Professional Documents
Culture Documents
Placements Team
Student Employability
Placements Team
Tel: 01242 714316 / 714319
Email: placements@glos.ac.uk
Student Name:
Course:
Company:
Date Placement Commenced:
Large print copies of this guide can be provided on request. We can also arrange
production of braille or audio versions. Please contact the Placement Team if you
have any special requirements that you would like to discuss.
Industrial Placement
Table of Contents
Placement Team Contact Details...............................................................Page 1
Introduction................................................................................................Page 2
What do I need to do first?....................................................................Pages 2-3
What are the objectives of placement?................................................Pages 3-4
What tasks do I need to complete whilst on placement?..........................Page 4
What support should I expect from my Placement Provider?..............Pages 4-5
What support should I expect from the University?..............................Pages 5-6
What is expected of me?......................................................................Pages 6-7
What contact do I have with the University whilst on placement?........Pages 7-9
Am I still a student of the University?........................................................Page 9
Do I pay course fees for my placement year?...........................................Page 9
What do I get for my course fees?......................................................Pages 9-10
Can I still apply for my student loan?.......................................................Page 10
My placement is overseas, do you have any extra advice?.............Pages 10-11
What if I have problems with my placement?...................................Pages 11-12
I am an International Student, is there anything I need to know?...........Page 12
Health & Safety Information..............................................................Pages 13-14
Appendices.......................................................................................Pages 15-17
Appendix one: Address Form..........................................................Page 15
Appendix two: Placement Code of Practice.............................Pages 16-17
OXSTALLS CAMPUS
Placement Team
Room LC113
Oxstalls Lane, Longlevens
Gloucester
GL2 9HW
Office telephone:
placements@glos.ac.uk
PARK
Head of Student Placements and Placement Tutor for AC, BM, CT, MS, MD
Simon Dove
01242 714320
sdove@glos.ac.uk
Placements Team Leader
Lynne Salisbury
01242 714318
lsalisbury@glos.ac.uk
Placement Coordinators
Beverley Tartaglia
Lucie Perez
01242 715368
01242 714317
btartaglia@glos.ac.uk
lperez@glos.ac.uk
Team Assistant
Lily Li
01242 714316
lli@glos.ac.uk
OXSTALLS
Placement Tutor for School of Leisure
Alan Marvell
01242 714491
amarvell@glos.ac.uk
lsalisbury@glos.ac.uk
Placement Coordinator
Steve Piper
01242 715240
spiper@glos.ac.uk
Team Assistant
Catherine Burton
01242 714319
placements@glos.ac.uk
01242 714444
helpzonepark@glos.ac.uk
helpzoneoxstalls@glos.ac.uk
Accommodation
01242 714544
accommodation@glos.ac.uk
01242 714535
moneyadvice@glos.ac.uk
Introduction
The period of your work placement is a significant and highly rewarding part of your
studies. Being on placement compared to being in an academic environment is clearly
very different, and inevitably there are areas that may require clarification.
This handbook, in conjunction with the placement assessment guidelines, has been
developed to provide you with all the necessary information to support you whilst on
placement. Many of the questions you may have will be addressed here. In addition
there is information for your Company Supervisor, therefore it is essential that you
read it thoroughly. If there are any issues that are still unclear do not hesitate to
contact the Placement Team.
The aims of this information pack and your module guide are as
follows:
1.
2.
3.
4.
5.
6.
7.
This list of requirements is based on what you should expect from a UK, paid
placement. If you are undertaking a voluntary/unpaid placement or working overseas
you may receive different documents from your placement provider. Please check
with the Placement Team if you cannot get any of the required information or are
unsure about what is needed.
For placement opportunities advertised via the University Opportunities Website we
may already have items 1, 2 and 3. Please check with the Placement Team if you
are unsure about what is required.
Successful completion of level 5
You must successfully complete your level 5 (second year) studies before you are
able to proceed onto placement. The Examination Board sits in June and there is also
a referral Examination Board in September. If your academic performance is
unsatisfactory this may have an impact on your placement and your academic
progression. Once the Examination Boards have finalised their decisions you will be
notified. Please read this information carefully as you may have referral work to
complete. If you have any concerns about your eligibility to proceed onto placement
please contact the Placement Team. The current regulations state that students
trailing more than 30 CAT points by the end of level 5 will be unable to proceed onto
placement.
