changes when prompted.
Using similar procedures, delete the fields Name, Birthday, Address, and Hobby
from the Students table.
Close the Students table and save the changes when prompted.
D. Creating a One-to-One Relationship

1.
Choose Relationships from the Tools menu.

1. Choose Relationships
from the Tools menu.
2.
In the Show Table dialog box, click to select the Personal table and then click the
Add button.
2. Click to add the
Personal table.
3.
Similarly, add the Students table and then click the Close button to close the Show
Table dialog box.
4.
In the Relationships window, drag the StudentID field from the Personal table
onto the StudentID field of the Students table.
4. Drag the StudentID field

from the Personal table onto
the StudentID field of the
Students table.
5.
In the Edit Relationships dialog box, click to check all the three available options
provided.
6. Click the Create
button.
5. Click to check all

the three available
options provided.
6.
Click the Create button.
A One-to-One Relationship is created between

the Personal and Students tables.
Note: To delete the relationship between two tables, simply click to select the link
between the tables, and then choose Delete from the Edit menu.
To edit the relationship between two tables, simply double-click the link
between the tables to open the Edit Relationships dialog box.
7.
Close the Relationships window and save the changes.
E. Creating Two More Tables

1.
With the Tables object selected, click the New button to create a new table.
1. Click the New button to
create a new table.
2.
In the New Table dialog box, choose Design View and then click the OK button.
2. Choose Design View and

then click the OK button.
3.
4.
Create three fields with the structure below.

Field Name
Data Type
Field Size
ClassID
Text
Room
Text
TeacherID
Text
20
Click on the box to the left of the ClassID field to select the entire row.
4. Click here to select the
entire row.
5.
Click the Primary Key button to set ClassID as the primary key field.
5. Click the Primary Key
button here.
6.
Close the Design View window and save the new table as Classes.
6. Name the table
Classes and then click
the OK button.
7.
Double-click the Classes table to open it in Datasheet View.
7. Double-click the Classes

table to open it in Datasheet
View.
8.
9.
Enter the following data in the Classes table in Datasheet View.

ClassesID
Room
TeacherID
4A
404
tswong
4B
405
khchan
Close the table in Datasheet View to save the records.
9. Close the table and save

the changes.
10. Similarly, create another table called Teachers with the following table structure.
Field Name
Data Type
Field Size
TeacherID
Text
20
Name
Text
30
StaffRoom
Text
11. Set the TeacherID field as the primary key field.

12. Enter the following data in the Teachers table in Datasheet View.
TeacherID
Name
StaffRoom
tswong
Mr. T. S. Wong
G/F
khchan
Mr. K. H. Chan
1/F
F. Creating One-to-Many Relationships

1.
Choose Relationships from the Tools menu.

1. Choose Relationships
from the Tools menu.
2.
Choose Show Table from the Relationships menu.

2. Choose Show Table
from the Relationships
menu.
3.
In the Show Table dialog box, Ctrl-click Classes and Teachers, and then click the
Add button to add the two tables to the Relationships window.
3. Add the Classes and
Teachers tables to the
Relationships window.
4.
5.
Click the Close button to close the Show Table dialog box.
In the Relationships window, drag the ClassID field from the Classes table onto
the Class field of the Students table.
5. Drag the ClassID field from the

Classes table onto the Class field of
the Students table.
6.
In the Edit Relationships dialog box, click to check all the three options provided
and then click the Create button.
6. Click the Create button
to create a One-to-Many
relationship.
7.
In the Relationships window, drag the TeacherID field from the Teachers table
onto the TeacherID field of the Classes table.
7. Drag the TeacherID field from the

Teachers table onto the TeacherID
field of the Classes table.
8.
In the Edit Relationships dialog box, click to check all the three options provided
and then click the Create button.
8. Click the Create button
to create a One-to-Many
relationship.
9.
Close the Relationships window and save the changes.
G. Exiting Microsoft Access 2000

Choose Exit from the File menu.

Creating Relationships: A. Opening An Existing Database

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Microsoft Access 2000 Workshop 3

B. Making a Duplication of a Table

1. Right-click Students and choose

2. Right-click anywhere within the

Microsoft Access 2000 Workshop 3

4. Click to select Structure

Make sure that Structure and Data is selected in Paste Options.

C. Modifying the Structure of a Table

Click to select the Personal Table.

1. Click to select the

3. Click here to select

Press the Delete key on the keyboard.

Microsoft Access 2000 Workshop 3

Similarly, delete the ClassNo, SAMember, and Remarks fields.

D. Creating a One-to-One Relationship

Choose Relationships from the Tools menu.

Microsoft Access 2000 Workshop 3

4. Drag the StudentID field

5. Click to check all

Click the Create button.

A One-to-One Relationship is created between

Close the Relationships window and save the changes.

Microsoft Access 2000 Workshop 3

E. Creating Two More Tables

2. Choose Design View and

Create three fields with the structure below.

Microsoft Access 2000 Workshop 3

Double-click the Classes table to open it in Datasheet View.

7. Double-click the Classes

Enter the following data in the Classes table in Datasheet View.

Close the table in Datasheet View to save the records.

9. Close the table and save

11. Set the TeacherID field as the primary key field.

Microsoft Access 2000 Workshop 3

F. Creating One-to-Many Relationships

Choose Relationships from the Tools menu.

Choose Show Table from the Relationships menu.

5. Drag the ClassID field from the

Microsoft Access 2000 Workshop 3

7. Drag the TeacherID field from the

Close the Relationships window and save the changes.

G. Exiting Microsoft Access 2000

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