Adm Rept 14 15 ENG

HAJ COMMITTEE OF INDIA
Annual Report
2014-15
CONTENTS
I.
Introduction ...................................................................................................1-2
II.
Constitution of Haj Committee of India......................................................... 3-5

1.
2.
Notification
Composition
III.
Standing / Sub Committees............................................................................ 6-7
IV.
Establishment...............................................................................................8-10
V.
Meetings and Conference.........................................................................11-12
VI.
Haj Policy 2013-2017..................................................................................13-21
VII.
Haj Action Plan............................................................................................22-25
VIII.
Norms for Haj-2014....................................................................................26-35

1.
2.
3.
4.
5.
6.
7.
IX.
Haj Application Forms for Haj-2014

Distribution of Quota
Qurrah (Draw Of Lots)
Advance Haj Amount
Processing of International Passports
Computerization of Data
Selection of Pilgrims and Waiting-List Confirmation
Visit of Delegation.......................................................................................36-37
1.
2.
Building Selection Work For Haj-2014

Renting Delegation
X.
Orientation / Training of Pilgrims for Haj-2014..........................................38-39
XI.
Other Arrangements for Pilgrims of Haj-2014............................................40-42

1.
2.
3.
4.
5.
Vishwa Yatra Foreign Travel Card In Saudi Riyals

Mobile Sim Cards
Medical Screening of Pilgrims
Catering At Madinah Munawwarah
Zamzam Water
Annual Report
2014-15
XII.
Air Charter for Haj-2014.........................................................................43-47

1.
2.
3.
4.
5.
XIII.
Embarkation Points
Operation of Haj Charter Flights
On Time Performance of the Airlines on Flights Operation
Standardization of Baggage
City Check-In
Haj Amount 2014..48-52

1.
2.
3.
4.
5.
Remittance
Selection of Bank and Fixation of Exchange Rates
Airfare
Group Accident Compensation Scheme
Final Accounts of Haj Committee of India
XIV.
Casualties during Haj-2014.....53
XV.
Haj Review Meeting & Bilateral Haj Agreement ................................. 54-55
XVI.
Norms for Haj-2015...............................................................................56-57

1.
2.
3.
Haj Announcement 2015

Haj Application Forms for Haj-2015
Advance Haj Amount
XVII.
Orientation / Training of Pilgrims for Haj-2015...........................................58
XVIII.
IAS & Allied Courses (Coaching & Guidance Cell)..................................59-60
XIX.
Mahanama Haj Magazine and Staff Welfare.............................................61
XX.
Right to Information Act..............................................................................62

Guidelines and provisions applicable for Haj-2015 .............................63-108
I.
Annual Report
2014-15
INTRODUCTION
Haj Committee of India (HCOI) is a statutory body, constituted under the Haj Committee
Act, 2002 (No.35 of 2002). A brief historical background of the Committee shows its evolution from a
local body to a national one. The Haj Committee, Bombay came into existence in the year 1927, with
the then Commissioner of Police as President and prominent Muslim Public Representatives as
Members. Subsequently, the Port Haj Committees Act of 1932 was enacted, to establish
Committees in the Principal Ports of Pilgrim Traffic, to assist the Muslim Pilgrims to Haj, at Calcutta
and Bombay. It was followed by the Haj Committee Act of 1959 (No.51 of 1959), which established
a Central Haj Committee in the Port of Bombay for assisting Muslim Pilgrims for Pilgrimage to Saudi
Arabia, Syria, Iraq, Iran & Jordan and for matters connected therewith.
2.
As a global phenomenon, the pilgrims travel by ships started declining and Air travel was
introduced for Indian Haj Pilgrims also. From the year 1995 travelling of Haj Pilgrims by Sea-Route
was fully discarded and all the Pilgrims travelled for Haj through Air. After introduction of air travel,
other Embarkation Points were introduced in additions to Bombay. The number of Embarkation
Points went on increasing year after year and today the Haj Charter flights operation is being carried
out through Twenty One (21) Embarkation Points in the Country.
3.
With the increased number of Embarkation Points, the management of Haj also diversified.
It was felt necessary to have appropriate representation from all parts of the country in the Haj
Committee of India. Accordingly, Haj Committee Act 2002 (No.35 of 2002) was enacted,
envisaging representation from all parts of the country. Haj Committee of India has been established
for making necessary arrangements & assisting Indian Pilgrims to perform their Haj Pilgrimage to
Saudi Arabia. It is a non-profit organization, rendering services without having any commercial
objectives. It does not receive any grant / aid from any source including the Government of India.
All its administrative expenses are met out of the small amount collected as Establishment/
Documentation Charges from the Haj Pilgrims.
4.
Haj Committee of India functions under the administrative control of the Ministry of External
Affairs, Government of India and acts under its directives and supervision pertaining to the
finalization, implementation and execution of the annual Haj Plan. Under Section 51 of the Act, the
Central Government has power to issue directions to the Haj Committee of India and the State/Union
Territory Haj Committees, which are binding on the HCOI and the State/Union Territory Haj
Committees. The basic duty of the Haj Committee is to collect and disseminate information useful to
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Annual Report
2014-15
Pilgrims, to advise and assist Pilgrims during their stay in the city while proceeding on or returning
from Pilgrimage, in all matters including vaccination, inoculation, medical inspection and to cooperate with the local authorities concerned in such matters, to give relief to pilgrims in distress, to
finalize the annual Haj Action Plan, to approve budget estimates of the Committee, to co-ordinate
with the Central Government for securing travelling facilities for pilgrims, to look after the welfare of
Pilgrims, to work in the interest of Pilgrims and to discharge such other duties in connection with Haj
as may be prescribed by the Central Government.
5.
Government of India fixes the Quota (Number of Pilgrims) of Haj Committee every year in
terms of the Bilateral Agreement with Kingdom of Saudi Arabia. Accordingly, HCOI prepares the plan
for the Pilgrims. As the Nodal Agency, HCOI coordinates the various activities of Haj management
with the help of various agencies. The activities of Haj Committee include Announcement of Haj
Programme, Receipt of Haj Application Forms & Passports through State Haj Committees
throughout the country, Preparation of Pilgrims Computerized Data, Obtaining Haj Visa on Passports
from the Saudi Consulate/Saudi Embassy stationed at Mumbai/Delhi respectively. Inoculation of
Pilgrims is done with assistance of Ministry of Health, Air travel arrangements through Ministry of
Civil Aviation and Transport/Accommodation arrangements in Kingdom of Saudi Arabia through
Consulate General of India, Jeddah. The Haj Committee of India, with support of Government of
India makes elaborate arrangements for the welfare of Haj Pilgrims and strives to improve the
facilities provided to them every year.
6.
Government of India has all along been providing every possible assistance to the Indian
Haj Pilgrims to facilitate them to perform Haj rituals in a befitting manner. Haj arrangements are one
of the most complex organizational tasks undertaken outside Indian borders. Elaborate
arrangements for the welfare of Haj Pilgrims are made in advance. Although core Haj period is only
of a five day duration but it is a year long managerial exercise. Government of India also deploys
doctors, nurses and other para-medical staff on short-term deputation to Saudi Arabia. Extensive
medical orientation is provided to the pilgrims in the community centers set-up in Makkah and
Madinah by the Consulate General of India, Jeddah. Medicines are provided at these dispensaries
and hospitals supplied from India and procured locally. Besides, a large administrative contingent
consisting of Coordinators, Assistant Haj Officers and Haj Assistants is deployed to provide
necessary assistance to the pilgrims. These officers are monitored and controlled by Consulate
General of India, Jeddah.
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II.
Annual Report
2014-15
CONSTITUTION OF HAJ COMMITTEE OF INDIA
II (1) NOTIFICATION
1.
The Haj Committee Act, 2002 (No.35 of 2002) came into force w.e.f. 5th December, 2002
vide Notification No. M(Haj)-1181/33/99 dated 5th December, 2002.
2.
The Haj Committee of India is constituted by Ministry of External Affairs with the total
number of 23 members for every three years. The present constitution of the members of
Haj Committee of India is for 2013-2016.
3.
The composition of Haj Committee of India constituted under the Haj Committee Act, 2002
(No.35 of 2002), vide Notification No.M(Haj)-1183/60/2012 dated 6th May, 2013 is as under:-
(A)
Members nominated under sub-section (i) of Section 4 of the Act.

i)
ii)
iii)
(B)
Mr. Salim Ansari, Member of Parliament (Rajya Sabha)

Mr. M.I. Shanavas, Member of Parliament (Lok Sabha)
(Vide Notification No.M(Haj)-1183/60/2012 dated 24th November, 2014)
Mr. Sirajuddin Ajmal, Member of Parliament (Lok Sabha)
(Vide Notification No.M(Haj)-1183/60/2012 dated 24th November, 2014)
Members Elected under sub-section (ii) of Section 4 of the Act.

iv)
v)
vi)
vii)
viii)
ix)
x)
xi)
xii)
Mr. Saleemuddin Kagzi,. (Zone-I), Member, Rajasthan State Haj Committee ;

Mr. Abdul Haque, (Zone-II), Member, Bihar State Haj Committee;
Dr. Sanwar Patel, (Zone-III), Member, Madhya Pradesh State Haj Committee ;
Haji Nurul Islam, (Zone-IV), Member, West Bengal State Haj Committee ;
Mr. Ilyas Khan Pathan, (Zone-V), Member, Gujarat State Haj Committee ;
Mr. Mohammed Margoob Ahmed, (Zone-VI) Member, Karnataka State Haj
Committee.
Mr. E. T. Mohammed Basheer, M.P.,
Elected by the Kerala State Haj Committee,
Mr. Choudhary Munabbar Saleem, M.P.,
Elected by the U. P. State Haj Committee
Mr. Syed Farooq Syed Karim
Elected by the Maharashtra State Haj Committee.
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2014-15
(C)
Ex-Officio Members nominated under sub-section (iii) of Section 4 of the Act.

xiii)
xiv)
xv)
xvi)
(D)
Mrs. Syeda Bilgrami Imam,

Mrs. Mussarat Shahid,
Members nominated under clause (c) of sub-section (iv) of Section 4 of the Act.
xxi)
xxii)
xxiii)
Page 4
Mr. Ali Azhar Naqvi,

Mr. Abdussamad Pookottor,
Members nominated under clause (b) of sub-section (iv) of Section 4 of the Act.
xix)
xx)
(F)
Joint Secretary, (Haj), Ministry of External Affairs, New Delhi.

Joint Secretary, Ministry of Civil Aviation, New Delhi.
Joint Secretary, Ministry of Finance, New Delhi.
Joint Secretary, Ministry of Home Affairs, New Delhi.
Members nominated under clause (a) of sub-section (iv) of Section 4 of the Act.
xvii)
xviii)
(E)
Mr. M. A. Mohd. Khan,

Maulana Hasan Raza,
Mr. Qaiser Shamim,
Annual Report
2014-15
II (2) COMPOSITION OF THE PRESENT HAJ COMMITTEE OF INDIA (2013-2016)

Sr.No.
Name of Members
Position
1.
Mr. Qaiser Shamim, IRS (Retd.)
2.
Haji Nurul Islam, M.P.
Vice-Chairperson
3.
Mr. Mohammed Margoob Ahmed
Vice-Chairperson
4.
Mr. M.I. Shanavas, M.P.
Member
5.
Mr. Sirajuddin Ajmal, M.P.
Member
6.
Mr. Salim Ansari, M.P.
Member
7.
Mr. E.T. Mohammed Basheer, M.P.
Member
8.
Mr. Choudhary Munabbar Saleem, M.P.
Member
9.
Mr. Syed Farooq Syed Karim
Member
10.
Mr. Saleemuddin Kagzi
Member
11.
Mr. Abdul Haque
Member
12.
Dr. Sanwar Patel
Member
13.
Mr. Ilyas Khan Pathan
Member
14.
18.
Joint Secretary (Haj),

Ministry of External Affairs
Joint Secretary,
Ministry of Civil Aviation
Joint Secretary,
Ministry of Finance (Customs)
Joint Secretary,
Ministry of Home Affairs
Mr. Ali Azhar Naqvi
19.
Mr. Abdussamad Pookuttor
Member
20.
Mrs. Syeda Bilgrami Imam
Member
21.
Mrs. Musarrat Shahid
Member
22.
Mr. M.A. Mohammed Khan
Member
23.
Maulana Hasan Raza
Member
15.
16.
17.
Chairperson
Ex-Officio Member
Ex-Officio Member
Ex-Officio Member
Ex-Officio Member
Member
Page 5
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2014-15

III.
STANDING / SUB COMMITTEES
In accordance to Section 11 of Haj Committee of India Act, 2002, the Committee has
appointed the following Standing Committees and Sub-Committees to deal with matters
relating to Haj Arrangements, Finance, Air Charter Operation, Standardization of Baggage
for Haj Pilgrims and Promotion/Appointment of employees. Their compositions are as
under:Standing Committee on Haj Arrangements (SCOHA)
Sr.No.
Name of Members
Position
1.
Chairperson
2.
Mr. E.T. Mohammed Basheer, M.P.
Member
3.
Mr. Choudhary Munabbar Saleem, M.P.
Member
4.
Member
5.
Mr. Ali Azhar Naqvi
Member
Standing Committee on Finance (SCOF)

Sr.No.
Name of Members
Position
1.
Chairperson
2.
Mrs. Musarrat Shahid
Member
3.
Mr. M.A. Mohammed Khan
Member
4.
Mr. Abdul Samad Pookuttor
Member
5.
Maulana Hasan Raza
Member
Sub-Committee on Air Charter (SCOAC)

Sr.No.
Page 6
Name of Members
Position
1.
Chairperson
2.
Mrs. Syeda Bilgrami Imam
Member
3.
Mr. Abdul Haque
Member
4.
Dr. Sanwar Patel
Member
5.
Mr. Saleemuddin Kagzi
Member
Annual Report
2014-15
Sub-Committee on Standardization of Baggage (SCOSB)

Sr.No.
Name of Members
Position
1.
Chairperson
2.
Member
3.
Member
4.
Member
5.
Mrs. Masarrat Shahid
Member
6.

