PMAYDoc 13075

Preparation of Housing For All Plan of Action (HFAPoA) & DPR with Construction Supervision & Quality
Control under Pradhan Mantri Awas Yojana - Housing For All 2022
OFFICE OF NAGAR PARISHAD KHACHROD DIST-UJJAIN

M.P
Email cmokhachrod@mpurban.gov.in
Tel no 07366- 231030
No.609 / PMAY/Khachrod/ 2016
Date:
03 / 03 /2016
Notice Inviting Tender (NIT)

Invitation for Consultancy Service
For preparation of Housing For All Plan of Action (HFAPoA) & DPR with
Construction Supervision & Quality Control in Nagar Parihad Khachrod under PMAY
The Nagar Parishad Khachrod intends to receive grant under Pradhan Mantri Awas Yojana Housing For All by 2022 (Urban) Mission of the MoHUPA, Government of India to be
implemented in Nagar Parishad Khachrod . The Recipient hereby invites online proposals
from reputed eligible Architecture & Planning firms through the Request for Proposal (RfP)
issued by the Chief Municipal Officer , Nagar Parishad Khachrod titled Preparation of
Housing For All Plan of Action (HFAPoA) & DPR with Construction Supervision & Quality
Control under PMAY.
Interested consultancy firms may submit their duly filled proposals in the prescribed format
available on e-procurement website no later than
29 March 2016 17:30 Hrs. Further
details of the services can be referred from the RfP/Terms of Reference which can be
downloaded from e-procurement website: www.mpeproc.gov.in.
Amendments to NIT/RfP, if any, would be published on e-procurement website only, and not
in newspaper. The Chief Municipal Officer, Nagar Parishad Khachrod reserves all the rights to
accept or reject any or all tenders without assigning any reasons.
Note: Consultant will be responsible for preparation of HFAPoA & DPR with Construction
Supervision & Quality Control in accordance with guidelines of the mission and must also
incorporating any/all the amendments in Guidelines as & when issued by GoI/State.
Nagar Palika Parishad Nagda
Page 1 of 81
Pradhan Mantri Awas Yojana

(PMAY)
Housing For All 2022
Request for Proposal (RfP)
for
Engagement of consultant for the preparation of Housing
For All Plan of Action (HFAPoA) & DPR with Construction
Supervision & Quality Control under PMAY
OFFICE OF NAGAR PARISHAD KHACHROD

DIST- UJJAIN M.P
Tel no 07366- 231030
Page 2 of 81
Table of Contents
1.
Notice Inviting Tender (NIT) ............................................................................................... 1
2.
Disclaimer ............................................................................................................................ 7
3.
Checklist for Bidders ........................................................................................................... 7
4.
Letter of Invitation ............................................................................................................. 10
5.
Key Dates ........................................................................................................................... 11
6.
Instruction to Bidder for e-Tendering ................................................................................ 12
7.
ANNEXURE A: Bid Data Sheet (BDS) and Instructions to Consultant ........................... 15

7.1.
Bid Data Sheet............................................................................................................ 15
7.2.
Evaluation of technical proposal will be based on scoring given below: .................. 18
8.
Instructions to Consultant .................................................................................................. 20

8.1.
Introduction ................................................................................................................ 20
8.1.2.
Eligible Consultants ............................................................................................... 20
8.1.3.
Conflict of Interest .................................................................................................. 20
8.1.4.
Disclosure................................................................................................................ 21
8.1.5.
Anticorruption ......................................................................................................... 22
8.1.6.
Only one Proposal ................................................................................................... 22
8.2.
8.2.2.
8.3.
Clarification of RFP Documents ............................................................................... 22

Amendment of RFP documents ............................................................................. 22
Preparation of Proposals Language of Proposals ....................................................... 22
8.3.2.
Cost of bidding ........................................................................................................ 23
8.3.3.
Joint Ventures ......................................................................................................... 23
8.3.4.
Partners.................................................................................................................... 23
8.4.
Full-time employees ................................................................................................... 23
8.5.
Instructions for submission of Proposal ..................................................................... 24
8.5.2.
Documents comprising the Proposal....................................................................... 24
8.5.3.
Technical Proposal (see Annexure B) ..................................................................... 24
8.5.4.
Financial Proposal (see Annexure C)...................................................................... 25
8.5.5.
Submission instructions .......................................................................................... 26
8.5.6.
Taxes ....................................................................................................................... 26
8.5.7.
Proposal Fees .......................................................................................................... 26
8.5.8.
Currency of the Proposal......................................................................................... 26
8.5.9.
Documents establishing the eligibility of the Consultant ....................................... 26
Page 3 of 81
8.5.10. Proposal validity ..................................................................................................... 27

8.5.11. Format and signing of Proposals ............................................................................. 27
8.5.12. Sealing and marking of Proposals .......................................................................... 28
8.5.13. Deadline for submission of Proposals ..................................................................... 29
8.5.14. Late Proposals ......................................................................................................... 29
8.5.15. Withdrawal of Proposals ......................................................................................... 29
8.6.
Opening of Proposals ................................................................................................. 30
8.6.2.
Opening of Technical Proposals ............................................................................ 30
8.6.3.
Opening of Financial Proposals ............................................................................ 30
8.7.
Evaluation of Proposals.............................................................................................. 31
8.7.2.
Undue influence ...................................................................................................... 31
8.7.3.
Clarification of Proposals........................................................................................ 31
8.7.4.
Non-conformities, Errors and omissions ............................................................... 32
8.7.5.
Evaluation of Technical Proposals ......................................................................... 32
8.7.6.
Qualification of Technical Proposals ..................................................................... 32
8.7.7.
Evaluation of Financial Proposals........................................................................... 32
8.7.8.
Clients right to accept any Proposal, and to reject any or all Proposals ................ 33
8.8.
Award of Contract Notification ................................................................................. 33
8.8.2.
Negotiations ............................................................................................................ 33
8.8.3.
Availability of personnel ......................................................................................... 34
8.8.4.
Signing of Contract ................................................................................................ 34
8.8.5.
Start date ................................................................................................................. 34
9.
Tech 1: Covering Letter ..................................................................................................... 35

9.1.
Tech 1.1: Affidavit ..................................................................................................... 36
10.
Tech 2: Project Detail Sheet............................................................................................... 37
11.
Tech 3: Curriculum Vitae (CV) for Proposed Experts ...................................................... 38
12.
Tech 4: Expert Team and Summary of CV Information ................................................... 39
13.
Fin 1: Summary of Costs ................................................................................................... 40
14.
Annexure D: Terms of Reference (ToR) for the engagement of consultant for the
preparation of Housing For All Plan of Action (HFAPoA) & DPR with Construction
Supervision & Quality Control under PMAY............................................................................... 42
14.1.
Background and Objective ......................................................................................... 42
14.2.
Scope of the Work ...................................................................................................... 42
14.3.
Task 1: Demand Survey ............................................................................................. 43
Page 4 of 81
14.4.
Task 2: Preparation of Housing For All Plan of Action............................................. 44
14.5.
Task 3: Preparation of Detailed Project Report for FY 2015-16 ............................... 46
14.5.1. Inception Stage ........................................................................................................ 47

14.5.2. Draft DPR Stage...................................................................................................... 48
14.5.3. Revised Draft DPR Stage ........................................................................................ 49
14.5.4. Bid Process Management ........................................................................................ 49
14.6.
Task-4 Supervision during Project Construction and Development .......................... 49
14.6.1. Project Scheduling and Implementation milestones ............................................... 51

14.6.2. Administrative and Technical issues during implementation of works: ................. 51
14.6.3. Control of Materials and Equipment components .................................................. 51
14.6.4. Quality Assurance of General Civil and Structural Works ..................................... 52
14.6.5. Quality Assurance of infrastructure works ............................................................. 52
14.6.6. Document Control ................................................................................................... 52
14.7.
Outcome and Deliverables ......................................................................................... 54
14.8.
Expertise and Inputs ................................................................................................... 58
15.
Annexure E: Standard Contract Document ........................................................................ 60
15.1.
Section 1: Form of Contract ....................................................................................... 60
15.1.1. Documents .............................................................................................................. 60

15.1.2. Contract Signature................................................................................................... 60
15.1.3. Commencement and Duration of the Services ........................................................ 61
15.1.4. Financial Limit ........................................................................................................ 61
15.1.5. Time of the Essence ................................................................................................ 61
15.1.6. Penalty..................................................................................................................... 61
15.2.
Section 2: General Conditions of Contract ................................................................ 62
15.2.1. Definitions ............................................................................................................... 62

15.2.2. Interpretation ........................................................................................................... 63
15.2.3. Obligations .............................................................................................................. 63
15.2.4. Personnel ................................................................................................................. 63
15.2.5. Sub-Consultants ...................................................................................................... 64
15.2.6. Disclosure of Information ....................................................................................... 64
15.2.7. Intellectual Property Rights .................................................................................... 64
15.2.8. Confidentiality ........................................................................................................ 65
15.2.9. Access and Audit .................................................................................................... 65
15.2.10.
Corruption, Commission and Discounts ............................................................. 65
Page 5 of 81
15.2.11.
Conflict of Interest............................................................................................... 66
15.2.12.
Insurances ............................................................................................................ 66
15.2.13.
Indemnity............................................................................................................. 66
15.2.14.
Applicable Provisions and Financial Limit ......................................................... 66
15.2.15.
Fees ...................................................................................................................... 66
15.2.16.
Invoicing Instructions .......................................................................................... 66
15.2.17.
Payments ............................................................................................................. 67
15.2.18.
Taxes and Duties ................................................................................................. 67
15.2.19.
Force Majeure...................................................................................................... 67
15.2.20.
Suspension or Termination without Default of the Consultant ........................... 68
15.2.21.
Suspension or Termination with Default of the Consultant ................................ 68
15.2.22.
Variations ............................................................................................................ 69
15.2.23.
Assignment .......................................................................................................... 69
15.2.24.
Limit of Liability ................................................................................................. 69
15.2.25.
Retention of Rights .............................................................................................. 69
15.2.26.
Law and Jurisdiction ........................................................................................... 69
15.2.27.
Amicable Settlement ........................................................................................... 69
15.3.
Section 3: Special Conditions .................................................................................... 71
15.3.1. Officials ................................................................................................................... 71

15.3.2. Additional Documents To Be Included In This Contract ....................................... 71
15.3.3. Payment Schedule ................................................................................................... 71
15.3.4. Marking And Documentation ................................................................................. 71
15.3.5. Arbitration ............................................................................................................... 72
15.4.
Section 4: Terms of Reference and Consultants Personnel Schedule ........................ 73
15.5.
Section 5: Schedule of Payment ................................................................................. 74
15.5.1. For Housing For All Plan of Action........................................................................ 74

15.5.2. For DPR with Construction Supervision & Quality Control .................................. 74
15.6.
Section 6: Invoice Format .......................................................................................... 75
15.7.
Section 7: Performance Guarantee ............................................................................. 76
15.8.
Section 8: Undertaking from the Firm ....................................................................... 77
15.9.
Undertaking from the firm-2 ...................................................................................... 78
15.10.
Undertaking from the firm-3 ...................................................................................... 79
16.
Annexure F: Demand Survey Format .............................................................................. 80
17.
Annexure G: List of Test ................................................................................................. 81
Page 6 of 81
Disclaimer
The information contained in this Request for Proposal (RfP) document or subsequently provided
to bidders, whether verbally or in documentary or any other form by or on behalf of Nagar
Parishad Khachrod, is provided to bidder on the terms and conditions set out in this RfP and such
other terms and conditions subject to which such information is provided.
This RfP is not an agreement and is neither an offer nor invitation by Nagar Parishad Khachrod,
to the prospective bidders or any other person. The purpose of this RfP is to provide interested
firms with information that may be useful to them in the formulation of their Proposals pursuant
to this RfP.
Information provided in this RfP to the bidders is on a wide range of matters, some of which
depends upon interpretation of law. The information given is not an exhaustive account of
statutory requirements and should not be regarded as a complete or authoritative statement of law.
The Nagar Parishad Khachrod, accepts no responsibility for the accuracy or otherwise for any
interpretation or opinion on the law expressed herein.
Nagar Parishad Khachrod, also accepts no liability of any nature whether resulting from
negligence or otherwise however caused arising from reliance of any bidder upon the statements
contained in this RfP.
Nagar Parishad Khachrod, may in its absolute discretion, but without being under any obligation
to do so, update, amend or supplement the information, assessment or assumption contained in
this RfP.
The issue of this RfP does not imply that Nagar Parishad Khachrod, is bound to select a bidder or
to appoint the Selected Bidder, as the case may be, for the Consultancy and Nagar Parishad
Khachrod, reserves the right to reject all or any of the Proposals without assigning any reasons
whatsoever.
The bidder shall bear all its costs associated with or relating to the preparation and submission of
its Proposal including but not limited to preparation, copying, postage, delivery fees, expenses
associated with any demonstrations or presentations which may be required by Nagar Parishad
Khachrod, or any other costs incurred in connection with or relating to its Proposal. All such costs
and expenses will remain with the bidder and Nagar Parishad Khachrod, shall not be liable in any
manner whatsoever for the same or for any other costs or other expenses incurred by an bidder in
preparation or submission of the Proposal, regardless of the conduct or outcome of the Selection
Process.
Checklist for Bidders
Online Three envelope system shall be followed, but bidder have to submit two envelopes
physically also i.e.
Envelop A:
Page 7 of 81
o EMD,
o Affidavit,
o Authority Letter to Sign on behalf of Consultant and
o Authority Letter for use of Digital Signature.
Envelop B: Technical Bid.
Note:
Please note that in any case if price-bid/Financial Offer submitted manually then bid
shall be rejected.
Only those proposals will be considered for Opening, who have submitted their BID
online as well as in physical form.
The following checklist is for the convenience of the bidders. Kindly check the following points
before submitting the bids.
Checkbox
(please tick)
Checklist
1. Whether the proposals have been properly sealed, marked and
labeled as required?
2. Have you submitted Envelop-A & Envelop-B (Physically as well
as online) & Financial Proposal Only Online?
3. Whether the proposal has been signed by concerned authority?
4. In case of Joint Ventures/Associations/Consortium, whether
signed in original by duly authorized representatives of each
partner with details of each signatory on a Rs. 1,000 Non Judicial
stamp paper? (clearly mentioned the Name of Lead Partners in JV
/ Associations / Consortium)
5. Whether submitted number of copies as prescribed in the data
sheet?
6. Whether submitted the soft copy of the technical proposals on eProcurement Portal?
7. Whether Company Registration & associated Documents are
enclosed (Envelop-B)?
8. Whether copy of Service Tax Registration is enclosed with
Technical Proposal (Envelope-B). In case of JV / Associations /
Consortium, copy of Service Tax Registration all the partners
firms should be enclosed?
9. Have you enclosed the DD for EMD in Envelop-A?
10. Whether the EMD drawn on a Scheduled bank?
Page 8 of 81
11. Have all the pages of proposal been signed by authority only?
12. Have all the CVs Signed by concerned person himself and
properly authorized?
13. Is the CV submitted according to the format given?
14. Have you checked the Eligibility Criteria & Enclosed the relevant
documents as proof?
15. Whether the number of pages of the proposal properly indexed
16. Whether undertaking as prescribed in Section-8 & any Other as
per RfP is enclosed with technical proposal?
17. Whether original copy of JV agreement / Association /
Consortium is enclosed with the technical proposal?
18. Whether authority letter for signing the proposal is enclosed with
the technical proposal?
19. Whether name of cluster has been mentioned clearly on the outer
envelope?
20. Whether evidence of financial eligibility enclosed with Technical
Proposal?
21. Whether Work Program/ Personnel Schedule/ Team Structure are
enclosed with Technical Proposal (Envelope-B)?
22. Whether Methodology & Innovativeness are enclosed with
Technical Proposal (Envelope-B)?
Page 9 of 81
Letter of Invitation
OFFICE OF NAGAR PARISHAD KHACHROD DIST- UJJAIN

M.P
No.
1.
2.
3.
4.
5.
6.
Tel no 07366-231030
609 / PMAY/Khachrod/2016
Date: 03 / 03 /2016
The Nagar Parishad Khachrod (hereinafter the Recipient) intends to receive grant from
MoHUPA, GoI and State Government under Pradhan Mantri Awas Yojana (PMAY) Housing For All 2022 (Urban) Mission to address the housing requirement of urban poor
including slum dwellers residing in Nagar Parishad Khachrod
The Nagar Parishad Khachrod(hereinafter the Client) now invites online proposals to
provide the following consulting services: Consultancy for the preparation of Housing
For All Plan of Action (HFAPoA) & DPR with Construction Supervision & Quality
Control under PMAY.
a) Further details of the services requested are provided in the Terms of Reference (ToR)
at Annexure D.
b) All information contained in this proposal should be treated as commercially
confidential and you are required to limit dissemination on a need-to-know basis.
c) A firm shall be selected under Quality and Cost Based Selection (QCBS) and
procedures described in this RfP, in accordance with the procurement guidelines of the
GoMP.
The RfP includes the following documents:
a) Letter of Invitation
b) Data Sheet and Instructions to Consultant, see Annexure A
c) Technical Proposal, for Standard Forms see Annexure B
d) Financial Proposal, for Standard Forms see Annexure C (Only Online Submission)
e) Terms of Reference (ToR), see Annexure D
f) Standard Contract Document, see Annexure E
Please note that while all the information and data regarding this RfP is, to the best of the
Clients knowledge, accurate within the considerations of scope of the proposed contract,
the Client holds no responsibility for the accuracy of this information and it is the
responsibility of the Consultant to check the validity of data included in this document.
Firms intending to submit bids and sought any clarifications should inform the Clients
representative in writing or electronically not later than the date indicated for submission of
clarifications in BDS.
Proposals will be evaluated technically and the financial bids of the qualifying firms will be
opened following the QCBS procedure.
The address for all correspondences with the Client is:
Chief Municipal Officer

