Technical

Datasheet
Solutions
for all
businesses - big and small
Client - OS

Imaging and Storage

Scalability

Logistics (POD)

Java
Windows XP
Stateless Web Sessions
Groovy
Windows Vista
Node Level Partitioning
Ajax
Take the work out of paper andWindows
find 7
Track and traceExtensive
missingCaching
proof of
ExtJS
Windows 8
Dedicated Search Engine
your
documents instantly
delivery documents
Jetty
MacOSX 10.5+
Hibernate
64bit Compatible
Availability
JBoss RESTEasy
Store all of
Import scanned Virtual Machine Friendly
Browsers
Lucene
Master-Master Replication
your electronic
PODs into
Internet Explorer 7+
OpenOffice
Partial Replication
and scanned
PaperTrail and
FireFox 3.5+
Freemarker
Distributed Services
Google Chrome
PDFBox
documentation
in a
seamlessly
Apache Commons
secure, electronic
integrate with yourSecurity
ERP or logistics application
Mobile/Tablet
Fine Grained
Permissions
repository
thatiOS
to quickly identify missing
PODs
and expedite
Apple
Databases
System
Wide
Audit
Log
is accessible
invoicing.
Android 2.3+
PostgreSQL
AD Authentication
anywhere and at
MySQL
Filecompanies
Repository can
tamper
Outsourced logistics
also/ offer
Integrations
any time.
SQL Server 2005+
corruption
detection
to PODs
online.
Active Directory central, secure access
Microsoft
Office
Documents
and
Server - OS and easily be organizedExchange
shared among
Windows
2003 employees and clients with
Lotus Notes
Windows
a flexible 2008
folder taxonomy and collaboration
Adobe PDF Generator
Linux
features.
EasyPDF Generator
-Ubuntu
Kofax Express
-CentOS
ScanFlowStore
-Debian
Reduce manual data entry and
Folder Watch
-Redhat
Email Watch
automatically validate invoices for
64bit Compatible
Folder Post Process
compliance

Accounts Payable

Group Email

Minimum
Servervolumes
Requirements
Manage large
of email in a
-Server Class CPU e.g. Xeon with 2 cores

team
environment
-2GB RAM (4GB for Windows 2008)

-Single Server / VM (All server roles can be combined on a single server)

Receive invoices
and PODs via email
and bulk scanning,
with invoices
automatically
indexed and
validated against
each purchase
order.

Improve processing,
Recommended
Server Requirements
reporting, and
-Hardware RAID 1 or 10 with battery backed write cache or SAN
management
-4GB 6GBof
RAM
large volumes of
team email.
Sizing
Guidelines
-2GB RAM per 1M documents / 200 users
Group
Email reduces
-Dedicated
Database Server for more than 5M documents or 500 users
Once an invoice is
or eliminates the
approved, payment
need for group
may be processed immediately through
mailboxes while still ensuring communications
integration with your ERP system.
are distributed to multiple parties.
www.papertrail.co.za

Solutions for all businesses - big and small

Technologies

Technical
Datasheet
Solutions
for all
businesses - big and small
Client - OS

Accounts Receivable

Scalability

purchase order forms

so any
authorized
Stateless
Web
Sessions
employee can efficiently
create
a PO and
Node Level
Partitioning
Caching or
automatically routeExtensive
it for managerial
Dedicated
Search Engine
procurement department approval.

Java
Windows XP
Groovy
Windows Vista
Ajax
7
Store invoices and statementsWindows
in
ExtJS
Windows 8
centrally
accessible repositoryMacOSX 10.5+
Jetty
involve the use of an
Hibernate
64bit Compatible Approval may alsoAvailability
JBoss
RESTEasy
Virtual
Machinefor
Friendly
electronic or biometric
signature
high-value
Electronically
Browsers
Lucene
Master-Master
Replication
orders.
store
invoices
Internet Explorer 7+
OpenOffice
Partial Replication
and statements
FireFox 3.5+
Freemarker
Generate a professional
PDFServices
upon approval
Distributed
Google Chrome for automatic routing to the supplier and easily
PDFBox
for instant access
Apache
Commons
and retrieval
Security
orders with PaperTrails
Mobile/Tablet combine purchaseFine
Grained Permissions
via finance
Accounts Payable solution.
Apple iOS
Databases
System
Wide Audit Log
departments,
Android 2.3+
PostgreSQL
AD Authentication
call
centers, and
MySQL
File Repository tamper /
Integrations
evenServer
directly
by
SQL
2005+
corruption detection
Active Directory
customers.
Microsoft Office

Server - OS

Exchange
Invoices can
Windows
2003be delivered electronically by
Lotus Notes
Windows
2008 a secure online portal to
email or through
Adobe PDF Generator
Linux
minimize printing and postage expenses.
EasyPDF Generator
-Ubuntu
Kofax Express Simplify management of FICA and
Integrate
with our POD solution to create and
-CentOS
ScanFlowStore Financial Surveillance
-Debian
route
invoices for rapid payment processing.
Folder Watch
-Redhat
Email Watch
Streamline
64bit Compatible
Folder Post Process
new client
on-boarding
Minimum Server Requirements
-Server Class CPU e.g. Xeon with 2 cores
with approval
-2GB RAM (4GB for Windows 2008)
workflows and
-Single Server / VM (All server roles can be combined on a single server)
management
of FICA
Recommended Server Requirements
Speed-up
documentation.
-Hardware RAID 1 or 10 withapproval
battery backed write cache
or SAN
-4GB 6GB RAM
cycles and
Simplify Financial Surveillance
enforce
(Exchange Control) with the Reserve
Sizing Guidelines
procurement
Bank with an electronic form submission
-2GB RAM per 1M documents / 200 users
policies
-Dedicated Database Server for more than 5M documents
or 500 users
and approval
form.