Complete your Module Choices
You should already have chosen the placement module as your choice for 2014/15.
If you are on a course with an optional placement you may have also chosen level 6
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demonstrate the ability to understand your role in the work of the organisation
reflect on ways in which this experience may help you plan your future career
Complete the Address Form in appendix one and return it to the Placement
Team within one week of starting your placement.
Enrol with the University, on-line enrolment will open August/September 2014.
ensure that students are provided with appropriate facilities and working
conditions at the employer site and given an adequate induction programme
including a Health & Safety briefing.
Whilst the Placement Team is always here to help you if you have problems we would
also like you to share your successes with us. Not only can your stories be a great
source of inspiration to the next group of placement students, we would also like to
join you in celebrating your success.
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demonstrating your learning over the year through the portfolio submitted in
July 2015.
Now that you are working full-time there are some potential issues that may affect you
during the year. Please ensure you act accordingly.
Confidentiality
Your Contract of Employment will provide comprehensive information about the more
formal aspects of your employment and it is important that you understand the
implications of this contract. One area that we would like to emphasise is that of
company confidentiality, only because several students in the past have worked in
areas where the work content has been highly sensitive on grounds of security or
commercial competitiveness. If you ask the company for information and they are
unable to provide it on the grounds of confidentiality then under NO circumstances
must you use information without the explicit approval of the company. You could
cause the company substantial damage by doing so and they may be entitled to take
action against you in line with your contract of employment. If this causes difficulty for
any assessment work then simply state this in the assignment.
Code of Conduct - Professionalism
The vast majority of students are highly successful during their placement. However,
please remember that as an employee, you have a responsibility to your employer
whilst on placement (see the Code of Practice, appendix two). This is a legal
responsibility based on your contract of employment.
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Students who act unprofessionally in relation to their employer or the University in the
execution of their placement duties may, in certain circumstances, jeopardise their
right to continue with the placement scheme.
Examples of unprofessional conduct may include:
dismissal due to disciplinary actions by the employer
breach of contract
gross misconduct
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Tutor Visits
The Visiting Tutor plays an important role in not only providing the link between the
University, your Company Supervisor and yourself, but also ensuring that the
placement year is beneficial to all parties.
You will have the opportunity to discuss any aspects of the placement you wish with
the Visiting Tutor. Indeed, it is in your interests to give the Tutor as complete a picture
as possible of your work and your reactions to the placement experience.
Your Visiting Tutor should contact you by the middle of November to arrange a visit. If
you have not heard from your Tutor by then please contact the Placement Team. Your
Tutor will expect you to make arrangements for the visit by ensuring that you are
available and that your Company Supervisor is also informed and is able to set aside
some time to meet your Tutor. You must, of course, make sure that you have your
Module Guide with you, and that the required assessments have been completed by
the time of the visit. There will also be a check on the progress you have made
towards your portfolio.
The meeting is an informal discussion in which you should provide information about
your roles and responsibilities, your performance and development and the pastoral
aspects of your year out. In the vast majority of cases students meet or exceed
employers expectations, however if you have any concerns then it is important that
you raise these with the Tutor in the first instance, or contact the Placement Team.
Visiting Tutors are allocated to students in close geographical proximity in order that in
any one day a number of students can be visited. Therefore to assist your Visiting
Tutor please can you ensure that the following points are addressed where applicable:
The timing of visits for students on placement overseas will be co-ordinated to fit in
with the commitments of the Tutor, Student and Company Supervisor. Typically this
visit will fall between December and March. Ensure you are in contact with the
Placement Team early in your placement year to confirm all is going well.
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All placement students have the opportunity to access all of the above, it is up to you
how much you use the services and assistance offered to gain your value for
money.
Loan
Amount
At parental home
1,744
3,263
2,324
2,780
If you have any queries about these loans please contact the Money Advice Team on
moneyadvice@glos.ac.uk , or 01242 714535.