Nagar Parishad Khachrod
Page 10 of 81
Key Dates
Purchase of Tender
Start Date:
04-03-2016
Purchase of Tender End

Date:
26-03-2016
Physical Submission End

Date:
30-03-2016
Technical Proposal
(Envelope B) Open
Date:
02-02-2016
10:00
Pre-Bid Queries submission

end Date and Time:
29-03-2016
Bid Submission End Date:
17:30
17:30
10:01
17:30
Mandatory Submission
(Envelope A) Open Date:
02-04-2016
Financial Bid (Envelope C)

Open Date:
04-04-2016
10:00
10:02
Note: The above Key Dates are indicative, Nagar Parishad Khachrod shall change the Key Dates as
per their requirements. In case of any amendment, the responsibility lies with the bidder to visit
www.mpeproc.gov.in regularly and Nagar Parishad Khachrod shall have no responsibility for any
delay/omission on part of the bidder.
Page 11 of 81
Instruction to Bidder for e-Tendering
Note: Following conditions will over-rule the conditions stated in the tender documents, wherever
relevant and applicable.
E-Tendering :
For participation in e-tendering module of Nagar Parishad Khachrod, it is mandatory for

prospective bidders to get registration on website www.mpeproc.gov.in. Therefore, it is
advised to all prospective bidders to get registration by making on line registration fees
payment at the earliest.
Tender documents can be downloaded from website www.mpeproc.gov.in. However, the

tender document of those bidder shall be acceptable who have made online payment for the
tender documents fee of Rs 5,000/- (Rs Five Thousand only) plus service & gateway
charges, without which bids will not be accepted.
Service and gateway charges shall be borne by the bidders.
As per the directions of the Controller of Certifying Authorities, Ministry of

Communication and Information Technology, Government of India, a Class III Digital
Certificate shall be required to bid for all tenders solicited electronically. If the bidder does
not have such a certificate, it may be obtained from any of the registering authorities or
certification authorities mentioned on http://cca.gov.in/cca/?q=licensed_ca.html. Kindly note
that it may take at least three-five business days for the issue of a digital certificate. Bidders
are advised to plan their time accordingly. Nagar Parishad Khachrod, shall bear no
responsibility for accepting bids which are delayed due to non-issuance or delay in issuance of
such digital certificate.
If bidder is bidding first time for e tendering, then it is obligatory on the part of bidder to
fulfill all formalities such as registration, obtaining Digital Signature Certificate etc. well in
advance.
Bidders are requested to visit our e-tendering website regularly for any clarifications and/or
due date extension or corrigendum.
Bidder must positively complete online e-tendering procedure at www.mpeproc.gov.in
Nagar Parishad Khachrod, shall not be responsible in any way for delay / difficulties /
inaccessibility of the downloading facility from the website for any reason whatsoever.
For any type of clarifications bidders/contractors can visit www.mpeproc.gov.in and held
desk contract No. 18002748484 and 18002745454.
Interested bidders may attend the free training program in Bhopal at their own cost. For
further query please contact help desk.
The bidder who so ever is submitting the tender by his Digital Signature Certificate shall
invariably upload the scanned copy of the authority letter as well as submit the copy of
the same in physical form with the offer of this tender.
Apart from uploading e-tender on website, bidder has to submit separate envelopes of
1.
EMD (Demand Draft) of Rs 25,000/-(Twenty Five Thousand Only) in EnvelopA
2.
Affidavit in Envelop-A,
Page 12 of 81
3.
Authority Letter to Sign on behalf of Consultant in Envelop-A,
4.
Authority Letter for use of Digital Signature in Envelop-A and
5.
Technical Bid in Envelop-B with all relevant enclosures
Envelop-A & Envelop-B are to be kept in one sealed envelope in physical form (as well as all the
3 Envelops must be submitted Online, the third envelope refers to financial proposal which has to
be submitted online only). This envelope should be properly super scribed that this envelope
contains 2 envelops of EMD and Technical bid against respective tender with due date & time of
tender opening as per Bid-Data Sheet/Key Dates. This envelope should be submitted physically
till date of submission and opening against each tender (as per Key Schedule). Tenders received
within specified time (e-tender as well as physical submission) shall only be opened on the
date/time specified in presence of the bidders or their authorized representatives, whosoever may
be present.
The prospective bidders will upload scanned self-certified copies of requisite documents as
required in e-tendering process.
The Bid in physical form shall be accepted upto 30-Mar-2016 17:30 hrs. The same may be
dropped in the office of the undersigned.
1. Those physically submitted documents will be acceptable and considered, if, same are
uploaded on the website alongwith tender offer. Cognizance of other physically submitted
documents (if any) shall not be taken.
2. The physically submitted envelope of documents will be opened first. The tenders received
without pre-requisite EMD and tender cost shall be returned unopened to the respective
bidder. The tender documents fees shall not be refunded.
Earnest Money Deposit and the tender fee:
The Tender fee of Rs 5,000/- (Rs. Five Thousand Only) is to be submitted by bidder by
making Online Payment only against RfP No: ______.
The EMD of Rs 25,000/ (Rs. Twenty Five Thousand Only) is to be submitted by bidder
only in the form of bank draft drawn in favour of Chief Municipal Officer, Nagar
Parishad Khachrod,. The DD of EMD shall be physically submitted in a sealed
Envelope-A super scribing EMD of Rs. 25,000 (Rs. Twenty Five Thousand Only) in
the form of DD against RfP No: ______. The EMD must be submitted in Envelop-A.
No Proposal will be accepted without valid earnest money deposit and Tender Document
fee paid Online.
The prospective bidders / contractors, submitting EMD envelope in physical form as

detailed above for respective tender, will upload scanned self-certified copies of requisite
EMD and Tender fee documents on the website alongwith tender offer. Only those
physically submitted document regarding EMD shall be acceptable and considered, if,
same are uploaded in the website along-with tender offer.
Any mismatch, if found in the documents submitted in physical form and that
uploaded online, the documents submitted ONLINE shall be considered final and no
justification regarding this shall be entertained by Nagar Parishad Khachrod,.
Page 13 of 81
Technical bid:- Bidders must positively complete online e-tendering procedure at

www.mpeproc.gov.in . They shall have to submit the documents as prescribed in the RfP online
in the website.
Hard copies of above technical offer, (uploaded in the website) must be submitted in a
separate sealed envelope supers scribing Envelop-B technical bid for RfP No:
________ as prescribed in Bid-Data Sheet. Only those physically submitted documents
regarding technical bids shall be acceptable and considered, if, same are uploaded in the
website along with the Financial bid to be submitted only online.
Price bid:- Bidder must submit the Price bid document as per the format given in RfP/available
Online and uploaded as per instructions therein. Physical submission of price bid will not be
considered. The price of technically qualified bidder shall be opened online at the notified date.
The bidder can view the price bid opening date by logging into web-site.
On the due date of e-tender opening, the technical bid of bidders and EMD and tender fee,
will be opened online. Chief Municipal Officer, Nagar Parishad Khachrod, reserves
the right for extension of due date of opening of technical bid.
Chief Municipal Officer, Nagar Parishad Khachrod, reserves the right to accept or
reject any or all tenders without assigning any reason what so ever.
In case, due date for Physical submission & opening of tender happens to be a holiday, the
due date shall be shifted to the next working day for which no prior intimation will be
given.
Any change/modifications/alteration in the RfP by the Bidder shall not be allowed and
such tender shall be liable for rejection.
For amendment, if any, please visit www.mpeproc.gov.in web site regularly. In case of any bid
amendment and clarification, the responsibility lies with the bidders to note the same from web
site of Nagar Parishad Khachrod,. Nagar Parishad Khachrod, shall have no responsibility
for any delay/omission on part of the bidder.
Page 14 of 81
ANNEXURE A: Bid Data Sheet (BDS) and Instructions to

Consultant
a.
Bid Data Sheet

1.
Name of the Client: Chief Municipal Officer, Nagar Parishad Khachrod,
2.
Title of Consulting Service is: Consultancy for the preparation of Housing For All
Plan of Action (HFAPoA) & DPR with Construction Supervision & Quality
Control under PMAY.
3.
Method of selection: Quality and Cost Based Selection (QCBS)
4.
Financial Proposal to be submitted together with Technical Proposal: Yes

Note: Financial proposal must be submit only online, while Original EMD,
Affidavit, Authority Letter for use of Digital Signature, etc in Envelope-A and
technical proposal in Envelope-B is to be submitted physically as well as online.
5.
The Cost of Tender Document/RfP is Rs. 5,000/- (Rs. Five Thousand) which should
be paid online as per Key Dates.
6.
Pre Bid meeting will be held: No

However, clarifications may be requested latest by / /
, only via e-mail. The
clarifications received on or before /
/
will be made available on eProcurement Website (http://www.mpeproc.gov.in) by /
/
7.
The Client Representative is:

Nodal Officer, PMAY,
Nagar Parishad Khachrod,
District Ujjain, M.P.
Telephone: 07366- 231030, Fax: 07366- 231030
E-mail: cmokhachrod@mpurban.gov.in
8.
Proposals must remain valid for 180 days after the submission date indicated in this
Data Sheet.
9.
The Consultant is required to include with its Proposal written confirmation of

authorization to sign on behalf of the Consultant: Yes
10.
Joint Ventures/Association are permissible: Yes
Page 15 of 81
11.
Bidders Eligibility Criteria:

Eligible bidder will be limited to those which can show evidence of average annual
turnover of Rs 50,00,000 (Rs. Fifty Lakh Only) for the last 3 years. The Bidder must
ensure that evidence of eligibility criteria on turnover in the form of audited financial
statements for the last three financial years must be enclosed with their Technical
Proposal. Please note that the proof of turnover must be part of the technical proposal
and not the financial proposal. Last 3 years will consist of financial year ending on
31st March 2012, 2013 & 2014.
The Agency should have offered at least one Similar Consultancy Services for
preparation of DPR or Slum Free City Plan of Action (SFCPoA) in the relevant
sector for urban local bodies / development authorities / other relevant agencies
(Work Order/Completion Certificate as proof shall be enclosed).
Note: Technical Bid must be submit in Envelop-B (physically as well as online).
12.
Currency and Budget for Proposal: INR
13.
Bidders must submit the Technical Presentation with Technical Proposal. It shall
include a brief of current assignment, its experience in similar assignments,
approach and methodology, consultants work plan/details of key professionals,
innovative ideas for undertaking the present assignment, etc.
Note: Only the Team Leader shall make the Technical presentation (Only on Client's
request). All the proposed key professionals of the entire team of the Consultant
must be presented to the Client before issue of Letter of Acceptance work order,
failing which the work order will not be issued.
14.
The Consultant must submit the original and two copies (hard copy) of the Technical
Proposal (in Envelop-B) physically as well as submit same proposal in soft copy at
www.mpeproc.gov.in (in PDF format) in envelope-B.
Financial Proposal must be submit online in Envelop-C.
Note: If financial bid submitted manually than bid may be rejected.
15.
The Consultant must submit a soft copy of the Technical Proposal online and
Original EMD along with other relevant document & Technical Proposal in their
respective sealed envelopes (i.e. Envelope-A & Envelop-B).
The Financial Proposal to be submit online only in Envelop-C
16.
Physical Submission: For each Bid (refer letter of invitation) Technical Proposals are
to be submitted in sealed Envelop-B and DD of EMD along with other relevant
documents shall be put in Envelop-A. Then both the envelopes should be put in a
single wax sealed envelope.
Online Submission: Scanned copy of Technical Proposal must be submit Online in
Envelop-B and DD of EMD along with other relevant documents must be submit in
Envelop-A.
Page 16 of 81
17.
Both Envelop-A and Envelop-B (Technical Proposals) should be clearly marked

Envelop-A (or Envelop-B) Proposal For [Title of Consulting Service] Do Not
Open Except In The Presence Of The Evaluation Committee.
18.
A Bid Security must be submitted: Yes
19.
If Yes, the amount of the Bid Security is Rs. 25,000 (Twenty Five Thousand Only)
(for each cluster) and the duration for validity of Bid Security is 90 days.
20.
Format for Bid Security will be: DD of EMD favouring the Chief Municipal
Officer, Nagar Parishad Khachrod, and made/drawn on a Scheduled Bank payable
at Khachrod Distt Ujjain. It should be put in Envelop-A as well as scanned copy to
be submit online.
21.
A Performance Bond in the form of Bank Guarantee is to be submitted by the

winning Bidder upon signing of Contract: Yes
22.
If yes, the amount will be 5% of the contract value; this may be provided as 100%
Bank Guarantee. Bank Guarantee will be made in the name of: Chief Municipal
Officer, Nagar Parishad Khachrod, and drawn on a Scheduled Bank. Bank
Guarantee should be obtained from a Schedule Bank in the format provided in
Section 7 of Standard Contract Document in Annexure E to this RfP and is to be
submitted by the winning Bidder only upon signing of Contract. The validity of the
bank guarantee shall last till six months after the completion of the project.
23.
Tender Purchase Online date and time: As per key dates
24.
Proposals must be submitted no later than the following date and time: As per key
dates.
25.
Address for submission of Proposals:

In Physical Form at:
Nagar Parishad Khachrod,
District Ujjain, M.P.
Telephone: 07366- 231030 Fax: 07366- 231030
E-mail: cmoKhachrod@mpurban.gov.in
In Online System at:
https://www.mpeproc.gov.in/
26.
Date for public opening of Technical Proposals: As per key dates.
27.
Expected date for public opening of Financial Proposals (if applicable): [To be
notified]
28.
Expected date for contract negotiations: [To be Notified]
Page 17 of 81
29.
Expected date for commencement of consulting services: [To be Notified]
30.
Evaluation of the proposal will be based on the marks given below.
b.
Evaluation of technical proposal will be based on scoring given

below:
S. No.
1
1.1
1.2
2
3
4
4.1
4.2
4.3
4.4
5
5.1
5.2
5.2.1
5.2.2
5.2.3
5.2.4
5.2.5
5.2.6
5.2.7
5.2.8
5.2.9
6
Criterion
Specific Experience of consultant related to the present assignment
Preparation of Slum Free City Plan of Action / Housing For All Plan of
Action
Preparation of Detailed Project Report for Housing and Basic Services
for Urban Poor under PMAY/RAY/BSUP/IHSDP
PMC/Supervision Quality Control of RAY/BSUP/IHSDP
Experience of Similar Projects in the region, i.e. Madhya Pradesh
Approach and Methodology
Innovativeness of comments on TOR
Personnel schedule/team structure
Proposal presentation
Methodology and Work Plan
Personnel (CVs)*
Team leader
Other experts
Building Technology cum Engineering Specialist
Housing Finance and PPP Expert
Senior Architect
Social Development and Rehabilitation and Resettlement Expert
GIS Expert
Quality Control Engineer
Q.C. Lab Technicians
Field Engineer
Community Development Assistants
Technical Presentation (ppt.)
Total
Score
(QCBS)
200
100
100
100
50
150
20
40
40
50
400#
100
300
40
40
40
40
20
40
30
20
30
100
1000
*The Technical Proposal must include an undertaking by the bidder (lead firm in case of
consortium/association and both bidders in case of JV) stating that none of the Consultant
proposed in the present proposal have been demobilized for poor/unsatisfactory performance from
any project during the last three years. The undertaking must be a separate document and forms
an indispensable part of the Technical Proposal.
* Any bidder which proposes to use a consultant who is already committed on any other Nagar
Parishad Khachrod, project/contract and whose deployment on the new contract would be in
conflict with the working of any existing contract shall be scored zero against that position.
Page 18 of 81
The Consultant shall submit the details of full team while submitting the bids and no changes in
key professionals during implementation of the assignment is allowed. However, in case of
exigencies like health reasons, the changes in key professionals will be admissible provided they
are equivalent or better than the original CVs, in which case, one time penalty of Rs.10,000 for
the first change, Rs. 20,000 for the second change and Rs. 40,000 thereafter.
Note: In order to considered the Bid Responsive bidder must fulfill all conditions listed above,
where applicable.
Page 19 of 81
Instructions to Consultant
1.
a.
Introduction
2.
3.
1.
ii.
Eligible
Consultants
The Consultants are invited to submit a Technical

