AET Audit Sheet FY 13-1

E-1
Team organization, allocation of
responsibilities & review
AET
Interaction and Validation of
Parivartan activities
Ownership with respect to HK , 5S
and upkeep of equipments of the
area

Sustenance
Parivartan

Operator Involvement in CLTI

activities
Pariticipation of AET in Last
month's Pillar Meetings >80%
Pillars
Monitoring of repective pillar KPI's

X Matrix / KPI

X Matrix is available with proper

updation and > 80% adherence of
Initiatives
Proper KPI's ( linkages to result
areas ) are Identified
Method of capturing inputs which
can become potential projects is in
place

Project Management

Improvement
Initiative

All captured inputs are considered

in Project Priotarization template
(Categorization of projects)
System of capturing technological
needs/ Requirements

Technology in Internal
Process

Sharing information & knowledge

of newer technology amongst the
team members
List of all major Cost contributors

Cost Competitiveness

Competency
Building

Competency
Development & Skill
Movement

Awareness of major cost

contributors and action plan to
reduce cost

Skills required in particular Area

identified, documented & reviewed

Competency
Building

Customer Focus

Competency
Development & Skill
Movement

Customer Focus

Updated Area Skill Matrix Available

(Mapping of skills with personnel)

Awareness of Customer
Feedback/Suggestions
[CSS(Customer Satisfaction Survey)
Ratings & Customer Responses,
Customer Audits] to all AET
members
and use of satisfaction ratings to
improve processes and satisfaction
Action plan availability to improve
in customer ratings based on
feedback collected

AET Audit Sheet FY 13-14 Revised

E-2

E-3

R-1

Daily monitoring of relevant KPI's

Data Collection system of

Stoppages and PM deployment of
all equipments

Attendence >70%,

Root cause Analysis for KPI

achievement

Analysis and Efforts to improve

machine uptime

No. of actions identified Vs closed

Abnormality Identification done on

regular basis

Operators' skills and involvement

in problem analysis wrt equipment, No. of 5 Why
area and process

Visual Management systems for

product, process, controls,
information, inventory.

Empowerment for taking decisions

for eliminating problems and
improving conditions

No. of kaizens

Identified Pillar Initiatives

Communicated to AET

Area specific issues where pillar

can extend some help are
communicated to pillar.

Action Points Related to respective

pillars are completed on time

Action plan prepared to implement Followup on communicated

Pillar initiatives
problem

Implementation of solution for area

specific problems

Daily action plans are identified for Identified actions are reviewed for
non achieving initiatives & KPI's
completion

There is 50% adherence to the

targets against Identified initiatives

Monthly review is done by HOD /

Plant Head

Savings are evaluated and

validated

There is 80% adherence to the

targets against Identified initiatives

Team involvement & Action

Planning as per defined timeline

Project are reviewed as per defined Successful closure (Timeline /

frequency by HOD/ AET Leader
Goal) of Project with validation

Documentation / Tools Usage as per Project Review at organisation

Specific Project methodology
forums
System for Identification of
Benchmarking Data on
performance parameters

Awareness of Current features and

facilities available in SAP

Gap Analysis done based on the

Benchmarking data

Documented and communicated

efforts to improve effective
utilization of SAP

Effective control plan identified &

deployed (made part of
organisational system)

Feasibility Study conducted for

Identified technologies (2 Marks for
this Point)

Reconsilation of Input material and Involvement of people in

inventory
Awareness of costs

Implementation of closure of action

plans > 80% for inventory

Action plan to improve System Vs

Actual in input material

Action Plan to reduce Inventory

Inventory levels under control ( As

per Finance reports )

Updated TNI plan for the

department completed and
communicated to TTC

All employees are educated in the

Mandatory Training Programs
(Training Record)

Nomination v/s Participation (% )in

Organizational Training Programs

Nomination List for organization

Training Programs available and
circulated within time

Participation in organizational
% TNI Adherence > x %
training programs (Training record)

Team involvement in customer

complaint resolution and closer
process

Internal customer expected service No. of actions closed as per

level identified and agreed
timeline based on CSS outcome

Quality of CAPA initiated and

feedback given to the customer

% improvement in respective
Communication method and efforts
component of the satisfaction
to adress non delivered services
index rating

R-2

Max

PM Adherence & Notification

closure > 90%
10

Improving trends of MTBF / OEE

No of abnormalities Identified vs
Eliminated

1) Timely closer of the actions needs to be taken care of.

2) MTBF trend analysis need to be done, reason for failure
can be done for for major breakdowns with proper root cau
analysis

1) Red Flag in QC area during Parivartan audit

2) Visuals can be developed for inventory management in t
storage area

10

10

1) Safety related abnormalities needs to be taken care

2) Skill Pillar initiatives are still underway
3) More rigor is required to deploy pillar initiative across the

1) X-Matrix is there with action planning and gap analysis

2) Identified actions needs to be review on a regular basis f
closer
3) Savings are not being evaluated currently

1) New Projects need to be updated in New project priotariz

template.
2) Project completion within a timeline need focus (needs to
project closer date on the one pager)
3) For the analyis of the root causes, QC tools to be used
4) No projects have been identified for upcoming months
5) No project initiated in the month of Dec'13

Parivartan Score > Target Score

(Should be considered only if No
Red Zone is there)
Improvement Trends related to
repective pillar KPI's
% Achievement of all People Pillar
Outcomes

There is 50% adherence to the

targets against Identified KPI's
10
There is 80% adherence to the
targets against Identified KPI's
Cost benefit evaluated & Validated
10
Results of closed projects sustained
& monitored
Implementation of Action identified
for effective SAP usage
10

No of activities transferred from

other practices to SAP

1) List of major contributors available but should be popula

creating more awareness.
2) Action plan to be documented to take care of variuos cos
contributing heads
3) Focus to be given for inventory reduction in the MRO cat

16

1) All the training movement needs to be aligned towards S

activites
2) TNI needs to be updated on a regular basis also its prope
adherence to be ensured
3) Skill pillar initiative is still underway
4) No of technical training imparted in month should be inc

% Movement of Skill Development

20

1) SAP utilization needs focus, more usage of this technolog

explored further
2) AET can think of auto generated reports from SAP itself
3) Feasibility study to be conducted for the new identified
technologies with payback calculation

16

1) All the training movement needs to be aligned towards S

activites
2) TNI needs to be updated on a regular basis also its prope
adherence to be ensured
3) Skill pillar initiative is still underway
4) No of technical training imparted in month should be inc

10

1) Complete action plan found for the Bandhan Survey cond

last year
2) Non adhering SLAs needs to be communicate with the su
a regular basis

98

72

20
% Compliance to Skill Pillar Actions

No. of customer complaint

No. of repetitive (same reason/
defect) complaint

SLA adherence %
73%

needs to be taken care of.

o be done, reason for failure analysis
kdowns with proper root cause

Parivartan audit
r inventory management in the

s needs to be taken care

underway
ploy pillar initiative across the AET

planning and gap analysis

be review on a regular basis for their

ated currently

dated in New project priotarization

timeline need focus (needs to mention

pager)
auses, QC tools to be used
ified for upcoming months
onth of Dec'13

more usage of this technology to be

ated reports from SAP itself

ucted for the new identified
culation

ailable but should be populated for

ed to take care of variuos cost

ory reduction in the MRO catagory

eeds to be aligned towards Skill Pillar

a regular basis also its proper

nderway
arted in month should be increased

for the Bandhan Survey conducted

be communicate with the supplier on