Joint Secretary,
Ministry of Civil Aviation.
Member
7.
Member
Departmental Promotion Committee (DPC)

Sr.No.
Name of Members
Position
1.
Mr. Qaiser Shamim, IRS (Retd.)
Chairperson
2.
Member
3.
Member
4.
Mr. Abdul Haque
Member
5.

Member
Page 7
Annual Report
2014-15

IV.
ESTABLISHMENT
1.
Mr. Ataur Rahman, IRS, Additional Commissioner, Directorate General of Vigilance,

Customs and Central Excise, West Zonal Unit, Mumbai appointed vide Ministry of External
Affairs letter No.M(Haj)/1181/7/2006 dated 06.06.2013 and joined on deputation w.e.f.
18th June, 2013, continued as Chief Executive Officer, HCOI.
2.
Mr. Khalid B. Arab appointed vide Ministry of External Affairs letter No.M(Haj)/1181/7/2012
dated 29.05.2013, continued as Deputy Chief Executive Officer (Operation), HCoI.
3.
Mr. Mohammed Aslam Shaikh was appointed as Deputy Chief Executive Officer (Accounts),
HCoI vide Ministry of External Affairs letter No.M(Haj)/1181/1/2014 dated 23.04.2014 and he
joined on 05.05.2014.
4.
Mr. Mahaboob Khan Pathan, Deputy Chief Executive Officer (Administration), Haj
Committee of India has been repatriated to his parent department with approval of Ministry
of External Affairs vide letter No.M(Haj)/1181/7/2012 dated 03.11.2014 and accordingly
relieved from the services of Haj Committee of India on 14.11.2014.
5.
The chart showing the Organizational Structure alongwith the list of the employees of Haj
Committee of India is as given below:-
Page 8
Annual Report
2014-15
LIST OF THE EMPLOYEES
SR.
NO.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
NAME OF EMPLOYEES
(Sarvashri)
SYED HASAN A. RIZVI
SAEED AHMED PATEL
AKBAR HUSSAIN SHAIKH
ABDUL REHMAN SHAIKH
MD. SHAKEEL MEMON
A. MUKTADIR CHOUHAN
MD. GHOUSE SHAIKH
NAFEES AHMED SIDDIQUI
HASHMAT PARKAR
ALTAF ALI MD. SHAIKH
ASIF HASAN BHATKAR
SHAIKH HAIDER PASHA
ASHIQUE ALI I. NAKHWA
NAZIM ALI SHAH
MD. FEROZ SHAIKH
MD. ISHAQUE ANSARI
MD. ASIF KATOTE
PATEL IQBAL VALI MD.
BILAL AHMED ANSARI
ZAKIR MUNAWWAR KHAN
MOHAMMED SHAUKAT ALI
MD. YUNUS SHAIKH
SHAIKH MOHD SALIM
ASIF SHAFI SHAIKH
MOHAMMED ARIF RAKHANGE
SAJID ALI PANLEKAR
MD. IQBAL G. DASTAGIR
MOHAMMED YUSUF SHAIKH
IQBAL IBRAHIM MUKADAM
SYED ZAKIR MOHAMMED
ABDUL REHMAN A. LATIF KHWAJA
MOHAMMED SULTAN
MOHAMMED ILYAS KHAN
SHAHNAWAZ BUKHARI
ABU SUFIYAN MANSURI
MOHAMMED AZHAR
MOHAMMED NAEEM PARVEZ
QAMAR ABBAS NAQVI
MOHAMMED ARIF A. SATTAR VAID
KHAN MOHAMMED MOAZZAM
QAZI ASHFAQ NIZAMUDDIN
PARKAR HASHAM AHMED
DESIGNATION
PRIVATE SECRETARY
SUPERINTENDENT
SUPERINTENDENT
SUPERINTENDENT
SUPERINTENDENT
SUPERINTENDENT
SUPERINTENDENT
ASSISTANT
ASSISTANT
ASSISTANT
ASSISTANT
ASSISTANT
ASSISTANT
ASSISTANT
ASSISTANT
ASSISTANT
ASSISTANT
ASSISTANT
ASSISTANT
U.D.C.
U.D.C.
U.D.C.
U.D.C.
U.D.C.
U.D.C.
U.D.C.
U.D.C.
U.D.C.
U.D.C.
L.D.C.
L.D.C.
L.D.C.
L.D.C.
L.D.C.
L.D.C.
L.D.C.
L.D.C.
L.D.C.
L.D.C.
L.D.C.
L.D.C.
L.D.C.
Page 9
Annual Report
2014-15
Page 10
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
KHWAJA EJAZ ABDUL LATIF

MUZAFFAR AHMED ANSARI
KHAN YASIN IMAM
MOHRAT ALI ZILEDAR
MUSTAFA PARKAR
KHAN MOHAMMMED SAJID
MOESH SALAM PATEL
SHAIKH MOHAMMED SHAHAZAMAN
ISMAIL MAQBOOL AHMED
ANEES AHMED NAZIR AHMED
MD. AQUIL KAUNCHALE
SADIQ DAWOOD SHAIKH
JAVED ILYAS KHAN
AHMED MOHAMMED SHAIKH
IMTIYAZ ISMAIL SHAIKH
MOHAMMED GHULAM YAHYA
LAWRENCE JAMES
MOHAMMED NASEEM KHAN
SADIQ MURAD MULLA
MOHAMMED ARIF ILYAS SUKTE
FAIZUL BARI KALIMULLAH
ASHFQUE SADIQ SHAIKH
SYED ZAHID SHAHABUDDIN
IQBAL JAN MOHAMMED
MOHAMMED QASIM ANSARI
SHAIKH SHAKIR ABBAS
69
SHAIKH FARID AHMED
70
ABDUL AZIZ M. PATEL
71
MOHIUDDIN M. DESAI
72
73
74
75
76
77
SHAIKH SALIM ABDUL LATIF

DILIP SITARAM MORE
IRFAN JAFFAR SHAIKH
NAJEEB MAHIMKAR
ANIL BHIMRAO AHIRE
ANIL KERO JADHAV
L.D.C.
L.D.C.
L.D.C.
L.D.C.
L.D.C.
L.D.C.
L.D.C.
L.D.C.
L.D.C.
L.D.C.
DAFTARY
PEON
PEON
PEON
PEON
PEON (Under Suspension)
PEON
PEON
PEON
PEON
PEON
CHOWKIDAR
DRIVER
DRIVER
LIFT OPERATOR
LIFT OPERATOR
ROOM ATTENDANT
-CUM-HELPER (ELECTRICIAN)
ROOM ATTENDANT
-CUM-HELPER (PLUMBER)
HELPER
(PUMP OPERATOR)
SWEEPER
SWEEPER
SWEEPER
SWEEPER
SWEEPER
SWEEPER
V.
Annual Report
2014-15
MEETINGS AND CONFERENCE
1.
In accordance to Section 10(1) of Haj Committee of India Act, 2002, the Committee shall
meet at least three times in a year before the commencement of the Haj Season to plan and
make arrangements for Haj and once after that to review all arrangements made by the
Committee.
2.
During the year 2014-15, five meetings of the Haj Committee of India were held on the dates
indicated below under the provisions of Section 10(1) of the Haj Committee of India Act
(No.35 of 2002):Sr.
1.
2.
3.
4.
5.
3.
Date
June, 2014
th
5 July, 2014
th
9 August, 2014
5th December, 2014
16th February, 2015
22nd
Venue
New Delhi
New Delhi
Mumbai
Mumbai
New Delhi
The meetings of Standing Committees / Sub-Committees were held on the

following dates:
Standing Committee on Haj Arrangements
1.
2.
8th August, 2014

31st December, 2014
Mumbai
Mumbai
Standing Committee on Finance
1.
2.
3.
13th May, 2014

7th November, 2014
31st December, 2014
10th February, 2015
Mumbai
Mumbai
Mumbai
Mumbai
Sub-Committee on Air Charter
1.
2.
3.
23rd May, 2014

14th July, 2014
26th November, 2014
Delhi
Mumbai
Mumbai
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2014-15
Sub-Committee on Standardization of Baggage
1.
2.
3.
4.
5.
6.
26th November, 2014

31st December, 2014
17th January, 2015
27th January, 2015
14th March, 2015
21st March, 2015
Mumbai
Mumbai
Mumbai
Mumbai
Mumbai
Mumbai
4.
A special meeting of Members of HCOI with the Chairpersons and Executive Officers of all
State / Union Territories was held on 6th December, 2014 at Mumbai to review Haj-2014
and discuss the matters relating to the Haj-2015.
5.
ALL INDIA ANNUAL HAJ CONFERENCE:

Haj Committee of India functions in coordination with the State Haj Committees and
various agencies involved in Haj arrangements. With the intention to share experiences
and exchange ideas for better coordination and to bring improvement in functioning and to
extend better service to Haj Pilgrims, it was felt necessary to have active deliberations on a
common platform. Accordingly, All India Haj Conference was introduced and the first
All India Haj Conference was organised on 14th November, 1985.
Subsequently, All India Annual Conference for Haj is organised every year to review the
previous Haj and discuss the arrangement for the next Haj. The Chairpersons and
Executive Officers of all the State/Union Territory Haj Committees, Officers of the Ministry
of External Affairs, Ministry of Civil Aviation take part in the Conference. The Conference is
also attended by the senior officers of various Banks, Immigration, Customs and NGOs
etc. The Honble Members of Parliament and prominent Muslim Scholars (Ulemas) are
also invited to participate in the the Annual Haj Conference.
The 30th All India Annual Conference for Haj 1435 (H) 2014 was organised on 23rd June,
2014 at the Main Committee Room of Parliament House Annexure at New Delhi. Keynote
address was delivered by Smt. Sushma Swaraj, Honble Union Minister for External
Affairs, Government of India.
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Annual Report
2014-15
HAJ ACTIVITIES DURING F.Y. 2014-2015

The activities during Financial Year 2014-2015 were partly related to Haj-2014 (between the period
01.04.2014 to 31.12.2014) and Haj-2015 (between the period 01.01.2015 to 31.03.2015).
PART I
VI.
HAJ - 2014
HAJ POLICY 2013-2017
The approved Haj Policy was continued for Haj-2014, keeping in view the judgement of the
Honble Supreme Court delivered on the 16th April, 2013 in the Special Leave Petition No.28609 of
2011. The Haj Policy 2013-2017 remained the same as under:I.
Division of Hajj
Seats between
HCOI & PTOs
Government of India (GOI) and the Kingdom of Saudi Arabia (KSA) sign
a Hajj Agreement every year in which the number of hajj seats allocated
to India is incorporated. The bilateral meeting held on 03.02.2015
specified 1,36,020 seats for India for Hajj-2014 with 1,00,020 seats for
Hajj Committee of India (HCOI) and 36,000 for Private Tour Operators
(PTOs).
II. Once in a Life
Those who have performed Hajj earlier through HCOI will not
Time Hajj through be eligible to apply.
HCOI
In the case of Mehrams for lady pilgrims and of companions
accompanying pilgrims over 70 years of age, repeaters will be allowed
on payment of full air fare (without travel subsidy).
A lady pilgrim utilizing the service of a Repeater as Mehram must give
an affidavit to the effect that no first time Mehram is available in the
family. The 70+ pilgrim also must give a similar affidavit in support of
his/her accompanying pilgrim.
III. Availability of Hajj The Hajj Application Forms (HAFs) can be obtained from the State/Union
Application Forms Territory Hajj Committee free of cost or can be downloaded from the
(HAFs)
website www.hajcommittee.com. Photo copies can also be used.
IV. Eligibility for Hajj Any Muslim citizen of India can apply for Hajj Pilgrimage except:
a) Persons not in possession of valid International Passports as per
HCOI Guidelines.
b) Ban on Repeaters: A person who has performed Hajj earlier in his
life through HCOI except permitted categories of Mehrams and
those accompanying a 70+ pilgrim on the basis of appropriate
affidavits.
Page 13
Annual Report
2014-15

c)
V. Ladies to be
accompanied with
their Mehrams
VI. International
Passport
VII. Application in
Duplicate
Page 14
Any person found to have furnished false information and

concealed the fact of having performed Hajj earlier shall not be
allowed to proceed for Hajj. In such cases, he/she will be
disqualified at any stage and off-loaded even at the Embarkation
Point. The entire amount deposited by him/her shall also be
forfeited. Besides, he/she may be prosecuted in court of law for
making incorrect / false declaration. This restriction will apply also
for Hajj-e-Badal pilgrims.
d) Persons suffering from Polio, tuberculosis, congestive cardiac &
respiratory ailment, acute coronary insufficiency, coronary
thrombosis, mental disorder, infectious leprosy, AIDS or any other
communicable disability or handicapped.
e) Ladies not accompanied by Sharai Mehram.
f) Ladies in the advanced stage of pregnancy.
g) Persons who are crippled, handicapped, lunatic or otherwise
physically incapacitated or suffering from amputation of legs.
h) Those who do not have the mental and physical health to perform
the pilgrimage.
i) Those suffering from any disease communicable or otherwise or
disability or mental disorder whatsoever, which might impede or
jeopardize Hajj program.
j) Those person against whom any Court order prohibiting travel
abroad exists.
The Ministry of Hajj, KSA does not allow the ladies to come except
accompanied with their Mehrams. This requirement is imposed by the
Islamic Shariah and applicable to all ladies from all countries of the
world.
The Kingdom of Saudi Arabia has intimated that Hajj Visa will be
endorsed on valid International Passport only. Hence, every applicant
must have International Passport issued as per the guidelines issued by
HCOI before each Hajj.
The average size of a cover is three persons. Hence, HCOI
has printed Hajj Application set with 6 application forms for use by a
cover size of Three Applicants. If the cover contains more than three
applicants then another set of application form must be filled and
attached together. The cover head shall make a cover of all the
applicants and submit it to the State/Union Territory Hajj Committee.
Application for each Pilgrim should be filled in duplicate. The cover head
must necessarily be a male adult.