Proposal physically & Online and a Financial
Proposal (Only Online), as specified in the Data
Sheet. The Proposal shall be the basis for contract
negotiations (if any needed) and ultimately for a
Signed Contract with the selected Consultant.
The Consultant shall bear all costs associated with
the preparation and submission of its Proposal and
contract negotiation (if any needed).
The Client is not bound to accept any Proposal, and
reserves the right to annul the selection process at
any time prior to award of Contract without thereby
incurring any liability to the Consultant.
A Consultant may be a natural person, private entity,
government owned entity (subject to Clause 2), or
any combination of these, with a formal intent to
enter into an agreement or an existing agreement in
the form of a Joint Venture (JV). In the case of a JV:
all parties to the JV shall be jointly and severally
liable; and
a JV shall nominate a Representative who shall have
the authority to conduct all businesses for and on
behalf of any and all the parties to the JV during the
bidding process and, in the event the JV is awarded
the Contract, during Contract execution.
2.
3.
4.
1.
iii.
Conflict
Interest
of
Governmentowned enterprises in India may

participate as a bidder only if they can establish that
they: a) are legally and financially autonomous, b)
operate under commercial law, and c) are not
dependent agencies of Nagar Parishad Khachrod,.
A firm or individual declared ineligible by the
Government of India, GoMP, DFID or Any Other
State Government in India, shall be ineligible to
provide consulting services under Nagar Parishad
Khachrod,
Consultants shall provide such evidence of their
continued eligibility, satisfactory to the Client, as the
Client shall reasonably request.
In the event of a conflict of interest, the Consultant is
required to obtain confirmation of no objection
from the Chief Municipal Officer, Nagar Parishad
Khachrod, in order to bid. Conflict of interest exists
in the event of: (i) the supply of services, equipment
or works whose ToR/specifications were prepared by
Page 20 of 81
1.
iv.
Disclosure
2.
3.
the
bidding
Consultant
(individuals
and
organisations); (ii) the successor to a previous
assignment executed by the bidding Consultant (e.g.
implementation of a project for which the Consultant
has conducted a feasibility assessment) ; (iii)
conflicting assignments, typically monitoring and
evaluation/environmental
assessment
by
the
implementation Consultant; (iv) Consultants,
suppliers or contractors who are filling, or whose
personnel or relatives are filling a post with Nagar
Parishad Khachrod, e.g. advisory role, team leader;
(v) Consultants, suppliers or contractors (individuals
and organisations) who have a business or family
relation with a Client staff member directly or
indirectly involved in the preparation of the ToR,
specifications, related recruitment or supervision, and
(vi) practices prohibited under the anticorruption
policy of the GoI, GoMP, UAD and Nagar Parishad
Khachrod,.
Consultants have an obligation to disclose any actual
or potential conflict of interest. Failure to do so may
lead to disqualification of the Consultant or
termination of its Contract.
Consultants must disclose if they are or have been the
subject of any proceedings (such as blacklisting) or
other arrangements relating to bankruptcy,
insolvency or the financial standing of the
Consultant, including but not limited to appointment
of any officer such as a receiver in relation to the
Consultants personal or business matters or an
arrangement with creditors, or of any other similar
proceedings.
Consultants must disclose if they or any of their subconsultants have been convicted of, or are the subject
of any proceedings relating to:
a) a criminal offence or other serious offence
involving the activities of a criminal organisation,
or where they have been found by any regulator
or professional body to have committed
professional misconduct;
corruption including the offer or receipt of an
inducement of any kind in relation to obtaining any
contract, with Nagar Parishad Khachrod, any other
donor of development funding, or any contracting
authority;
failure to fulfil any obligations in any jurisdiction
relating to the payment of taxes or social security
contributions.
Page 21 of 81
1.
v.
Anticorruption
vi.
Only
Proposal
1.
one
1.
b.
Clarification
of
RfP
Documents
1.
ii.
Amendment of
RfP
2.
documents
3.
1.
c.
Preparation
of Proposals
Language of
Proposals
A recommendation for award of Contract will be

rejected if it is determined that the recommended
Consultant has directly, or through an agent, engaged
in corrupt, fraudulent, collusive, or coercive practices
in competing for the contract in question; in such
cases Nagar Parishad Khachrod, will declare the
Consultant and/or members of the consortium
ineligible, either indefinitely or for a stated period of
time, from participation in Nagar
Parishad
Khachrod,-financed activities, and Consultants will
be blacklisted by the Government of Madhya
Pradesh.
Consultants may only submit one proposal. If a
Consultant (including a partner in a Joint Venture)
submits or participates in more than one proposal,
such proposals shall be disqualified. This does not
prohibit the inclusion of a Sub-Consultant, including
individual experts, in more than one proposal.
Consultant, including a partner in a Joint.
Consultants may request clarification of any of the
RfP documents up to a specified number of days/date
before the submission date as indicated in the Data
Sheet. Any request for clarification must be sent in
writing, including by standard electronic means, to
the Clients Representative whose address is
provided in the Data Sheet.
At any time before the submission of Proposals, the
Client may amend the RfP by issuing an addendum
in writing, including by standard electronic means.
Any addendum will be released on e-Procurement
website or sent to all Consultants and will be binding
on them. Consultants shall acknowledge receipt of all
amendments in writing, including by standard
electronic means, in order to remain eligible.
To give Consultants reasonable time in which to take
an addendum into account in preparing their
Proposals, the Client may, at its discretion, extend the
deadline for the submission of the Proposals,
pursuant to Clause 5.35.
The Proposal and all related correspondence
exchanged between the Consultant and the Client
shall be written in the English language. Supporting
documents and printed literature that are part of the
Proposal may be in another language provided they
are accompanied by an accurate translation of the
relevant passages in English, in which case, for the
purposes of interpretation of the Proposal, the
translated version shall govern.
Page 22 of 81
1.
ii.
iii.
The Consultant shall bear all costs associated with

the preparation and submission of its Proposal. The
Cost
of
Client shall not be responsible or liable for those
bidding
costs, regardless of the conduct or outcome of the
bidding process.
1.
Unless otherwise specified in the Data Sheet, for the
purpose of submitting a Proposal, a Consultant may
Joint Ventures
enhance its expertise for the assignment either by:
a Joint Venture / Association / Consortium, an
arrangement under which the lead Consultant shall be
solely liable under the Contract. In this case, the
Consultant must submit Agreement/Letter of
Association signed in original by duly authorized
representatives of each partner forming a Joint
Venture / Associations / Consortium with details of
each signatory on a Rs. 1,000 Non-Judicial stamp
paper and shall be jointly & severally liable under the
Contract. The Consultant shall submit Original copy
of the Joint Venture Agreement with its Technical
Proposal.
The JV Agreement must:
a)
be signed in original by a duly authorised representative
of each partner with details of each signatory provided in print
below each signature;
b)
include an express provision that each partner is jointly
and severally liable in respect of the Consultants obligations;
c)
provide details of the name of the partner nominated to
act as manager of the Joint Venture and who is authorised to act
for the Joint Venture in terms of committing it to any obligations
and liabilities and to receive and act upon instructions from the
Client and to make and receive payments;
d)
provide full details of the proposed structure, the division
of technical responsibilities between the partners and intended
capitalisation.
e)
1.
iv.
Partners
1.
d.
Full-time
employees
JV should not comprise of more than three partners.

Alternative experts shall not be proposed, and only
one curriculum vitae (CV) may be submitted for each
position.
It is desirable that the Project Manager or Proposed
Expert is a regular/full-time employee of the
Consultant. A regular full-time employee is defined
as a person who, on the date of submission of the
Consultants Proposal:
Page 23 of 81
a) is currently employed under a contract or

agreement of employment with the Consultant;
b) b) is entitled to receive regular remuneration and
benefits
from the Consultant.
1.
e.
Instructions
for
submission of 2.
Proposal
1.
ii.
Documents
comprising the
Proposal
2.
1.
iii.
Technical
Proposal (see
Annexure B)
These instructions should be read in conjunction with

information specific to the consulting services
contained in the Covering Letter, Data Sheet and
accompanying documents.
Proposals must be received online & Offline before
the deadline specified in the Data Sheet/Key Dates to
tender. Proposals must be submitted to the address
specified on the Data Sheet and delivered on or
before the time specified in the Data Sheet/KeyDates.
Consultants shall submit simultaneously two sealed
envelopes, one containing the Technical Proposal
(Envelop-B) and Bid Security (Envelop-A) in
physical form as well as online. Both envelop
enclosed together in an outer single envelope for
physical submission. The Technical Proposals will be
opened at the date and time specified in the Key
Dates. The Financial Proposal will be opened online
of qualified bidders.
The original Financial Proposals for all qualifying
Technical Proposals will be opened online as per key
schedule which is tentative and subject to change if
required.
The Technical Proposal (Envelop B) shall contain
the following:
Section 1: Covering Letter, subject to maximum of
two (2) pages (Form Tech 1);
Section 2: Experience/ Capacity of Firm to undertake
tasks, subject to maximum two (2) pages;
Section 3: Project detail sheets outlining previous
experience of the firm in similar types of assignments
completed during the last ten years (in prescribed
format), subject to maximum of fifteen (15) pages
(Form Tech 2);
Section 4: Technical Response including general
approach, methodology, work plan, personnel
schedule, and qualifications to TOR, restricted to
maximum of twenty (20) pages including charts and
diagrams;
Page 24 of 81
Section 5: CVs of personnel to work on this project

(in the CV please include name of staff, nationality of
staff, profession/designation of staff, proposed
position in the team, whether employee of the firm,
number of years with the firm, key qualifications,
education, experience and languages known),
restricted to maximum of two (2) pages per CV
(Form Tech 3);
Section 6: List of proposed expert team and summary
of CV particulars relevant to the project subject to
maximum of two (2) pages (use Form Tech 4);
Section 7: Matters not appropriate in any other
section. This includes:
Letter of Authorisation: Written confirmation
authorising the signatory of the Proposal to
commit the Consultant; JV Agreement (or
Intent to form).
Matters not appropriate in any other appendix
including your service tax registration
number, your turnover and net profit for the
previous financial year (attach a copy of
audited balance sheet & Profit and loss A/c,
as mentioned in Bid Data-sheet), commercial
aspect Joint Venture company (if applicable),
parent company guarantees (if applicable),
etc.
Undertaking related to all the team members of the
consultant.
2.
3.
4.
1.
iv.
Financial
Proposal (see
Annexure C)
DD of EMD should be put in Envelope-A.

Purchase of RfP shall be prescribed in the Bid-Data
Sheet.
No mention of your commercial response should be
made anywhere in the Technical Proposal, unless
specified in the Data Sheet; non-confirmation will
result in automatic disqualification of the
Consultants Proposal.
The Financial Proposal must be submitted online for
Fees to be charged for this assignment.
Note: Please note that in any case if pricebid/Financial Offer submitted manually then bid
shall be out through rejected.
Page 25 of 81
2.
3.
1.
v.
Submission
instructions
2.
3.
4.
1.
vi.
Taxes
vii.
Proposal Fees
viii.
Currency
of
the Proposal
1.
ix.
Documents
establishing
the eligibility
An authorised representative of the Consultant shall

digitally sign Financial Proposal.
All activities and items described in your Technical
Proposal must be priced. For non-material omissions,
any activities or items described in the Technical
Proposal but not priced shall be assumed included in
the prices of other activities or items.
Consultants are expected to carefully review the
contract provisions attached in the RfP for
preparation of their Technical and Financial
Proposals.
The Consultant shall submit Technical Proposals
using the appropriate submission sheets provided in
Annexure B: Technical Proposal Submission Forms
and Annexure C: Financial Proposal Submission
Online. These forms must be completed without any
alteration to their format, and no substitutes will be
accepted. All fields shall be completed with the
information requested.
Consultants are required to submit their Technical
Proposals in hard copy as well as and in soft copy
online in Adobe Acrobat (PDF) format only (In
Envelop B). The respective CDs should be enclosed
in the sealed envelopes for Technical Proposal, as
specified in the Data Sheet. The number of hard
copies to be submitted is specified in the Data Sheet.
The Financial Proposal must be submit Online Only.
In case of discrepancies between proposals submitted
online copy and the hard copy, Nagar Parishad
Khachrod, reserve the right to choose the binding
version.
The Consultant may be subject to taxes (such as,
value added or sales tax, service tax, duties, etc) on
amounts payable by the Client under the Contract.
The Data Sheet states that if the Consultant is subject
to payment of any national or local taxes such
amounts of taxes shall be included in the Financial
Proposal.
All Fees should be valid for the duration specified in
the Data Sheet.
1.
All Fees shall be quoted in Indian Rupees.
1.
To establish their eligibility in accordance with

Clause c.iii: if the Consultant is in an existing or
intended JV, in accordance with Clause c.iii, a copy
of the JV Agreement to enter into such an Agreement
Page 26 of 81
must be submitted. The respective document shall be

signed by all legally authorised signatories of all the
parties to the existing or intended JV, as appropriate.
of
the
Consultant
1.
x.
Proposal
validity
2.
3.
4.
1.
xi.
Format
and
signing
of
Proposals
2.
3.
4.
5.
6.
Proposals shall remain valid for the period specified

in the Data Sheet commencing with the deadline for
submission of Technical and Financial Proposals as
prescribed by the Client.
A Proposal valid for a shorter period shall be
considered non-responsive and will be rejected by the
Client.
In exceptional circumstances, prior to the expiration
of the proposal validity period, the Client may
request Consultants to extend the period of validity of
their Proposals. The request and the responses shall
be made in writing. A Consultant may refuse the
request. A Consultant granting the request shall not
be required or permitted to modify its Proposal.
During the Proposal validity period, Consultants shall
maintain the availability of experts nominated in the
Proposal. The Client will make its best effort to
complete negotiations within this period.
These instructions should be read in conjunction with
information specific to the assignment contained in
the Letter of Invitation, Data Sheet and other
accompanying documents.
For Physical Submission: The Technical Proposals
(original plus the number of copies specified in the
Data Sheet) must be put in Envelop-B clearly marked
TECHNICAL PROPOSAL ORIGINAL or COPY
No._#_ and DD of EMD along with other relevant
documents shall be placed in Envelop-A marked
Envelop-A. The envelope containing the original,
copies & EMD, shall then be placed in one single
envelope which shall be clearly marked and
ORIGINAL + _# COPIES + EMD.
The DD of bid security shall be enclosed in the
Envelop-A marked 'Envelop-A' "ORIGINAL EMD"
In the event of any discrepancy between the original
and the copies, the original shall prevail.
The Financial Proposal shall be submitted online
only.
These two envelopes should be sealed separately and
put in the wax sealed envelope. The Financial
Proposal must be submitted online only.
For Physical Submission:- The original and all copies
of Technical Proposals shall be typed or written in
indelible ink and shall be signed by a person duly
authorised to sign on behalf of the Consultant. This
authorisation
shall
consist
of
a
written
Page 27 of 81
confirmation and shall be attached to the Technical

Proposal. The name and
position of each
person signing the authorisation must be typed or
printed below the signature. All pages of the
Proposal, except for unamended printed literature,
shall be signed or initialled by the person signing the
Proposal.
For Online Submission:- Documents should be
signed digitally using Class III Digital Signature
Certificate.
7.
8.
1.
xii.
Sealing and
marking
of
Proposals
Any interlineations, erasures, or overwriting shall be

valid only if signed or initialled by the person signing
the Proposal.
All bids must contain original + copies of the
Technical Proposal (Envelop-B) & Bid Security (in
Envelop-A) and the Financial Proposal (Only Online
in Envelop-C) as described in the Data Sheet.
For Physical Submission: - The envelope containing
the Technical Proposals (Envelop-B) & EMD along
with other relevant documents (Envelop-A) shall be
sealed in an outer envelope. This outer envelope shall
be sealed, and signed, and will be clearly labelled
with:
a) Title of Consulting Services;
b) RfP Number;
c) Deadline for submission; and
d) Address of the consultant
e) The Name of the cluster
In addition, the envelopes shall bear the following
directions:
f) Address for submission of Proposals as
specified in the Data Sheet
g) On outer envelope containing Technical
Proposals: DO NOT OPEN EXCEPT IN
THE PRESENCE OF THE EVALUATION
COMMITTEE.
h) On inner envelopes containing the Technical
Proposal, DO NOT OPEN BEFORE
.(insert date and time for the
opening of Technical Proposals as specified
in the Data Sheet); and EMD
For Online Submission: - All the three Envelops
should be signed digitally using Class III Digital
Signature Certificate at prescribed places.
Page 28 of 81
2.
1.
xiii.
Deadline for
submission of
Proposals
2.
3.
1.
xiv.
Late Proposals
1.
xv.
Withdrawal of
Proposals
2.
3.
Physical Submission: - If any envelope is not sealed

and marked as instructed, the Client will assume no
responsibility for the misplacement or premature
opening of envelopes.
Proposals must be submitted online as well as
physically (physical submission of price bid not
allowed) to the address specified on the Data Sheet
and delivered on or before the time specified in the
Data Sheet/Key-Dates.
The Client may, at its discretion, extend the deadline
for the submission of Technical and Financial
Proposals by amending the RfP in accordance with
Clause 2.2, in which case all rights and obligations of
the Client and Consultants subject to the previous
deadline shall thereafter be subject to the deadline as
extended.
From the time the Proposals are opened to the time
the Contract is awarded, the Consultants should not
contact the Client on any matter related to its
Technical and/or Financial Proposal. Any effort by
Consultants to influence the Client in the
examination, evaluation and ranking of Proposals,
and recommendation for award of Contract, may
result in the rejection of the Proposal.
The Client will not consider any Proposal that arrives
after the deadline prescribed by the Client for
submission of Proposals in the Data Sheet/KeyDates. Any Proposal received after the respective
deadline for submission shall be declared late,
rejected, and returned unopened to the Consultant.
A Consultant may withdraw its Proposal after it has
been submitted by sending a written Withdrawal
Notice, duly signed by an authorised representative,
and including a copy of the authorisation document.
The Withdrawal Notice must be:
a) submitted in accordance with Clause 5.32 and
the respective envelopes shall be clearly
marked WITHDRAWAL; and
b) received by the Client prior to the deadline
prescribed by the Client for submission of
Proposals.
Proposals that are withdrawn in accordance with
Clause 5.38 shall be returned unopened to the
Consultant.
No Proposal shall be withdrawn in the interval
between the deadline for submission of Proposals and
the expiration of the period of Proposal validity
specified in the Data Sheet or any extension thereof,
Page 29 of 81
1.
f.
Opening
Proposals
of
1.
ii.
Opening
Technical
Proposals
of
2.
3.
4.
5.
1.
iii.
Opening of
except in the case of a request by the Client to extend

