PRINCIPLES OF PLANNING

PRINCIPLES OF PLANNING

Copyright 2007 by Eastwood Harris Pty Ltd. No part of this publication may be reproduced or used in any
form or by any method without the written permission of the author.
This presentation was developed by Eastwood Harris Pty Ltd for Laing ORourke Pty Ltd. This presentation
contains copyright material from other publications created by Eastwood Harris Pty Ltd
Ltd.
For further information please contact:
Paul E Harris
Director
Eastwood Harris Pty Ltd
P.O. Box 4032
Doncaster Heights 3109
Victoria
Australia
Phone: [61] 03-9846-7700
Mobile: [61] 04-1118-7701
Fax: [61] 03-9846-7900
Email: harrispe@eh.com.au
Web: www.eh.com.au

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PRINCIPLES OF PLANNING

The instructor will outline:

Emergency Evacuation the emergency evacuation procedures for the building.
Timings the course timetable.
Meals catering arrangements
Mobile Phones please turn your mobile phones off or switch to silent.
Conduct of course This course is lead by you instructor is based on a Power Point
presentation. There are group exercises that you will asked to conduct in groups to
practise the skills demonstrated in this course.
course
Introductions After the instructor has introduced himself you will be asked to:
Introduce your self
Your position and projects you are currently working on
Your experience
p
in p
project
j
p
planning,
g scheduling
g and control.

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PRINCIPLES OF PLANNING

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PRINCIPLES OF PLANNING

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PRINCIPLES OF PLANNING

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PRINCIPLES OF PLANNING

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PRINCIPLES OF PLANNING

Plans are often created to meet contract requirements:

1. They are used to keep the client happy and off the Project Managers back,
2. They are left in the bottom drawer,
3. Only updated to meet reporting requirements and
4. Are not used to manage the project.

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PRINCIPLES OF PLANNING

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PRINCIPLES OF PLANNING

Risk Analysis
The process of planning a project may identify risks and this process may result in a requirement
for risk mitigation tasks to be added to the schedule before it is submitted for approval. A Risk Log
is usually created and as risks are identified they are added to the Risk Log where they are
managed.
Risk Management
This is the process that should be continued throughout a projects life. The Risk Log should be
regularly reviewed and responses updated if necessary.
AS/NZS 4360:2004 is a good guide to managing risks.
Stakeholder Analysis
A schedule is not complete unless it has included all the project tasks and all the work that has to
be undertaken by people outside the project team. It is important that a stakeholder analysis is
undertaken and all stakeholder activities are included.
included A schedule will normally calculate a Critical
Path but this calculation may be incorrect if all the tasks are not included in the schedule.
Therefore, tasks such as client review and approval of documents and plans or statutory
applications and approvals must be included for the schedule to be completed and calculated
correctly.
Stakeholder Management
This process should be continued throughout the project life and the Communications Plan is the
normal method of managing stakeholders.

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PRINCIPLES OF PLANNING

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PRINCIPLES OF PLANNING

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PRINCIPLES OF PLANNING

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PRINCIPLES OF PLANNING

If a programme is to be updated every month then try to avoid activities greater than one month
long and then the activity should be started one period and complete the next.

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PRINCIPLES OF PLANNING FOR BUILDING AND CONSTRUCTION

WORKSHOP 5 - QUESTION
Assuming that the start of the first activity is on 1 April and the project is working 7 days per week:
1.
Calculate the Early Dates, Late dates and Total Float on the picture below.
2.
Draw a Gantt Chart on the next page.

Eastwood Harris

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PRINCIPLES OF PLANNING FOR BUILDING AND CONSTRUCTION

WORKSHOP 5 QUESTION CONTINUED

Eastwood Harris

PRINCIPLES OF PLANNING

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PRINCIPLES OF PLANNING

Many project fail because:

- A programme is not created, or
- A poor programme is created, or
- The programme is not used to manage the project.
Programming tends to be the worst performed project management skill and surveys by
companies such as Standish indicate that twice as many project failures can be attributed to poor
programming than any other factor.

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PRINCIPLES OF PLANNING

The Data Date is known by a number of other terms including Status Date, Current Date,
Report Date, Update Date and As-of-Date.

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PRINCIPLES OF PLANNING

Many companies keep historical records in document titled Lessons Learned Reports, or End
Project Reports or Project Close Out Report. The information for these reports is used to
improve the ability of the company to prepare tenders and perform work. These documents are
prepared from project reports and other sources such as the Issues Log and Risk Log. It is
important that these reports are continued right to the end of the project so the final picture is
known.

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PRINCIPLES OF PLANNING

There is only so much that can be done with a programme, but any changes made to the
programme must be agreed to by the stakeholders.
-Contingent time must not be reduced without the project managers knowledge
-Work should not be programmed in parallel unless it is possible to do the work safely.
-Shortening of the durations of activities by increasing resources should only be done if the
resources are available and they can all work effectively and safely in the area.
-Be careful with long shifts as people quickly become burnt out working long hours.
-Changing the method of executing such as changing from cast-in-situ concrete to pre-cast
concrete may resolve problems.

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