VIII.
Annual Report
2014-15
Cover Size
The maximum size of the cover shall be 5 (Five) adults + 2 (two) infants
only. The minimum size of cover is one. The application needs to be
filled in duplicate. For example for 5 adult + 2 infant pilgrims, 14
applications have to be filled. One set of seven applications is meant for
State/Union Territory Hajj Committee and another set of seven for HCOI,
Mumbai.
Infants: Children who would complete 2 years of age by the date of
arrival of the last inward Hajj Charter Flight which will be specified by
HCOI. Infant travel is not free of cost. 10% of full airfare (decided by
Ministry of Civil Aviation) will be charged which will be communicated in
due course.
Child: An Applicant above 2 years of age will be charged as an adult
Pilgrim and full amount of airfare and Hajj Amount has to be paid by
them accordingly.
IX. Composition of
A maximum number of five (5) applicants comprising the family members
Cover only Family or near relatives can apply in a single cover. The head of the cover shall
Members & Near
be responsible for payment for the persons included in the cover. Under
Relatives
no circumstances, persons other than family and near relatives should
be included in the cover.
It is in the interest of Pilgrims to ensure that only family members having
blood relation or near relatives are included in the cover. The
accommodation status in respect of all pilgrims under one cover should
be the same. In no case a cover shall be split. In case a few Pilgrims
under one cover intend to pre pone/postpone the date of flight it would
not be permitted. The Pilgrims of the Cover will travel together and stay
together. If the head of cover himself cancels his application for Hajj
pilgrimage, he should indicate the name of another person from among
Male Members of such cover, as the head of the particular cover. If a
Male applicant, who is Mehram of the Female applicant of cover, cancels
his application for Hajj pilgrimage, he must indicate the name of the other
applicant from among the Male Members of the cover as Mehram along
with his relation with the female applicant(s) of that cover. Otherwise
application(s) of the female applicant(s) shall also be treated as
cancelled. Change of Mehram is allowed only in specific cases on
account of death/medical grounds.
X. Affidavit for
Applicants opting for Reserved Category shall submit an affidavit in the
Reserved Category prescribed format in English language. If the affidavit is not enclosed or
found incomplete or not in the format given, the Hajj application shall be
summarily rejected.
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XI. Affidavit for

General Category
In view of the once in a life time Hajj through HCOI policy, all general
category pilgrims shall submit an affidavit in the given format. Affidavit
should be in English only. If the affidavit is not enclosed or found
incomplete or not in the format given, Haj Application shall be summarily
rejected.
XII. Order of Priority While allotting seats of each state, the order of priority will be:
1) Reserved Category A (70+ Category)
2) Reserved Catergory B (Forth (4th) Timers)
3) General Category
XIII. Reserved
Keeping in view the continuously increasing number of Hajj Applications
Category
every year in general and particularly under Reserved Categories, HCOI
has decided that Hajj 2012 onwards, Reserved Category status shall be
given only to applicants (including companions) who have not performed
Hajj in their entire life time either through HCOI or a private tour operator
or any other means. This applies to A & B categories mentioned below.
In case more Hajj application are received in any reserved Category than
the allotted quota of their State/UT, a Qurrah (draw of lots) will be
conducted among the Reserved Categories as per the principles laid
down under the Qurrah section. In such a situation, an applicant cannot
claim Reserved Category status as a matter of right.
The Reserved Category applicants shall submit an affidavit in the given
format (in English only) on Rs.10/- stamp paper duly notarized.
Categories A & B will be registered finally under reserved category for
Hajj only after verification by SHC/UTHC and HCOI of the details and
documents etc furnished by the applicant.
XIV. Reserved
In view of the hardships faced by the single 70+ pilgrims in KSA during
Category A
Hajj, HCOI has decided that companion is a must for 70+ pilgrims and no
70+ Applicants 70+ pilgrim will be registered as a lone member under reserved
category.
The Pilgrims of 70 years and above will be registered under Reserved
Category, subject to the following conditions:(a) Applicant who completes 70 years or more as on the specified date.
(b) One companion is a must for 70+ pilgrims and no 70+ pilgrim alone
will be registered under reserved category.
(c) Only one companion is allowed who should be immediate relative
namely Husband / Wife / Brother / Sister / Son/ Daughter/Son-in-law/
Daughter-in-law, Grand Son / Grand Daughter and Nephew / Niece.
No other relation will be allowed to travel as companion. Neither the
70+ pilgrim nor the companion will be allowed to travel alone.
Page 16

XV.
Reserved
Category B
4th Time
Applicants
XVI. Quota
XVII. Qurrah
XVIII. Principles of
Qurrah (Draw of
Lots)
Annual Report
2014-15
The applications of those pilgrims whose application have been rejected

continuously for the last three (3) years or who could not proceed for Hajj
during those three years, will be registered under the reserved category.
In order to get the benefit of this scheme during Hajj of any year, the
applicant along with co-pilgrims must indicate the cover number of the
last three years (without which the application will be treated as fresh
cover) under this category in the relevant column.
The applicants who have been applying continuously since last three
years will be registered under reserved category provided they apply for
Hajj (without including any fresh applicant).
The Quota of HCOI and Government Quota are fixed in advance. After
deducting the Government Reserved Quota of the year, remaining seats
are distributed among 35 States/Union Territories proportionate to the
Muslim Population as per latest census figures.
Government Quota can be released only to those pilgrims who have
participated in the Qurrah but have not been successful and possess a
cover number as proof of participation in the Qurrah.
Important Note: If the number of HAFs received by the State/Union
Territory Hajj Committee is less than the Quota, such excess quota shall
stand surrendered to the HCOI, to be redistributed among the State/UTs
with applications in excess of Quota allotted to them, proportionate to
their Muslim population.
Computerized draw of lots shall be conducted in the State/UT (which
receives Hajj Applications in excess of the allocated quota) to
provisionally select Pilgrims under the supervision of HCOI. The date of
Qurrah and other details shall be intimated by the concerned State/UT
Hajj Committee through press/electronic media. The provisionally
selected Pilgrims shall be intimated of their selection by the State/UT
Hajj Committee. All State/UT Hajj Committees are advised to publish the
list of selected pilgrims in local news paper and electronic media widely
immediately after Qurrah. They may also use other faster means of
communications available like SMS alert etc.
The order of priority for confirming the seats in a state is as under:1) Reserved Category A (70+ Category)
2) Reserved Catergory B (Forth (4th) Timers)
3) General Category
(a) If the applications under the Reserved Category are more than
the quota of the State, then the qurrah will be held within the
Reserved category as per the condition below:-
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Annual Report
2014-15

(i)
First preference among the Reserved Category will be given to

the pilgrims of 70+ Category. After selection of 70+ Category
the qurrah will be conducted State wise amongst fourth (4th) time
applicants for the remaining seats.
(ii) The remaining applicants of Reserved Category (Fourth timers)

will be put under Reserved Waiting list (RWL).
XIX. Government
Quota
Page 18
(iii) The General waiting list (GWL) will be prepared for all the left out
General category pilgrims by computerized draw of lots State wise.
(iv) From the two waiting lists viz. RWL and GWL, the applicants from
RWL will be allotted first followed by GWL against any future
available seats. If any RWL pilgrims remain to be confirmed
for want of seats in any Hajj year, they will be given confirmed
status in ensuing Haj, if they apply for Haj during that year also.
(v) If applications of 70+ category are received more than the quota,
then Qurrah will be conducted State wise amongst the 70+
category and remaining applications of 70+ category will be put
under 1st RWL. The Fourth time applicants will be put under 2nd
RWL & other general category applicants will be put under
General Waiting-list i.e. GWL by conducting Qurrah separately.
b) If the applications under Reserved Category are less than the
quota, after allotting seats to both the Reserved Categories,
Qurrah will be conducted amongst General category for the
remaining quota and the rest will be put under GWL as
mentioned below.
c) If the applications under Reserved Category are equal to the
quota of a particular State, the entire quota will be utilized for
both the Reserved categories and all other general category
applications will be put under General Waiting-list (GWL) as
mentioned below.
GOI will retain 500 seats under Govt. discretionary quota comprising:
1)
200 seats for HCOI
2)
300 for GOI :(a)
Honble President
100
(b)
Honble Prime Minister
75
(c)
Honble Vice-President
75
(d)
Honble External Affairs Minister 50
Government Quota can be released only to those pilgrims who have
participated in the Qurrah but have not been successful and possess a
cover number as proof of participation in the Qurrah.

XX.
General Wait
List
XXI. Rules of
Cancellations
and Refunds
XXII. Payments by
pilgrims
XXIII. Cancellation
Annual Report
2014-15
A separate Qurrah (draw of lost) of non selected covers shall be held

State-wise/UT-wise in the State/UT which receives Hajj applications in
excess of their quota to allocate wait list number to all such covers.
The confirmation of seats in respect of wait listed pilgrims shall be
communicated by the respective State/UT Hajj Committee as and
when vacancy arises due to cancellation of journey by the selected
pilgrims. If the selected pilgrim wants to cancel the journey on any
ground he should submit a cancellation letter to concerned State/UT Hajj
Committee. The State/UT Hajj Committee should mark the cancellation
and select the wait listed pilgrim as per serial number on the basis of first
cancelled seat to the first wait list applicant. No jumping of the wait list
shall be allowed. Once cancellation is marked, it will not be revoked on
any ground. The wait-listed pilgrims should remain in touch with HCOI,
State/UT Hajj Committee about factual position of their seats.
Cancellations only on the ground of death or serious ailment of the
person concerned will be allowed. Cancellation on any other ground,
specific penalties will be imposed as per guidelines and amendments
thereto by HCOI.
All provisionally selected pilgrims will be allotted a unique bank reference
number which must be quoted compulsorily for depositing advance and
balance Haj Amount in the State bank of India through core banking
system.
If the selected pilgrim wants to cancel the journey on any ground he/she
should submit a cancellation letter to concerned State/UT Hajj
Committee. If the applicant fails to submit either passport or payment or
both within the due dates, the selection of the pilgrim will be summarily
cancelled.
XXIV. Accommodation As per Saudi Regulations, accommodation has to be arranged for the
Pilgrims in advance through the Consulate General of India, Jeddah. The
approach to majority of buildings is through elevated roads due to the
topography of Makkah. The space entitlement per Pilgrim is 4 sq.
meters. There are two Categories of accommodation in Makkah,
depending upon distance from the outer periphery of Haram Sharief.
The Pilgrims are required to indicate their option in the Hajj Application
Form. The option once exercised shall be final and irrevocable. In case
of non availability of accommodation units in specified categories as per
demand, alternative category of accommodation shall be allotted.
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Annual Report
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XXV. Qurrah for

The allotment of accommodation will depend upon the availability of units
Accommodation in a particular category. In case there are more applications for a
particular category than the units available, allotment shall be made
through Qurrah on the basis of actual availability. Preference will be
given to 70+ pilgrims (along with companion) first.
XXVI. Medical
Medical check-up report of the pilgrims is mandatory. In order to ensure
Screening and that only healthy pilgrims proceed for Hajj, a two step medical screening
Fitness
has been introduced one at the application stage (on the reverse of the
Certificate for
Hajj application) and another of the selected pilgrims at the Embarkation
every Applicant stage. Every applicant should fill in the medical history, get examined
and obtain Medical Screening and Fitness Certificate from a registered
Medical Practitioner preferably allopathic / Government Doctor on the
reverse of his/her Hajj Application.
XXVII. Health and
Every selected pilgrim shall obtain Health and Training (HAT) Card and
Training(HAT) Hajj Guide from the State/Union Territory Hajj Committee upon
Card for Selected submission of passport and pay-in-slip for advance Haj amount.
Pilgrims only
XXVIII. Vaccination
All selected Pilgrims (2 years above pilgrims) are required to possess
Certificate:
a certificate of inoculation of single dose of cerebrospinal Meningitis
Inoculation of vaccine. Pilgrims, therefore, must get themselves inoculated against
Meningitis /
Meningitis and obtain vaccination certificate on the Health and Training
Quadruple
(HAT) Card before proceeding for the Embarkation Point. The certificate
Inoculation
should be signed by District Health Officer. Incomplete and bogus
(Acyw135)
certificates shall not be entertained. Arrangements are made every year
at the Hajj House for inoculation and issue of the certificate to individual
Pilgrims after getting them examined by the Medical Officer. Similarly,
the State/UT Hajj Committee and District Administration make such
arrangements for inoculation of the Pilgrims in their respective State/UTs
throughout the country.
XXIX. Oral Polio
It is mandatory to give Oral Polio Vaccine to all pilgrims six weeks before
Vaccination
start of the Hajj journey and obtain the Oral Polio Vaccine certificate from
the concerned health authorities on the Health and Training (HAT) Card.
They will be given another dose of Oral Polio Vaccine at the time of their
disembarkation in the Kingdom.
XXX. Embarkation
Embarkation Point is decided on the basis of present residential address
Points
given in the Hajj Application Form and not on the address mentioned in
the passport. The Pilgrims are compulsorily required to travel from their
natural zone-wise Embarkation Points as given below. No change of
Embarkation Point is permitted. Embarkation Point will also be the
Disembarkation point for the return journey.
Page 20
XXXI. Duration of
Stay in the
Kingdom of
Saudi Arabia
XXXII. In case of
Death
XXXIII. Legal Status

of the Pilgrim
XXXIV. Khadim-ulHujjaj
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2014-15
1.Ahmedabad, 2.Aurangabad, 3.Bangaluru, 4.Bhopal, 5.Calicut,