the Proposal validity.
The Client will open Technical Proposals online &
physically in the presence of Consultants
representatives who choose to attend, at the address,
date and time specified in the Data Sheet as the
deadline for submission.
First, envelopes marked WITHDRAWAL will be
opened, read out, and recorded and the envelope
containing the corresponding Technical and Financial
Proposals (Online) will not be opened and will be
returned unopened to the Consultant. No Proposal
shall be withdrawn unless the corresponding
Withdrawal Notice contains a valid authorisation to
request withdrawal and is read out and recorded at
the time of opening of Technical Proposals.
All remaining envelopes holding the Technical
Proposals shall be opened one at a time and the DD
of EMD shall be verified (if submitted online as
well). If it is found in order the technical proposal
shall be read out. Else the technical proposal, DD of
EMD and unopened financial proposal shall be
returned. The following shall be read out and
recorded from the Technical Proposal:
a) the name of the Consultant; and
b) any other details as the Client may consider
appropriate.
Only Technical Proposals read out and recorded at
Proposal opening shall be considered for evaluation.
No Proposal shall be rejected at the opening of
Technical Proposals except for late Proposals, or
improper DD of Bid Security in accordance with
Clause 5.37.
The Client shall prepare a record of the opening of
Technical Proposals that shall include the name of
Consultants and indicate whether there is a
withdrawal. The Consultants representatives who are
present will be requested to sign the record. The
omission of a Consultants signature on the record
shall not invalidate the contents or effect of the
record. A copy of the record will be distributed to all
Consultants in writing or through standard electronic
means.
Technical Proposals which are awarded at least the
minimum qualifying marks according to the
evaluation criteria provided in Clause 7.8 below shall
qualify for opening of Financial Proposals (Online).
The Financial Proposals of all nonqualifying
Consultants will not be opened.
Page 30 of 81
Financial
Proposals
2.
3.
4.
5.
6.
1.
g.
Evaluation of
Proposals
1.
ii.
Undue
influence
iii.
Clarification
of Proposals
1.
Under Least Cost method all Consultants who have

technically qualified shall be informed in writing, or
through standard electronic means, of the date and
place for opening of their Financial Proposals Online.
Consultants attendance at the opening of Financial
Proposals is optional.
At the opening of Financial Proposals, the Financial
Proposals of all technically qualified bidders shall be
opened Online by the Client and the following read
out and recorded:
the name of the Consultant;
Fees; and
any other details the Client may consider
appropriate.
Only Financial Proposals read out and recorded at the
opening of Financial Proposals shall be considered
for evaluation. No Proposal shall be rejected at the
Financial Proposal opening.
The Client will prepare a record of the opening of
Financial Proposals. The Consultants representatives
who are present will be requested to sign the record.
The omission of a Consultants signature on the
record shall not invalidate the contents or effect of
the record. A copy of the record shall be distributed
to all Consultants in writing or through standard
electronic means.
All Financial Proposals shall be scrutinised for any
nonconformity and modifications, if any, shall be
made in accordance with Clause 7.5.
Information relating to the examination, evaluation,
comparison, and post-qualification of Proposals, and
recommendation of Contract award, shall not be
disclosed to Consultants or any other persons not
officially concerned with such processes until
information on Contract award is communicated to
all Consultants.
Any attempt by a Consultant to influence the Client
in the examination, evaluation, comparison, and postqualification of the Proposals or Contract award
decisions may result in the rejection of its Proposal.
To assist in the examination, evaluation, comparison
and post-qualification of Proposals, the Client may,
at its discretion, ask any Consultant for a clarification
of its Proposal. Any clarification submitted by a
Consultant that is not in response to a request by the
Client shall not be considered. The Clients request
for clarification, and the response, shall be in writing.
No change in the prices or substance of the Proposal
Page 31 of 81
1.
iv.
Nonconformities,
Errors and
omissions
2.
3.
1.
v.
Evaluation of
Technical
Proposals
vi.
Qualification
of Technical
Proposals
1.
1.
vii.
Evaluation of
Financial
Proposals
shall be sought, offered, or permitted, after the

opening of Financial Proposals, except to confirm the
correction of arithmetic errors discovered by the
Client in the evaluation of the Proposals, in
accordance with Clause 7.5, if required.
The Client may waive any non-conformity or
omission in a technically qualifying Proposal that
does not constitute a material deviation.
The Client will correct arithmetical errors during
evaluation of Financial Proposals on the following
basis:
a) if there is a discrepancy between the unit price
and the total price that is obtained by multiplying
the unit price and quantity, the unit price shall
prevail and the total price shall be corrected,
unless in the opinion of the Purchaser there is an
obvious misplacement of the decimal point in the
unit price, in which case the total price as quoted
shall govern and the unit price shall be corrected;
b) if there is an error in a total corresponding to the
addition or subtraction of subtotals, the subtotals
shall prevail and the total shall be corrected; and
c) if there is a discrepancy between words and
figures, the amount in words shall prevail, unless
the amount expressed in words is related to an
arithmetic error, in which case the amount in
figures shall prevail subject to (a) and (b) above.
If the winning Consultant does not accept the
correction of errors, its Proposal shall be disqualified
The evaluation committee shall evaluate the
Technical Proposals on the basis of pre-set criteria as
outlined in the Bid data Sheet.
After the technical evaluation (i.e. evaluation of

Technical Proposal & Technical Presentation) is
completed, under QCBS the Client shall notify, in
writing, Consultants whose Technical Proposals
receive a mark of 700 or higher, indicating the date,
time, and location for opening of Financial Proposals.
7.21.6.1. When Quality and Cost Based Selection
(QCBS) method is used:
a) to allow comparison on a common basis, each
Financial Proposal will be carefully scrutinised and
an Estimated Total Price (ETP) will be determined.
Page 32 of 81
The Financial Proposal with the lowest ETP will

receive the maximum score of 1,000 marks. The
score for each other Financial Proposal will be
inversely proportional to its ETP and will be
computed as follows:
Sf = 1,000 x Fm / F where:
Sf is the financial score of the Financial Proposal
being evaluated, Fm is the ETP of the lowest priced
Financial Proposal,
F is the ETP of the Financial Proposal under
consideration.
b) following completion of the evaluation of
Technical and Financial Proposals, the final ranking
of the Proposals will be determined. This will be
done by applying a weight of 0.80 (80%) and 0.20
(20%) respectively to the technical and financial
score of each evaluated qualifying Technical and
Financial Proposal and then computing the relevant
combined total score for each Consultant.
2.
viii.
Clients right
to accept any
Proposal, and
to reject any
or
all
Proposals
1.
1.
h.
Award
of
Contract
Notification
2.
1.
ii.
Negotiations
Financial Proposals are expected to be within the

budget, if specified in the Data Sheet.
The Client reserves the right to accept or reject any
Proposal, and to annul the bidding process and reject
all Proposals at any time prior to Contract award,
without thereby incurring any liability to the
Consultants.
Prior to the expiration of the Proposal validity period,

the Client shall notify the successful Consultant, in
writing, that its Proposal has been accepted. At the
same time, the Client shall notify all other
Consultants of the results of the bidding.
Until a formal Contract is prepared and executed, the
notification of award shall constitute a binding
Contract.
The successful Consultant will be informed in
writing of the date, place and time for
negotiations/clarifications, if any. Representatives
conducting negotiations on behalf of the Consultant
must have written authority to negotiate and conclude
a Contract.
Page 33 of 81
2.
3.
1.
iii.
Availability of
2.
personnel
3.
1.
iv.
Signing of
Contract
2.
3.
1.
v.
Start date
The successful Consultant will confirm in writing its

participation in negotiations and ability to adhere to
its Technical and Financial Proposals within five (5)
days of receiving the notice in accordance with
Clause 8.3.
Negotiation will include only financial negotiation,
depending on the needs of the Client.
The Consultant shall confirm the availability of all
personnel as indicated in its Proposal.
The Client will not consider substitutions during
contract negotiations unless both parties agree that
undue delay in the selection process makes such
substitution unavoidable, or for reasons such as death
or medical incapacity. Any proposed substitute shall
have equivalent or better qualifications and
experience than the original candidate and must be
submitted to the Client within the period of time
specified in the Letter of Invitation to negotiate.
Failure to meet either of these requirements may
result in disqualification.
Promptly after notification, the Client shall send to
the successful Consultant the Contract and the
Special Conditions of Contract (draft attached in this
RfP).
Pursuant to negotiations, the successful Consultant
shall sign, date, and return the Contract, along with
necessary supporting documents, to the Client.
All formalities of negotiation and signing of contract
will be completed within twenty-five (25) days of
notification of award.
The Consultant is expected to commence the
Services on the date and at the location specified in
the Data Sheet.
Page 34 of 81
ANNEXURE B: TECHNICAL PROPOSAL SUBMISSION FORMS
Tech 1: Covering Letter
[Location, Date]
To:
[Name and address of Client]
Dear Sir / Madam

We, the undersigned, offer to provide the Consulting Services for [Insert title of assignment] in
accordance with your Request for Proposal dated [Insert Date] and our Proposal. We are hereby
submitting our Proposal, which includes this Technical Proposal and a Financial
Proposal sealed under a separate envelope1.
We are submitting our Proposal in association with / as a Joint Venture: [Insert a list with full
name and address of each joint venture partner or sub-Consultant]. Attached is the following
documentation:2 [letter(s) of association or Joint Venture Agreement].
We hereby declare that we have read the Instructions to Consultant included in the RfP, and
abide by the same, and specifically to conditions mentioned in Section Error! Reference source
ot found. to Error! Reference source not found. [In case of any declaration, reference to
concerned document attached must be made].
We hereby declare that all the information and statements made in this Proposal are true and
accept that any misleading information contained in it may lead to our disqualification.
We confirm that all personnel and/or sub-Consultant named in the tender will be available to
undertake the services.
We undertake, if our Proposal is accepted, to initiate the Consulting Services related to the
assignment not later than the date indicated in the Data Sheet.
We understand you are not bound to accept any Proposal you receive. Yours faithfully,
Authorized Signature [In full and initials]: Name and Title of Signatory:
Name of Firm: Address: Contact No.
E mail id:----------------------------------------
1
2
If applicable
[Delete in case no association or Joint Venture is proposed]
Page 35 of 81
a.
Tech 1.1: Affidavit

||AFFIDAVIT||
(To be contained in Envelope A)
(On Non Judicial Stamp of Rs. 1000)
I/we _________________________________ who is/are ______________________

(status in the firm/company) and competent for submissions of the affidavit On behalf of
M/S______________________________________ (Consultant/Contractor) do solemnly affirm
an oath and state that:
I/we am/are fully satisfied for the correctness of the certificates/records submitted in
support of the following information in bid documents which are being submitted in response to
notice
inviting
e-tender
No.
__________________________________
for
______________________ (Name of Work) dated ____________________________ issued by
the __________________ (Name of the department/ULB).
I/we am/are fully responsible for the correctness of following self-certified
information/documents and certificates:
1. That the self-certified information given in the bid document is fully true and authentic.
2. That:
a. Term deposit receipt deposited as earnest money, demand draft for cost of bid
document and other relevant documents provided by the Bank are authentic.
b. Information regarding financial qualification and annual turnover is correct,
c. Information regarding various technical qualifications is correct.
3. No close relative of the undersigned and our firm/company is working in the
department/ULB.
Or
Following close relatives are working in the department/ULB:
Name _______________________ Post _______________________ Present Posting
_______________________.
Signature with Seal of the Deponent (Bidder)

I/we, __________________; ________________ above deponent do hereby certify that the facts
mentioned in above paras 1 to 4 are correct to the best of my knowledge and belief. Verified
today____________________ (dated) at ____________________ (place).
Signature with Seal of the Deponent (Bidder)
Note: Affidavit duly notarized in original shall reach the Office of Chief Municipal Officer,
Nagar Parishad Khachrod, District Ujjain, Madhya Pradesh as per Physical Submission Date
mentioned in the Key-Dates.
Page 36 of 81
10
Tech 2: Project Detail Sheet
Assignment name:
Approx. value of the contract (in current Rs.):
Country:
Location within Country:
Name of Client:
Total No. of person-months of the assignment:
Address of Client:
Approx. value of the services provided by your firm

under the contract (in current Rs.):
No. of person-months provided

by your firm:
Start date (month/year):
No. of professional person-months
provided by the JV partners
or the Sub-Consultant:
Completion date (month/year):
Name of Joint Venture partner or sub-Consultant, if any:
Name of Senior Staff (Project Director/Coordinator, Team Leader) involved from your firm and
functions performed indicated whether regular full-time employees of your firm or parttime/independent3
Narrative description of Project in brief:
Description of actual services provided by your firm in the assignment:
Name of Firm:
Authorized Signatory
Regular full-time employee as defined in Clause w.4.1 of Instructions to Consultant.
Page 37 of 81
11
Tech 3: Curriculum Vitae (CV) for Proposed Experts
NAME:
DATE OF BIRTH:
NATIONALITY:
EDUCATION:
[year]
[name of institution and degree]
MEMBERSHIP OF PROFESSIONAL ASSOCIATIONS:

COUNTRIES OF WORK EXPERIENCE
LANGUAGES:
PROFESSIONAL BACKGROUND:
[description]
EMPLOYMENT RECORD: [year(s) starting [employer] with present position]

PROFESSIONAL EXPERIENCE: [month and [Name of project and client] year start to
finish]
[Descriptive paragraph of 4-5 sentences on each assignment, position held, responsibilities
undertaken and achievements attained.]
Certification:
I, the undersigned, certify to the best of my knowledge and belief that:
(i) This CV correctly describes my qualifications and experience;
(ii) I am/ am not in regular full time employment with the Bidder/ Sub-Consultant;
(iii) In the absence of medical incapacity I will undertake this assignment for the duration and in
terms of the inputs specified for me in the Technical Bid provided team mobilization takes place
within the validity of this Bid or any agreed extension thereof.
I understand that any willful misstatement herein may lead to my disqualification or dismissal, if
engaged.
[Signature of expert or authorized representative]
[Name of Expert/Authorized signatory]

Date:
Place:
Page 38 of 81
12
Tech 4: Expert Team and Summary of CV Information
Employment
Mo. of
Education /
CV
Name of
Status with
Year of
Firm
Position
Task
Degree
Signature
the
Firm (Fullrelevant
Acronym Assigned Assigned
(Year /
by (Expert
Consultant
Time or
Project
Institution)
/ Other)
Other)
Experience
Page 39 of 81
ANNEXURE C: FINANCIAL PROPOSAL FORMS

(Only Online Submission)
13
Fin 1: Summary of Costs
Project Title: Consultancy for preparation of Housing For All Plan of Action (HFAPoA) &
DPR with Construction Supervision & Quality Control in Nagar Parishad Khachrod, under
PMAY
S
No
Amount
(In
Figures)4
Description
Amount
(In words)
A1 - Demand Survey of all slum dwellers as well as non-slum (other

urban poor both EWS and LIG) beneficiaries as per guidelines of
PMAY.
1
Note- Quote Lump-sum Survey Cost assuming 5,000 Households to be

surveyed in Total, however payment shall be made as per actual
Households surveyed.
Inclusive of service tax and all other applicable government taxes

- national and state, as applicable.
A1.1 - Demand Survey of all slum dwellers as well as non-slum (other
urban poor both EWS and LIG) beneficiaries as per guidelines of
PMAY.
2
Note- Quote per Household Cost assuming 5,000 Households to be

surveyed in Total, however payment shall be made as per actual
Households surveyed.

B1 - Preparation of Housing For All Plan of Action covering all slums
and non-slum beneficiaries in the ULB.
3
Note- Quote Lump-sum cost, subjected to Financial Ceiling5 mentioned

below approved by GoI.
Rs. 35 Lakh for cities with population more than 15 Lakh
Rs. 28 Lakh for cities with population between 10-15 Lakh
Rs. 21 Lakh for cities with population between 5-10 Lakh
Not exceeding the Cost ceiling for various activities of SFCPoA & Maximum % rate for DPR preparation proposed
under RAY by GoI.
5
It includes all the activities mentioned in the Flow Chart indicated in Para 8.7 of the HFA (Urban) scheme
guidelines for preparation of HFAPoA. The activities will also include:
Door to door slum/non-slum survey including printing of forms, canvassing, etc.
Data entry of slum and non-slum survey, data verification, cleaning and scrutinization, compilation and
collation.
Assessment of Urban Poor Status in slums and non-slums.
Devising development options for beneficiaries for verticals of the mission.
Implementation methodology.
Formulation of financial plan.
Engagement of consultant with community for survey and preparation of HFAPoA as well as discussion
with local representative including MLAs and MPs to factor in their views in the HFAPoA.
Page 40 of 81
Rs. 14 Lakh for cities with population between 1-5 Lakh and
Rs. 7 Lakh for cities with population less than 1 Lakh.

