Professional Documents
Culture Documents
YES
NO
Acceptance
NO
Reason of delay are
acceptable as per
contract?
YES
Prepare and
submission of
justification for EOT (to
EOT Commitee)
NO
Approval by
EOT Comittee
YES
REFER TO CHAPTER 14
NON-COMPLETION
Description
Action By
Con
SOR
NO
Reference
SOR
YES
SOR
CAO
Refer:
Checklist for
Preparation of
Certificate of Delay and
Extension of Time
To refer to latest
circular on EOT
NO
6
6. Approval by EOT
Comittee
7. Prepare Certificate of
Delay and Extension of
Time for approval by
Authorised Party
SOR
CAO
YES
9. Completion of Works is
delayed and there is no matter
entitling the Contractor to an
extension of time? Issue
warning letters, and if delayed
beyond Date for Completion
then issue Certificate of NonCompletion and impose
Liquidated and Ascertained
Damages
Refer:
Chapter 14
INTRODUCTION
PROCEDURES
Please refer to Flowchart 13.1 Delay and Flowchart 13.2 Extension of Time.
Step
1
Procedures / Tasks
Notice of Delay and Application for extension of time
Action By
/ Reference
For information
Refer : AP201
Perubahan Dan
Pelanjutan Tempoh
Kontrak Untuk
Kontrak Bekalan Dan
Perkhidmatan
Action by: SOR
13-3
Step
6
Procedures / Tasks
Approval
Action By
/ Reference
For information
13-4
For information
Refer: Chapter 14
Non-completion
13.3
Most construction contracts will specify a time for completion. The contractor is obliged to complete
the works within the stipulated date subject to any extension of time.
Time is of the essence is a phrase loosely used in construction contracts to underscore the
Governments insistence on the contractors performance obligation by the stipulated date of
completion. It often has to do with extension of time application by contactors and for disruption and
delays with related money application in the form of direct loss and/or expense application and on
the Governments side, the right to Liquidated And Ascertained Damages for delays on the part of
the Contractor.
Time will be at large where the extensions of time provisions have been improperly applied or
administered, or where the original time for completion has been waived.
13.4
Other consequences
13.5
The grounds of extension of time allowed in JKR 203A form of contract is under Clause 43: Delays
and Extension of Time as follows:a)
b)
c)
d)
e)
Force majeure
Exceptionally inclement weather
Instructions consequential upon disputes with neighbouring owners
Fire or other insurable damage
Compliance with S.Os / P.D.s instruction for discrepancies, variations, date of commence
and completion or postponement
f) Late issue of instruction, drawings, levels or instruction in regards to NSC/NS
g) Delay in giving possession of site
h) Civil commotion, strike or lockout
i) Delay by artists, tradesmen and other direct contractors
j) Shortages of labour or materials
k) Delay by NSC/NS
In JKR Design & Build / Turnkey Contract (2002 Edition) the relevant clause for Delay and Extension
of Time is found in Clause 45.
13-5
Notice Provisions
a) Provide advance warning of delays so that necessary mitigation measures can be
undertaken before it become too late
b) When it becomes reasonable apparent
13.6
g) Contractual duties
- Contractor must limit the impact of any delay
- S.O / P.D. should grant extension of time as the works progress, wherever possible
h) Concurrency
- A number of competing connected events
- A number of unrelated events occurring at the same time
i)
13.7
Dominant cause
- The event which really causes the delay
- Usually determined by using as-built programmes / critical path analysis
METHODS FOR ASSESSMENT OF EXTENSION OF TIME
13-6
Gross Assessments
Granted extension of time to be added to previous Completion Date
Assessment based upon time related to the relevant event
Not a consideration of when the event actually occurred
REFERENCE DOCUMENTS
Please refer to Volume 10A for the standard reference or sample documents mentioned in the
procedures or processes outlined in this Chapter.
x
13.9
REFERENCES
Please refer to the latest Treasury Circulars and DID Circulars on the administration of delays and
extension of time.
Treasury Circular
(Surat Pekeliling Perbendaharaan / Surat Arahan Perbendaharaan)
[1]
Treasury Instructions
(Arahan Perbendaharaan)
[1]
AP 201: Perubahan Dan Pelanjutan Tempoh Kontrak Untuk Kontrak Bekalan Dan Perkhidmatan
DID Circulars
(Surat Pekeliling / Edaran JPS)
[1] SPJPS Bil. 3/2009 - Perlantikan Pegawai Penguasa (P.P), Perwakilan Kuasa Pegawai Penguasa
[1]
SPJPS.UB 1/1995: Perlantikan Pegawai Penguasa, Perwakilan Kuasa Pegawai Penguasa dan
(Wakil
P.P) Dan Pegawai-Pegawai
Diberi
Kuasa
(PYDK) Dalam
Urusan Pentadbiran Kontrak.
Pegawai-Pegawai
Yang diberi KuasaYang
Dalam
Urusan
Pentadbiran
Kontrak.
(Pembatalan kepada Surat pekeliling SPJPS 1/2003)
[2] SP JPS Bil. 1/2003: Perlantikan Pegawai Penguasa (P.P), Perwakilan Kuasa Pegawai Penguasa
(Wakil P.P) Dan Pegawai-Pegawai Yang Diberi Kuasa (PYDK) Dalam Urusan Pentadbiran Kontrak.
(Tambahan kepada Surat pekeliling SPJPS.UB 1/1995)
13-7
DID MANUAL
Volume 10
Contract Administration
Chapter 13
Delays and Extension of Time
APPENDIX 13A
Revision Number :
Revision Date :
Revision 0
March 2009
APPENDIX 13A
TAJUK
PROJEK
Untuk
Tindakan
Nama Pegawai
Tarikh
Diberi
Kepada
Tarikh
Diterima
Oleh
Tarikh Siap
Semakan
PMK 1
PMK 2
AK*
BIL.
1.
KETERANGAN
(i)
PMK1
PMK2
AK*
ULASAN
Tandakan ()
selepas semakan
3.
13A-1
BIL.
KETERANGAN
4.
5.
6.
7.
8.
9.
10.
Para 1
(i)
PMK1
PMK2
AK*
ULASAN
13A-2
BIL.
10
(Samb.)
KETERANGAN
PMK1
PMK2
AK*
ULASAN
11
12
Para 3
(i)
13A-3
BIL.
15
KETERANGAN
PMK1
PMK2
AK*
ULASAN
* Jika berkenaan
13A-4