Banking

Procurement

Create
customizable
electronic
www.papertrail.co.za

Respond to client email and fax queries

efficiently with bullet-proof security and
advanced reporting.

Solutions for all businesses - big and small

Technologies

Technical
Datasheet
Solutions
for all
businesses - big and small
Government

Client - OS

Scalability

vouchers, airline tickets,

customer
invoices,
Java
Windows XP
Stateless
Web Sessions
Groovy
Windows Vista and purchase orders.
Node Level Partitioning
Ajax
Windowsthe
7
Extensive Caching
Comply with regulations and ensure
Automated validation and document
ExtJS
Windows 8
Dedicated Search Engine
highest
level
of
security
linking
helps
agencies
generate Missing
Jetty
MacOSX 10.5+
ensures invoices can be
Hibernate
64bit Compatible Order reports and Availability
JBoss RESTEasy
Virtual
Machine
Friendly
processed and paid
in a timely
manner.
Government
Browsers
Lucene
Master-Master Replication
departments
and Explorer 7+
PaperTrail can be Partial
easily Replication
integrated with
Internet
OpenOffice
municipalities
can
FireFox
3.5+
Freemarker
popular travel systems
like Quicktrav,
Distributed
Services
Google Chrome Amadeus, and Galileo.
PDFBox
use PaperTrail
Apache Commons
to ensure
Security
Mobile/Tablet
Fine Grained Permissions
compliance
withiOS
Apple
Databases
System Wide Audit Log
the strictest
records
Android
2.3+
PostgreSQL
AD Authentication
management
MySQL
File Repository tamper /
Integrations
regulations.
SQL Server 2005+
corruption detection
Active Directory
Microsoft
Bullet-proof
securityOffice
Server - OS
Exchange
ensures that
Windows
2003secret documents are only
Lotus Notes
Biometric signatures facilitate contract
Windows
2008
accessible
to those with access. Adobe PDF Generator
Linux
approval without the need for paper
EasyPDF Generator
eSignature
and
eForms
facilitate
faster
-Ubuntu
Kofax Express
approval
cycles for various processes that
-CentOS
ScanFlowStore
Use biometric
-Debian
require
formal approval.
Folder Watch
-Redhat
signatures to
Email Watch
allow clients
64bit Compatible
Folder Post Process
and employees
to sign
Minimum Server Requirements
-Server Class CPU e.g. Xeon with 2 cores
documents
-2GB RAM (4GB for Windows 2008)
without the
-Single Server / VM (All server roles can be combined on a single server)
hassle of
printing, filing,
Recommended
Server Requirements
Manage trip documentation
in central
and scanning.
-Hardware
1 or 10 with
battery backed
write cache
or SAN
location
withRAID
reporting
of missing
orders
-4GB 6GB RAM
Once signed,
a contract is
Corporate
travel
Sizing
Guidelines
legally binding and can be used as evidence in
-2GB RAM
agencies
use per 1M documents / 200 users
-DedicatedTravel
Database Server for more than 5M documents
or 500 users
court without
the need to store a physical copy
PaperTrails

Contract Management

Travel

Edition to process
and manage
supplier invoices,
www.papertrail.co.za

Draft and collaborate on legal contracts in

a secure environment with each change
recorded with a unique version.

Solutions for all businesses - big and small

Technologies

Technical
Datasheet
Solutions
for all
businesses - big and small
Order Processing

Client - OS

Scalability

Digital Mailroom

Java
Windows XP
Stateless Web Sessions
Groovy
Windows Vista
Node Level Partitioning
Ajax
Caching
Distribute orders to a team for Windows 7
Reduce physicalExtensive
movement
of paper
ExtJS
Windows 8
Dedicated Search Engine
processing
and report on SLAs
and ensure accurate records are kept
Jetty
MacOSX 10.5+
Hibernate
64bit Compatible
Availability
JBoss RESTEasy
Efficiently process
Scan incoming Virtual Machine Friendly
Browsers
Lucene
Master-Master Replication
orders arriving
mail into
Internetby
Explorer 7+
OpenOffice
Partial Replication
email, fax,
and 3.5+
a central
FireFox
Freemarker
Distributed Services
PDFBox
phone. Google Chrome electronic data
Apache Commons
repository for
Security
Orders are
Mobile/Tablet
fast and efficient Fine Grained Permissions
Apple iOS
automatically
Databases
System Wide Audit Log
access.
Android
2.3+
PostgreSQL
distributed to the respective agents for
AD Authentication
MySQL
File Repository
tamperto/ the
handling, with weekly and monthly reporting
Electronically forward
correspondence
Integrations
SQL Server 2005+
detection
available to measure and track individual
with optional
confirmation
Active Directory intended recipient corruption
Microsoft Office returned to the sender via email.
performance,
Server - OS order capture, and fulfillment.
Exchange
Windows 2003
PaperTrails digital mailroom notably reduces
Lotus Notes
Windows 2008
Adobe PDF Generator
clutter and expedites access to businessLinux
EasyPDF Generator
critical information.
-Ubuntu
Kofax Express
-CentOS
ScanFlowStore
-Debian
Folder Watch
-Redhat
Speed-up approval life cycles Email Watch
64bit Compatible
Folder Post Process

