Guidelines Thesis CGSRC CUCMS

CENTRE FOR GRADUATE STUDIES,
RESEARCH AND COMMERCIALIZATION
Guidelines for Preparation of

Thesis and Dissertation
Effective June 2010
GUIDELINES FOR PREPARATION OF THESIS

AND DISSERTATION
Centre for Graduate Studies, Research and

Commercialization (CGSRC)
All theses presented to the Centre for Graduate Studies, Research and
commercialization (CGSRC) must conform to the policies, format, and
conventions described in this manual.
(c) Copyright Reserved. CGSRC, CUCMS 2010
Contact information:
Graduate Studies Secretariat: cgsrc@cybermed.edu.my
Phone: +603-8313-7175; Fax: +603-8313-7001
Office Hours: 9:00am6:00pm (Monday Friday)
Office location: Quadrant 2D, Main Campus, Cyberjaya University
College of Medical Sciences, No. 3410, Jalan Teknokrat 3, Cyber 4,
63000, Cyberjaya, Selangor Darul Ehsan, Malaysia.
CGSRC web page:

http://www.cybermed.edu.my/cucmsweb/new_web/centre_graduate.html
CONTENTS
Page
1
Introduction
I.
GENERAL REQUIREMENTS
1.1
Paper Specifications
1.1.1 Size
1.1.2 Quality
1.1.3 Colour
2
2
2
2
2
1.2
3
3
3
3
4
5
5
6
7
7
7
8
8
9
9
9
10
12
12
Guidelines for typing

1.2.1 Font Style and Font Size
1.2.2 Headings
1.2.3 Margins Specifications
1.2.4 Text Spacing
1.2.5 Paragraphing and Line Spacing
1.2.6 Page Numbering
1.2.7 Justification
1.2.8 Tables
Numbering
Position
Size and Shape
Width
Font size
Continued Tables
Title
Notes
1.2.9 Figures
1.2.10 Oversized Material
Reducing Oversize Material to
i
II.
Standard Required Margins

Large Oversize Material
1.2.11 Pictures
Photographs / Newspaper Cuttings
1.2.12 Use of Colours
1.2.13 CDs
12
12
13
13
13
13
1.3
Printing and Duplication

1.3.1 Printing
1.3.2 Duplication / Photocopying
14
14
14
1.4
Corrections after the Examination
15
1.5
Binding
1.5.1 Final copies for the university
1.5.2 Colour of the cover
15
15
16
FORMAT / LAYOUT
2.1
Organisation
2.2
Information on the cover
2.2.1 Front cover
2.2.2 The spine
2.3
Title Page
2.4
Abstract and Its Translation
2.5
Declaration Page
2.6
Dedication (optional)
2.7
Acknowledgements
2.8
Table of Contents
2.9
List of Tables / Figures, Etc
ii
17
17
17
17
18
19
21
22
22
22
23
23
2.10
List of Abbreviations / Symbols, Etc
23
2.11
Body of the Text

2.11.1 Length
2.11.2 Preface
2.11.3 Sections
2.11.4 Chapters
2.11.5 Content of the text
References
Appendices (if any)
24
24
24
25
25
26
26
26
2.12
2.13
III.
REFERENCES
27
3.1
Introduction
28
3.1.1 Transliteration
28
3.1.2 Authors Name
28
3.1.3 Titles of Publications
30
3.2
Conventions of Writing References
31
3.3
Writing Complete Reference Data for Books 33
3.3.1 Single Author
33
3.3.2 Co-authors
34
3.3.3 New Editions and Reprints
(Ed= Edition)
34
3.3.4 Works that are known by their titles 35
3.3.5 Compilations
35
3.3.6 Edited Works
35
3.3.7 Work in a Series
35
3.3.8 Translations
36
3.3.9 Monographs
36
3.3.10 Chapter in a book
36
3.3.11 WHO
37
iii
3.4
3.5
3.6
Articles in Journals
3.4.1 Single Author
3.4.2 Co-authors
Articles in Proceedings
Electronic Reference Materials
37
37
38
38
38
APPENDICES
A
B1
B2
C
D1
D2
E
F
G1
G2
G3
G4
H
I
J
K
L
Sample of front cover

