Professional Documents
Culture Documents
Introduction
The Importance of Hiring a Professional Event Management Partner
In-person events are a great opportunity to establish the right impression and reputation for
your company. Events offer a look into the companys culture, a window into the corporations
nuts and bolts. A well-executed event can your memoir special and unforgettable to the point
that it will be treasure forever.
Company Profile
El Produccion, as a part of FINEST EVENT Group of Company, serves around the city. The
company provides event planning such as consultation, event day coordination, partial/full
event planning, destination wedding coordination, equipment rentals, audio-video production
and same IT services. We also offer a wide range of services under the category of social
planning and corporate planning.
Mission
Our mission is to provide the highest level of event planning services with latest trend of
technology while maintaining extraordinary customer service.
Vision
To have delighted and valued customer, by means of helping them to host events that exceed
business requirements and expectations.
The Team
Our company is composed of professional in their own expertize, thus will ensure you optimum
productivity for the company and or gigantic event of your life.
Engr. Jonathan Aldave
Field
President/Technical Manager
Yuri Bernadette
Field
Area/Project
Coordinator
Liaison Manager/
Business Center Coordinator,
Luzon
Glayzel Field
Jayson Field
Liaison Staff,
Receivable
Our Location
A premiere company requires a premier location. We are located at the Bonifacio Global City,
Taguig. The one of the high end city as of date in the Philippines. We also have business center
in Baguio City, San Fernando Pampanga, Cebu City and Davao City. So wherever part of
Philippines you are. We can accommodate you and give you all the services we can offer.
Catering Services
Affiliates
Mother Company
Souvenirs, Invitation
and Party Needs
Client
:
Accenture
Event type
:
Corporate
Anniversary
Venue
:
Philippines International
Convention Center
Date
:
May 16, 2014
A corporate event full of awards,
intermission performances and AVP
presentation catering over 1500
Client
:
Regine Velasques and Ogie
Alcasid
Event type
:
Wedding Concert
Venue
:
Patio Victoria, Manila
Date
:
May 16, 2014
A special wedding / concert of their life
celebrating with their family and close
friends.
Client
:
Julia Barreto
Event type
:
Debut/ 18th Birthday
Venue
:
Shangri-la, Makati
Date
:
May 16, 2014
A debut celebration jam packed of starstudded guest.
Project Proposal
Our Understanding of Your Needs
We have reviewed your initial requirements and understand the following key facts about your
event:
1. Event Name: Mierdae Corporation 60th Anniversary
2. Date(s): June 12, 2016
3. Location: The Heritage Hotel, Manila Philippines
4. Projected Number of Attendees: 100
Every event is unique and special. Each has its own distinct audience, tone, personality, and set
of business objectives. In the beginning, El Produccion Group of Company will conduct a
preliminary consultation to understand your events objectives and goals. We will then set up a
strategy and execution plan accordingly. It will focus on streamlining logistics so that your event's
best qualities shine through.
Events Location
Events Venue
Memorandum of Agreement
Letter of Agreement
This agreement is between Don Juan Carlo G. Francisco, owner of Mierdae Industrial Service
and Calibration Corp, hereafter referred to as CLIENT, and EL PRODDUCION, hereafter
referred to as CONTRACTOR, and made and entered into this March 17, 2016 at San Jose,
Balanga City Bataan.
Whereas, the contractor offers his services for corporate event as an event coordinator to
provide the
I. Following
1. Research, Design, planning, coordination, and evaluation of the corporate event.
2. Research that will commence with the join execution of this agreement.
3. A 10th Anniversary event with the team of Stars Wars (sci-fi/ futuristic) that will be held
on June 12, 2016, Friday.
II. Client agrees to provide:
1. Liable to pay all incurred cost on the services made by the first party.
2. Liable to pay all cost stated upon breach of contract.
3. Down payment of 50% upon signing of contract.
4. All payments made upon cancellation will be forfeited.
5. Corkage fee of 10,000 for every supplier not affiliated from the Venue.
6. A 3% Discount can be acquired if the payment is received two weeks advance prior to
the due date.