eSignatures

Leave Applications

Digitize
Minimum Server Requirements
approval
Streamline leave application approvals
-Server Class CPU e.g. Xeon with 2 cores
-2GB RAM (4GB for Windows 2008)
processes
to -Single
expediteServer / VM (All server roles can be combined on a single server)
Enable online
approval
employee leave
Recommended Server Requirements
cycles and
-Hardware RAID 1 or 10 with battery backed write cache or SAN
applications for
improve
audit
-4GB 6GB RAM
automatic distribution
transparency.
to relevant managers
Sizing Guidelines
Electronic Signatures (passwords, typed or
and human resource
-2GB RAM per 1M documents / 200 users
drawn),
biometric
signatures
departments
for approval.
-Dedicated
Database
Server(handwritten
for more than 5M documents
or 500 users
signatures using a signature pad), and digital
Use electronic leave applications to expedite
signatures (signatures embedded in a security
processing time, reduce paperwork, and
token) provide varying levels of security and
ensure company leave policies are enforced..
evidentiary weight.
www.papertrail.co.za

Solutions for all businesses - big and small

Technologies

Technical
Datasheet
Solutions
for all
businesses - big and small
Timesheets

Client - OS

Legal

Scalability

Java
Windows XP
Stateless Web Sessions
Groovy
Windows Vista
Node Level Partitioning
Ajax
Extensive Caching
Track time spent electronicallyWindows
and 7
Store all of your confidential
ExtJS
Windows 8
Dedicated Search Engine
generate
reports
instantly
Jetty
MacOSX 10.5+ client information in one central
Hibernate
64bit Compatible location, easily appending
Availability
Simplify and expedite
JBoss RESTEasy
Virtual
Machine
Friendly can
timesheet processing for all
watermarks to ensure
printed
documentation
Browsers
Lucene
Master-Master Replication
parties involved by offering
be quickly referenced back to the electronic copy.
Internet Explorer 7+
OpenOffice
Partial Replication
cloud-based recordkeeping,
FireFox 3.5+
Freemarker
Distributed Services
Google Chrome
PDFBox
routing, and approval.
Apache Commons
Security
Retain a secure historical record whileMobile/Tablet
eliminating
Fine Grained Permissions
Apple iOS
the cost of paper filing, storage, and shredding.
Databases
System Wide Audit Log
Increase goodwill
with
Android 2.3+
PostgreSQL
AD Authentication
faster turnaround
MySQL
Filetimes
Repository tamper /
Integrations
SQL Server 2005+
corruption detection
Active Directory

Customer Service

Project Management

Microsoft Office
Systematically process client
Exchange
queries including orders
Manage2003
complex projects and their
Windows
Lotus Notes
and quotes by automatically
associated
Windows
2008documentation
Adobe PDF Generator
Linux
routing correspondence to the
EasyPDF Generator
Manage
small and large projects within
-Ubuntu
appropriate personnel.
Kofax Express
one
central repository,
-CentOS
ScanFlowStore
-Debian
Keep a historical record of all communications,
with
supporting project
Folder Watch
-Redhat
with staff able to reply using built-in email
documentation easily
Email Watch
64bit
Compatible
Folder Post Process
viewing and response facilities that offer
uploaded
and managed.
consistent signatures.
Administer all aspects of the
Minimum Server Requirements
Group mailboxes simplify teamwork by
project
in one
location
-Server
Classconvenient
CPU e.g. Xeon
with 2including
cores
providing access to all correspondence within
timelines,
comments,
and approvals.
-2GB RAM
(4GB for Windows
2008)
-Single Server / VM (All server roles can be combined
on central
a single location
server) as opposed to a large
one
number of disjointed individual email boxes.

Server - OS

Technical
Drawings
-Hardware RAID 1 or 10 with battery backed write cache or SAN
-4GB 6GB RAM
Manage technical
Medical
Recommended Server Requirements

Sizing Guidelines drawings in a secure

-2GB RAM per 1Mrepository

documents / 200 users
Store confidential
-Dedicated Database Server for more than 5M documents
or 500 users patient
Store unlimited versions of
records in a secure,
technical documents in a central location, with
HIPAA-compliant repository and provide
built-in PDF conversion to easily collaborate
access to time-critical patient care data on
and review via all major mobile devices.
portable mobile and web devices.
www.papertrail.co.za

Solutions for all businesses - big and small

Technologies