Sample of spine
(For a thesis thicker than 2.5 cm)
Sample of spine
(For a thesis not thicker than 2.5 cm)
Sample of title page
(Thesis written in English)
Sample of abstract (English)
Sample of abstract (Malay)
Sample of Declaration
Sample of table of contents
Sample of list of tables
Sample of list of figures
Sample of list of illustrations
Sample of list of Abbreviations
Sample of first page of a section
Sample of first page of a chapter
Sample of table via a landscape view
Sample of figure
Steps to set the correct margins
iv
40
41
42
43
44
46
48
49
52
53
54
55
56
58
60
61
62
GUIDELINES FOR PREPARATION OF THESIS AND

DISSERTATION
INTRODUCTION
Your thesis will be among the most important
pieces of work that you would ever write in your life. Its
quality is a reflection not only on you, but also on to
CUCMS. Therefore, this document produced by Centre
for Graduate Studies, Research and Commercialization
(CGSRC) is aimed at helping you to produce the best
theses possible which would also be uniform with other
these produced by students of this university.
The thesis should be written in good scientific
English because it will be referred to by future students
and researchers in your area of work. It is worthwhile to
consider sending your final draft to a proof reader to
ensure high quality of writing.
These instructions take precedence over any
guidelines in your chosen style manual. Follow all
instructions as closely as possible; any deviations must
be approved by the Dean of CGSRC.
Centre for Graduate Studies, Research and

Commercialization
1|Page

DISSERTATION
PART I
GENERAL REQUIREMENTS
1.1
Paper Specifications
1.1.1
Size
A4 (21.0 cm x 29.7 cm).
1.1.2
Quality
The original copy must be acid-free
paper, and quality of 80gsm. Duplicate
copies should be via quality photostating.
1.1.3
Colour
Only white paper is accepted.
2|Page

DISSERTATION
1.2 Guidelines for Typing

1.2.1 Font Style and Font Size
Candidates should only use Times New Roman
throughout the entire thesis (except those
sections requiring the use of foreign language)
so that changes can be easily made if necessary.
A laser printer is to be used to print the final
version of the thesis / dissertation.
The required font size is 12 points.
1.2.2 Headings
All headings (except subheadings) must be in
bold CAPITALS and centred. Candidates are
advised to refer to margin specifications to
facilitate binding.
1.2.3 Margins Specifications
Left side
:
3.8 cm (wider for
binding requirements)
Top edge
:
3.0 cm
Right side
:
2.5 cm
Bottom edge :
2.5 cm
3|Page

DISSERTATION
Reminder
i.
ii.
iii.
iv.
v.
Beginning of each chapter, except

for references and appendices,
must begin 5.0 cm from top edge
of the page.
Table and figures must follow the
specifications set out in 1.2.8 and
1.2.9.
The last paragraph on the page
must have at least two full lines of
text, if not; it should begin on the
next page.
The last word in the last line on
the page must be followed by a
hyphen.
Each page must contain at least
one line of text.
1.2.4 Text Spacing

The line spacing of the basic text should be set at
2.0 (double spacing). Single spacing is permitted
for
i.
statement of declaration
ii.
acknowledgements
4|Page

DISSERTATION
iii.
iv.
v.
vi.
vii.
viii.
abstract and translation of abstract

table of contents (note: 1.5 spacing
permitted between chapter headings)
list of tables and illustrations
footnotes
references (note: 2.0 spacing between
entries)
appendix
1.2.5 Paragraphing and Line Spacing