C1 - Preparation of DPR for Housing and Infrastructure Up-gradation /
Redevelopment with Construction Supervision & Quality Control.
Note - Quote Lump-sum Cost assuming the Project Cost/DPR is of

Rs. 40 Crore, however payment shall be made as per actual Project
Cost Approved by SLSMC and Subjected to Financial Ceiling approved
by GoI.

C1.1 - Preparation of DPR for Housing and Infrastructure Up-gradation /
Redevelopment with Construction Supervision & Quality Control.
Note - Quote as Percentage assuming the Project Cost/DPR is of

Rs. 40 Crore, however payment shall be made as per actual Project
Cost Approved by SLSMC and Subjected to Financial Ceiling approved
by GoI.

Total Including Taxes - Sum of A1, B1 and C1 (in INR)6
6
Note - Amount will be used for Financial Evaluation
(Please indicate Amount in Words including Taxes):
Digitally Signed by the Authorized Signatory

Note:
1. The consultant shall prepare DPR for a slum/group of slums and non-slum beneficiaries
based on the specific request of the Client and for selection of the vertical for that slum/group of
slums and non-slum beneficiaries must be consulted with the respective community as a parallel
process to HFAPoA.
2. Sub-contracting of work shall not be permitted. However, Joint Ventures formed at the time
of submission of bid having different expertise may be permitted.
Amount will be used for Financial Evaluation
Page 41 of 81
14
Annexure D: Terms of Reference (ToR) for the engagement

of consultant for the preparation of Housing For All Plan of
Action (HFAPoA) & DPR with Construction Supervision &
Quality Control under PMAY
a.
Background and Objective

The Ministry of Housing Urban Poverty Alleviation, Government of India has
launched Pradhan Mantri Awas Yojana (PMAY) - Housing for All by 2022 a
comprehensive urban housing scheme to achieve the objective that,
By the time the Nation completes 75 years of its

Independence, every family will have a pucca house
with water connection, toilet facilities, 24x7 electricity
supply and access
The scheme seeks to address the housing requirement of urban poor including slum
dwellers and will be implemented through four verticals, giving option to
beneficiaries & ULB. The four verticals of the PMAY are:
Slum rehabilitation of Slum Dwellers with participation of private developers
using land as a resource
Promotion of Affordable Housing for weaker section through credit linked
subsidy
Affordable Housing in Partnership with Public & Private sectors
Subsidy for beneficiary-led individual house construction
The PMAY will be implemented as a Centrally Sponsored Scheme except the credit
linked subsidy component, which will be implemented as a Central Sector Scheme.
The scheme also prescribes certain mandatory reforms for easing up the urban land
market for housing, to make adequate urban land available for affordable housing.
The scheme will cover the entire urban region and will be implemented in phased
manner. In the 1st phase Nagar Parishad Khachrodis included under the mission.
Pradhan Mantri Awas Yojana (PMAY) envisages Housing For All by 2022 by
encouraging ULBs to tackle the problem of urban poor housing in a definitive
manner. The Housing For All Plan of Action (HFAPoA) is an important instrument
and the foundation for cities to attain the objective of PMAY. It is a citywide plan of
action, which will provides the demand of housing by eligible beneficiaries in the
ULB along with the interventions selected out of four verticals of the PMAY.
b.
Scope of the Work

This Terms of Reference is to support Nagar
Parishad Khachrodin the
implementation of Pradhan Mantri Awas Yojana(PMAY) as per the guidelines issued
Ministry of Housing Urban Poverty Alleviation, Government of India and to achieve
the ultimate objective of providing Housing For All by 2022. The overall scope of
Page 42 of 81
work of the Consultant shall cover the following:

i.
ii.
iii.
iv.
Conducting demand survey as per format provided in the Guidelines of PMAY,

Preparation of Housing For All Plan of Action (HFAPoA) covering all the 4
(four) verticals of PMAY,
Preparation of DPRs for FY 2015-16 as stipulation in HFAPoA,
Construction Supervision & Quality Control.
The detailed activities to be carried out under this scope of work are as follows:
c.
Task 1: Demand Survey

The consultant will conduct demand survey through suitable means for assessing the
actual demand of housing. While validating demand survey, consultant should
consider possible temporary migration from rural areas to the city just to take
advantage of housing scheme and exclude such migrants from list of beneficiaries. On
the basis of demand survey and other available data like Census 2011, Socioeconomic and Caste Based Census, SFCPoA, etc consultant will prepare Housing for
All Plan of Action (HFAPoA). The demand survey involves following steps:
i.
Initiate Demand Survey: The environment for the survey needs to be created
through suitable means and in consultation with all concerned stakeholders like
elected representatives, NGOs, CBOs, etc to explain the objective of the demand
survey.
ii.
Pilot Survey: Before starting the demand survey, the Consultants will prepare a
prioritized list of zones/wards in close consultation with officials of ULB. On the
basis of prioritized list, consultant will conduct pilot demand survey in one zone/ward
(Pilot zone/ward must include Slum and Non-Slum Beneficiaries) which is prioritized
as per consultation with the CMO/Nodal Officer of the ULB. The pilot will include
but is not limited to peer and cognitive (including language) pre tests of all
instruments, and piloting the assignment of identification numbers, interviews, quality
assurance, survey administration and data management tasks. The Consultant will
provide a report on findings and recommended changes and will agree with ULB on
any refinements to the survey method and instruments.
iii.
Survey training: Subject to agreement with ULB on the content and programme, the
Consultants will develop survey administration protocols, training design and
guidelines/manuals, and after review and approval of these by the ULB, will provide
training for field surveyors in the specific methods to be employed for all survey
components. The training will also include selected participants from the ULB and/or
the District Urban Development Agency (DUDA).
iv.
Following piloting, agreed amendments to the questionnaire and methodology,

quality assurance programme, data management procedures and training of surveyors,
the demand survey will be conducted in the language of choice of the householder, in
complete city.
Page 43 of 81
v.
Consultants will collect the list of notified slums from the ULB and will also identify
new slum(s) if any as per the guidelines of PMAY and conduct demand survey in
Slums. In addition, consultant will device suitable means in consultation with the
CMO/Nodal Officer of the ULB to conduct demand survey for identification of nonslum urban poor in need of housing.
vi.
Immediately prior to the demand survey in each slum/non-slum location, the

Consultant will publicly announce the purpose, content and timing of the survey. As
per timing announced, the survey teams will begin the demand survey, this will
consist of interviews with all households in the slum/non-slums.
vii.
The Consultant will provide field supervision, quality control of the conduct of the
survey and daily field checks of data completion and consistency will be provided to a
standard to be agreed with ULB.
viii.
Quality Assurance / Quality Control: The assessment of the quality indicators on

an ongoing basis during the course of the entire survey is essential. It is important to
document critical issues in a systematic manner in terms of both qualitative reports
and quantitative indicators (namely, response rates, missing data proportions, test
reliability through random checks etc) which would give essential information about
the quality of a survey.
ix.
Data Entry, Data Compilation, Verification and Validation: Data entry, data
compilation, collation and analysis processes will take place simultaneously at the
ward / zone level for all the information generated in the demand surveys. In this way,
standard routine checks can be easily conducted. Any errors found can then be dealt
with while the survey is in progress in the field. Data entry should be carried out as
per MIS format suggested by UADD and ULB. After data entry of the survey and
compilation of the information it should be presented before the community, for
ratification to ensure that no households are left out in the survey process and the data
collected is accurate.
d.
Task 2: Preparation of Housing For All Plan of Action

The Consulting Firm will prepare and get is approved by SLSMC & CSMC. the
HFAPoA by the competent authorities, which will include:
i.
After getting the List of Identified Slums from MC, Consultants shall carry out review
of Slum Free City Plan of Action and shall assist MC in validating list of slums and
information there in required for preparation of Housing for All Plan of Action.
ii.
The Consultants shall carry out review of Tenability Analysis carried out under
SFCPoA and revise the list of Tenable and Un-tenable Slums
iii.
Consultant shall carry out following analysis on tenable slums based on the data
available in SFCPoA and other data provided by MC
Location, no of eligible slum dwellers, area of slum land
Page 44 of 81
Market Potential of Land (Land Value)

FAR available
Density against norms
iv.
Based on the abovementioned analysis/data, consultant shall determine financial and

technical viability of in-situ Slum redevelopment on PPP basis using land as a
resource for all the Tenable Slums
v.
The Financially viable slums (after considering additional FSI/FAR, TDR etc. &
other incentives at States/ULB level) will be identified for development under
programme vertical of In-situ Slum Redevelopment using land as a resource and will
be phased for implementation during Mission Period (2015-2022)
vi.
Consultant shall analyze Non-Viable slums and Un-tenable slums if they can be
implemented under any other Slum Rehabilitation Strategy and Programme Verticals
vii.
Consultants shall assign each slum (Tenable and Un-tenable) with implementation
strategy among various programme verticals identified in the Pradhan Mantri Awas
Yojana Scheme Guidelines
viii.
Consultant shall also identify Affordable Housing Project Requirements to be

implemented under Pradhan Mantri Awas Yojana Scheme Guidelines
ix.
Consultant shall broadly estimate fund requirement for Rehabilitation of each Slum
and Affordable Housing Projects under various programme Verticals
x.
While estimating fund requirements Consultant shall ascertain that each EWS/Slum
Household shall get up to 30 Sqm Carpet Area with basic civic infrastructure (water,
sanitation, sewerage, road, electricity, transit accommodation during implementation
etc)
xi.
Consultant after ascertaining PPP Potential of the slum/housing project, Central Govt
grants for programme vertical, Grants from state govt, beneficiaries contribution
expected, MCs internal Financial Capability and other Financial Resources shall carry
out phasing and implementation plan for the Mission Period (2015-2022)
xii.
Consultant shall assist MC in preparing First Year Annual Implementation Plan (AIP)
based on the Priority of Implementation and availability of Financial Resources. The
First Year Annual Implementation Plan (AIP) will be part of HFAPoA Report
xiii.
Consultant shall compile all the analysis, recommendations, strategies, proposals,

costing, prioritization and phasing and submit Draft Housing for All Plan of Action
(HFAPoA) Report
xiv.
Consultant shall assist MC in carrying out Consultations in accordance with the

Pradhan Mantri Awas Yojana Scheme Guidelines
xv.
The Consultants shall in co-ordination with MC incorporate comments and

suggestions from the stakeholders and revise the Draft HFAPoA Report and submit
the same
Page 45 of 81
xvi.
The Revised Draft HFAPoA Report will be sent to State Government for approval
under Pradhan Mantri Awas Yojana.
xvii.
During the appraisal and approval process of the HFAPoA consultant shall assist MC
in various presentations and meeting at both State and Central Government
Departments.
xviii.
Study of Documents, Maps and Reports related to the Housing and Urban Poverty
including Slum Free City Plan of Action under RAY, City Development Plans under
JnNURM, Statutory Development Plan, Detailed Project Report for the Housing and
Urban Poverty which have been prepared, proposed, under implementation projects
and implemented projects
xix.
Preparation of Housing for All Plan of Action based on data available in SFCPoA
under RAY
xx.
Carrying out Analysis for assigning strategies from among the programme verticals
and for determining implementation model for each Identified Slum and Housing
Projects
xxi.
Assistance to MC in preparation of First Year Annual Implementation Plan (AIP)
xxii.
Assistance in Consultations as per the Pradhan Mantri Awas Yojana Scheme

Guidelines.
e.
Task 3: Preparation of Detailed Project Report for FY 2015-16

Before initiating the preparing of DPR Consultant must do a Feasibility Study to
review the proposed Site Condition, availability of Infrastructure and assessment of
Social Amenities. The feasibility study must also include, but not limited to:
Identification of Land and process for allotment of proposed Land to the
ULB.
Beneficiary Consent: The proposed project must be consulted with identified
beneficiaries, especially in context of below mentioned points:
o Contribution of Beneficiary Share.
o Location of Proposed Site.
o Size of DU
o Any other unique feature with respect to Proposed Project.
And analyze/review that at least 70% of the beneficiaries are agreeable to
shift in the Proposed Project.
In addition for each slum/non-slum location included under the proposed
DPR a separate exercise of inspection and focus group discussion to ascertain
availability levels and quality of basic service must also be done. The focus
group discussions need to be conducted for every 20-50 households. Such
Focus group discussions should cover entire slum/non-slum proposed and
consolidating the information received at the end of each such discussion. The
Page 46 of 81
FGD report should also cover all the following points along with details as
suggested by the ULB officials:
o Percentage of road length not covered with pucca drains,
o Percentage length of roads which are not pucca,
o Percentage length of roads without street lights,
o Percentage of households not covered with piped water supply,
o Number of hours water supply per day,
o Percentage of households not covered with toilets, and
o Percentage of households without solid waste collection.
Soil Profile: Soil types/characteristics (porosity, permeability, etc.), Soil
status, water, drainage, moisture retention and nutrient status (nitrogen,
phosphorous and potassium-NPK) and other required in context of Model (G,
G+1, G+2, etc) to be proposed shall be review.
Collection and review of data on Environmental Profile like Rainfall,
Temperature, etc. and Surface and Ground Water Quality Profile.
Collection of data on Ecological Profile like Green Belt, Forest Areas (Flora,
Fauna, etc.), Chote Jhar Ka Jungle, etc and Aquatic Ecology presence of
Surface Water shall also be review in context of proposed site.
Topography/Geology Study of Proposed Site and Socio-Economic profile to
review the demographic character and Economic activities shall also be
incorporated.
Gas emission: Consultant must examine whether any hazardous Gas emission
units like Industrial or Commercial or Transportation or Waste Recycle are
nearby the Proposed Site.
Review the Infrastructure available at the proposed site such as Water
Supply (sustained quantity & quality), Sewerage and Sanitation, Solid Waste
Management etc.
Besides above if any other issue is raised by the GoI/State while technical appraisal of
the DPR, then consultant must support the ULB in preparation of the compliances
w.r.t. to the objection/comment raised by the GoI/State and post quality monitoring
report too.
i.
Inception Stage
After Preparation of Housing for All Plan of Action and Feasibility Study, the
Consultants shall proceed to prepare Detailed Project Report for Identified
Slums/Housing Projects as per the PMAY Scheme Guidelines circulated by
MoHUPA.
This task will consist of:
In the Initial Meeting with the Municipal Officers consultant shall effect
agreement on Scope and Components of the Projects.
The consultant shall conduct topographical (ground) survey, of the Project Sites
using Total Station.
Page 47 of 81
ii.
Draft DPR Stage

Based on the Housing for All plan of Action (HFAPoA), Consultant shall prepare
Comprehensive Development Brief and Requirements for the Project
Consultant shall carryout preparation of Architectural, Structural, Infrastructure
Drawings and Design for Housing and Basic civic infrastructure (water, sanitation,
sewerage,
road,
electricity,
transit
accommodation during
implementation
etc)
based on the relevant
Codes, Standards and
Norms.
Consultant
shall
carryout Detailed Cost
Estimates with costs on
approved SOR and rate
analysis for Non-SOR
Items.
If the Proposal is to be
implemented
under
programme vertical of
in-situ redevelopment
of slum on PPP basis
using land as a
resource,
Consultant
shall
carry
out
feasibility study for the
same.
If the Proposal is to be
implemented
under
programme vertical of
Affordable
Housing
Figure 1: Strategy for Slum Redevelopment using Land as a Resource
Projects,
Consultant
shall carry out the
preparation of DPR as per the Pradhan Mantri Awas Yojana Scheme Guidelines.
Draft Detailed Project Report (DPR)
The Consultant shall compile the various studies, analysis, assessments, drawings,
estimates, recommendations and prepare a Draft Detailed Project Report (DPR).
Page 48 of 81
iii.
Revised Draft DPR Stage

Consultants shall present the Draft DPR to MC and their Officials and revise the Draft
DPR as per the Comments and suggestions from MC and submit the same to MC
The Revised Draft DPR will be sent to State Government for approval under Pradhan
Mantri Awas Yojana Scheme.
During the appraisal and approval process of the proposal consultant shall assist MC
in various presentations and meeting at both State and Central Government
iv.
Bid Process Management