6.Chennai, 7.Gaya, 8.Guwahati, 9.Goa, 10.Hyderabad, 11.Indore,
12.Jaipur, 13.Kolkata, 14.Lucknow, 15.Mangalore, 16.Mumbai,
17.Nagpur, 18.New Delhi, 19.Ranchi,
20.Srinagar,
21.Varanasi.
The duration of stay of pilgrims may be 30 to 40 days and may vary as
per schedule provided by the airlines and approved by General Authority
of Civil Aviation, Kingdom of Saudi Arabia. Accommodation units in
Makkah Mukarramah are hired for the entire Hajj season. Buildings are
not hired on daily rental basis. The rate charged is for the entire Hajj
season irrespective of the duration of stay. Hence all pilgrims are
charged uniformly. Therefore, no Pilgrim is entitled for any refund based
on the duration of stay.
In case of death, due to natural causes or accident during the Hajj
period, burial rituals may be performed as per prevailing practice in
Kingdom of Saudi Arabia. The original Death Certificate is directly, sent
to next of kin of deceased Pilgrim by Consulate General of India (CGI),
Jeddah, after completion of Hajj season.
Haj Committee of India, constituted under the Act of Parliament (No.35 of
2002) renders service to Pilgrims without any consideration. HCOI works
on no profit no loss basis. It collects from Pilgrims the exact amount
required for payment of various facilities and services to the concerned
agencies. Nothing extra is being charged from the pilgrims except the
Miscellaneous dues towards Administrative Expenses including dues of
the State/UT Hajj Committees as provided in the Guidelines. HCOI, as
such, does not come under the purview of Consumer Protection Act,
1986. The Pilgrims, therefore, cannot claim any compensation against
HCOI under Consumer Protection Act or under any other law for the time
being in force for any deficiency in the service rendered and/or any act of
commission and/or omission beyond the control of HCOI.
Ministry of External Affairs sets apart 417 seats to send Khadim-ul-Hujjaj
from all States/ UTs in the ratio of 1:300 pilgrims to help and assist the
Consulate General of India in Jeddah in looking after the welfare of
Indian Hajj pilgrims in an organized manner. The KH should be
Government servants (selected by the SHC/UTHCs as per the norms laid
down by the MEA) approved by the MEA.
The Honble Supreme Court of India vide its judgment dated 16.4.2012
has barred all the Courts / Authorities from interfering with the process of
Haj.
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Annual Report
2014-15

VII. HAJ ACTION PLAN
Action Plan is first drawn for carrying out the activities and making suitable arrangements
before starting of the process for the next Haj. After approval of the Ministry of External Affairs,
Action Plan drawn for Haj-2014 was circulated vide Circular No.01 dated 16.01.2014, as below:-
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2014-15
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Page 25
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2014-15

VIII. NORMS FOR HAJ-2014
HAJ APPLICATION FORMS FOR HAJ-2014
VIII (1)
The Haj Application Forms (HAF) and Guidelines for Haj in three languages Hindi, Urdu
and English for Haj 1435 (H) 2014 (AD) were supplied free of cost through 30 States /
Union Territory Haj Committees. For the convenience of Haj pilgrims, the Haj Application
Form was also displayed on the website of Haj Committee of India. The pilgrims were
given the facility to down-load the same and submit it after filling it up properly. In order to
simplify the procedures and reduce paper work of the Hajis, one single form was continued
for Haj2014 also.
The Kingdom of Saudi Arabia has made International Passport mandatory for every Haj
pilgrims. As in the previous year for Haj-2013, the Haj Application Form was accepted only
with original/photocopy of valid International Passport with validity at least up to
31.03.2015.
The Pilgrims were asked to submit photo copy of their cancelled blank cheque to facilitate
refund, if any, by electronic transfer (RTGS/NEFT).
(A)
Group one:- Submission of Original Passport and colour photo along with HAF.
All Applications from:a) Assam, Bihar, Himachal Pradesh, Tripura and West Bengal, and
b) Reserved Category (age 70+ with companion, fourth timer) from any State had to
submit HAF along with original passport and one photograph of front pose, attached
to the back of passport with adhesive tape.
NOTE:
Submission of original passport along with HAF did not guarantee provisional
selection. In the case where number of applications was received more than the
State/UT quota then Qurrah (draw of lots) conducted to select the pilgrims, even in
these cases.
Group Two:All applicants other than those covered in Group One above, were required to
submit HAF along a self attested copy of passport. Those who got provisionally
selected in Qurrah, had to submit their original passport and one photograph of front
pose, attached to the back of passport with adhesive tape on or before 10th May,
2014 to their respective SHC.
Page 26
(B)
i)
Annual Report
2014-15
RESERVED CATEGORIES:
Conditions:Only those applicants were eligible for Reserved Category (both A and B), who had
NEVER performed Haj in their entire life time, either through Haj Committee of India
or Private Tour Operator or by any other means.
ii)
In the case where the number of applications received under Reserved Category
exceeded the quota allocated to the State/UT Haj Committees, then Qurrah (draw of
lots) were conducted within the Reserved Category. Therefore, even in Reserved
Category, no applicant could claim selection as a matter of right.
iii)
The Reserved Category applicants submitted a Solemn Declaration in the

prescribed format on plain paper with signature.
iv)
Registration under the Reserved Categories was deemed final only after verification
of the details and documents etc. of applicant by the SHC and HCoI.
(C)
i)
Reserved Category-A : (70+Applicants):

An applicant who completed 70 years or more as on 31st January, 2014 (i.e.
applicants who were born on or before 1st February, 1944), was registered along
with ONE companion under this category.
ii)
Companion was MUST and no 70+ applicant alone was registered under this
category.
iii)
The companion had to be immediate relative namely Husband/Wife/

Brother/Sister/Son/ Daughter or Grand Son/Daughter or Son-in-law or
Nephew/Niece. No other relation was allowed to travel as companion.
iv)
Neither the 70+ pilgrim, nor his/her companion was allowed to travel alone. If the
application of the 70+ pilgrim was cancelled for whatever reason, the application of
the companion was also cancelled automatically. Substitution of companion by a
person who is not a part of the Cover was allowed only in case the original
companion cancelled his application due to unavoidable reasons such as death,
medical reason etc.
Page 27
Annual Report
2014-15
(D)
Reserved CategoryB: Fourth Timer Applicants:
i)
An applicant who had applied continuously in each of the last three years viz. 2011,
2012 and 2013, but:- a) was not selected in Qurrah; or (b) was selected but could
not proceed for Haj was registered under this category.
ii)
A Cover was registered under this category, only if, each of the applicants in the
Cover had been applying continuously in each of the last three years. In other
words, if in a Cover there was any fresh applicant who has not been applying for the
last three years, the Cover was to be treated in the General Category and none of
the applicants in the Cover were supposed to get the benefit of Reserved Category.
iii)
To get registered in this category, the applicants of the cover had to indicate the
Cover Number of each of the last three years. Otherwise, the application was
treated in the General Category.
iv)
In case a Cover comprises pilgrims falling under any of the Reserved Category and
General Category, the cover was registered under General Category.
v)
In case a Cover comprises pilgrims falling under Reserved CategoryA and

Reserved Category-B, the Cover was registered under Reserved Category-B.
VIII (2)
DISTRIBUTION OF QUOTA
1.
The quota of HCoI is fixed by Ministry of External Affairs, Government of India every year.
After deducting the Government Reserved Quota, remaining seats were distributed among
35 State / Union Territories in proportion to their Muslim population, as per 2011 census.
2.
If the number of HAFs received by a SHC was less than the quota allocated to the State /
UT concerned, such excess quota stood surrendered to the HCoI. The surrendered seats
were redistributed among the State / UT where the number of applications received
exceeded their allocated quota.
3.
The applications were received by the State / UT Haj Committees initially from 01.02.2014 to
15.03.2014 and later on upto extended date of 22.03.2014. Totally 3,38,550 Haj Application
Forms were received. The quota initially allotted to the Haj Committee of India i.e. 94,000
was distributed among various States / UT Haj Committees on the basis of Muslim
population of the respective State / UT Haj Committees based on census 2001.
Subsequently, remaining quota was redistributed as per charts indicated below:-.
Page 28
Annual Report
2014-15
Page 29
Annual Report
2014-15
STATE-WISE DISTRIBUTION OF QUOTA TO THE PILGRIMS OF HAJ-2014

Sr.#
1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
Page 30
Name of States/Union Territory

2
Andaman & Nicobar (UT)
Andhra Pradesh
Assam
Bihar
Chandigarh (UT)
Chattisgarh
Dadra nagar Haveli (UT)
Daman & Diu (UT)
Delhi (NCT)
Goa
Gujrat
Himachal Pradesh
Haryana
Jammu & Kashmir
Jharkhand
Karnataka
Kerala
Lakshadeep (UT)
Madhya Pradesh
Maharashtra
Manipur
Orissa
Pondichery (UT)
Punjab
Rajasthan
Tamil Nadu
Tripura
Uttar Pradesh
Uttaranchal
West Bengal
Government Quota
Haj Committee of India seats
Mehram seats
Khadimul Hujjaj
Total
Original Quota
3
23
5380
3781
6667
27
316
6
9
1250
71
3536
81
942
5230
2873
4977
6054
44
2957
7907
147
586
45
294
3686
2672
85
23668
780
9906
0
0
0
0
94000
Special Quota
4
100
200
0
0
28
12
22
32
47
83
132
0
35
1695
107
185
226
252
110
295
155
22
90
11
137
100
0
882
29
0
300
200
200
333
6020
Final Quota
5 = (3 + 4)
123
5580
3781
6667
55
328
28
41
1297
154
3668
81
977
6925
2980
5162
6280
296
3067
8202
302
608
135
305
3823
2772
85
24550
809
9906
300
200
200
333
100020
VIII (3)
Annual Report
2014-15
QURRAH (DRAW OF LOTS)
1.
Qurrah (draw of lots) was conducted from 16.04.2014 to 26.04.2014 across various States /
U.T. Haj Committees on their requests. However Qurah was not conducted in Assam, Bihar,
Tripura & West Bengal being underquota states. Their surplus seats were redistributed
among the other states as per Muslim population of 2001 census.
2.
In order to provisionally select the Pilgrims computerized draw of lots was conducted in the
State / Union Territory Haj Committees which received Haj Applications in excess of their
quota. The date of Qurrah and other details were intimated to the concerned State/Union
Territory Haj Committees. The provisionally selected Pilgrims were intimated about their
selection by the respective State/Union Territory Haj Committees through press / electronic
media.
3.
All the Pilgrims selected in qurrah were asked to remit their air fare and balance foreign
exchange amount using the bank reference number according to their accommodation
category through Core Banking system individually.
4.
During Haj-2014 also the data was transferred to SBI for generating the Bank Reference
Number against each cover for payment through Core Banking system. Bank Reference
Numbers were incorporated in HCoI system and accordingly Pilgrims were informed their
Bank Reference Number for remittance of payment. The Bank reference number resembles
as under,
Bank reference number 2014BRF1234
2014 represents year of Haj.
BR represents Bihar
F - Fresh category.
1234 - Cover number.
(A)
PRINCIPLES OF QURRAH (Draw of lots):
a)
The order of priority for confirming the seats:

1)
2)
3)
Reserved Category A: 70+ Applicants.

Reserved Category B: Fourth (4th) Timer Applicants.
General Category.
Page 31
Annual Report
2014-15
b)
Page 32
If the applications under the Reserved Category would have been more than the quota of
the States / U.T. Haj Committees, then qurrah was to be conducted within the Reserved
Category as per the following conditions :i.
First preference among the Reserved Category had to be given to the pilgrims of
70+ category. After exhaustion of 70+ Category the qurrah was to be conducted
State-wise amongst fourth (4th) time applicants for the remaining seats.
ii.
The remaining applicants of Reserved Category (Fourth timers) were to be put

under Reserved waitinglist = RWL.
iii.
The General Waiting List (GWL) was prepared for all the left out General Category
pilgrims by computerized draw of lots. State-wise GWL was prepared as registered
with State Haj Committees / Union Territory HCs.
iv.
In that case there were two waiting lists viz. One RWL and second GWL. The
applicants from RWL were given first confirmed status followed by GWL against any
future available seats. If any RWL pilgrim would have remained for confirmation for
want of seats, then they have to be given confirmation status first for next Haj, if
they would apply.
v.
If applications of 70+ category were received more than the quota, then qurrah shall
have been conducted State-wise amongst the 70+ category and remaining
applications of 70+ category would have been put under 1st RWL and the Fourth
time applicants under General Waiting-list i.e. GWL by conducting Qurrah
separately.
vi.
If the applications under Reserved Category would have been received less than
the quota, then after allotment of seats to both the Reserved Categories, qurrah was
to be conducted amongst General Category for remaining quota and the rest to be
put under General Waiting-list-GWL.
vii.
If the applications under Reserved Category were equal to the quota of a particular
State, then the entire quota was to be utilized for both the Reserved Categories and
all other general category applications would have also been put under General
Waiting-list=GWL.