The first line of paragraph should begin from the
left margin. Subsequent paragraphs should have
the first line indented 6 spaces or 1.25 cm from
the left margin. Use the tab key for consistency.
A heading that appears as a last line on a page
will not be accepted. There should be a
minimum of two lines of a paragraph at the
bottom of the page under the heading.
1.2.6 Page Numbering
Small Roman numerals (i, ii, iii ) are used for
the preliminary pages (all pages before the
introductory chapter). The Title Page is counted
but not numbered. Therefore, the numeral ii is
the first number that will be printed and will
5|Page

DISSERTATION
appear on the Declaration Page. Arabic numerals

(1, 2, 3 ) are used for all pages following the
last preliminary page. If any printing appears on
paper, that piece of paper is a page and must be
counted and numbered. The page number must
be centred to the text, not the page, and must
be placed at the bottom of the page. Since the
bottom margin is 2.5 cm, the page number
should appear 1.3 cm from the above right side
of the page. If you are using MSWord, the steps
in appendix can be followed to set the correct
margins.
1.2.7 Justification
The body of the text must be fully justified (i.e.,
have even left and right margins) throughout the
thesis/dissertation except for the first line of
paragraphs, but not the first paragraph of a
section. Students are responsible to adjust extra
spacing between words that may result from the
justification of text.
6|Page

DISSERTATION
1.2.8 Tables
Tables must be accurate and easy to read, and
care is required in spacing, ruling, arrangement
of headings, and placement with respect to the
text. They are used to supplement the text, and
therefore should be within the text or continue
on the following page.
Numbering
Tables should be numbered with an Arabic
numeral and given titles, even though there may
be very few tables in the thesis/dissertation. The
chapter and order in which the tables are
mentioned in the text determine the numbering.
For instance, if Chapter 3 has four tables, the
tables should be labelled as Table 3.1, Table 3.2
and so on. All references to a table in the text
should be by number.
Position
Ideally, each table should come immediately
after the first reference to it. However, it is best
to finish the paragraph of the text in which the
reference occurs before inserting the table. If a
table cannot be accommodated in the space
7|Page

DISSERTATION
remaining on a given page, continue the text to

make a full page and place the table at the top of
the next page if it is still within the same
subtopic.
If a table appears in the middle of a text
page, three line spacing (3.0) should be left
above table number and below table/notes (i.e.,
the table number is typed on the 4 fourth line
following the text, and the text is continued on
the fourth line below the bottom rule or the
table's notes).
Size and Shape
A table may occupy the full width of the page or
less than the full width. In either case, each table
must be centred horizontally on the page.
Width
If a table is too wide for the page, it should be
turned length-wise (i.e., use the landscape
format), and placed horizontally in centre of
page, however, within the prescribed margins.
No text should be placed on a page containing a
broadside table. The page number appears in its
8|Page

DISSERTATION
usual place, at the bottom of the page, not the

table.
Font size
Ideally the 12-point font size is to be used.
However, the 10-point font size may be used for
content inside the tables if necessary. For any
texts outside the table like table number,
caption, title and notes, the 12-point font size
should be used.
Continued Tables
Long tables may be continued from page to
page. The table number and title are to be
placed at the beginning of the table; only the
table number is given in the succeeding pages,
for example, "Table 2 - Continued." Ordinarily,
the column headings are repeated on every page
including in a broadside table.
Title
Each table must have a title. Place the table
number above the table, and centre both; place
the title after the table number, centred and
single-spaced, spanning the width of the table.
9|Page

DISSERTATION
Leave one single line space between the title and

the table, and between table and notes.
Notes
There are three kinds of notes that are placed
below the table:
i. A general note which qualifies, explains or
provides information relating to the table as a
whole and ends with an explanation of
abbreviations, symbols and the like, designated
by the word Note., italicized and followed by a
period, for example:
Note. All significant three-way
interactions were omitted. M=match
process; N= non-match process.
ii. A specific note which refers to a particular
column, row or individual entry: specific notes
are indicated by superscript lowercase letters (a,
b, c) and should
begin with superscript a; the superscripts should
be ordered from left to right across the table by
rows, starting at the top left; different tables
require their own specific notes (whenever
needed). For example:
10 | P a g e

