HOW TO DEFINE BANK IN R12

Posted by Raju ERP

Define Bank:
You can define a bank or a clearing house. Define Banks to record internal banks, where you are
the account holder of a receipt and/or disbursement account. If you use Payables, you can define
external
banks where your suppliers are the account holders. Also, if you use Oracle Receivables, define
banks to record external banks where your customers are the account holders of disbursement
accounts. Define
Clearing Houses to record banks that process a magnetic tape of your receipt information which
you send to them. These clearing institutions then create tapes of your customer receipt
information which they forward to each of your remittance banks.
Setups for Defining the Banks
1.Define Grants and Roles:
Navigation: User Management --> Role & Role Inheritance.
Select the User Management Responsibility.

Click on Roles & Role Inheritance.

Enter Type, Category and Name of the payable responsibility name and click on GO.

Click on Update.
Click on Security Wizards.

Click on Save and Proceed.

Click on CE UMX Security Wizard.

Click on Add Legal Entities.

Select Bank Account Grants Use and Maintenance and Bank Account Transfers and then click on
Apply.

Click on Apply.
2. Define Bank.
Navigation: Payable Manager --> Setup --> Payments --> Bank and Branches.
Click on Bank tab.
Click on Create.

Enter the Country and Bank Name and then click on Save and Next button.

If you want enter the bank address then enter required the information.

Click on Save and Next.

If you want enter the contacts details of the bank then enter the information.

Click on Finish
Define Branch:
Click on Create Branch.

Click on Continue.

Enter Branch Name Branch Type and then click on save and next button.

Enter the branch address details and then click on save and next button.

Enter the branch contact details and then click on Finsh.

Define Bank Account:

Click on Create Bank Account.

Click on Continue.

Select the Legal entity and Enable modules which we want to use this bank account.
Click on Next.

Enter the Bank account Name, Number and currency and then click on save and next.

Enter the cash and cash clearing accounts and then click on save and next button.

Add Operating unit to your bank

Click on Add Organization Access.

Enable Account use for Payable and Receivables and Organization Name and then click on
Continue.

Click on Apply.
Click on Finish.

Defining Internal Bank Accounts:

You define internal bank accounts to define bank accounts for which you are the account holder.
Oracle Receivables uses internal bank accounts to receive payments from customers. Oracle
Payables uses
internal bank accounts to disburse funds to suppliers.
Prerequisite

You have installed Oracle Receivables.

Define custom payment formats for Payables payment documents

To define a basic bank account for receipts:

1. In the Banks window query an existing Bank.
2. Choose the Bank Accounts button. Enter the Bank Account Name and Bank Account Number.
Optionally enter an Account Type andDescription.
3. If you want to use Bank Account validation, enter Check Digits.
4. Select Internal Account Use.
5. In the GL Accounts region, enter a Cash Account.
6. In the Receivables Options region, enter GL Account informationfor Remitted Receipts,
Factored Receipts, and Short Term Debt.
7. In the More Receivables Options region, optionally enter Receipt and Discount GL Account
information.
8. Optionally enter contact information in the Contact region.
9. Save your work.
Prerequisite

You have installed Payables

To define a basic bank account for disbursements:
1. In the Banks window query an existing Bank.
2. Choose Bank Accounts. Enter the Bank Account Name and Bank Account Number.. If you
will use this bank for payments you make with the EDI Gateway, enter an Account Type.
Optionally enter a Description. The currency defaults from your functional currency. If you want
to use Bank Account validation, enter Check Digits.
3. Select Internal Account Use.
4. In the GL Accounts region, enter a Cash Account.
5. In the Payables Options region, enter default information for your payment batches. Record
whether you allow zeroamount payments and whether this is a pooled account.
6. Optionally enter contact information in the Account Contacts region.
7. Proceed with Defining and Maintaining Payables Payment
Defining Customer Bank Accounts
If you use Oracle Receivables, you can enter bank account information for your customers.
Receivables uses this information when you receive electronic payments from your customers.
To define a customer bank account:

1. In the Banks window query an existing Bank.

2. Choose the Bank Accounts button. Enter the Bank Account Name and Bank Account Number.
Optionally enter an Account Type and Description.
3. Select Customer Account Use.
4. Optionally enter contact information in the Contact region.
5. Save your work.
Defining Supplier Bank Accounts
You can enter information for bank accounts for which your supplier is the account holder. You
then assign these accounts to the supplier and its sites. Payables uses this bank information when
you create electronic payments for your suppliers.
Prerequisite

Define the suppliers and supplier sites that use the bank account to receive electronic
payments.
To define a supplier bank account:
1. In the Banks window query an existing Bank.
2. Choose the Bank Accounts button. Enter the Bank Account Name and Bank Account Number.
Enter the EDI ID number. Optionally enter an Account Type and Description. Optionally change
the account currency, which defaults from your functional currency. If you want to use Bank
Account validation, enter Check Digits.
3. Select Supplier as the Account Use.
4. In the Supplier Assignments region list the supplier, and optionally list supplier sites, that use
the account to receive electronic payments.
5. Optionally enter account holder information in the Account Holder region. Optionally enter
contact information in the Account Contacts region.
6. Save your work.
7. In the Bank Accounts region of the Suppliers and Supplier Sites windows, verify for each
supplier and site that all appropriate bank accounts are listed. For suppliers and supplier sites
with multiple bank accounts, designate as the primary bank account one bankaccount per period
and per currency.
Defining Multiple Currency Bank Accounts
If you define a multiple currency bank account, you should use manual payment reconciliation
with it. Payables stores the payment currency you enter when you initiate a Payment Batch, enter
a manual payment,
or create a Quick payment. The bank file details you receive from a bank will contain the bank

account currency. Since the payment and bank account currencies could differ when you use a
multiple currency
bank account, automatic reconciliation could result in numerous exceptions.
If you define a multiple currency bank account for payments, the currency of the bank account
must be the same as your functional currency.
Prerequisites

Enable the Use Multiple Currencies Payables option.

Enable the currencies you need in the Currencies window.

To define a multiple currency bank account:

1. Define a basic bank account for receipts or disbursements.
If you are defining a bank account for receipts, in the Receivables
Options region, enable the Multiple Currency Receipts option.
If you are defining a bank account for disbursements, in the
Payables Options region, enable the Multiple Currency Payments
option and enter Realized Gain and Realized Loss accounts.
Payables Setup 2 123
Proceed with Defining and Maintaining Payables Payment
Documents: page 2 124. You can define payment documents
that use a payment format with any currency.
2. Save your work.
Defining Foreign Currency Bank Accounts
Prerequisites
q Enable the Use Multiple Currencies Payables option.
q Enable the currencies you need in the Currencies window. See:
Currencies Window (Oracle Applications System Administrators
Guide).
To define a foreign currency bank account:
1. Define a basic bank account for receipts or disbursements.
If you are defining a bank account for disbursements, in the Payables Options region, enter
Realized Gain and Realized LossAccounts.
2. Save your work.