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    This document outlines the document and record control procedures for the CCLRC Instrumentation Department quality management system. It defines the objectives of document control as establishing the necessary documents for effective operations, version control mechanisms, and storage and access methods. It then lists the various quality system, management process, project process, and project support documents and records, assigning responsibility for review, approval, and control to roles like the Quality Manager and Project Manager. Records are retained for at least three years unless related to a specific project, in which case they are kept for at least one year after project completion.

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    Document and Record Control

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    This document outlines the document and record control procedures for the CCLRC Instrumentation Department quality management system. It defines the objectives of document control as establishing the necessary documents for effective operations, version control mechanisms, and storage and access methods. It then lists the various quality system, management process, project process, and project support documents and records, assigning responsibility for review, approval, and control to roles like the Quality Manager and Project Manager. Records are retained for at least three years unless related to a specific project, in which case they are kept for at least one year after project completion.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    98 views3 pages

    Document and Record Control

    Uploaded by

    gdfsndhgfdvhjzd
    This document outlines the document and record control procedures for the CCLRC Instrumentation Department quality management system. It defines the objectives of document control as establishing the necessary documents for effective operations, version control mechanisms, and storage and access methods. It then lists the various quality system, management process, project process, and project support documents and records, assigning responsibility for review, approval, and control to roles like the Quality Manager and Project Manager. Records are retained for at least three years unless related to a specific project, in which case they are kept for at least one year after project completion.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 3

    CCLRC Instrumentation Department

    Procedures

    Department Procedure
    Version: 1.0
    Document and Record Control

    Scope
    This Procedure summarises document and record control within the Quality Management
    System, details are provided in the relevant Processes and Procedures which are referenced
    from this Procedure.

    Approved by Quality Manager or Deputy:

    last modified 19/11/03 08:07

    Steve Quinton

    19/11/03

    page 1 of 3

    hardcopies are uncontrolled

    The objectives of document and record control within the Quality Management System are
    to define:
    the documents necessary for the effective operation the Processes and Procedures
    the version control mechanism for these documents
    the storage and access mechanisms for these documents

    check the Instrumentation Department web for the latest version

    Objective

    CCLRC Instrumentation Department

    Procedures

    Department Procedure
    Version: 1.0
    Document and Record Control

    Local Instructions

    Quality System Records


    Management Review
    Minutes
    Internal Audit Records
    Quality Reports
    IDQC minutes

    Review and Approval

    Control
    Definitive version
    available on the local
    web, printed versions
    marked as uncontrolled
    As above or hardcopy
    control by the Quality
    Representative

    Quality Manager

    By IDQC, Procedure:
    Modifying the Quality
    System

    Quality Representative

    By the Quality
    Representative:
    Procedure: Local
    Instructions

    Quality Manager

    Quality Manager.
    Procedures: Internal
    Audits and Quality
    Reports

    Hardcopies maintained
    by the Quality Manager

    Review by IDMC and


    IDHM, approval by
    IDHM

    Definitive version
    available on the local
    web, printed versions
    marked as uncontrolled

    Management Process Documents


    Business Plan
    Quality Manager
    Staff Handbook
    Risk Register
    Business Continuity Plan
    Safety Plan
    L&D Plan
    Training Manager
    L&D Review
    Geng Training Scheme
    Management Process Records
    IDMC and IDHM
    Director
    minutes
    IDHM and IDMC notes
    Director
    APRs

    Reportee

    Induction Checklist

    Group Leader

    Training Records

    Training Manager

    Project Process Documents


    Project Specification
    Project Manager
    Management Plan
    Close Out Report
    Post Implementation
    Review
    Maintenance Plan
    Project Cards

    last modified 19/11/03 08:07

    Review and approval by


    IDMC
    IDMC or IDHM
    IDMC or IDHM
    See Procedure: Learning
    and Development

    Approval by the Project


    Manager and Sponsor or
    Customer. See Process
    Project Process section
    5.1

    Hardcopies maintained
    by the Directors PA
    Posted on the local web
    after approval
    Hardcopies retained by
    the Directors PA
    Hardcopies retained by
    the Group Leader
    Computer database
    maintained by MSG
    Project Manager
    maintains hardcopies
    and/or electronic copies
    accessed from the Master
    Project List on the local
    web.

    page 2 of 3

    hardcopies are uncontrolled

    Responsibility
    Quality System
    Documents
    Quality Manual
    Processes and Procedures

    check the Instrumentation Department web for the latest version

    Project Process documents and records, and Route Cards, are only disposed of with the
    authority of the Project Manager and Group Leader, not less than one year after the last
    activity on the project. All other documents and records are retained for at least three years.

    CCLRC Instrumentation Department

    Procedures

    Department Procedure
    Version: 1.0
    Document and Record Control

    Master Documentation
    List
    New Opportunity
    Business Cases
    Project Change Requests
    Review Approvals
    Problem Reports
    Test Plans
    Installation and
    Commisioning Plans

    Quality Manager

    IDHM

    Project Manager

    Project Manager
    IDHM
    Project Manager and
    Sponsor or Customer
    Project Manager

    Project Support Records


    Requests for Service
    Service Manager
    Project Manager

    Service Manager and


    Customer
    Project Manager

    Local Manager

    Local Manager

    Calibration Manager

    Calibration Manager

    Control
    Definitive version on the
    local web
    Project Manager
    maintains hardcopies
    and/or electronic copies
    accessed from the Master
    Project List on the local
    web.

    Hardcopies or computer
    records maintained by the
    manager of the records

    hardcopies are uncontrolled

    Route Cards
    Final Inspection Records
    Customer Supplied
    Product and Loan Log
    Calibration Records

    Review and Approval

    check the Instrumentation Department web for the latest version

    Responsibility
    Project Process Records
    Master Project List

    last modified 19/11/03 08:07

    page 3 of 3

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