DISSERTATION
a
b
n = 25
This participant did not complete trials.
iii. A probability note which indicates the results

of tests of significance. Asterisks are usually used
to identify probability values such as:
* p < .05
** p < .05 two-tailed
Notes to a table should use the 12-point font
size and should be ordered in the
following sequence: general notes, specific notes
and probability notes. Each type of note should
begin from the same margin with the table on a
new line and possibly justified. For example:
Note. The participants responses were:
a
n = 25. b n = 42.
* p < .05. ** p < .01.
11 | P a g e

DISSERTATION
1.2.9 Figures
Figures are illustrative materials, which include
drawings, paintings, photographs, charts, graphs
and maps. The numbering, position, size, shape
and width of figures are similar to those
specified for tables. However, the number of the
figure should be placed below the figure, at the
left margin.
1.2.10 Oversized Material
Reducing Oversized Material to Standard
Required Margins
A copy that has been reduced on a photocopying
machine to fit within the required margins of the
21.0 cm x 29.7 cm (A4) page must be legible. It
must be scanned into the text.
Large Oversized Material
Oversized material larger than 29.7 cm x 42.0 cm
is either bound at the end of the manuscript or
folded by the bindery for insertion into a special
pocket that will be supplied when the
manuscript is bound. Alternatively, very large
oversize material may be bound (and folded)
into a separate volume. The students name
should be typed or neatly block-lettered within
12 | P a g e

DISSERTATION
the text area (not outside the margins) in the

lower righthand portion of the oversize page. All
such material is to be referred to in the text and
noted in the Table of Contents, List of Figures or
Tables (e.g., Plates 1 and 2 in pocket).
1.2.11 Pictures
Photographs / Newspaper Cuttings
Photographs, newspaper cuttings and the like
must be scanned or digitally embedded in the
text.
1.2.12 Use of Colours
Colours may be used only for graphs, charts,
pictures and photographs. For all other
purposes, colour may be used only with the
written approval of the faculty. If colour is used
in the thesis / dissertation, all copies of thesis /
dissertation for submission must be identical.
1.2.13 CDs
Students must submit a softcopy of their thesis /
dissertation (CDs) along with the hardcopy to
13 | P a g e

DISSERTATION
the faculty. CDs must be clear and sharp. The

contents must be organised, and free of errors.
The CD must be appropriately labelled and bear
the:
i. name of the author
ii. title of the thesis/dissertation
iii. matric number
iv. name of the degree
v. year of study
vi. content of the item
1.3
Printing and Duplication

1.3.1 Printing
Only one side of the sheet should be printed and
after binding, the printed page should be on the
right side when opening the manuscript.
1.3.2 Duplication / Photocopying
All photocopied materials should be clear and
sharp. Photocopied materials on any pages
should be numbered as part of the thesis /
dissertation, and should be within the margins
stipulated in the manual.
14 | P a g e

DISSERTATION
1.4
Corrections after the Examination

Students should make all the necessary
corrections, amendments and revisions before
submitting the final version to the Faculty of
Pharmacy. The appearance of the finished work
should be neat. Use of correction pen or tape is
not allowed.
1.5
Binding
Three hard-bound copies of the thesis /
dissertation (all signed with black inked pen only)
are to be submitted to the Faculty of Pharmacy
and together with a soft copy of a CD. Candidates
must ensure that the format of the thesis /
dissertation adheres to the format and style as in
this manual.
1.5.1 Final copies for the university

Three (3) to five (5) copies of the thesis /
dissertation should be submitted to the university
after it has been examined by the examiners. One
of these copies must be original.
15 | P a g e

DISSERTATION
1.5.2 Colour of the cover

The colour shall be according to the type of
degree;
Master degree :
PhD :
maroon
dark blue
16 | P a g e