The Consultant will Prepare Tender Documents for selection of Developer/Contractor
including NIT, Instructions to Bidder, forms and formats for submission of Bids,
Draft Contract/Concession Agreement with General and Special Conditions of
Contract/Concession, Tender Drawings, Technical Specifications, Bill of Quantities
based on Item Rate or Percentage Rate Tender or PPP Tender.
Consultant will be responsible to assist the ULB in carrying out Procurement Process
for Selection of Developer/Contractor, including assistance in Pre-bid Meetings, Bid
Evaluation, Negotiations, award of Contract/Concession and Signing of
Contract/Concession Agreement.
Consultant will also supply additional drawings if required during Construction and
Development period and proof-check drawings and designs prepared by
Developer/Contractor.
Consultant will carry out Periodic Supervision for Project Management and Quality
Control during construction and development period as per f.
f.
Task-4 Supervision
Development
during
Project
Construction
and
Consultant must ensure quality control through enforcement of technical standards and
quality control requirements through regular testing, close supervision and inspection.
The quality management functions shall include the following:
a)
Supervising Site Quality Control arrangements including materials and

workmanship, primarily through testing as per provisions of Quality Assurance
Plan and prevailing Work Manual of Urban Development and Environment
Department, GoMP.
b) Ensuring that:
Construction Contractors have brought the necessary machinery and

equipment to site.
Page 49 of 81
c)
Field laboratory has been established.
Key engineering personnel have been deployed by the Contractor and
The work programme has been approved.
Taking timely action to ensure replacement of defective material and rectification

of defective workmanship.
d) Submission of monthly tests reports.

e)
Verification of Non Conformance Reports (NCR) whenever non-conformance

occurs and the action taken by the Contractor on the NCR.
The Consultant shall be responsible to supervise routine tests for quality control
required to be conducted on a day to day basis, adequately equipped Field Laboratory is
set-up by Construction Contractor and maintain an Field Laboratory will be manned
by suitably trained personnel in material testing and quality control works.
Special or sophisticated tests, may be outsourced, to approved National
Accreditation Board for Laboratories (NABL) accredited Test Laboratories or Higher
Technical (academic) Institutes or Research Laboratories.
Consultant must continuously inspect the work in progress to ensure Quality control
that it is in line with the project scope and with an effective quality control
programme which includes specified standards and service requirements. Consultant
shall be responsible for overall quality of works to be implemented through contractor
or beneficiaries themselves.
Consultant must ensure the Construction Contractor has Provided the following:
1.
Adequacy of necessary plant, equipment, construction material, construction

technology / methodology and labour to be used in the permanent and temporary
works;
2. Transportation and storage facilities for all materials and equipment.
3. Temporary office and proper hygienic accommodation for staff and labour
4. Ensuring health and education facilities for the children of labour if any;
5. Drinking water and sanitation facilities at the site;
6. Necessary staff and laboratory equipment for testing and quality control.
7. Personnel Protective Equipment (PPE) to field staffs
8. Safety Hand Book for safe engineering practice
9. Approved Environmental Management Plan (EMP)
10. Construction programme in consultation with the implementing agency and
community.
11. Execution of all the works as per approved designs and drawings, specification
and terms of contract agreement.
Page 50 of 81
i.
Project Scheduling and Implementation milestones

After sanction of DPR(s), the project implementation needs to be completed within
the agreed time frame, adhering to the quality without any cost overrun. To achieve
this, it is necessary that the project implementation schedule is properly firmed up
with definite measurable milestones using project management techniques/software.
So, Monitoring of milestones shall be ensured by the Consultant on regular basis.
ii.
Administrative and Technical issues during implementation of

works:
During implementation of project, certain issues as under may also need to be
addressed by the Consultant in time to avoid delays in execution and subsequent cost
overrun.
1.
Administrative Issues
1.
2.
3.
4.
5.
6.
2.
Technical Issues
1.
2.
3.
4.
5.
6.
iii.
Non acquisition of land or delay in acquisition

Non receipt of approval/permissions
Delay in release of funds
Delay in creation of implementation mechanism.
Delay in award of contracts
Diversion of funds to non-project activities
Variation and/or deviation in scope of work (i.e. BOQ and Design)

Lack of quality control and supervision
Non establishment of field lab and Non deployment of personal by the contractor
Use of sub-standard material, Poor workmanship, improper curing etc.
Cost escalation due to hasty planning and lack of forecast.
Lack of supporting infrastructure (i.e. inadequate access in to the slum etc.).
Control of Materials and Equipment components

The control requirements for materials and equipment components, including site
testing, manufacturers certification and third party inspection. Control and approval
of construction materials and equipment components to be incorporated in the works
shall be based on the following:
1. Test reports for materials tested at site, such as cement, sand, water, aggregates,
bitumen etc.
2. Manufacturers certificates and IS mark for manufactured items.
3. Third party inspection for various items as per contract documents.
Page 51 of 81
iv.
Quality Assurance of General Civil and Structural Works

The materials to be used for building works, the testing of works and the inspection of
workmanship for general civil and structural works. The key elements to be inspected
by the Consultant are concreting, stone masonry, brick masonry and finishes.
v.
Quality Assurance of infrastructure works

The infrastructure to be development of selected slums/non-slum under PMAY or
through convergence shall consist of Roads, Water supply, Sewerage, Drainage, Solid
Waste Management, Electrification etc. The Quality assurance of infrastructure works
including testing of works and the inspection of workmanship.
vi.
Document Control
All the tests and field checks are to be carried out as per the applicable quality control
requirements. The tests are carried out by the contractor in supervision of consultant,
who will designate (Engineer) a laboratory-in-charge authorized to sign test reports
for him. The witnessing officer will sign the reports and put his name and designation.
The flow of test report documentation shall generally be as follows:
i) Test reports shall be submitted by the consultant & contractor to the ULB.
ii) ULB representative shall issue a Conformance/Non-Conformance Report (CNC
Report) to the contractor after review of test results.
iii) The CNC report shall be entered in the Test Report Log by the contractor at the
site. The details of input materials will be recorded in the Material Register. The
contractor shall maintain all test records properly.
iv) Other approvals given to the contractor will be recorded in the daily logs of the
contractor which should form part of the contractors monthly report.
v) Hindrance during execution if any shall be recorded in Hindrance register.
Similar procedures shall be followed for the transmittal and review of test reports for
tests performed at outside laboratories, for manufacturers certificates, and for third
party inspection reports.
1.
Tracking of Instructions
During the process of construction, different agencies are expected to conduct site
visits and instruct the contractor to ensure quality and timely construction within the
costs to the extent possible. The multiplicity of agencies is a special feature of the
project sanctioned under PMAY. Hence there may be some ambiguity in the
instruction flow if these are not transmitted and recorded properly.
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All the instructions to the contractor shall flow through the Consultant and ULB. The
instructions are of the following types:
1. All instructions related to the contract administration including approval of the
contract variation orders, time extensions, notices related to rate of progress etc. to be
issued by Implementing agency.
2. The instructions regarding quality, testing, monitoring and work scheduling can be
issued by the Consultant, State quality monitors and representatives of implementing
agencies also. In case of conflict of instructions of the in these matters, the
instructions of the Implementing Agency would prevail.
3. Instructions issued during site visits or inspections of the various agencies, which
are normally recorded in the contractors Site Order Book and
4. Instructions issued during review meetings in the form of minutes, letters, etc.
All instructions noted above are to be recorded by the Consultant as well as
Contractor in the Instruction Log. Instructions also include notices of rejection of
work inspected because it was found to be non-conforming to requirements and which
has to be redone or rectified.
2.
Site Order Book

The Consultant shall supervise the Contractor to maintain a Site Order Book, in
triplicate, at the site of the works at all times, and this shall be open for inspection by
authorized representatives of Central, State and Implementing agencies.
The Site Order Book has two primary purposes to record the day-to-day instructions
to the Contractor and the Contractors compliance with these instructions, and to
record the inspection and acceptance of work completion stages along with issuing
approvals to the Contractor to proceed with the next stage of construction.
As noted above, the status of the Contractors compliance with instructions issued is
to be summarized in the Instruction Log and reviewed monthly by the implementing
agency and during the periodic inspections by supervising agencies. In cases where
the Contractor has failed to comply with the instructions, the reasons therefore shall
be determined and necessary remedial actions taken.
The Consultant shall assist ULB for maintaining a file of site orders issued to
contractor for record and compliance.
3.
Correspondence Control
Out-going letters (including transmittal letters and notes) originating from various
organizations involved in the Project (Implementing agency, contractors,
manufacturers, etc.) shall be signed only by the designated project executive of that
ULB.
Page 53 of 81
All letters should have a reference code and number, and should refer to a single
subject only, which shall be clearly stated on top of the letter, after the recipients
address. All outgoing letters should be numbered sequentially. All replies should refer
to the originators reference code and number and subject.
Incoming correspondence should be stamped and dated, and preferably given an
internal reference code and number. All incoming and outgoing correspondence
should be logged chronologically, either in computer correspondence registers or in
manual correspondence logs.
Copies of outgoing correspondence and originals of incoming should be filed in
chronological files at the document center of each project organization. There should
be only one chronological file for all outgoing correspondence. Regarding incoming
correspondence, there could be more than one chronological file, based on the volume
of correspondence expected to be received from project related organizations (for
example Implementing agency can maintain separate incoming chronological files for
each contractor, etc.)
g.
Outcome and Deliverables

a.
b.
All deliverables as given below need to be submitted in English in atleast 2 hard

and soft copies to Nagar Parishad Khachrod. All the reports required by this ToR
shall provide a decent and legible presentation and include a detailed "Table of
contents", an executive summary of 4 to 10 pages, the main "text" organized into
sections and emphasizing the proposals and recommendations and their
justification. Supporting data and analysis shall be contained in "Annexes" which
shall be referred, as appropriate in the body of the text. The reports shall be
illustrated as appropriate with diagrams, sketches, charts, tables, graphs, drawings
and maps to aid comprehension and assimilation of their contents. All paragraphs
in the executive summary, the text and the annexes shall be numbered.
In summary, the reports and specified outputs of the ToR shall be submitted to
Nagar Parishad Khachrod with timelines as follows
Time Period
Contents
S.
Report
No.
1 Inception
Report 10 Days
and Pilot Demand
Survey
Brief of existing situation based on secondary

information.
Collection of maps available with Nagar
Parishad Khachrod and UADD and other
concerned departments.
Identification of different stakeholders for
preparing HFAPoA.
Organize and document 1st ULB Level
stakeholder workshop.
Institutional
mechanism
formed
for
stakeholders participation in implementation
of PMAY.
Preparation of City Profile as required for
HFAPoA.
Page 54 of 81
S.
Report
No.
Time Period
100%
Demand 20 days
Survey and Draft
HFAPoA as per
PMAY guidelines
Final
HFAPoA 20 days
(incorporating
suggestions of all
the
stakeholders'
and Nagar Parishad
Khachrod and Draft
DPR as per PMAY
guidelines
Contents
Demand Survey of Pilot Zone/Ward (must
include Slum and Non-Slum Beneficiaries) and
summary report of findings of Pilot Demand
Survey including any changes proposed in the
questionnaire and survey method.
Status report on effectiveness of policies,
programmes & projects related to slum
development and housing prepared.
Any issues arising.
At this stage 100% demand survey of all slum
dwellers as well as non-slum (other urban poor
both EWS and LIG) beneficiaries will be
complete.
Validate and data entry of demand survey for
preparation of HFAPoA.
Study of available relevant records including
maps/secondary information for preparation of
HFAPoA.
Housing supply trends for all the urban poor
along with quantitative and qualitative
assessment of rental housing market and
existing/future Housing shortage.
Policy Reforms on the demand/supply side
especially for improving credit linkages for the
urban poor.
Analysis of demand survey along with the
interventions selected out of four verticals of
the mission for preparation of HFAPoA.
Identification of Land for projects proposed in
HFAPoA.
Financing strategy must be proposed by the
consultant with reference to the Total
Investment required for implementation of
HFAPoA and available resources & gaps must
also be identified.
Stakeholders Consultation and Presentation of
Draft HFAPoA at ULB Level.
Document feedback and appropriate inclusion
in HFAPoA.
Feasibility Study for Preparation of DPR.
Presentation of Final HFAPoA before State
Level Appraisal Committee (SLAC) and State
level Sanctioning & Monitoring Committee
(SLSMC) as scheduled by the State. (And also
incorporate feedback and comments of SLAC
and SLSMC in the HFAPoA).
Carrying out Total Station Survey of the
project site and geo-tag the individual houses
Page 55 of 81
S.
Report
No.
Time Period
Contents
Approval
HFAPoA
CSMC
of As scheduled
by the by MoHUPA,
GoI
Final
DPR 10 days
(incorporating
suggestions
of
Nagar
Parishad
Khachrod
Approval of DPR As scheduled

by SLSMC
by State
Draft
Bid 10 Days from
Documents
for intention to Bid
Identified
Slums by NPP
including Instruction
to Bidders, Draft
Contract
Agreement, Tender
Drawings, Technical
proposed under Beneficiary-Led Housing &

CLSS verticals for the DPR of FY 2015-16
based on HFAPoA.
Support ULB in identification of Land for
implementation of the Project.
Preparation of Architectural, Structural,
Infrastructure Drawings and Design for
Housing and Basic civic infrastructure (in case
of Beneficiary-Led Housing & CLSS verticals
2-3 model DU designs must also be proposed
with estimates).
Preparation of Detailed Cost Estimates per
prevailing SOR and rate analysis for Non-SOR
Items.
Feasibility study for projects proposed under
PPP mode.
Preparation of Draft DPR at ULB Level.
Support ULB in appraisal of HFAPoA by
central appraisal agency (BMTPC/HUDCO).
Revision in HFAPoA as per observations of
central appraisal agency and submission of
compliance report to the MoHUPA or appraisal
agency.
Presentation of HFAPoA before CSMC.
Final approval of HFAPoA by the CSMC and
submission of any other compliances if
requested by CSMC.
Support ULB in appraisal of DPR by the
SLAC.
Presentation of Final DPR before State Level
Appraisal Committee (SLAC) as scheduled by
the State (And also incorporate feedback and
comments of SLAC in the DPR).
Revision DPR as per observations of SLAC
and submission of compliance report to the
State Level Nodal Agency.
Presentation of DPR before SLSMC.
Final approval of DPR by the SLSMC and
submission of any other compliances if
requested by SLSMC.
Prepare Tender Documents for selection of
Developer/Contractor including Concession
Agreement in case of PPP projects.
Preparation of Tender Drawings, Technical
Specifications, Bill of Quantities, etc.
While preparing the Tender/Bid Document
consultant with support of ULB must ensure
that all the norms are being followed.
Page 56 of 81
S.
Report
No.
Specifications and
Bill of Quantities
8 Final
Bid
Documents
(incorporating
suggestions
of
Nagar
Parishad
Khachrod
and
support in bidding
process.
9
Time Period
Contents
Final
Bid Assist ULB in complete bidding process for
Document in
Selection of Developer/Contractor.
5 Days and
o Issuance of Tender.
support
in
o Preparation of pre-bid clarifications.
bidding
o Evaluation of Bids.
process as per
o Negotiation
schedule of Bid
o Award of Contract
Document
o And preparation / signing of contract /
concession agreement.
Periodical
Project
To assist ULB in Supervision & Quality
Supervision during implementation
Control on daily basis.
Project Construction period
To check the setting up of laboratory
and Development
(including calibration of equipments) and field
tests carried out by the contractor and to carry
out adequate number of independent tests other
than the regular testing as prescribed in Quality
Assurance Manual of RAY/PMAY.
Ensure that the tests are conducted as per the
standards.
To supervise and check the day to day
operations, quality control and quantity
measurements of the works carried out under
the Contract and assist client in preparation of
Monthly / interim payment certificates.
Ensure all steps for effective and smooth
execution of projects as per the Quality
Assurance Manual of RAY/PMAY.
a)
All deliverables should be prepared as per guidelines of PMAY as must

incorporate any modified if issued by GoI/State.
b) The Nagar Parishad Khachrod shall designate Executive Engineer/AE as Project
Officer for HFAPoA Planning and Co-ordination with City Level Technical Cell
(if established) and State.
c) The respective Nagar Parishad Khachrod may provide the Slum Data if already
surveyed, otherwise consultant will be responsible to conduct the complete
demand survey as per ToR/guidelines of PMAY (if Slum/Demand Survey Data is
provided by the ULB then the same shall be deducted from concerned payment
milestone). However, the consultant will be responsible to verify the surveyed
data if provided by the ULB.
d) The Nagar Parishad Khachrod shall provide the consultant access to the records,
maps, drawings, reports and other technical data in their possession to assist the
consultant in the execution of the work.
e) The consultant shall be liable for Documentation and proceedings of Slum
Community Mobilization and Community Participation during various stages of
HFAPoA and DPR Preparation in appropriate format (Soft and Hard) as per the
PMAY Guidelines.
Page 57 of 81
f)
Documentation and proceedings of Micro-planning during DPR Preparation in

appropriate format (Soft and Hard) as per the PMAY Guidelines.
g) The below mentioned shall be provided by Nagar Parishad Khachrod (if
available):
i. Support the consultant to constitute a Stakeholders Group and conducting
workshops and meeting with them,
ii. Provide the Consultant with necessary authorization to procure information
from line departments and carry out topographic surveys and
iii. Forward the Reports and Proposals to State/Central Government for
approval under Pradhan Mantri Awas Yojana.
h.
Expertise and Inputs
Position
Qualifications & Skills
Team Leader / Masters or Post graduate in Town / Urban
Town Planning Planning / Regional Planning
Expert (1)
Good knowledge of land use, master Plans
and Slum Development Model.
Building
Post Graduate degree in Engineering.
Technology cum
Engineering
Specialist (1)
Experience
Managed at least three similar
projects & at Least 10 years
experience in the urban sector.
At least 5 years experience of
Affordable Housing or Housing
of Urban Poor.
At least 10 Years experience in
designing & construction of
large
scale
Housing
&
Infrastructural Projects.
At least 5 Years of relevant
experience in Urban sector for
Procurement,
Design,
and
Supervision of Housing /
Infrastructure Projects.
Prior
experience
of
RAY/JnNURM/UIDSSMT/ADB
Programme is also desired.
At least 8 years of experience in
the field of Urban Finance and at
least 5 years of experience in the
field of managing PPP projects
in Urban areas.
Housing Finance Post graduate degree in Finance /

and PPP Expert Economics / Law / Business management
(1)
/ Engineering / Planning or equivalent.
Prior experience of Housing Finance and
understanding of PPP & urban governance
issues
(legal,
institutional
and
organizational) is must with Sound
knowledge of urban development issues
Senior Architect Graduate in Architecture
At least 8 years Experience as an
(1)
Architect and 5 years of
experience
in
design
of
Group/Affordable Housing.
Social
Post Graduate or Masters in Social Works At least 8 years Experience and
Development
/ Planning.
should have an experience of
and
over 5 years in R&R projects.
Rehabilitation
Experience in training and
and Resettlement
capacity building activities of
Expert (1)
Urban Poor is desired.
Page 58 of 81
Position
GIS Expert (1)
Qualifications & Skills