III. Terms and Condition
The clients agree to provide the following schedule of payment made.
1. March 15, 2016
4. October 2016
Date
t
Jonathan Field
Date
President
Activity Calendar
Months
March
Week 1
Week 2
Week 4
April
Week 3
Proposal/meeting
with the Client
Budget Alignment
Discussion of
Venue, Guest,
Motif and Date
Holy week
Finalize
event
proposal
Contract
signing of
MOA and
down
payment of
40%
Meeting and
food tasting
with the
caterer
together
with the
client,
discussing
Meeting with
photographer
discussing the
concern with
the event and
photo booth
Finalize the deal
Distribution of
the concern
and
finalizing the
deal
invitations
May
June
Checking the
venue for all
audio video
presentation
requirements
Meeting the
Lights and
Sound
Supplier for
the wedding
event
Finalize the
deal
Follow up
supplier for the
delivery of the
souvenir on July
1, 2016
Meeting with
the
choreographer
and Singer for
dance and
music
performances
suppliers
Give an update to
the couple and
get collection of
another 20% of
payment for the
supplier
Meeting with the
videographer and
director for Same
Day Edit and PreNuptial Video
Finalizing the deal
together with the
client
Update Status
Capture prenuptial video of
the client in Italy
4.
5. Catering Services
Sound and Video Systems
Table and Chairs
15-18 Chairs per table
Venue Dcor/ Flower arrangement
Dove Pair (with Cage)
Drink of your Choice
o 4 Season
o Mock tail drinks
o Pine apple Juice
o
o
o
o
o
o
Wedding Invitation
o Made of scented paper designed with colorful flower placed in a bamboo tubed
7. Flower Arrangement
Bouquet of red flowers with touch of white for the bride.
o Ecuador Rose
o Violet Tulips
o White Orchids
Set of topiary bouquet for secondary sponsors (female)
Basket with loose petals for the flower girl
Flower headdress for the flower girl
Events Costing
Venue/ Facilities (outdoor) for 5 hours
P 100,000
P 30,000
P 150,000
Cakes
Affiliates
P 15,000
Invitation
(100x150)
P 15,000
Souvenir
(100x150)
P 15,000
Affiliates
P 15,000
P 30,000
P 5,000
P 375,000
P 45,000
P 420,000
P 93,750
P 513,750
Weddings Program
Program Time
Date
Day
:
:
:
4:00 pm 9:00 pm
October 22, 2016
Saturday
Timeline
4:00 pm 5:05 pm
weds
6:00 pm 8:00 pm
per table
Dinner Time
pictorial
Photo Booth
Intermission
event
(The Rest of Life, Bruno Mars)
8:00 pm- 8:10 pm
wed
Message of the newly-wed to the parents and guest
Distribution of Souvenir
Venues Layout
SWOT ANALYSIS
Our company can easily adapt to the innovation of technology bringing our customer not only
premium experience but also a remarkable event. Serving Bataeos is our heart but as companys
name exploded around Philippines our companys location is in the capital of Bataan where ease of
transportation is at hand.
Our weakness is the fast pacing technology that is why we ensure that our equipment and facility is
up to date to the clients need. Multimedia production now a day become cheaper and cheaper
giving us increase in competitor instead of focusing on them we focus to give options of service
package to the client according to their budget.
Our opportunities are growing as the social networking grows. From print advertisement into radio
announcement. Now our publicity become viral because of our website, page, group and after sale
online customer service. We also plan to have our corporate office in one of the premium city in the
Philippines, Bonifacio Global City. Local and international investor brought not only opportunity to
company to expand but also give employment and career to young generations with potentials.
The threats we may encounter are the new competitors in the market, their new innovative products
and their access to channels of events location. That is why we ensure our companys team are
highly skill on their specialty not just to give you what you need but also to have research and
develop product and services that will surpass your expectations.
ACTION PLAN
Back up equipment.
Back up equipment are always available in case one of the equipment down to ensure the smooth
flow of the event.