DISSERTATION
PART II
FORMAT / LAYOUT
2.1
Organisation
The thesis / dissertation should be
organised in the following order:
a. COVER and SPINE
b. TITLE PAGE
c. DECLARATION PAGE
d. DEDICATION PAGE (optional)
e. ACKNOWLEDGEMENTS
f. ABSTRACT (in English and in Malay)
g. TABLE OF CONTENTS
h. LIST OF TABLES/ FIGURES/CASES/
STATUTES etc. (if any)
i. LIST OF ABBREVIATIONS/ SYMBOLS (if
any)
j. BODY OF THE TEXT
k. REFERENCES
l. APPENDICES (if any)
2.2
Information on the cover

2.2.1 Front cover
Details on the cover should be in gold capitals,
font size 18 to 24 points and should be in the
following order:
17 | P a g e

DISSERTATION
Title of thesis (6 cm from upper edge of cover Arranged in inverted pyramid)

Full name of the candidate (Name is as in
identification card / Passport)
CYBERJAYA UNIVERSITY COLLEGE OF MEDICAL
SCIENCES
(Name of university)
Year of submission (The year of final submission
of the thesis / dissertation)
2.2.2 The Spine

Details should be typed in gold capitals, font size
18 to 24 points, in the following order:
Name of candidate (6.0 cm from upper edge of
cover)
Degree (Abbreviated from in English) (MMedSc
or PhD)
18 | P a g e

DISSERTATION
Year of Submission
CUCMS (Abbreviation of the name of the
university- 6.0 cm from lower edge of cover)
(See examples in appendices B(1) and B(2)).
Note:
If there is more than one volume of thesis, the words
vol. I and vol. II, etc. must be typed across and in the
middle of the spine.
2.3
Title Page
This page should provide the following
information (single spacing, capitals) in the
following order:
Title of thesis (In inverted pyramid - 6.0 cm from
upper edge)
Full name of the author (As appears in
identification card / passport)
Purpose of submission of thesis
19 | P a g e

DISSERTATION
THESIS SUBMITTED IN FULFILMENT FOR THE DEGREE OF

MASTER OF MEDICAL SCIENCES / DOCTOR OF
PHILOSOPHY
FACULTY OF MEDICINE/PHARMACY/ETC
Name of university (CYBERJAYA UNIVERSITY
COLLEGE OF MEDICAL SCIENCES)
Year in which thesis is submitted to the
university for examination
(2 spaces after the name of the campus
and 4.0 cm from the bottom edge of
page). (Example- APPENDIX C).
Reminder
i.
ii.
iii.
The first page (title page) is counted

even though the page number is not
typed in.
The first page of the text proper is
counted even though the page
number is not typed in.
Similarly for the first page of each
section or chapter, the page number is
not typed in but the page is counted.
20 | P a g e

DISSERTATION
2.4
Abstract and Its Translation

The heading ABSTRACT is centred and in capital
letters in 14-font size. The abstract should
include the following:
a. The objective and aim of the study.

b. The research design, methodology and
instruments.
c. The brief summary of research findings
such as a new theory,
terminology,
assessment
or
evaluation.
The abstract should be between 200 and 300
words. It should be single-spaced, not exceeding
one page. A thesis / dissertation, regardless of
the language in which it has been written, must
be preceded by an abstract in English. An
abstract in Malay need to be included. Each
version must be on a separate page and have
the heading ABSTRACT for English and ABSTRAK
for Malay. Each page is counted and must be
numbered.
21 | P a g e

DISSERTATION
2.5
Declaration Page
The declaration must be on a fresh page, after
the title page. It should be placed in the middle
of the page. (Example APPENDIX E).
2.6
Dedication (optional)
The dedication page, if it is included, should be
typed in double-spaced in the middle of the page
and without a heading. This page is counted and
numbered and must be proofread. The length of
the dedication should be within 20 words.
2.7
Acknowledgements
It is normal to acknowledge any individual or
organization that has rendered any sort of
special assistance in the preparation of the
thesis. The word ACKNOWLEDGEMENTS should
be placed in the middle of the page. Candidates
should
avoid
lengthy
and
wordy
acknowledgements.
22 | P a g e