(B)
Annual Report
2014-15
GENERAL WAIT LIST:

A separate qurrah (draw of lots) of non selected covers was held State-wise / Union
Territory-wise in the State/Union Territories which received Haj Applications in excess of
their quota to allocate wait list number to all such covers. The confirmation of seats in
respect of wait list pilgrims was communicated by the State/Union Territory Haj Committee
as and when the vacancy arose due to cancellation of journey by the selected pilgrims. If the
selected pilgrim wanted to cancel the journey on any ground they were asked to submit a
cancellation letter to concerned State/Union Territory Haj Committee. The State/Union
Territory Haj Committee would mark the cancellation and select the wait listed pilgrim as per
serial number. No jumping of the wait list was allowed. If there was any jumping the
Executive Officer, States / U.T. Haj Committees along with reasons for jumping.
(C)
SELECTION FROM WAIT LISTS:
i)
When seats became available due to cancellations or otherwise, the applicants in the wait
list of the State/UT were provisionally selected strictly in the serial order of the wait list. In
States/UT where there were three different categories of waiting-list, first the applicants of
RWL-A were selected, in the serial order, followed by RWL-B and then GWL. Similarly, if
there were two waitlist, first the applications of RWL was selected, in the serial order,
followed by GWL. No jumping in the wait list was allowed.
ii)
Provisional selections were made only for complete Covers and in no case a Cover was to
be split.
iii)
HCOI had intimated the selections against cancellations to the SHC who had onwards
communicated about the selections to those applicants.
ADVANCE HAJ AMOUNT : Payment by 10.05.2014
VIII (4)
All the provisionally selected pilgrims in qurrah for Haj-2014 were asked to make payment of
Rs.81,000/- as Advance Haj Amount and Miscellaneous Dues in HCOIs Bank Account in
the name FEE TYPE-25 maintained with State Bank of India (SBI) through any branch of
SBI having Core Banking System facility. No bank draft/cheque/ cash are accepted by the
HCOI. The utilization of the amount is as under:(a)
(b)
i)
ii)
iii)
iv)
Advance Haj Amount

Miscellaneous Dues
State Haj Committee Handling Charges
Supporting arrangement at the Embarkation Point
Donations for Haj House
Establishment/Documentation/Training charges
Total
Rs.80,000/Rs.150/Rs.200/Rs.150/Rs.500/Rs.81,000/Page 33
Annual Report
2014-15
VIII (5)

PROCESSING OF INTERNATIONAL PASSPORTS
1.
On receipt of International Passports in HCOI, entry was made in Interactive Haj Pilgrim
Management System (IHPMS). Bar code stickers were generated, Embarkation point wise
coloured stickers and Bar Code stickers pasted on the front side of each International
Passport. After scanning the photo and loading on IHPMS, MOFA registrations were
obtained from the MOFA site provided by Royal Consulate General of Saudi Arabia and
pasted on passports, which were then forwarded to Royal Consulate General of Saudi
Arabia, Mumbai for endorsement of Haj Visas. After receiving the passports having visas,
details were thoroughly checked. All details of visa number were entered in IHPMS (online
system) followed by preparations of Identity card, Information Card (Yellow Card), and the
International Passport were put in a plastic covering. After attaching all relevant documents
the passports were handed over to the concerned State Haj Committees who were handling
the Embarkation Points, well in advance of commencement of Haj Charter Flights.
2.
However, during Haj-2014, system of machine reading was adopted by the Saudi Arabian
Consulate for reading passports. The machine used by the Saudi Consulate failed to read
details of a large number of passports of Haj Pilgrims, resulting in rejection of visas to
around 20,000 Haj applicants.
3.
With the intervention of Honble Minister of External Affairs, Government of India and the
efforts of Officers of Ministry of External Affairs/ Haj Committee of India the problems could
be resolved finally with co-operation of Saudi Authorities who devised an alternative
procedure for the rejected passport.
4.
All the Passports of the Non-Reporters and pilgrims, who cancelled their seats, after visa
endorsement, were collected in the office of Haj Committee of India on daily basis. This
facilitated the office of Haj Committee of India to obtain the visa till the last date of closure of
the visa. All the cancellations were submitted to Saudi Arabian Consulate, Mumbai and visas
obtained against cancellation.
VIII (6)
COMPUTERIZATION OF DATA
Haj Committee of India has used web-based software for online entry of Haj Application
Forms by various State Haj Committees, Qurrah Management, Flight Allotment, Flight
Booking for the pilgrims and pasting of stickers of the allotted accommodation on the
passport by generating the bar-code at twenty one embarkation points, apart from booking
of pilgrims from headquarters at Mumbai. All these jobs were undertaken by Haj Committee
of India on web based centralized solution during Haj 1435(H) 2014 (AD). Through VPN
connectivity the data was linked with CGI, Jeddah.
Page 34

VIII (7)
Annual Report
2014-15
SELECTION OF PILGRIMS AND WAITING-LIST CONFIRMATION
1.
The pilgrims who got selected in qurrah were earmarked as PROVISIONALLY

SELECTED. The selected Pilgrims were confirmed after submission of passport and bank
pay-in-slip.
2.
All non-selected covers in qurrah of the State/ Union Territories Haj Committees which
received Haj Applications in excess of their quota were kept on waiting list. The confirmation
of wait-list was done against Additional Quota, Government Quota and cancellations as per
the policy. Wait-listed pilgrims were also given confirmed status as per the cancellation
received from time to time and the statement showing last WL number confirmed in each
State/ Union Territories Haj Committees is as under:-
Sr.#
1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
3.
STATE WISE CONFIRMATION OF WAITING LIST FOR HAJ 2014

PILGRIMS
KH
GQ
TOTAL
WL
PROCEEDED
CONFIRMED
3
4
5
(3+4+5)
114
0
0
114
0
5775
18
17
5810
899
3618
0
0
3618
0
6224
22
0
6246
0
53
0
0
53
0
339
2
4
345
47
26
0
0
26
0
35
0
0
35
0
1326
5
80
1411
138
155
1
0
156
24
3779
10
80
3869
446
985
2
4
991
84
79
0
0
79
0
6984
23
4
7011
489
2909
9
0
2918
187
5337
17
28
5382
763
6517
21
26
6564
619
298
1
0
299
9
3177
11
62
3250
327
8490
28
38
8556
1044
298
1
0
299
34
616
2
2
620
101
134
0
0
134
13
307
1
0
308
19
3942
12
29
3983
401
2839
9
7
2855
349
84
0
0
84
0
24622
0
85
24707
2584
816
3
2
821
80
9358
12
0
9370
0
99237
210
468
99914
STATES / UNION
TERRITORY
2
ANDAMAN & NICOBAR
ANDHRA PRADESH
ASSAM
BIHAR
CHANDIGARH
CHHATTISGARH
DADRA & NAGAR HAVELI
DAMAN & DIU
DELHI
GOA
GUJARAT
HARYANA
HIMACHAL PRADESH
JAMMU & KASHMIR
JHARKHAND
KARNATAKA
KERALA
LAKSHADWEEP
MADHYA PRADESH
MAHARASHTRA
MANIPUR
ORISSA
PONDICHERRY
PUNJAB
RAJASTHAN
TAMIL NADU
TRIPURA
UTTAR PRADESH
UTTRAKHAND
WEST BENGAL
Total
During Haj-2014 total 99914 Adults + 52 infants Pilgrims had proceeded from various
Embarkation Points.
Page 35
Annual Report
2014-15
IX.
VISIT OF DELEGATION
BUILDING SELECTION WORK FOR HAJ-2014
IX (1)
Building Selection Committees (BSC) were deputed as under:Sr.No.
1.
2.
3.
4.
5.
6.
7.
2.
Page 36
FIRST TEAM
Mr. Hasan Raza
SECOND TEAM
Mr. Abdul Haque
Dr. Sanwar Patel
THIRD TEAM
Mrs. Masarrat Shahid
Mr. Ali Azhar Naqvi
FOURTH TEAM
Mohammed Salim Ansari
Designation
Member, HCoI
Member, HCoI
Member, HCoI
Member, HCoI
Member, HCoI
Member, HCoI
Member, HCoI
RENTING DELEGATION
IX (2)
1.
Names of Members
The following three members of HCoI were deputed as members of Madinah Renting
Delegation for Haj 2014:i)
Mr. Qaiser Shamim, Chairperson, Haj Committee of India ;
ii)
Mr. Mohammed Margoob Ahmed, Vice-Chairperson, Haj Committee of India ;
iii)
Mr. E.T. Mohammed Basheer, M.P., Member, Haj Committee of India.
Mr. Ataur Rahman, IRS., Chief Executive Officer, HCoI accompanied the delegation
(as Secretary).
Annual Report
2014-15
3.
The negotiations with the Contractors / Groups were held on 10th June, 2014 and the
contracts were finalized in respect of the accommodation of the Pilgrims of Haj 1435 (H)
2014 (AD).
4.
In Madinah Munawwarah there was a uniform Category of accommodation at the rate of

Saudi Arabian Riyals.500/- per unit.
5.
The Renting Delegation of Haj Committee of India negotiated that a minimum of 65% of
the Pilgrims should be accommodated in and around Markazia Area and the rest would
stay outside the First Ring Road up to a maximum distance of 850 meters from Haram.
It was decided that in case the Pilgrims are not accommodated in accordance with above,
then the Mission would levy a penalty up to SR.250/- per Pilgrim, for the number of
shortfall.
6.
The contracts for Madinah Munawwarah accommodation were allotted to the following
Six (06) Groups:Sr.No.
Names of Groups
1.
Al-Ansar
2.
Mukhtara
3.
Saeed Makkey
4.
Mubarak
5.
Andalus
6.
Mawaddah
Page 37
Annual Report
2014-15
X.
1.
ORIENTATION / TRAINING OF PILGRIMS FOR HAJ-2014

Since Haj 2012, Haj Committee of India has been laying emphasis on more focused
Orientation and Training to the Haj Pilgrims. The training has been organized in following
three tiers:Sr.
No.
i
ii
iii
2.
Training
Training of
Master Trainers (MT)
Training of
Field Trainers (FT)
Training of Haji
Place
Conducted by
Responsibility
Mumbai
HCOI
CEO
State Capitals
SHC / UTHC
In Districts/ Talukas
SHC / UTHC
State / UT HCs
EOs & MT
State / UT HC
DT
Training of Master Trainers at HCOI, Mumbai for two days:

Master Trainers: All Master Trainers selected by State/U.T. Haj Committees are trained at
Haj Committee of India headquarter at Mumbai for two (2) days. Accordingly, Master
Trainers were imparted 2 days Training at Mumbai on 28th & 29th April, 2014.
After getting training at Mumbai the Master Trainers had conducted Orientation/Training for
the Field Trainers of their respective State/U.T. in coordination with the SHC/UTHC at
respective State Capitals. In turn, the Field Trainers had imparted Training to the Pilgrims by
organizing Training Camps.
In large States MTs have been given the exclusive job of coordinating, monitoring,
supervising the FTs training activity in the districts and talukas, clarifying their doubts, liaison
with SHC and FTs on the latest developments. MTs had also been given the task of
imparting training to the pilgrims selected at the last minute.
In smaller states MTs had been given the job of district training in addition to the above
duties.
Page 38
Annual Report
2014-15
During the training sessions, Mr. Ataur Rahman, Chief Executive Officer, Haj Committee of
India, addressed the Master Trainers and emphasized the importance of Training /
Orientation and asked them to similarly train the Field Trainers who would be imparting
training to the Haj Pilgrims.
Mr. Md. Noor Rahman Sheikh, Actg. Consul General of India to the Kingdom of Saudi Arabia
also addressed the Master Trainers and imparted training relating to Haj journey, logistics of
Haj Pilgrimage, dos and donts for Haj Pilgrims during their stay in the Kingdom of Saudi
Arabia and various arrangements made by the Consulate General of India in the kingdom of
Saudi Arabia.
HAJ GUIDE AND TRAINERS CD:
A well-trained Haji will perform Haj better than an untrained Haji. No single book was
available which covered all aspects comprehensively to train and guide the Hajis. To fill this
vacuum, one Haji-friendly, colored pictorial guide to act as common syllabus country-wide
was prepared alongwith a CD with video links to be used by trainers for training the Hajis at
the field level. The Haj Guide in 11 languages viz. English, Hindi, Urdu, Assamese, Bengali,
Gujarati, Kannada, Malayalam, Manipuri, Tamil and Telugu was supplied to the pilgrims.
ALL INDIA KHADIMUL HUJJAJ TRAINING AT MUMBAI FOR HAJ-2014:
The role of Khadim-ul-Hujjaj being significant in various aspects and stages of Haj
Pilgrimage, Haj Committee of India decided to conduct separate training programme for all
the Khadim-ul-Hujjaj selected from various State / Union Territory to make them aware of
their role and duties/ responsibilities. Khadim-ul-Hujjaj is a link between Haj Pilgrims and the
Consulate General of India, Jeddah, its Haj Missions in Makkah Mukaramah and Madinah
Munawwarah, and State Haj Committees. He is to play the role of guide and path finder
particularly in respect of accommodation, its services/availability of basic amenities, services
of Moallims, guidance to Haj Pilgrims in the Holy Places viz. Mina, Arafat, Muzdalifah and
back to Makkah during Haj days, Medical aid to the needy and ailing Pilgrims etc.
Accordingly, One day Orientation / Training of Khadim-ul-Hujjaj programme was organized
on 7th August, 2014 at Haj House, Mumbai. The programme was attended by all the
selected Khadim-ul-Hujjaj. Mr. B. S. Mubarak, Consul General of India, Jeddah was invited
as a guest of honour on the occasion.
The trained Khadim-ul-Hujjaj were given training Certificate to be submitted to Consulate
General of India, Jeddah upon reporting in the Kingdom of Saudi Arabia.
Page 39
Annual Report
2014-15
XI.
OTHER ARRANGEMENTS FOR PILGRIMS OF HAJ-2014

VISHWA YATRA FOREIGN TRAVEL CARD IN SAUDI RIYALS
XI (1)
The Vishwa Yatra Foreign Travel Card in Saudi Riyal introduced by State Bank of India
during Haj-2012 was continued for the Haj-2014 also. The following facilities were available
in this card:i)
ii)
iii)
iv)
A simple and secure way of carrying cash.

Attractive exchange rates.
Accepted at ATMs and Merchant Establishments.
Valid for 5 Years and reloadable as per RBI / FEMA regulations.
MOBILE SIM CARDS
XI (2)
1.
Hajis from rural areas and aged Pilgrims were not conversant with the local language in the
foreign land. They experienced difficulties while making call to their relatives in India and got
duped in the call rates and fake recharge cards. During Haj-2012, the Consul General of
India, Jeddah has submitted a proposal to this office for providing Mobile Sim Cards to the
Hajis by STC (Saudi Telecom Company). The proposal of Mobile Sim Cards to the Haj
Pilgrims was implemented from Haj-2012.
2.
For the Pilgrims of Haj-2014 also, a proposal was received from the Consulate General of
India, Jeddah in respect of M/s. Mobily Telecom Company. The features of Sim Card were
as under:i)
ii)
iii)
iv)
v)
vi)
3.
Page 40
The SIM would be provided free of cost.

Each SIM would have initial credit of SAR. 5/- and additional bonus credit of SAR.5/will be provided on first recharge.
Important Numbers would be pre-stored in the SIM Card.
Capable of placing & receiving local & International Calls.
Capable of sending & receiving local & International SMSes.
Fix calling rate of SAR 0.55 per minute for calling in India and SAR. 0.60 per minute
for the calls inside KSA.
In order to facilitate the Pilgrims, Mobile SIM Cards were distributed free among the selected
Haj pilgrims during Haj-2014 at the 21 Embarkation points in India at the time of flight
booking itself.