Master degree in GIS / Remote Sensing /
Planning with Knowledge of major GIS
software and GPS technology.
Quality Control Degree in relevant sector
Engineer (1)
Q.C
Lab
Technicians (1)
Field Engineer
(1)
Community
Development
Assistants (x3)
Contact
Surveyors
and
Supervisors
(full-time)
as
required CV
not to submitted
at this stage
Diploma in relevant sector
Experience
At least 5 years of experience in
managing and development of
urban GIS database.
10 years in Quality Control of
Buildings,
Water
Supply,
Sewerage, Roads, Drains, etc.
5 years or in Similar Field
Degree in Civil Engineering or equivalent
5 years in Similar Field
Bachelor in Social sciences with At least 2 years experience in

experience of dealing with community.
dealing with issues at the
community / field level
Preferably
graduates
with
Sound Previous experience of carrying
understanding
of
contact
survey out similar surveys
requirements
Note:
Consultants should submit the CVs of the above experts only. Additional CVs submitted
will not be considered.
Financial proposal submitted Online must include the experts man-months suggested
above.
Expert proposed should be fluent in English and possess good communication skills in
English & local language.
Page 59 of 81
15
Annexure E: Standard Contract Document
a.
Section 1: Form of Contract
CONTRACT FOR:
CONTRACT NUMBER:
[Insert Title of Consulting Services]

[Please insert project number]
THIS CONTRACT is made

[insert Client] (hereinafter referred to as the Client)
BETWEEN:
[name of Consultant this should be the lead firm in case of association. IN
AND:
case of JV, all partners should be mentioned] (hereinafter referred to as the
Consultant)
[Please insert the name of the Consultants representative and communication
address of the Consultant]
WHEREAS:
A.
the Client requires the Consultant to provide the services as defined in Section 4
(the Services) to the Chief Municipal Officer, Nagar Parishad Khachrod, (the
Client); and
B.
the Consultant has agreed to provide the Services on the terms and conditions set
out in this Contract.
IT IS HEREBY AGREED as follows:
i.
Documents
This Contract comprises the following documents:
Section 1: Form of Contract
Section 2: General Conditions
Section 3: Special Conditions
Section 4: Terms of Reference
Section 5: Schedule of Prices
Section 6: Format for invoice
Section 7: Performance Guarantee
Section 8: Format for Undertaking form Firm.
Annexes: Detailed at Special Conditions of Contract, Clause 2.
This Contract constitutes the entire agreement between the Parties in respect of the
Consultants obligations and supersedes all previous communications between the
Parties, other than as expressly provided for in Section 3 and/or Section 4.
ii.
Contract Signature
If the Original Form of Contract is not returned to the Contract Officer (as
identified in Section 3) duly completed, signed and dated on behalf of the
Consultant within 30 days of the date of signature on behalf of the Client, Client, or
Page 60 of 81
participating ULBs will be entitled, at its (their) sole discretion, to declare this
Contract void.
No payment will be made to the Consultant under this Contract until a copy of the
Form of Contract, signed on behalf of the Consultant, is returned to the Contract
Officer.
iii.
Commencement and Duration of the Services

The Consultant shall start the Services on [insert start date] (the Start Date) and
shall complete them by [insert end date] (the End Date) unless this Contract is
terminated earlier in accordance with its terms and conditions.
iv.
Financial Limit
Payments under this Contract shall not, in any circumstances, exceed [insert total
amount in numbers and words] inclusive of service tax and all other applicable
government taxes national and state, as applicable (the Financial Limit).
v.
Time of the Essence

Time shall be of the essence as regards the fulfilment by the Consultant of its
obligations under this Contract.
vi.
Penalty
1% penalty of the contract value of the concerned ULB may be imposed for every
month of delay or part thereof after the end date of the tenure of the contract
Implementation period. Maximum penalty will be 6% of the contract value of the
concerned ULB.
For and on behalf of Client

Name:
Date:
For and on behalf of Consultant

Name:
Date:
Witness 1
Name:
Date:
Address:
Witness 2
Name:
Date:
Address:
Page 61 of 81
b.
Section 2: General Conditions of Contract
DEFINITIONS AND INTERPRETATION
i.
Definitions
A Consultant means a natural person, private entity, government-owned entity or any

combination of these, with a formal intent to enter into an agreement or an existing
agreement in the form of a Joint Venture
the Consultants Representative means the person named in Section 3 who is

responsible for all contractual aspects of the Contract on behalf of the Consultant.
the Consultants Personnel means any person instructed pursuant to this Contract to
undertake any of the Consultants obligations under this Contract, including the
Consultants employees, agents and sub-consultants.
Joint Venture means a Consultant which comprises of not more than three Partners
each of whom will be jointly and severally liable to the Client for all the Consultants
obligations under the Contract.
the Clients Representative means any entity appointed by the Client to act on the
Clients behalf with regard to procurement and/or management of this Contract.
the Equipment is defined as a tangible, non-expendable property having an anticipated

life of two years or more with a unit acquisition cost of Rs.10,000 or greater. Equipment
includes, but is not limited to, computers, other electronic items, furniture, scientific
apparatus, machinery, reference material, vehicles, as may be required for the
implementation of the Services, which the Consultant cannot reasonably be expected to
provide, and which are financed or provided by the Client for use by the Consultant.
The Financial Limit refers to the amount specified in Section 1 and is the maximum
amount payable by the Client under this Contract. Including Govt Taxes as applicable
from time to time.
the Services means the services set out in the Terms of Reference(Section 4).
the Software means the software designed and developed by the Consultant or the
Consultants Personnel, and includes the source code and object code along with
associated documentation, which is the work product of the development efforts
envisaged in the Terms of Reference. It does not include commercial off-the-shelf
licensed software (except for the customisation components of such products).
the Project Officer means the person named in Section 3 who is responsible for issuing
instructions and dealing with all correspondence in connection with the technical aspects
of the Contract.
the Contract Officer means the person named in Section 3 who is responsible for all
contractual aspects of the Contract, and to whom invoices should be sent.
the Officer in Charge for ULB means the person named in Section 3 who is responsible
for ensuring coordination between the city, the Consultant, and GoI/State for the
execution of the Services.
Contract Documents means the documents listed in the Contract Agreement, including
any amendments thereto.
Page 62 of 81
ii.
1.
2.
3.
4.
Contract Fees means the Fees payable to the Consultant as specified in the Contract
Agreement, subject to such additions and adjustments thereto or deductions there from,
as may be made pursuant to the Contract.
Contract means the Contract Agreement entered between the Client and the Consultant,
together with the Contract Documents referred to therein, including all attachments,
appendices, and all documents incorporated by reference therein.
GCC means General Conditions of the Contract.
SCC means the Special Conditions of Contract.
Change in Control means that the person(s) (including corporate bodies) directly or
indirectly in control of the Consultant at the time this Contract is entered into cease to be
in control.
Control means the power of a person to ensure that the affairs of the Consultant are
conducted in accordance with the wishes of that person.
Interpretation
In the event of any inconsistency between the Form of Contract (Section 1), these
General Conditions (Section 2) and the Special Conditions (Section 3), the Special
Conditions shall prevail.
Except as expressly provided in Clause 3 the Consultant is not the agent of the Client
and has no authority to represent and shall not purport to represent or enter into any
commitments on behalf of the Client in any respect.
Nothing in this Contract is intended to make nor shall it make the Client the
employer of the Consultant or any of the Consultants Personnel.
All communications by the Consultant relating to notifications or applications for
consents or instructions must be addressed to the Client Contract Officer whose
name and address are given in Section 3.
OBLIGATIONS OF THE CONSULTANT
iii.
1.
2.
iv.
1.
2.
3.
Obligations
The Consultant shall perform all its obligations under this Contract (including the
provision of the Services) with all necessary skill, diligence, efficiency and economy
to satisfy generally accepted professional standards expected from experts.
If the Consultant is a joint venture then each of the joint venture parties shall have
joint and several liability in respect of the Consultant's obligations under this
Contract.
Personnel
All members of the Consultant's Personnel shall be appropriately qualified,
experienced and in a suitable physical condition so as to ensure that the Consultant
complies with all the Consultant's obligations under this Contract.
No changes or substitutions may be made to members of the Consultant's Personnel
identified as key personnel in Section 4 of this Contract without prior written consent
of the Client.
Replacement of personnel will only be considered under exceptional circumstances
Page 63 of 81
(eg: Death, Prolonged illness and on leaving the company) and will be subject to
prior approval by Client. In case the firm makes replacements in any position, the
following penalties apply unless otherwise specified in the Special Conditions of the
contract:
4.
5.
6.
7.
8.
v.
1.
vi.
1.
vii.
1.
2.
3.
4.
On 1st replacement - 1% deduction of total contract value.
On 2nd replacement - 2% deduction of total contract value.
If the Client considers any member of the Consultant's Personnel unsuitable, the
Consultant shall substitute such member as quickly as reasonably possible without
direct or indirect charge to the Client with a replacement acceptable to the Client.
The Consultant is responsible for all acts and omissions of the Consultants
Personnel and for the health, safety and security of such persons and their property.
Whenever required any of the designated Consultant's Personnel may be required to
attend meetings with Nagar Parishad Khachrod,.
Consultant to submit an undertaking (in the prescribed format section 8) stating
that the full time consultants engaged on this contract will not be deployed on any
other Nagar Parishad Khachrod, assignments.
Penalty will be imposed only if delay is on part of the Consultant. Penalty clause will
not be applicable if the conditions of delay are beyond the control of the consultant
i.e. natural calamities / riots, etc.
Sub-Consultants
The Consultant shall not sub-contract any of its obligations under this Contract.
Disclosure of Information
The Consultant and the Consultant's Personnel shall not, without the prior written
consent of the Client, disclose to any third party any confidential information
obtained during or arising from this Contract (other than in the proper performance
of this Contract or as may be required by authority of competent jurisdiction). In
addition, no publicity is to be given to this Contract without the prior written consent
of the Client.
Intellectual Property Rights

Subject to Clause 7.2, all intellectual property rights in material (including but not
limited to reports, data, designs whether or not electronically stored, but not
including the Software) specially developed by the Consultant or the Consultant's
Personnel for the Client or pursuant to the performance of the Services
commissioned by the Client, shall be the jointly-owned property of ULB and the
Government of Madhya Pradesh, and are hereby assigned by the Consultant to ULB
and the Government of Madhya Pradesh.
The Consultant hereby grants to the Client a world-wide, non-exclusive, irrevocable
license to use all Software, including source and object code format.
The Consultant undertakes that commercial off-the-shelf licensed software that is not
covered by Clause 7.2 will be procured in the name of the Client or in such a manner
that it does not interfere with the enjoyment of rights under Clauses 7.1 and 7.2.
To the extent that it does not interfere with rights granted under Clause 7.2,
ownership of intellectual property in Software created by the Consultant or the
Consultants Personnel pursuant to the performance of Services commissioned by
Page 64 of 81
5.
viii.
1.
the Client shall remain with the Consultant.

For the purpose of Clause 7.2, use shall mean and include reproduction, making of
derivatives, adaptations, publications and sub-licensing of all the Software and the
intellectual property rights therein, but excludes commercial sub-licensing of the
Software or its derivatives and adaptations.
Confidentiality
Neither of the Parties shall, without the consent of the other, divulge or suffer or
permit its officers, employees, or agents to divulge to any person (other than to any
of its or their respective officers or employees who require the same to enable them
to properly carry out their duties) any information concerning the operations,
contracts, commercial or financial arrangements or affairs of the other Party. Both
Parties agree that confidentiality obligations do not apply to:
a) Information that is already known to third parties without breach of this Contract; and
b) Information that is required to be disclosed by an order of a court of competent
jurisdiction or an appropriately empowered public authority, or as a result of an
obligation arising under the Right to Information Act or other public disclosure law.
ix.
1.
2.
3.
x.
1.
Access and Audit

The Consultant shall keep accurate and systematic accounts, files and records (the
Records). The Records shall clearly identify, among other things, the basis upon
which invoices have been calculated and the Consultant shall keep the Records
throughout the duration of this Contract and for seven years following its
termination.
The Consultant shall upon request provide the Client or its representatives or audit
officials unrestricted access to the Records in order that the Records may be
inspected and copied. The Consultant shall co-operate fully in providing to the Client
or its representative's answers to such enquiries as may be made about the Records.
Where it is found by the Client that any over payment has been made to the
Consultant, the Consultant shall reimburse the Client such amount within 28 days of
the date of the Clients written demand.
Corruption, Commission and Discounts

The Consultant warrants and represents to the Client that neither the Consultant nor
any of the Consultant's Personnel:
a) has given, offered or agreed to give or accepted, any gift or consideration of any kind as
an inducement or reward for doing or forbearing to do or for having done or forborne to
do any act in relation to the obtaining or execution of any contract or for showing or
forbearing to show favour or disfavour to any person or entity in relation to any contract;
or
has entered into any contract in connection with which commission has been
paid or agreed to be paid by or to the Consultant or Consultant's Personnel or on their
behalf or to their knowledge unless, before such contract was made, Particulars of any
such commission and of the terms of any agreement for the payment of such
commission were disclosed in writing to the Client, whose written consent was
subsequently given to such payment.
Page 65 of 81
2.
xi.
1.
2.
xii.
1.
2.
xiii.
1.
Neither the Consultant nor any of the Consultant's Personnel shall accept for or on
their own benefit any trade commission, discount or similar payment or benefit in
connection with this Contract.
Conflict of Interest
Neither the Consultant nor any of the Consultant's Personnel shall engage in any
personal, business or professional activity which conflicts or could conflict with any
of their obligations in relation to this Contract.
The Consultant and the Consultant's Personnel shall notify the Client immediately of
any actual or potential conflict together with recommendations as to how the conflict
can be avoided.
Insurances
The Consultant shall maintain professional indemnity insurance cover of an amount
not less than the Financial Limit.
At the request of the Client, or its representatives, the Consultant shall provide
evidence showing that such insurance has been taken out and maintained and that
current premiums have been paid.
Indemnity
Except where arising from the negligence of the Client or Clients employees, the
Consultant shall indemnify the Client in respect of any costs or damages howsoever
arising out of or related to breach of warranty or representation, contract or statutory
duty, or tortuous acts or omissions by the Consultant or the Consultant's Personnel or
any claims made against the Client by third parties in respect thereof.
FEES AND PAYMENT
xiv.
1.
2.
xv.
1.
xvi.
1.
Applicable Provisions and Financial Limit

Unless different provisions are substituted in Section 3, Clauses 1 to 9 inclusive shall
apply in relation to fees and payment.
The components which comprise the Financial Limit are set out in the Schedule of
Fees, Section 5. No expenditure may be incurred in excess of the Financial Limit and
no virements between components shown in the schedule of Fees in Section 5 are
permitted without the prior written authority of the Client Contract Officer.
Fees
Any fees payable are deemed to cover the cost of salary, overseas inducements,
leave allowances, bonuses, profit, taxes, insurances, superannuation, non-working
days and all other costs including, but not limited to, clothing, passports, visas and
vaccinations, overheads and expenses of whatsoever nature that may be incurred
except those otherwise specifically provided for in this Contract.
Invoicing Instructions
Invoices should be submitted against agreed milestones or as specified at Section
Page 66 of 81
2.
3.
xvii.
1.
2.
3.
xviii.
1.
2.
Five, Schedule of Payments in duplicate and in accordance with the remainder of

Clause 16.
The Client shall unless otherwise expressly provided in Section 3 make payments
due by direct credit through the prevailing Clearing Systems. All invoices must
contain details of the bank account to which payments are to be made.
Invoices should include a form of letterhead, the Contract reference number and bear
an original signature. They should be numbered sequentially and dated, and marked
For the attention of the Contract Officer named in Section 3. The final invoice
presented in connection with this Contract should be endorsed Final Invoice.
Payments
Subject to the Client being satisfied that the Consultant is or has been carrying out
their duties, obligations and responsibilities under this Contract, sums duly approved
shall be paid within 30 days of receipt of a valid invoice.
If for any reason the Client is dissatisfied with performance of this Contract or there
has been a unreasonable delay without clients approval an appropriate sum may be
withheld from any payment otherwise due. In such event the Client shall identify the
particular Services with which it is dissatisfied together with the reasons for such
dissatisfaction, and payment of the amount outstanding will be made upon remedy of
any unsatisfactory work or resolution of outstanding queries.
Should the Client determine after paying for a particular Service that the Service has
not been completed satisfactorily, the Client may recover, or withhold from further
payments, an amount not exceeding that previously charged for that Service until the
unsatisfactory Service is remedied to its satisfaction.
Taxes and Duties