DISSERTATION
2.8
Table of Contents
The table of contents must begin on a fresh page
with the word contents centred between the left
and right margins. It must contain the full list of
contents found in the thesis, that is, the titles of
each section, Chapter and subheadings. Titles
and sub headings should be worded exactly as
they appear in the body of the text. (Example
APPENDIX F).
2.9
List of Tables / Figures, Etc

A list is required if there are more than two
tables or more than two figures in the paper.
Titles and/or captions should be listed exactly as
worded in the text. A single listing does not
require a separate page and may be listed at the
end of the table of contents or at the end of
another list. Lists should be under the heading of
LIST OF and should follow the prescribed
format.
2.10
List of Abbreviations / Symbols, Etc

The list of abbreviations / symbols / terminology
and glossary appears on a fresh page and is
23 | P a g e

DISSERTATION
arranged in alphabetical order. These pages are

also placed under the heading of LIST OF
2.11
Body of the Text

2.11.1 Length
Masters with course work: not more than 30,000
words.
Masters without course work: not more than
60,000 words.
Doctor of Philosophy: not more than 100,000
words.
Note:
The total number of words does not include foot notes,
quotations, appendices, formulae, tables, diagrams and
the like.
2.11.2 Preface
The text may begin with a preface. The preface
may appear before the first section or the first
chapter. The heading PREFACE should be in
capitals, 5.0 cm from the upper edge of the page
and centred horizontally between margins. The
24 | P a g e

DISSERTATION
first line of the text begins 3 spaces below the

heading.
2.11.3 Sections
A thesis need not be divided into sections unless
circumstances require it. Each section must
begin on a fresh page and the heading section
one must be 5.0 cm from the top edge of the
page and centred horizontally between margins.
A sub heading or the first line of text begins 3
spaces below the heading, following margin
specifications. The same requirements apply for
each subsequent section.
2.11.4 Chapters
The text may begin with a chapter that is
CHAPTER 1. A chapter may be part of a section.
The heading CHAPTER 1 should be 5.0 cm from
the top edge of the page and centred
horizontally between the margins.
The title of the chapter begins 3 spaces below
the CHAPTER 1. The same requirements are
applied to subsequent chapters. (Example APPENDIX I).
25 | P a g e

DISSERTATION
2.11.5 Content of the text

The content of the text includes all relevant
information about the research and can be
organized in to sections, chapters and
subsections. The insertion of tables and
illustrations must be according to guidelines
given in this guide.
2.12
References
The heading of this section is REFERENCES,
typed in CAPITAL in 14-point bold letters.
2.13
Appendices (if any)

If photocopying material from other sources,
students should take care of the clarity and size
of the copy. Page numbers other than those of
the thesis / dissertation should be erased. Only
relevant material should be attached as
appendices. The supervisor may be consulted on
this.
26 | P a g e

DISSERTATION
PART III
REFERENCES
3.1
Introduction
The list of references should begin on a fresh
page with the heading REFERENCES 3.0 cm from
the top edge of the page and centred
horizontally between the margins. This section
should contain all the resources that were
referred to in the text.
The recording of references should follow
the Author- Date System, CUCMS style. All
references should be listed in alphabetical order.
Titles of all published material such as titles of
books and journals must be italicized.
Note:
a.
In reference list, information from books,
journals, newspapers, interviews and
similar sources is not classified or
categorized.
b.
References may be typed single-spaced.
The reference list should be typed according to
the following guidelines based on the AuthorDate system.
27 | P a g e

DISSERTATION
3.1.1 Transliteration
If a reference is not in the language of
the text (except for English), it should be
transliterated into the language of the
text. M
3.1.2 Authors name
The authors name should be written in
full, as it appears on the title page of the
publication, or in the copy right
information containing the cataloguing-in
publication-data, without any titles or
honorifics.
a. The name of a western author with a
family name must first be shortened
to the family name, and the rest of
his name initials.
Examples:
Henry Joss Moule Bernard becomes
H.J.M. Bernard
The initials are written after the family name,
and are preceded by a comma.
Examples:
H.J.M. Bernard is written as Bernard,
H.J.M
28 | P a g e