XI (3)
Annual Report
2014-15
MEDICAL SCREENING OF PILGRIMS
1.
The issue of stricter medical screening of pilgrims has been taken up time and again in
successive meetings of Haj Committee of India in view of reports received from Consulate
General of India, Jeddah. The Haj Committee of India has been requesting the State Haj
Committees to sensitize the pilgrims in this regard. In the existing system medical screening
is done, initially at the time of filling the form and, after selection for Haj, by way of a detailed
Health and Training Card which is verified by a medical practitioner.
2.
With a view to strengthen the process of medical screening, it was decided that the
Rajasthan model of constituting medical boards for medical check-up of Haj pilgrims may be
adopted by other State Haj Committees.
3.
The procedure adopted by Rajasthan State Haj Committee has been sent to all State Haj
Committees for adoption. The procedure has following features:-
i)
Application Stage:- On request of Rajasthan State Haj Committee through Directorate of

Health & Family Welfare, Civil Surgeons in the districts constitute a medical team comprising
Health Offices, Compounders and Lab Technicians to check and investigate the medical
history of the pilgrim including check-up of blood pressure and blood group so as to facilitate
the medical team to issue medical screening and fitness certificate.
ii)
After Selection:- Chief Medical and Health Officers in the districts are requested to carry out
medical check-ups of the selected pilgrims thoroughly and issue prescribed medical fitness
certificate and vaccination certificate. The details of the pilgrims containing cover number,
name and address are made available to the concerned authorities. For this purpose also, a
team having 2-3 Doctors is constituted for each district.
iii)
A medical team is deployed at the reporting place for Embarkation Point also. The pilgrims
reporting at Embarkation Point for their Haj journey to Saudi Arabia are required to show the
prescribed medical fitness certificate for verification. In case any pilgrim is not found to have
obtained the required medical fitness certificate or not been medically checked earlier, the
team does the medical checks and certificate is issued to the pilgrim on the spot.
4.
All State/UT Haj Committees have been advised to take all steps to set up Medical Team for
medical check-up of the Haj pilgrims. The pilgrims, their relatives and the medical
practitioners must be sensitized to carry out the medical screening in all seriousness. This is
essential to ensure that the pilgrims, co-pilgrims and authorities are not put into difficulties
during Haj.
Page 41
Annual Report
2014-15
XI (4)
CATERING AT MADINAH MUNAWWARAH
1.
The buildings in which Haj pilgrims are accommodated in Madinah Munawwarah do not
have kitchen or cooking facility. Pilgrims normally do not get time to cook their food as they
wish to complete 40 prayers in Haram Sharief on time. Besides, procuring food from
restaurants is tedious and time-consuming exercise due to heavy rush at the shops
causing long waiting period. In order to facilitate the stay of Haj pilgrims in Madinah
Munawwarah and to provide equal opportunity to the lady pilgrims also to perform Ibadat
and go to the mosque, arrangement for catering was made for the pilgrims of Haj-2014
during their stay in Madinah Munawwarah.
2.
The responsibility for the catering arrangements was given to the Building Groups from
whom the accommodation were hired. Catering was provided through Catering Companies
licensed by the Government of Kingdom of Saudi Arabia. The pilgrims of Haj-2014 were
provided light breakfast and two meals every day. The total charges for the meals for the
stay of eight (8) days in Madinah Munawwarah were fixed as Saudi Riyal 120/- (SR.7.50
per meal X 2 meals X 8 days).
XI (5)
ZAMZAM WATER
Until the year 2013, every Haj pilgrim was allowed 10 litre can of Zamzam water. As part of
Haj arrangement, Haj Committee of India through its designated airlines provides Zamzam
water can to every returning Haj pilgrim on their arrival in India at their respective
embarkation point. Saudi authorities have restricted supply of only 5 litre Zamzam water
per pilgrim of all the countries without any exception. Accordingly, every pilgrim of Haj2014 was provided only 5 litre can of Zamzam water upon their arrival in India at their
respective embarkation point.
Page 42
XII.
XII (1)
Annual Report
2014-15
AIR CHARTER FOR HAJ-2014
EMBARKATION POINTS
During Haj-2014, State Haj Committees were involved in a more systematic manner with the
bifurcation of duties between Haj Committee of India and the State Haj Committees through
written orders which has streamlined the process.
XII (2)
OPERATION OF HAJ CHARTER FLIGHTS
1.
As per the communication No.A.V.18028/1/2014-AI dated 28h February, 2014 received from
Under Secretary, Ministry of Civil Aviation, Government of India, pilgrims of Haj 1435 (H)
2014 (AD) deposited enhanced subsidized air fare of Rs.35,000/- each. The two permitted
categories of repeater pilgrims paid full fare.
2.
The Haj Charter operations for up-lifting the Pilgrims from India to the Kingdom of Saudi
Arabia for Haj 1435 (H) 2014 (A.D.) was assigned by Ministry of Civil Aviation to Saudi
Arabian Airlines & Air India.
3.
The job of operating the Haj Charter flights from Ahmedabad, Aurangabad, Bangalore,
Bhopal, Gaya, Goa, Guwahati, Indore, Jaipur, Nagpur, Kolkata, Mangalore, Ranchi and
Srinagar Embarkation Points was assigned to Air India during Haj-2014.
4.
The Haj Charter flights were operated by Saudi Arabian Airlines from Calicut, Chennai,
Delhi, Hyderabad, Lucknow, Mumbai and Varanasi Embarkation Points.
5.
The Pilgrims of Delhi, Goa, Guwahati, Kolkata, Mangalore, Lucknow, Srinagar and Varanasi
were carried to Madinah Munawwarah directly and returned from Jeddah. The part pilgrims
of Gaya departed to Madinah and returned from Jeddah.
6.
The Pilgrims from Ahmedabad, Aurangabad, Bangalore, Bhopal, Calicut, Chennai,

Hyderabad, Indore, Jaipur, Mumbai, Nagpur and Ranchi Embarkation Points were carried to
Jeddah directly and were brought back from Madinah Munawwarah. The remaining part
pilgrims of Gaya proceeded to Jeddah and returned from Madinah.
7.
The additional flight operated from Mumbai carrying pilgrims to Jeddah and brought back
from Madinah.
8.
In all, 49665 Adult Pilgrims and 31 Infants were air-lifted by Saudi Arabian Airlines in 133
flights whereas Air India airlifted 50249 Adult Pilgrims and 21 Infants in 235 flights totalling
368 flights.
Page 43
Annual Report
2014-15

Departure (Phase-I)
Sr
No
Embarkation
AHMEDABAD
Arrival (Phase - II)
Airlines
No. of
Flights.
No. of
Pilgrims
Infants
From
To
From
To
AI
09.09.14
23.09.14
23.10.14
07.11.14
16
3858
AURANGABAD
AI
07.09.14
16.09.14
19.10.14
28.10.14
10
2330
BANGALORE
AI
13.09.14
28.09.14
26.10.14
09.11.14
16
3728
CHENNAI
SV
15.09.14
27.09.14
21.10.14
02.11.14
3050
CALICUT
SV
14.09.14
28.09.14
20.10.14
03.11.14
19
6848
12
DELHI
SV
27.08.14
10.09.14
10.10.14
24.10.14
31
13689
GUWAHATI
AI
27.08.14
12.09.14
11.10.14
27.10.14
17
3917
HYDERABAD
SV
14.09.14
28.09.14
20.10.14
03.11.14
18
6043
JAIPUR
AI
09.09.14
25.09.14
23.10.14
09.11.14
17
3923
10
KOLKATA
AI
27.08.14
10.09.14
10.10.14
24.10.14
42
10066
11
LUCKNOW
SV
27.08.14
13.09.14
10.10.14
26.10.14
31
10476
12
MUMBAI
SV
14.09.14
29.09.14
20.10.14
05.11.14
13
5359
13
NAGPUR
AI
23.09.14
26.09.14
05.11.14
09.11.14
1878
27.08.14
12.09.14
10.10.14
26.10.14
14
GAYA
AI
48
6241
26
7011
15
SRINAGAR
13.09.14
22.09.14
27.10.14
05.11.14
27.08.14
04.09.14
11.10.14
19.10.14
20.09.14
27.09.14
04.11.14
11.11.14
AI
16
VARANASI
SV
01.09.14
11.09.14
17.10.14
27.10.14
14
4200
17
INDORE
AI
22.09.14
28.09.14
03.11.14
09.11.14
1864
18
MANGALORE
AI
27.08.14
01.09.14
10.10.14
15.10.14
731
19
RANCHI
AI
13.09.14
25.09.14
28.10.14
09.11.14
13
2923
20
BHOPAL
AI
17.09.14
21.09.14
29.10.14
02.11.14
1165
21
GOA
AI
11.09.14
13.09.14
24.10.14
27.10.14
614
368
99914
Total
Page 44
52

9.
Annual Report
2014-15
To sum-up 99914 Adult Pilgrims and 52 Infants were air-lifted in 368 flights during Haj
1435 (H) 2014.
TOTAL NUMBER
OF PILGRIMS
AIRLIFTED
TOTAL NUMBER
OF FLIGHTS
OPERATED
SAUDI ARABIAN
AIRLINES (SV)
49665 +31
133
AIR INDIA (AI)
50249+21
235
99914+52
368
NAMES OF AIRLINES
TOTAL
10.
As per MoU, there was a clause to open offices by Saudi Arabian Airlines and Air India at
both Indian Haj Missions in Makkah and at Madinah having full-fledged Computer
connectivity for transfer of flights of pilgrims in deserving cases.
11.
While the operation at Delhi and Mumbai Embarkation Point was handled by the Haj
Committee of India itself, the respective State Haj Committees handled the operation at
other 19 Embarkation Points.
12.
Mr. Qaiser Shamim, Chairman, Dr. Sanwar Patel and Maulana Hasan Raza, Members of
Haj Committee of India visited Kingdom of Saudi Arabia during Haj-2014 as Haj Delegation
of HCOI. Chief Executive Officer, Mr. Ataur Rahman accompanied the delegation as
Secretary.
13.
In all, seventeen (17) staff members were deputed to Saudi Arabia for Haj Duty 2014.
XII (3)
1.
ON TIME PERFORMANCE OF THE AIRLINES ON FLIGHTS OPERATION
The performance of Saudi Arabian Airlines was broadly satisfactory, but the services
provided by Air India and its sub-contracted airlines were highly deficient, causing utmost
distress to the pilgrims and Haj Committee of India/ State Haj Committees/ Consulate
General of India, Jeddah.
Page 45
Annual Report
2014-15
2.
The Ministry of Civil Aviation had awarded the contract of Air Charter Operation for
Haj-2014 to Saudi Arabian Airlines and Air India.
3.
Air India, in turn, had sub-contracted to three different airlines which proved to be highly
callous, inexperienced and unprofessional. They messed up the entire operation.
The airlines (Dynamic / Aeolous / Jet Asia) to which the operation was sub-contracted by
Air India did not have any office or personnel in India. The aircrafts of the sub-contractors
were frequently grounded. In one instance, they were not allowed to fly out from Fujeria in
United Arab of Emirates because of restrictions placed by the regulatory agencies there,
reportedly because of non-payment of applicable charges.
4.
From day one, operations at Kolkata Embarkation Point were upset. The booking of
pilgrims was done for a capacity of 265. At the time of Check-in, it was informed by the
airline that only 233 passengers can be carried by the aircraft. The left over pilgrims had to
be airlifted for Jeddah only after a couple of days via Mumbai through the aircraft which
was carrying the pilgrims of Mangalore.
5.
The phase-II of operation (return flights) eventually completely collapsed. The operation
started with huge delays in flights from Jeddah. Coordination of Air India with the various
agencies operating at Jeddah airport was completing missing. Large numbers of pilgrims
were left waiting at the airport. Air India did not deploy its personnel in sufficient numbers
in time for co-ordination. The situation became so desperate that eventually Air India hired
Saudi Arabian Airlines on an emergency basis to evacuate remaining pilgrims of Jaipur,
Bhopal, Indore and Nagpur from Madinah. In these rescue flights, pilgrims of Ranchi,
Jaipur, Bhopal, Indore were brought to Delhi, Mumbai, Ahmedabad, Bangalore from where
they were taken further to their destinations. Connecting flights from these intervening
stations were mismanaged. Pilgrims were forced to remain in these places for very long
time.
6.
The whole scenario has been communicated to the Ministry of Civil Aviation from time to
time, depicting Air Indias failure in discharging its contractual obligations. On the one
hand, Air Indias mismanagement caused great anguish to the pilgrims many of whom
were elderly, and on the other it has brought disrepute to Indias name in a foreign country.
The Haj Committee of India has taken a very serious view of the entire affair. The Ministry
of Civil Aviation has been asked to take corrective and penal actions against those
responsible for the whole mess.
Page 46
Annual Report
2014-15
STANDARDIZATION OF BAGGAGE
XII (4)
1.
The Pilgrims are repeatedly requested to travel on Haj Charter flights with
standardized baggage viz., Two (2) suitcases of Standard Size, (Length75cm +
Breadth55cm + Height28cm) 158 cm. and One (1) Hand Bag Standard Size (Length55cm
+ Breadth40cm + Height23cm). Lot of emphasis was given to this aspect in the training
programs. Accordingly there was considerable improvement in this aspect.
2.
Having due regard to the Pilgrims sentiments and according due consideration to the
matter, the pilgrims were allowed in both phases as under:Phase I
Phase II
Checked-in Baggage
45 kgs.
45 kgs
Hand Baggage
10 Kgs.
10 kgs
One Zam Zam Can
---
5 Litres
55 Kg
60 Kgs.
TOTAL
Saudi authorities had reduced the Zamzam water entitlement of pilgrims by half from
10 to 5 litres.
XII (5)
CITY CHECK-IN
In order to facilitate the movement of Pilgrims, City Check-in system was introduced during
Haj 2011, which continued during Haj 2014 also. The agency provided the services such
as collection, transportation and delivery of the Pilgrims baggage from their respective
buildings at Makkah Mukarramah and Madinah Munawwarah for each flight to Haj
Terminal, Jeddah and Madinah Haj Terminal in co-ordination with Consulate General of
India, Jeddah and Airlines.
Page 47
Annual Report
2014-15
XIII.
HAJ AMOUNT 2014
REMITTANCE
XIII (1)
The Haj Committee of India follows the spot rate process and remits the amount to
Consulate General of India, Jeddah towards Accommodation Rentals and Compulsory dues
etc. The balance Haj amount to be paid by the selected Haj Pilgrims was calculated by
adopting the exchange rate of One Saudi Riyal=Rs.16.4250 towards expenditure in foreign
currency (viz. Saudi Arabian Riyals) in the Kingdom of Saudi Arabia during Haj 1435 (H)
2014 which was also the rate for disbursement of Saudi Riyal 2,100/- to the pilgrims before
departure at the Embarkation Points. The statement showing the amount collected from the
pilgrims for each category in Saudi Riyals and Indian Rupees during Haj-2014 is as under:(A) EXPENDITURE IN FOREIGN EXCHANGE
Sr. No.
Item of Expenditure
Makkah Accommodation
Madinah :
2,630
43,198
8,213
500
8,213
ii)
Catering Charges
120
1,971
120
1,971
347.50
5,708
347.50
594
9,756
594
5,708
9,756
850
13,961
850
13,961
15
17
25
246
279
411
15
25
246
279
411
25
411
25
411
Payment to United Agencies towards