The Consultant shall be entirely responsible for service tax and all other taxes, stamp
duties, license fees, and other such levies imposed within/outside India.
If any tax exemptions, reductions, allowances or privileges are available to the
Consultant in India, the Client shall use its best efforts to enable the Consultant to
benefit from any such tax savings to the maximum allowable extent.
FORCE MAJEURE AND TERMINATION
xix.
1.
2.
3.
Force Majeure
Where the performance by the Consultant of its obligations under this Contract is
delayed, hindered or prevented by an event or events beyond the reasonable control
of the Consultant and against which an experienced consultant could not reasonably
have been expected to take precautions, the Consultant shall promptly notify the
Client in writing, specifying the nature of the force majeure event and stating the
anticipated delay in the performance of this Contract.
From the date of receipt of notice given in accordance with Clause 19.1, the Client
may, at its sole discretion, either suspend this Contract for up to a period of 6 months
(the Suspension Period) or terminate this Contract forthwith.
If by the end of the Suspension Period the Parties have not agreed to a further period
of suspension or re-instatement of the Contract, this Contract shall terminate
automatically.
Page 67 of 81
xx.
1.
2.
Suspension or Termination without Default of the Consultant

The Client may, at its sole discretion, suspend or terminate this Contract at any time
by so notifying the Consultant and giving the reason(s) for such suspension or
termination.
Where this Contract has been suspended or terminated pursuant to Clause 20.1, the
Consultant shall:
a)
take such steps as are necessary to terminate the provision of the Services, in a costeffective, timely and orderly manner; and
b)
provide to the Client, not more than 60 days after the Client notifies the Consultant
of the suspension or termination of this Contract an account in writing, stating:
i. any costs due before the date of suspension or termination;
ii. any costs incurred by the Consultant after the date of suspension or termination,
which the Consultant necessarily incurred in the proper performance of this
Contract and which it cannot reasonably be expected to avoid or recover.
3.
xxi.
1.
2.
3.
Subject to the Clients approval, the Client shall pay such amount to the Consultant
within 30 days of receipt from the Consultant of an Invoice in respect of the amount
due.
Suspension or Termination with Default of the Consultant

The Client may notify the Consultant of the suspension or termination of this
Contract where the Services or any part of them are not provided to the satisfaction
of the Client, giving the reasons for such dissatisfaction and, in the case of
suspension, the action required by the Consultant to remedy that dissatisfaction and
the time within which it must be completed.
Where this Contract is suspended under Clause 21.1 and the Consultant subsequently
fails to remedy the dissatisfaction, the Client may terminate this Contract forthwith.
The Client may, without prejudice to its other rights, including but not limited to the
right to claim for costs and losses incurred terminate this Contract forthwith where:
a)
the Consultant or any member of the Consultant's Personnel, either directly or

through their servants or agents, breaches any of their obligations under this
Contract; or
b)
the Consultant or any member of the Consultant's Personnel has committed an

offence under the Prevention of Corruption Acts 1988 or the National Security Act
1980 or in breach of Clause 10 of this Contract; or
c)
the Consultant is an individual or a partnership or a joint venture and at any time:

i. becomes bankrupt; or
ii. is the subject of a receiving order or administration order; or
iii. makes any composition or arrangement with or for the benefit of the
Consultant's creditors; or
iv. makes any conveyance or assignment for the benefit of the Consultant's
creditors; or
d)
the Consultant is a company and:
Page 68 of 81
i. an order is made or a resolution is passed for the winding up of the
Consultant; or
ii. a receiver or administrator is appointed in respect of the whole or any part
of the undertaking of the Consultant.
e)
4.
5.
the Consultant is a partnership or joint venture or a company and there is a Change

in Control. However, the Contract will continue if the Client states that it has no
objection to the continuation of the Contract after the Change in Control.
Where this Contract is terminated in accordance with this Clause, or because of

change in CV without prior approval from the Client, the Consultant shall without
prejudice to the Clients other remedies, take any steps necessary to terminate the
provision of the Services in a timely and orderly manner but shall not be entitled to
any further payment in relation to this Contract.
In case of termination of contact the client will be forfeited the Bank Guarantee.
GENERAL PROVISIONS
xxii.
1.
xxiii.
1.
xxiv.
1.
xxv.
1.
xxvi.
1.
xxvii.
1.
Variations
No variation/amendment in the terms or scope of this Contract shall be effective
without the prior written consent of both Parties and recorded in writing in the form
of a letter entitled Contract Amendment No.
. Without such consent
neither Party shall have any liability in respect of work performed outside the
Services set out in Section 4.
Assignment
The Consultant shall not, without the prior written consent of the Client, assign or
transfer or cause to be assigned or transferred, whether actually or as the result of
takeover, merger or other change of identity or character of the Consultant, any of its
rights or obligations under this Contract or any part, share or interest therein.
Limit of Liability
Except where there has been misconduct, gross negligence, dishonesty or fraud on
behalf of the Consultant or the Consultant's Personnel the Consultant's liability under
this Contract shall be subject to the amount of the Financial Limit.
Retention of Rights
Clauses 6, 7, 8, 9, 13, 26 and 27 of this Section 2 and any relevant clauses listed
under Section 3 shall continue in force following the termination of this Contract.
Law and Jurisdiction

This Contract shall be governed by the laws of Republic of India.
Amicable Settlement
This Contract shall constitute the entire Agreement between the Parties, and may not
be altered or amended except by the written agreement of the Parties. No duties,
obligations, liabilities or warranties other than those expressly provided in this
Page 69 of 81
2.
3.
Contract and its attachments shall be applied. Both Parties to this Agreement will
make every attempt to resolve in an amicable way all differences concerning the
interpretation of this Contract and the execution of the work. Any dispute or
disagreement which cannot be resolved by both Parties and any controversy claim or
dispute otherwise arising in connection with this Contract or breach thereof shall be
referred to an arbitrator to be agreed between the Parties or, failing such agreement,
will be referred to the Clients City Courts.
The decision of the arbitrator shall be final and binding on both Parties.
The place of arbitration shall be as stated in the Special Conditions.
Page 70 of 81
c.
Section 3: Special Conditions
[Select the appropriate wording using the samples below or other acceptable wording, and
delete the text in italics]
i.
1.
Officials
The Contract Officer is: [please insert details as below]
Name:
Designation: Chief Municipal Officer
Communication Address:
Telephone: .. Facsimile:
Email:
2.
The Project/Nodal Officer/Officer In-Charge is: [please insert details as

below]
Name:
Designation: Communication Address:
Telephone: . Facsimile:
E-mail:
3.
The Consultants Representative is: [please insert details as below]
Name:
Designation: Communication Address: Phone:
Fax:
Email:
ii.
Additional Documents To Be Included In This Contract
The following documents are included in and form part of the Contract:
Annex X. Minutes of the meeting between the Client and the Consultant dated xx 2015
[If there are any modifications to the General Conditions of Contract, the clauses that
replace GCC clauses should be inserted here. Additional clauses can also be inserted here,
but care should be taken to ensure that this does not cause interpretation difficulties.]
iii.
Payment Schedule
The payment schedule is contained at Section 5 on Schedule of Payments [Any changes

should be advised to the Consultant during negotiations.]
iv.
Marking And Documentation
The marking and documentation within and outside the Lots shall be: [insert in detail the
markings on the packing and all documentation required; sample below]
SSK
Details of Project Officer as in 1.2 of SCC
Standard International Norms for Marking
Page 71 of 81
v.
Arbitration
The place of arbitration shall be Nagar Parishad Khachrod.
Page 72 of 81
d.
Section 4: Terms of Reference and Consultants Personnel

Schedule
[Insert from Annexure D in RfP, without payment schedule] Insert Manning Schedule at the
end of the TOR]
Page 73 of 81
e.
i.
Section 5: Schedule of Payment

For Housing For All Plan of Action
S.
Percent
Milestone Linked Payment
No.
to Total
1
Inception Report and Pilot Demand Survey
10
2
100% Demand Survey and Draft HFAPoA
15
3
Final HFAPoA (incorporating suggestions of all the stakeholders' and Nagar
5
Parishad Khachrod
4
Approval of HFAPoA by the CSMC
70
Total:
100
ii.
S.
No.
1
2
3
4
5
6
For DPR with Construction Supervision & Quality Control

Milestone Linked Payment
Feasibility Study for Preparation of DPR
Draft DPR
Final DPR (incorporating suggestions of Nagar Parishad Khachrod
Approval of DPR by SLSMC
Final Bid Documents (incorporating suggestions of Nagar Parishad Khachrod
and on issuance of Work Order to Contractor/Construction Agency.
Construction Supervision and Quality Control
Total:
Percent
to Total
5
10
15
30
10
30
100
Note:
The consultant invoice will be supported by the Time Sheets at each stage of payment,
duly approved by the Project Officer.
The Payments under assignment shall be made on Lump sum fees quoted by the Winning
Consultant and shall be based on the Fees quoted by winning Consultant on % of Project
Cost.
Contract Value is inclusive of service tax.
If any excess payment is made, the excess amount shall be recovered from the
performance guarantee given by the Consultant / from its other contracts.
Invoice format is attached.
The payment shall be released within 30 days from receipt of invoice from the Consultant
subject to terms and conditions mentioned earlier in this contract.
Page 74 of 81
f.
Section 6: Invoice Format

INVOICE
[To be given on letter head of the firm]
Invoice No:
Chief Municipal
Officer,
Invoice Date:
NAGAR PARISHAD
KHACHROD
Service:
Registration No:
PAN Number:
For Attention of
Contract For:
Contract No.:
Period of Consultancy:
Start
Date
End
Date
Milestone achieved for this Claim stage

Amount
Tax if any
Contract Value Payable at this Claim

Stage
% of Contract Value as per Section 5 of
Consultancy Contract
Maximum
Contract
Value:
Previous Claims Made and Payments

Amount:
Date
Amount:
Date
Amount:
Date
Total Amount Received:
Invoice No.
Invoice No.
Invoice No.
Date Received
Date Received
Date Received
Amount
Tax if any
Contract Value due at this Claim Stage

less payments made earlier
Please make payments to
Bank Account
Account Name
Bank SWIFT ID
Account No
This invoice is in respect of a supply of services to the Client, and is addressed to the Client,
purely for payment purposes. I certify that the amounts claimed in this invoice have been wholly
and necessarily incurred for the purpose of the engagement and have not been claimed before.
(Signature of Consultant)
The claim is correct and Services have been received. Please arrange payment:
(Project Officer / Advisor)
Page 75 of 81
g.
Section 7: Performance Guarantee
[The bank, as requested by the successful Bidder, shall fill in this form in accordance with the
instructions indicated]
Date: [insert date (as day, month, and year) of Bid Submission]
Contract No. and title: [insert no. and title of bidding process]
Banks Branch or Office: [insert complete name of Guarantor]
Beneficiary: [insert complete name of Purchaser]
Performance Guarantee No.:
[insert Performance Guarantee number]
We have been informed that [insert complete name of Contractor] (hereinafter called "the
Contractor") has entered into Contract No. [insert number] dated [insert day and month],
[insert year] with you, for the supply of [description of Equipment and Related Services]
(hereinafter called "the Contract").
Furthermore, we understand that, according to the conditions of the Contract, a Performance
Guarantee is required.
At the request of the Contractor, we hereby irrevocably undertake to pay you any sum(s) not
exceeding [insert amount(s7) in figures and words] upon receipt by us of your first demand in
writing declaring the Contractor to be in default under the Contract, without cavil or argument,
or your needing to prove or to show grounds or reasons for your demand or the sum specified
therein.
This Guarantee shall expire no later than the [insert number] day of [insert month] [insert
year]8, and any demand for payment under it must be received by us at this office on or before
that date.
[In preparing this Guarantee, the Purchaser might consider adding the following text to the
Form]
We agree to time extension of this Guarantee for a period not to exceed [six months] [one
year], in response to the Purchasers written request for such extension, such request to be
presented to us before the expiry of the Guarantee.
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No.
458, except that subparagraph (ii) of Sub-article 20(a) is hereby excluded.
[signatures of authorized representatives of the bank and the Contractor]
7
8
The Bank shall insert the amount(s) specified in the SCC and denominated in Indian Rupees.
Dates established in accordance with the General Conditions of Contract (GCC).
Page 76 of 81
h.
Section 8: Undertaking from the Firm
Undertaking from the firm-1

(on a company/firm letter head)
To,
Commissioner
Urban Administration & Development
Government of Madhya Pradesh
Bhopal
This is to declare that the Experts engaged under the contract number [Insert Contract
Number] bearing the title [Insert Contract Name] will not be part of any other assignments
under Nagar Parishad Khachrod, and UADD.
(Name and Full details of the company)
Page 77 of 81
i.

To,
Commissioner
Bhopal
This is to declare that Experts proposed by our firm [Name of Firm] in the present proposal
[Insert Contract Number] bearing the title [Insert Contract Name], has never been
demobilized for poor/unsatisfactory performance from any project during the last three.
Page 78 of 81
j.

To,
Commissioner
Bhopal
This is to declare that [Name of Firm] has never been declared Ineligible/Blacklisted by the
Government of India, GoMP or any Other State Government.
Page 79 of 81
16
Annexure F: Demand Survey Format
Page 80 of 81
17
Annexure G: List of Test
Page 81 of 81

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Preparation of Housing For All Plan of Action (HFAPoA) & DPR with Construction Supervision & Quality

OFFICE OF NAGAR PARISHAD KHACHROD DIST-UJJAIN

Notice Inviting Tender (NIT)

Nagar Palika Parishad Nagda

Pradhan Mantri Awas Yojana

OFFICE OF NAGAR PARISHAD KHACHROD

Nagar Palika Parishad Nagda

Notice Inviting Tender (NIT) ............................................................................................... 1

Checklist for Bidders ........................................................................................................... 7

Letter of Invitation ............................................................................................................. 10

Key Dates ........................................................................................................................... 11

Instruction to Bidder for e-Tendering ................................................................................ 12

ANNEXURE A: Bid Data Sheet (BDS) and Instructions to Consultant ........................... 15

Bid Data Sheet............................................................................................................ 15

Evaluation of technical proposal will be based on scoring given below: .................. 18

Instructions to Consultant .................................................................................................. 20

Eligible Consultants ............................................................................................... 20

Conflict of Interest .................................................................................................. 20

Only one Proposal ................................................................................................... 22

Clarification of RFP Documents ............................................................................... 22

Cost of bidding ........................................................................................................ 23

Joint Ventures ......................................................................................................... 23

Full-time employees ................................................................................................... 23

Instructions for submission of Proposal ..................................................................... 24

Documents comprising the Proposal....................................................................... 24

Technical Proposal (see Annexure B) ..................................................................... 24

Financial Proposal (see Annexure C)...................................................................... 25

Submission instructions .......................................................................................... 26

Proposal Fees .......................................................................................................... 26

Currency of the Proposal......................................................................................... 26

Documents establishing the eligibility of the Consultant ....................................... 26

Nagar Palika Parishad Nagda

8.5.10. Proposal validity ..................................................................................................... 27

Opening of Proposals ................................................................................................. 30

Opening of Technical Proposals ............................................................................ 30

Opening of Financial Proposals ............................................................................ 30

Undue influence ...................................................................................................... 31

Non-conformities, Errors and omissions ............................................................... 32

Evaluation of Technical Proposals ......................................................................... 32

Qualification of Technical Proposals ..................................................................... 32

Evaluation of Financial Proposals........................................................................... 32

Award of Contract Notification ................................................................................. 33

Availability of personnel ......................................................................................... 34

Signing of Contract ................................................................................................ 34

Start date ................................................................................................................. 34

Tech 1: Covering Letter ..................................................................................................... 35

Tech 1.1: Affidavit ..................................................................................................... 36

Tech 2: Project Detail Sheet............................................................................................... 37

Tech 3: Curriculum Vitae (CV) for Proposed Experts ...................................................... 38

Tech 4: Expert Team and Summary of CV Information ................................................... 39

Fin 1: Summary of Costs ................................................................................................... 40

Background and Objective ......................................................................................... 42

Scope of the Work ...................................................................................................... 42

Task 1: Demand Survey ............................................................................................. 43

Nagar Palika Parishad Nagda

Task 2: Preparation of Housing For All Plan of Action............................................. 44

Task 3: Preparation of Detailed Project Report for FY 2015-16 ............................... 46

14.5.1. Inception Stage ........................................................................................................ 47

Task-4 Supervision during Project Construction and Development .......................... 49

14.6.1. Project Scheduling and Implementation milestones ............................................... 51

Outcome and Deliverables ......................................................................................... 54

Expertise and Inputs ................................................................................................... 58

Annexure E: Standard Contract Document ........................................................................ 60