DISSERTATION
b.
The name of an Arabic author

should be written according to
the family name.
Example:
Sulayman ibn Ahmad al-Tabarani is
written as al-Tabrani, Sulayman ibn
ahmad, and is listed alphabetically under
T.
c.
Names of Malay and Chinese

authors are written in full should
be similarly recorded. A name
that initials is written as in the
following examples. In other
words, initials follow the name.
i.
Mohd A.H. is written as Mohd

A.H.
Ton S.H. is written as Ton S.H.
Wan Hamirul, M.A.A. is written as
Wan Hamirul, M.A.A.
ii.
iii.
29 | P a g e

DISSERTATION
3.1.3 Titles of Publications

a.
Use CAPITAL LETTERS for the
initial letter of the title, and initial
letter of each word of proper
name. The rest of the title should
be in lower case, except if the
word is an abbreviation or
acronym consisting of capital
letters.
Examples:
Books
2000. The principle of cancer
management...
Articles
2002. Wound care practice at
HUKM...
b.
English publications with titles

beginning with `the` are listed in
alphabetical order according to
the first letter of the word after it.
30 | P a g e

DISSERTATION
3.2
Conventions of Writing References

i.
References should be listed in
alphabetical order
Abdullah, A.M 2008...
Boni, R.1988...
Cairul, M.S 2007...
ii.
The publication of an individual

author is listed before another
publication in which the same
author is the first writer and both
publications are same year.
Abdullah Hashim 2008...
Abdullah Hashim & Muhammed
Yunnus 2008...
iii.
In case of publications in which

one writer is the first writer, and
the second and third writers are
different; the works are listed
according to the alphabetical
order of names of second and
third writers, and so on.
Rosnani, H. & Shaharuddin, M.
2003
Rosnani, H. & Tariq, A,R. 2003
31 | P a g e

DISSERTATION
iv.
Works by the same author are

listed according to the year of
publication.
Abdullah Hashim. 2006...
Abdullah Hashim. 2008
v.
Works by the same author, in the

same year of publication are
arranged in alphabetical order of
the titles of the works and the
letters a,b,c . are attached to
the year.
Rosnani, H. 2000a. Rilmendine
Rosnani, H.2000b. Wound care
vi.
Where two writers have the same

first name, they are listed
according to the alphabetical
order of their fathers` name or
according to the first initial.
Mohd bin Hatta. 2003
Mohd bin Salleh.2007
32 | P a g e

DISSERTATION
3.3
Writing Complete Reference Data for Books

The complete information required for a book
reference is as follows:
Authors name, fullstop.
Year of publication, fullstop.
Title of book (italics), fullstop.
Editor, Compiler, Translator (if indicated),
fullstop.
Name of series and volume number or series
number (where relevant), fullstop.
Edition, if not the first edition, fullstop.
Volume number, fullstop.
Place of publication, colon.
Publisher, fullstop.
Name of all co-authors must be listed.
The year must be recorded.
If published in more than one place, use
the place that is named first example:
New York, Heidelberg, Berlin will be
recorded as New York only.
3.3.1 Single Author
Brown, R. 1988. Topology: a geometric
account of general topology,
homotopy
types
and
the
33 | P a g e

DISSERTATION
fundamental groupoid. Chichester

: Ellis Horwood Limited.
Miller,
R.K. 1989. The informed

argument. San Diego: Harcourt
Barce Javonich Publishers.
Note:
The second and subsequent lines are typed
single-spaced and intended 1.25 cm or on the
sixth space from left margin.
3.3.2 Co-authors
Rosnani, H., Tariq, A.R., Suhaimi, H. 2003.
In vitro effect of Rilmendine on
insulin
secretion.
Malaysian
Journal of Health 1 (1): 1-7.
Note:
Names of all the authors must be listed. Initials
appear after the name.
3.3.3 New editions and reprints (Ed= Edition)
Buckley, C.B. 1965. An anecdotal history
of old times in Singapore. Reprint.
Kuala Lumpur: University of
Malaya Press.
34 | P a g e

