AJAB

Work Instruction

AJAB Close Asset Fiscal Year

Purpose
Use this procedure to close asset fiscal year in the FI-AA module.

Trigger
Perform this procedure when no further asset transactions are to be posted for a fiscal year.

Prerequisites

All asset transactions have been posted for the fiscal year to be closed.
The Periodic Asset Posting transaction (ASKB) has been run for the last time for the fiscal
year.
The Depreciation Posting transaction (AFAB) has been run for the last time for the fiscal year.

Menu Path
N/A

Transaction Code
AJAB

Helpful Hints

R/O/C column in tables represents Required, Optional, or Conditional entry.

Ensure that the Test Run check box is selected until it is time to close the fiscal year for all
asset postings.

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AJAB
Work Instruction

AJAB Close Asset Fiscal Year

Procedure
1.

Start the transaction using the menu path or transaction code. The Year-end closing Asset
Accounting screen displays.

Year-end closing Asset Accounting

2.

As required, complete/review the following fields:

Field
Company code

R/O/C
R

Description
Company code represents an independent accounting
entity. There is only one Company code for the City of
Portland: "COP1."
Example:
COP1

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AJAB
Work Instruction

AJAB Close Asset Fiscal Year

Field

R/O/C

Fiscal year to be closed

Description
Closes the fiscal year rendering it unavailable for posting or
changes to depreciation and asset values.
Example:
2007

3.

Ensure Test run

4.

Click Execute (F8)

check box is selected .

. The Limitation online dialog box displays.

Limitation online

5.

Click Yes
displays.

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. The Year-end closing Asset Accounting for fiscal year XXXX screen

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AJAB
Work Instruction

AJAB Close Asset Fiscal Year

Year-end closing Asset Accounting for fiscal year XXXX

6.

Click Back (F3)

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. The Year-end closing Asset Accounting screen displays.

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Work Instruction

AJAB Close Asset Fiscal Year

Year-end closing Asset Accounting

7.

As required, complete/review the following fields:

Field
Company code

R/O/C
R

Description
Company code represents an independent accounting
entity. There is only one Company code for the City of
Portland: "COP1."
Example:
COP1

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AJAB
Work Instruction

AJAB Close Asset Fiscal Year

Field

R/O/C

Fiscal year to be closed

Description
Closes the fiscal year rendering it unavailable for posting or
changes to depreciation and asset values.
Example:
2007

8.
9.

Ensure Test run

check box is deselected.

Click Program Execute in Background F9

Background Print Parameters dialog box displays.

. The

Background Print Parameters

10. As required, complete/review the following fields:

Field

R/O/C

Output Device

Description
Program or machine that produces documents (e.g., LOCL
- Local printer).
Example:
LOCL

11. Click Time of print combo box

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Work Instruction

AJAB Close Asset Fiscal Year

12. Click X Print out immediately

. The Information dialog box

displays.
Information

13. Click Continue (Enter)

. The dialog box closes, with the printing format defaulted to 65 lines by

132 columns.
Background Print Parameters

14. Click Continue (Enter)

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. The Start Time dialog box displays.

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AJAB Close Asset Fiscal Year

Start Time

15. Click Immediate

A date/time every year could automatically open the new fiscal year and carry forward all
asset values.

16. Click Save (Ctrl+S)

. The dialog box closes.

The system displays the message, Background job was scheduled for program XXXX.

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AJAB Close Asset Fiscal Year

Year-end closing Asset Accounting

17. Click System Services Output Control

. The Output controller:

Spool requests screen displays.

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AJAB Close Asset Fiscal Year

Output controller: Spool request selection screen

18. Click Execute (F8)

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. The Output Controller: List of Spool Requests screen displays.

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AJAB Close Asset Fiscal Year

Output Controller: List of Spool Requests

19. Click the appropriate Spool no.

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check box .

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Output Controller: List of Spool Requests

20. Click Display contents

. The Graphical display of spool request XXXX in system YYYY screen

displays.

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Graphical display of spool request XXXX in system YYYY

21. Click Exit (Shift+F3)

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. The SAP Easy Access screen displays.

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AJAB Close Asset Fiscal Year

Result
You have successfully closed the fiscal year and printed/viewed the spool request list for the fiscal yearend program.

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