It is the students responsibility to ensure he/she has the correct visa when
working abroad, however The Placement Team will be able to provide
assistance in obtaining them.
Students undertaking placement overseas must ensure that they have taken
out appropriate travel insurance. It is strongly recommended that you
purchase your insurance through the University. The cover provided is very
generous and has very few restrictions. You will be covered for personal
effects and business equipment (up to 10k) and will have medical cover up to
10 million and cancellation/rearrangement cover up to 7,500. Personal
travel insurance purchased elsewhere is unlikely to provide the same level of
cover and will probably be more expensive. In 2013/14, the cost of University
travel insurance for placements was 5 per month or part month for Europe
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and 10 per month or part month for the rest of the world (prices to be
reviewed for 2014/15). For full details of, or to purchase your travel insurance
please contact
Elaine Barwell (Insurance Manager)
Tel: 01242 714166 | Email: ebarwell@glos.ac.uk
Please ensure you take all your documentation with you for immigration
checks. It can be extremely difficult to get replacement passports and visas so please make sure that they are kept securely.
Leave your passport and visa details with a parent/carer or trusted third party
in case you lose the original and copy.
As with UK placements, you will pay taxes whilst working. Depending on the
country, these may include state and federal taxes. When you are on
placement it is a good idea to speak with a human resources / payroll advisor
to find out if you may be eligible to claim some of the tax back at the end of the
financial year.
Lastly, give yourself time to settle in and dont be surprised if you feel a bit
lost or homesick for a month or so. This is normal and will pass. By the end
of the placement year you may not want to come back and you will have
forgotten how you felt at the beginning. Most students who work overseas say
it was the best experience of their lives!
If, however, you have a serious problem and it cannot be resolved with your Company
Supervisor you must contact the Placement Team. We will deal with such
conversations in confidence and help you to resolve the problem.
What to do in case of illness?
Your placement provider will have a procedure for staff absence. You must follow
normal procedures in reporting illness as an employee at your placement. In addition,
where illness is longer than one week, you must notify the Placement Team.
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If theres a problem
1. If you are worried about health and safety in your workplace, talk to your
employer, supervisor, or health and safety representative.
2. You can also look at our website for general information about health and
safety at work.
3. If, after talking with your employer, you are still worried, you can find the
address of your local enforcing authority for health and safety and the
Employment Medical Advisory Service via HSEs website: www.hse.gov.uk
Fire safety
You can get advice on fire safety from the Fire and Rescue Services or your
workplace fire officer.
Employment rights
Find out more about your employment rights at:
www.direct.gov.uk
(Source: Health and Safety Law, What you need to know. Published by the Health and Safety
Executive 02/12)
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Student Number:
Course:
Placement
End Date:
Company Name:
Postcode:
Company Address:
Postcode:
Supervisors Position:
Office Use:
Received
in office
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The Placement Team to coordinate and arrange any interviews where the
employer chooses to recruit this way, and keep students informed of progress
and feedback
The Placement Team to liaise with employers on their behalf in order to find
new placement opportunities and promote our students.
We expect you:
To secure your placement yourself the Placement Team will not place you
into a role.
validated promptly.
3. DURING PLACEMENT
You can expect:
To be briefed by the Placement Team via a Final Placement Briefing on all key
aspects of your placement including assessment work, health and safety
requirements and what support you can expect from the University whilst on
placement.
To be allocated a Visiting Tutor who will visit you at least once during your
placement year.
The Placement Team to keep in touch with you via email, social media or
telephone to check in with your progress and keep you updated with any
relevant information.
We expect you:
To confirm that the Placement Team has received all necessary
documentation to validate your placement before you start work, and to keep
us updated on any changes to your placement or contact details throughout
the year.
To attend the compulsory Final Placement Briefing before you start your
placement.
To ensure you have met the academic requirements in order to progress to the
placement module.
To keep up to date with your Placement Portfolio assessment work, and hand
it in on time.
To organise your meeting with your Visiting Tutor directly, arranging a time to
suit you, your Tutor and your manager.
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