Business Process Procedure

Boiler Tube Leakage Analysis

Prepared by:
ERP PM Team
R&D Building, NTPC-EOC Complex
Sector-24, NOIDA

(For Internal Circulation Only)

Business Process Procedure

Contents
1. Process Overview: Boiler Tube Leakage Analysis3
2. Business Process Procedure: Boiler Tube Leakage Analysis
2.1 Creation of document by site BMD in DMS3
2.2 Creation of Notification by site BMD and attachment of document in
notification..12
2.3 Release of notification by Corporate OS.21
2.4 Creation of analysis report by NETRA in DMS and attachment to
notification..22
2.5 Closure of notification by Corporate OS.26

Business Process Procedure

1. Process Overview: Boiler Tube Leakage Analysis
The process of Boiler Tube Leakage Analysis consists of the following steps:
a) Notification will be created in the system by authorized person of site Boiler
Maint. Dept. (BMD). Supporting documents i.e. Form C1, Form C2 etc. will be
created in Document Management System (DMS) and attached to the notification.
b) After creation of the notification, it will be sent to Corporate OS through SAP
mail. Print out of the notification along with the physical sample of the boiler tube
will be sent to Corporate OS.
c) Corporate OS will decide whether further analysis is required to be done by
NETRA. If further analysis is not required to be done by NETRA, Corporate OS
will record its observations and recommendations in the notification. After that,
notification will be closed and sent to site through SAP mail.
If further analysis is required to be done by NETRA, Corporate OS will release
the notification and forward the same to NETRA through SAP mail. Boiler tube
sample will also be sent to NETRA along with the print out of notification.
d) After analysis of failed boiler tube sample, NETRA will prepare the
Failure/Condition Assessment Report and link the same to the notification
through Document Management System (DMS). NETRA will also record its
observations and recommendations in the notification. After that, notification will
be sent to Corporate OS through SAP mail.
e) Corporate OS will further record the final observations and
recommendations/action plan in the notification and close the same. After that,
notification will be sent to site through SAP mail.

2. Business Process Overview: Boiler Tube Leakage Analysis

2.1 Creation of document by site BMD in DMS
SAP Menu Path:
LogisticsCentral FunctionsDocument Management SystemDocumentCreate
Tcode: CV01N

Business Process Procedure

Take ZDO from
dropdown against
Document Type

Press ENTER.

Put Description of
DIR.

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Take Lab/Office
corresponding to plant
name and press ENTER.

Attachment of original is shown in screen shot given below:

Press "Create
Original" icon.

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Select from drop
down, Application of
the Original to be
attached.

Enter description
of Original to be
attached.

Attach the
original.
Press Continue
(Enter).

Original is attached to DIR.

Business Process Procedure

Go to Addnl.
Data Tab.
Select from dropdown
regarding Plant, Stage, Unit
etc.

Press SAVE button.

Message: Document has

been created will be
displayed.

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Tcode: CV02N

Give Document No by
selecting from
dropdown.

Give Document
Type.

Press ENTER.

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Select from
dropdown
Document Status
as Reviewed.

Press SAVE.
Message as shown in screen shot given below will be displayed.

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Message is
displayed.

Tcode: CV02N

Give Document No by
selecting from
dropdown.

Give Document
Type.

Press ENTER.

10

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Select from
dropdown
Document Status
as Approved.

Press SAVE.
Message as shown in screen shot given below will be displayed.

11

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Message is
displayed.

2.2 Creation of Notification by site BMD and attachment of document

in notification
SAP Menu Path:
LogisticsPlant
(General)

MaintenanceMaintenance

Tcode: IW21

12

ProcessingNotificationCreate

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Select Notification
type BT from
dropdown.

Press ENTER.
Fill in Notification
short text.

Fill in Functional location by

selecting from dropdown.

Write detailed description in

long text.

13

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Fill in unit S/D date &

time.

Fill in unit
synchronization
date & time.

Defect Location and Defect can be selected from relevant dropdown by clicking on
Defect Location Tab under the Items Tab of the notification as shown in screen shot
given below:

14

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Defect to be
selected from
drop down.

Defect location to be
selected from drop
down.

Click on
Defect
location Tab.

Defect Location
can be described
in detail in short
text.

After short text, Defect

Location can be further
described in Long Text.

Created document (as explained in section 2.1) is to be linked to the notification as shown
in screen shot given below:

15

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Link the created document

to notification. More than 1
document can be linked.