Tawafa establishment service charges
Additional Mina Charges paid for exclusive
tents within the original boundary in Mina
Insurance Charges
Supply of 10 Lit. Zam Zam Can
1% additional accommodation as per Saudi

Rules
Over heads / Contingencies per Pilgrim in
the Kingdom of Saudi Arabia & India
Train Fare
11
73,913
500
Transportation Charges
10
Azizia
Rate in Rs.
Accommodation
Green
Azizia
Rate in Rs. Rate in SR.
i)
3
Green
Rate in SR.
4,500
Cash amount in Saudi Riyals to be paid to the

Pilgrims before departure
TOTAL
250
4,106
250
4,106
2,100
34,493
2,100
34,493
9,343.50 1,53,466.99
7,473.50
1,22,752.24
1,53,470
(TOTAL ROUNDED OFF)
12
Airfare
13
Miscellaneous Dues
TOTAL
17
(B) FINAL AIR FARE AND MISC. DUES

35,000
1,000
36,000
-
(A +B) GRAND TOTAL (*)
9,343.50
1,89,470
1,22,760
7,473.50
35,000
1,000
36,000
1,58,760
Please Note: (*) PSF + UDF + ADF vary at different Embarkation Points, therefore it has not been taken into
account in the above chart.
Page 48
XIII (2)
Annual Report
2014-15
SELECTION OF BANK AND FIXATION OF EXCHANGE RATES
As per established practice, the Pilgrims were issued Saudi Arabian Riyal in cash at the
Embarkation Points, prior to the boarding of flight. Pilgrims of all the categories were issued
SAR.2,100/- per Pilgrim. Bombay Mercantile Co-operative Bank Ltd. was selected through
tender process for disbursement of Saudi Riyals to the Pilgrims of Haj 1435 (H) 2014. The
rate of one Saudi Riyal was fixed at Rs.16.4250. The assignment was carried out by the
Bombay Mercantile Co-operative Bank Ltd. successfully resulting in overall satisfaction of
the Pilgrims.
XIII (3)
AIRFARE
As per the decision of the Ministry of Civil Aviation, Government of India, an amount of
subsidized airfare @Rs.35,000/- were collected from each pilgrim who proceeded through
Haj Committee of India for Haj-2014.
XIII (4)
1.
GROUP ACCIDENT COMPENSATION SCHEME TOWARDS LOSS OF CASH,

LOSS OF BAGGAGE, ACCIDENTAL DEATH, PERMANENT / PARTIAL
DISABLEMENT AND REPATRIATION OF WHEEL CHAIR / STRECHER CASES,
OF AILING PILGRIMS BACK TO INDIA
The Group Accident Compensation Scheme started from Haj 1424 (H) 2004, and was
continued during Haj 1435 (H) 2014. The Group Accident Compensation Scheme for Haj
1435 (H) 2014 covers two (2) Sections which are as under:1) Death due to Accident / Fire / Stampede / Subversive Activity,
2) Personal Accident Permanent / Temporary Total Disablement, due to Accident / Fire /
Stampede / Subversive Activity.
Page 49
Annual Report
2014-15
2.
The compensation cover commences with the landing of Pilgrims in the Kingdom of Saudi
Arabia and ceases to operate once the Pilgrims leave the Kingdom. The period of coverage
would be around 45 days. The maximum compensation cover under each Section is as
under:
A)
Death due to Accident / Fire / Stampede / Subversive Activity

i)
ii)
iii)
iv)
B)
Pilgrims of age 15 years up to 60 years

Pilgrims of age above 60 years up to 65 years
Pilgrims of age above 65 years
Infants & Children of age up to 15 years
:
:
:
:
Rs.3,00,000/Rs.2,00,000/Rs.1,00,000/Rs.1,00,000/-
Personal Accident - Permanent /Temporary Total / Partial Disablement, due to

Accident / Fire / Stampede / Subversive Activity.
Pilgrims of age 15 years upto 60 years.
Permanent / Temporary Total Disablement due to Accident/Fire/Stampede/Subversive
Activity:
i)
ii)
iii)
Loss of Both Limbs/Both Eyes

Loss of One Limb/One Eye
Permanent / Partial Disablement due to
Accident/Fire/Stampede/Subversive Activity
:
Rs.3,00,000/:
Rs.1,50,000/: As per Schedule - I attached.
Pilgrims of age above 60 years up to 65 years.

Permanent / Temporary Total Disablement due to Accident / Fire / Stampede / Subversive
Activity:
i)
ii)
iii)

Loss of One Limb/One Eye in
Permanent Partial Disablement due to
:
Rs.2,00,000/:
Rs.1,00,000/: As per Schedule - I attached.
Pilgrims of age above 65 years.

Permanent / Temporary Total Disablement due to Accident / Fire /Stampede / Subversive
Activity:
i)
ii)
iii)
Page 50

:
Rs.1,00,000/:
Rs. 50,000/: As per Schedule - I attached.
Annual Report
2014-15
Infants & Children of age up to 15 years.

Permanent / Temporary Total Disablement due to Accident / Fire / Stampede / Subversive
Activity:
i)
ii)
iii)

:
Rs.1,00,000/:
Rs. 50,000/: As per Schedule - I attached.
Schedule I
Schedule in respect of Permanent Partial Disablement:
Sr.
No.
PPD Total and irrecoverable loss of various parts as given below:
The sight of one eye or the actual loss by physical separation of one
entire hand or one foot
Use of a hand or foot without physical separation
Loss of speech
Loss of toes - all
Loss of toes great both phalanges
Loss of toes great one phalanx
Loss of toes other than great , if more than one toe lost; each
Loss of hearing both ears
Loss of hearing one ear
Loss of four fingers and thumb of one hand
Loss of four fingers of one hand
Loss of thumb both phalanges
Loss of thumb one phalanx
Loss of Index finger three phalanges
Loss of Index finger two phalanges
Loss of Index finger one phalanx
Loss of middle finger or ring finger or little finger three phalanges
Loss of middle finger or ring finger or little finger two phalanges
Loss of middle finger or ring finger or little finger one phalanx
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
Percentage of
Capital Sum Insured
50%
50%
50%
20%
5%
2%
2%
75%
30%
50%
40%
25%
10%
15%
10%
5%
10%
7%
3%
Page 51
Annual Report
2014-15
C)
Cash Loss / Baggages Loss:
1.
Upto Haj 2012, the Haj Committee of India provided Insurance Cover to the Pilgrims under
Group Accident Compensation Scheme (through the Insurance Company). The said policy
compensated the pilgrims against:i)
ii)
iii)
iv)
v)
2.
Cash Loss (1200 Cases),

Baggage Loss (100 Cases),
Accidental Deaths, (Natural Death is not covered under this Scheme),
Road Traffic Accident (RTA) leading to Permanent / Partial Disability,
Repatriation of Wheel Chair / Stretcher Cases.
It was experienced that the insurance scheme was not giving timely relief to the needy
Pilgrims especially in cases of Cash/Baggage loss. Compensation mechanism is essential to
help the Pilgrims towards Cash loss / Baggage loss immediately. It was, therefore, decided to
settle the claims of the Pilgrims towards Cash Loss and Baggage Loss through the Office of
the Consulate General of India, Jeddah / Haj Committee of India during the Haj itself and do
away with Insurance. Similarly repatriation cases also would be handled directly through
Consulate General of India, Jeddah / Haj Committee of India. Thus, from Haj 2013, only
Accidental deaths and Permanent / Partial Disability policy are insured through Insurance
Company.
XIII (5)
FINAL ACCOUNTS OF HAJ COMMITTEE OF INDIA
The Financial statements of Haj Committee of India for the financial year 2013-14
compiled by the Chartered Accountant was duly approved by the Haj Committee of India
and audited by Indian Audit & Accounts Department. The Final Audit Report is awaited.
The financial statements of Haj Committee of India for the financial year 2014-15 are under
compilation stage.
Page 52

XIV.
The Consulate General of India, Jeddah have reported 130 deaths which took place during
Haj2014. Statement showing the details of deaths of last three years is as under:Sr. No.
1
2
3
2.
CASUALTIES DURING HAJ-2014
DEATHS DURING HAJ 2014
XIV
1.
Annual Report
2014-15
Years
HAJ 2012
HAJ 2013
HAJ - 2014
No. of Deaths
198
161
130
The state-wise deceased pilgrims chart for Haj 2014 is as per below:Sr.No.
STATE
No of Deceased Pilgrims
ANDHRA PRADESH
ASSAM
BIHAR
CHHATTISGARH
DELHI
GUJARAT
11
HARYANA
JAMMU & KASHMIR
JHARKHAND
10
KARNATAKA
11
KERALA
10
12
MADHYA PRADESH
13
MAHARASHTRA
12
14
ORISSA
15
PONDICHERRY
16
RAJASTHAN
17
TAMIL NADU
18
UTTAR PRADESH
28
19
UTTRAKHAND
20
WEST BENGAL
15
TOTAL
130
Page 53
Annual Report
2014-15

PART II :
HAJ 2015
XV. HAJ REVIEW MEETING & BILATERAL HAJ AGREEMENT
HAJ REVIEW MEETING:
XV (1)
1.
In order to review the arrangements made for Haj-2014 and prepare for Haj-2015,
Haj Review Meeting was held on 10th January, 2015 at Hyderabad House, New Delhi
under the Chairmanship of Mr. Anil Wadhwa, Secretary (East). The following Members of
Haj Committee of India participated in the meeting:i)
2.
Page 54
Mr. Qaiser Shamim,
Chairperson, Haj Committee of India ;
ii) Haji Nurul Islam, M.P.
Vice-Chairperson, Haj Committee of India ;
iii) Mr. Mohammed Margoob Ahmed,
Vice-Chairperson, Haj Committee of India ;
iv) Mr. Ataur Rahman, IRS.,
Chief Executive Officer, HCoI also

accompanied the delegation.
After discussion the parameters and rentals for Haj 1436 (H) 2015 (A.D.) were fixed as
under:CATEGORIES
PARAMETERS
AMOUNT IN
SAUDI RIYALS
GREEN
Buildings between 0 to 1500 meters from

the Outer Periphery of Haram Sharief
SAR.4,500/- per unit
AZIZIYA
Within Aziziya area
SAR.2,630/- per unit

including transportation.
Annual Report
2014-15
BILATERAL AGREEMENT BETWEEN THE MINISTRY OF HAJ, KSA AND

WITH OTHER AGENCIES IN KSA AND HAJ COMMITTEE OF INDIA
XV (2)
1.
The Composite High Level Delegation led by Gen (Dr.) V.K. Singh (Retd.), Minister of
State for External Affairs, Government of India visited Saudi Arabia from 03.02.2015 to
05.02.2015 and discussed issues pertaining to arrangements for the Indian pilgrims for
Haj-2015. The Agreements were signed with the Ministry of Haj, Kingdom of Saudi Arabia
and with other Haj agencies in K.S.A. for the India pilgrims of Haj-2015.
2.
From Haj Committee of India, Mr. Qaiser Shamim, Chairperson visited Kingdom of Saudi
Arabia for the said meetings and was accompanied by Mr. Ataur Rahman, Chief Executive
Officer as Secretary.
3.
The Haj Agreement was signed on 03.02.2015. As per the Agreement, a total of 1,36,020
Haj seats were allotted to India with the break-up of 1,00,020 to HCoI and 36,000 to
Private Tour Operators (PTOs) with a deduction of 20% on the over-all quota of Indian Haj
Pilgrims for Haj-2015.
SIGNING OF SUBSIDIARY AGREEMENT
XV (3)
1.
Mr. Ataur Rahman, Chief Executive Officer, Haj Committee of India signed the following
subsidiary agreements in respect of the pilgrims of Haj 1436 (H) 2015 (AD):Sr.
No.
Agencies
Agreement
signed on
1.
Agreement with Maktab-ul-Wukula Al-Muwaheed, Jeddah
4th February, 2015
2.
Agreements with General Car Syndicate
5th February, 2015
3.
Agreement with Adillah Establishment, Madinah Munawwarah
5th February, 2015
Page 55
Annual Report
2014-15
XVI. NORMS FOR HAJ-2015
XVI (1)
HAJ ANNOUNCEMENT- 2015
1.
Haj Application Forms and Guidelines for Haj-2015 were made available for intending
Haj Pilgrims from 19.01.2015. The last date for submission of Haj Application Forms in the
offices of State Haj Committee was fixed as 20.02.2015. It was extended upto 02.03.2015.
2.
In order to facilitate the pilgrims, an optional facility had been provided on

