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Resource constraints can have a serious impact on your project schedule. Optima
lly, POME recommends project schedules should be designed to maximize concurrent
tasks and minimize serial tasks. That is the goal. Of course, with goals come
challenges and limitations. In the case of project scheduling, the key challen
ge is to maintain schedule optmisation in the face of resource dependencies and
constraints.
Negotiation is the key element of this process. In most cases, resource levelin
g will extend the duration of your project. If you have to extend the project s
chedule, you must have the support of your project sponsors and customers. As y
ou approach your negotiations for resources, you need to communicate the consequ
ences of resource constraints. If the project completion date is fixed in stone
, you will need to negotiate for additional resources, or make your case to modi
fy the project in some way to enable completion with available resources.
Assuming resource leveling is required, you will also need to identify your sch
eduling flexibilities . This is the point at which the strategic and technical
elements of resource leveling come together. Resource leveling is a complex pr
ocess, even with the aid of software tools. Most software packages provide for
varied settings for resource leveling, to allow customized leveling parameters b
ased on individual project needs. Before you level resources, you need to have
a full understanding of how your software works, and how individualized settings
will influence leveling results. And you must select and apply those settings
in light of project goals, scheduling needs and related resource constraints.
You have to make it work.
Concluded Note:
In summary, in order to properly manage project resource gaps, you must get an e
arly start, long before project work begins. This will give you a tremendous a
dvantage, as you be able to fully consider, vet and communicate all viable alter
natives. And, when the time comes to prepare your schedule, and to make the tou
gh decisions, you will be armed with the information you need, ready to use the
tools you have.
GAUTAM KOPPALA,
pome author