After linking the document to the notification, press SAVE button as shown in screen
shot given below:

16

Business Process Procedure

SAVE the
notification.

Message as shown in screen shot given below will be displayed.

17

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Message is
displayed.

Print out of the notification:

Print out of notification can be taken by opening notification through Tcode IW23 or
IW29. The print out of notification is to be sent along with physical sample of the boiler
tube to Corporate OS.
After opening notification in display mode, print out can be taken as shown in screen shot
given below:

18

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Notification is to be sent through SAP mail to representative of Corporate OS as shown

in screen shot given below:

19

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Click on
this icon.

Give
Recipient
name.

Press
SEND.

20

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SAP mail will be sent by site BMD representative and received by Corporate OS
representative.

2.3 Release of notification by Corporate OS

Notification will be opened in change mode through Tcode IW22 or IW28. SAP menu
path is given below:
SAP Menu Path:
LogisticsPlant MaintenanceMaintenance ProcessingNotificationChange (IW22)
LogisticsPlant MaintenanceMaintenance ProcessingNotificationList Editing
(IW28)
If further analysis is required to be done by NETRA, notification will be released by
Corporate OS as shown in screen shot given below:
Press this icon to
release the
notification.

Notification is to be also sent to representative of NETRA through SAP mail. Screen shot
explaining the same is given below:

21

Business Process Procedure

Click on this
icon.

Print out of notification along with physical sample of boiler tube will also be sent to
NETRA for analysis.

2.4 Creation of analysis report by NETRA in DMS and attachment to

notification
After receiving physical sample of boiler tube, analysis will be done by NETRA and
analysis report will be uploaded in Document Management System (DMS) as explained
in section 2.1. In this case, document type will be ZRD.
Document created as explained above will be linked to the notification in change mode
through Tcode IW22 or IW28. Screen shot showing linking of document to notification is
shown below:

22

Business Process Procedure

Linking of Boiler Tube

Analysis Report to
notification in DMS

Mechanism and Root Cause of boiler tube failure can be specified by clicking on
Mechanism/Root Cause Tab under Items Tab. For Mechanism, relevant Tcode can
be selected from the dropdown. Root Cause can be mentioned in short text as well as
long text.
Action Plan can be mentioned by clicking on Action Plan Tab under Items Tab.
Short text as well as long text has been provided for this purpose.
More than 1 item under above mentioned heads can be entered.
Screen shot showing the procedure to enter Mechanism and Root Cause is given below:

23

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Click on
Mechanism/Root
Cause Tab.

Relevant Mechanism
code can be selected
from drop down.

Root Cause can

be described in
detail in short
text.

After short text, Root Cause

can be further described in
Long Text.

Screen shot showing the procedure to enter Action plan is given below:

24

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Action Plan can

be described in
detail in short
text.

After short text, Action

Plan can be further
described in Long Text.

SAVE the notification.

Notification is to be also sent to representative of Corporate OS through SAP mail.
Screen shot explaining the same is given below:

25

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Click on
this icon.

2.5 Closure of notification by Corporate OS

After receiving the notification through SAP mail, Corporate OS will open the
notification in change mode through Tcode IW22 or IW28. Documents attached by
site/NETRA and other details e.g. mechanism, root cause, action plan entered by NETRA
in the notification can be viewed by Corporate OS.
Screen shot showing the same is given below:

26

Business Process Procedure

Select the row containing

the document to be viewed.

After selecting the document

as explained above, click on
this icon to view the
document.

Mechanism of failure, Root Cause of failure and Action Plan can be specified by
Corporate OS under Items Tab. Procedure to enter above is same as given in section
2.4 (Page nos. 23, 24 & 25). More than 1 item under above mentioned heads can be
entered.
After mentioning all the details, notification is to be COMPLETED by Corporate OS.
Screen shot showing the completion of notification is given below:

27

Business Process Procedure

Click on this icon to
complete the
notification.

If analysis of boiler tube sample is not required to be done by NETRA, Corporate OS can
COMPLETE the notification without RELEASE to NETRA. Before completing the
notification, Corporate OS can enter their observations in the form of Mechanism of
failure, Root Cause of failure and Action Plan.
After completion of notification, notification can be viewed only in Display mode as
shown in screen shot below:

28

Business Process Procedure

Message is
displayed.

The notification can be sent to site BMD representative through SAP mail as shown in
screen shot below:

29

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Click on this
icon.

30