www.hajcommittee.com to apply for Haj online. The online module is user friendly and
guides the applicant for entry of required details. The details which are common across the
applicants in a Cover need not be entered repeatedly. Further, the module auto-generates
the forms for medical screening and solemn declaration as per the category of the applicant
(reserved/general). While facilitating the pilgrims, it also reduced the burden of data entry on
State Haj Committees.
3.
In case of online submission, the printed copies of Haj Application Form alongwith supporting
documents are to be submitted to State Haj Committee.
XVI (2)
HAJ APPLICATION FORMS FOR HAJ-2015
1.
The combined booklet containing Haj Application Forms and Guidelines for Haj in three
languages Hindi, Urdu and English for Haj 1436 (H) 2015 (AD) were supplied free of cost
through 30 States / Union Territory Haj Committees.
2.
The Haj application form along with self attested copy / original of valid International
Passport was made compulsory from Haj 2012 onwards. For Haj 2015 Application Forms
were accepted with only photo copy of valid International Machine Readable Passport issued
on or before 02.03.2015 with validity at least up to 20.03.2016. The detailed guidelines and
provisions applicable for Haj-2015 are annexed to the Report.
Page 56
XVI (3)
Annual Report
2014-15
ADVANCE HAJ AMOUNT
All the provisionally selected pilgrims are required to pay Rs.81,000/- as Advance
Haj Amount and Miscellaneous Dues. It is to be paid either in HCOIs Bank Account in
the name FEE TYPE-25 maintained with State Bank of India (SBI) or in HCOIs
Bank Account in the name Haj Amount Account maintained with Union Bank of India (UBI).
The amount has to be deposited in any of their branches having Core Banking System.
Apart from this, the pilgrims have been given the choice to deposit online payment through
selected Bank. The pilgrims of Haj-2015 are the first to avail this facility started by HCOI.
No Bank draft/cheque/cash is accepted by the HCoI. The utilization of the amount is as
under:-
(a)
Advance Haj Amount
(b)
Miscellaneous Dues
i)
State Haj Committees Handling Charges
Rs.150/-
ii)
Supporting arrangement
Rs.200/-
iii)
Donations for Haj House
Rs.150/-
iv)
Establishment / Documentation/Training Charges
Rs.500/-
Total
Rs.80,000/-
Rs.81,000/-
Page 57
Annual Report
2014-15
XVII. ORIENTATION / TRAINING OF PILGRIMS FOR HAJ-2015

1.
Since Haj-2012 to Haj-2014 the training was conducted in three tiers system:Sr. No.
1
2
3
Training
Training of
Master Trainers
Training of
Field Trainers
Training of Haji
Place
Conducted by
Responsibility
Mumbai
HCOI
CEO
State Capitals
SHC / UTHC
In Districts /
Talukas
SHC / UTHC
State/UT HCs
EOs & MT
SHC / UTHC
FT
2.
Training of Master/Field Trainers at Haj Committee of India for three days.

Comprehensive and effective training is most essential to enable the Hajis in performing Haj
with minimum difficulties. To broaden the existing training system and strengthen it further, a
two-tier system has been introduced from Haj-2015. Master/Field Trainers selected by
State/UT Haj Committees were imparted comprehensive training conducted by Haj
Committee of India. This training was more intensive and for three (3) days. The SHC will
play a pro-active role in assessing the work of trainers by monitoring Training camps of Haj
pilgrims. This will ensure effective training of intending pilgrims and making them conversant
with logistics/arkan of Umrah & Haj.
3.
a.
Training of Trainers:
Trainers: Training was imparted to all Trainers selected by respective State/U.T. Haj
Committees at Haj Committee of India at Mumbai for three (3) days on 30.03.2015,
31.03.2015 and 01.04.2015.
All Trainers would be directly responsible to the Executive Officer of SHC concerned and
shall obtain necessary guidance and assistance from him from time to time.
b.
4.
a.
b.
Page 58
Duties and responsibilities of Trainers

After getting training at Mumbai, Trainers shall impart Orientation / Training to all the pilgrims
of their respective State/U.T at respective State Capitals/ districts and talukas.
SHCs shall give the list of selected pilgrims assigned to each Trainer for training. The
responsibility and jurisdiction of each Trainer is to be defined clearly. The SHC should give
wide publicity regarding the date, time and venue of training sessions to be conducted in
each district, alongwith the name & mobile numbers of Trainers. SHC shall render all
possible assistance to the Trainer in organizing the training camps at district / taluka levels in
all matters. The EO of concerned SHC should monitor the entire training programme by
paying surprise visit to the place where such training is imparted and obtain first hand
feedback from the pilgrims. If not satisfied with the training of a particular Trainer, SHC may
ask the Trainer to end his training and allot another Trainer there. The SHC may take the
help of local NGOs etc. in organizing such trainings, if required. It is expected that each
Haji is given at least 3 Trainings by the Trainer, before proceeding for Haj.
XVIII.
Annual Report
2014-15
IAS & ALLIED COURES (COACHING & GUIDANCE CELL)
1.
The Coaching & Guidance Cell for IAS & allied courses in Haj House was started in the
year 2009 after having secured permission from the Government of India, Ministry of
External Affairs, Mumbai vide letter No.M(HAJ)/1181/5/09 dated 20th April 2009.
The formal inauguration of the Cell was held on 26th December 2009. The full fledged
coaching started from January, 2010. Mr. Syed Sadiq Ali Quadri who had retired as
Director of Accounts & Treasuries, Maharashtra State, Mumbai, was appointed w.e.f.
4th September, 2012 to the post of Director, Coaching & Guidance Cell for IAS & Allied
Courses being run in Haj House, Mumbai.
2.
From the batches of 2011, 2012 and 2013, two candidates could qualify as IPS and IRS.
Mr. Salman Taj Patil was selected for IPS and is now posted as Addl. Commissioner of
Police, Agra, Uttar Pradesh. The second one Mr. Shakeel Mehmood Ansari was selected for
IRS and is completing his training and will soon be posted as Deputy Commissioner of
Income Tax.
3.
In the year 2014-15, Coaching & Guidance Cell of HCOI has started an online
interactive coaching class from New Delhi. The services of G.S. Mentors have been
engaged and they are doing well by coaching the students with the help of video
conferencing. The lecturers include those from Jamia Millia, Jamia Hamdard,
Delhi University and Jawaharlal University. Every month they are visiting Mumbai
and are having personal interaction with the students. Weekly test are being conducted
and necessary guidance and instructions are being imparted. Since the inception of
Coaching & Guidance Cell, it has now been the 6th batch. The students are being
given training for IAS Prelim & Main examination and other allied competitive
Civil Services Examinations conducted by the Union/State Public Service Commission.
This current batch of 36 students will be giving their IAS preliminary exams on
23rd August, 2015.
Page 59
Annual Report
2014-15
4.
5.
Page 60
Meanwhile, some of the candidates who while studying here have appeared for other
competitive examinations and joined the Government or Semi Government Services. These
are as under:i)
Mr. Shaikh Mazhar Ali: He joined as Depot Manager in Andhra Pradesh State
Road Transport Corporation. This is a senior position.
ii)
Mr. Aasar Mahal Javed: He joined as Assistant Central Intelligence Officer in (IB),
Maharashtra Circle.
iii)
Mr. Kelam Wajid Ali: He joined as Assistant Veterinary Officer, Jammu & Kashmir.
iv)
Mr. Khan Mohammad Imtiyaz: He joined the Food Corporation of India.
v)
Mr. Khaja Majid Ali: He has been selected for Indian Navy.
vi)
Mr Shahnawaz Ali: He has been selected as an accountant in the Ministry of

Finance, CGA. Guwahati, Assam.
vii)
Mr. Tariq Ansari: He has been selected as Probationary Officer GR B in

Reserve Bank of India.
viii)
Mr. Shakil Sande: He joined as Specialist Officer in State Bank of India.
ix)
Mr. Junaid Ahmed Khan: He is Probationary Officer in Syndicate Bank, Chennai.
There are even some other candidates who have appeared for various State Public
Service Commission Examinations or other competitive Examination also. Their results
are awaited.
XIX.
XIX (1)
Annual Report
2014-15
MAHANAMA HAJ MAGAZINE AND STAFF WELFARE
MAHANAMA HAJ MAGAZINE
The publication of Mahanama Haj Magazine has completed its eight (8) years. In view of its
popularity from the people in general and intending Haj Pilgrims, the Mahanama Haj
Magazine is being published successfully. The cost of Magazine is Rs.10/- per copy.
Annual Subscription is Rs.100/-, whereas life time subscription is for Rs.3,000/-. During the
year from April, 2014 to March, 2015, 4500 copies of Haj Magazine are printed per month.
In order to upgrade the standard of Mahanama Haj Magazine, it is proposed to register the
Magazine under International Standard Serial Number (ISSN), which will facilitate in
incorporation of variety of topics/articles written by the renowned and professional writers
and the writers working in the Private/Government Sector.
XIX (2)
(A)
STAFF WELFARE
GYMNASIUM:
To improve efficiency and high morale of the employees and to reduce their working stress,
the Haj Committee of India supports various staff welfare measures and has established a
gymnasium in the year 2009 with an aim of physical fitness for the employees.
Multiple gymnasium equipments have been procured and installed which is in use for
maintaining fitness. Students of Coaching & Guidance Cell also avail the facilities.
(B)
LIBRARY:
Haj Committee of India also maintains books of reference material concerning information
on Haj & Umrah pilgrimage, Islamic literatures and magazines etc. in the shape of rich and
well equipped Library. The Library was opened on 13th February, 2009 and is presently
having a variety of topic-wise books.
Page 61
Annual Report
2014-15
XX.
RIGHT TO INFORMATION ACT
1.
A separate RTI Cell has been established which is continuously in the process of
strengthening the system of disposal of RTI applications to the satisfaction of the public by
strict compliance of the guidelines issued by the Department of Personnel & Training from
time to time to implement the RTI Act effectively.
2.
The Public Information Officer and First Appellate Authority are appointed to facilitate the
quick disposal of RTI applications/appeals.
3.
Under Section 25 (3) of the RTI Act, 2005, the information (from 1st April, 2014 to 31st March,
2015) in respect of Haj Committee of India is as under:-
(a)
The number of requests made to the Public Information Officer : 157

public authority.
First Appellate Authority : 16
(b)
Particulars of any disciplinary action

taken against any officer in respect of the
administrative of this Act.
(c)
The no. of appeals referred to the

Central Information Commission for
review, the nature of the appeals and the
outcome of the appeals.
(d)
The amount of charges collected by the Rs.1162/- including additional

public authority under this Act.
charges collected towards per
copy.
(e)
Any facts which indicate an effort by the

public authorities to administer and
implement the sprit and intention of this
Act.
Nil
During the period under reference

one hearing come-up before the
Honble CIC, New Delhi, which
stands disposedoff.
Efforts have been made to upload

as much information as possible
on the website of the HCoI i.e.
www.hajcommittee.com
***********************************
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HAJ COMMITTEE OF INDIA

Constitution of Haj Committee of India......................................................... 3-5

Standing / Sub Committees............................................................................ 6-7

Meetings and Conference.........................................................................11-12

Haj Policy 2013-2017..................................................................................13-21

Haj Action Plan............................................................................................22-25

Norms for Haj-2014....................................................................................26-35

Haj Application Forms for Haj-2014

Building Selection Work For Haj-2014

Orientation / Training of Pilgrims for Haj-2014..........................................38-39

Other Arrangements for Pilgrims of Haj-2014............................................40-42

Vishwa Yatra Foreign Travel Card In Saudi Riyals

HAJ COMMITTEE OF INDIA

Air Charter for Haj-2014.........................................................................43-47

Haj Amount 2014..48-52

Casualties during Haj-2014.....53

Haj Review Meeting & Bilateral Haj Agreement ................................. 54-55

Norms for Haj-2015...............................................................................56-57

Haj Announcement 2015

Orientation / Training of Pilgrims for Haj-2015...........................................58

IAS & Allied Courses (Coaching & Guidance Cell)..................................59-60

Mahanama Haj Magazine and Staff Welfare.............................................61

Right to Information Act..............................................................................62

HAJ COMMITTEE OF INDIA

HAJ COMMITTEE OF INDIA

HAJ COMMITTEE OF INDIA

CONSTITUTION OF HAJ COMMITTEE OF INDIA

Members nominated under sub-section (i) of Section 4 of the Act.

Mr. Salim Ansari, Member of Parliament (Rajya Sabha)

Members Elected under sub-section (ii) of Section 4 of the Act.

Mr. Saleemuddin Kagzi,. (Zone-I), Member, Rajasthan State Haj Committee ;

Ex-Officio Members nominated under sub-section (iii) of Section 4 of the Act.

Mrs. Syeda Bilgrami Imam,

Mr. Ali Azhar Naqvi,

Joint Secretary, (Haj), Ministry of External Affairs, New Delhi.

HAJ COMMITTEE OF INDIA

Mr. M. A. Mohd. Khan,

HAJ COMMITTEE OF INDIA

II (2) COMPOSITION OF THE PRESENT HAJ COMMITTEE OF INDIA (2013-2016)

Mr. Qaiser Shamim, IRS (Retd.)

Haji Nurul Islam, M.P.

Mr. Mohammed Margoob Ahmed

Mr. M.I. Shanavas, M.P.

Mr. Sirajuddin Ajmal, M.P.

Mr. Salim Ansari, M.P.

Mr. E.T. Mohammed Basheer, M.P.

Mr. Choudhary Munabbar Saleem, M.P.

Mr. Syed Farooq Syed Karim

Mr. Saleemuddin Kagzi

Mr. Abdul Haque

Dr. Sanwar Patel

Mr. Ilyas Khan Pathan

Joint Secretary (Haj),

Mr. Abdussamad Pookuttor

Mrs. Syeda Bilgrami Imam

Mrs. Musarrat Shahid

Mr. M.A. Mohammed Khan

Maulana Hasan Raza

HAJ COMMITTEE OF INDIA

STANDING / SUB COMMITTEES

Haji Nurul Islam, M.P.

Mr. E.T. Mohammed Basheer, M.P.