DISSERTATION
Cohen, J. 1977. Statistical power analysis

for the behavioral sciences.
Revised ed. New York: Academic
Press.
3.3.4 Works that are known by their titles
Oxford regional economic atlas: the
Middle East and North Africa.
1960. London: Oxford University
Press.
3.3.5 Compilations
Farid M. Onn (ed.). 1982. Dinamisme
dalam pengajaran, penyelidikan
dan
pentadbiran
universiti.
Working Paper 2. Bangi: Penerbit
Universiti Kebangsaan Malaysia.
3.3.6 Edited works

Dunkel, P (ed.). 2001. Computer Assisted
Language Learning and Testing:
Research Issues and Practice. New
York: Newbury House.
3.3.7 Work in a series
Abu Osman bin Md.Tap. 1988.
Matematik pertama. Vol.1 & 2.
35 | P a g e

DISSERTATION
Kuala Lumpur: Dewan Bahasa dan

Pustaka.
3.3.8 Translations
Battle, J.A. & Shahnon, R.L. 1978.
Gagasan baru ilmu pendidikan.
Trans. Jakarta: Penerbit Mutiara.
3.3.9 Monographs
Noraini Ibrahim. 1998. Reading Legal
Cases.
Monograph.
Siri
Penerbitan Fakulti Pengajian
Bahasa, UTM. Johor: Faculty of
Language
Studies,
Universiti
Teknologi Malaysia.
3.3.10 Chapter in a book

Shaharuddin M, Wan Hamirul B, Shaharin
AH, Ang WT. 1997. Technetium99m pertechnetate- A tracer for
radio labelling antibody for
inflammation. Proceeding for the
National
Biotechnology
9th
Seminar 1998. pp 261-268.
36 | P a g e

DISSERTATION
3.3.11 WHO
WHO.
3.4
2004. Guidelines for the

management of CHD. Geneva:
World Health Organization.
Articles in Journals
Provide the following information:
Authors name, fullstop
Year, fullstop
Title of article, fullstop
Name of Journal (italics)
Volume number (bold)
Issue number (within brackets), colon
Number of pages, fullstop
3.4.1 Single Author
Kaniappan, P. 1988. Duality in a convex
vector optimization problem.
Sains Malaysiana 17 (4): 429-460.
Mohammad Haji Alias. 1988. Pemilihan
dan pembinaan model respons
penawaran pengeluar getah asli.
Jurnal Ekonomi Malaysia 18: 4-20.
37 | P a g e

DISSERTATION
3.4.2 Co- authors

Rosnani, H., Sharuddin, M., Ang, W.T.,
Wan Hamirul, W.K., Shaharin,
A.H. 2003. Radiofarmaseutical
dalam pengesanan inflamasi.
Malaysian Journal of Health
(l):61-72.
Note:
All the authors must be listed. Initials come after
the name.
3.5
Articles in Proceedings
Abdul Rahim Shamsudin & Abdul Gahni
Mohd Rafek. 1990. Kajian geofizik
di lebuh raya Tangkah. Prosiding
Persidangan Sains Bumi dan
Masyarakat. pp. 281-290.
3.6
Electronic Reference Materials

Generally, references from electronic
sources such as CD-ROM, internet,
websites, electronic journals and
electronic mail should provide the
following information:
38 | P a g e

DISSERTATION
Name of author, full stop

Year, full stop
Name of journal/book (italics)
Volume number (bold)
Issue number (within brackets)
Number of pages, fullstop
Type of medium (within brackets)
Website/file/e-mail address
Date of access (within brackets), fullstop
Note:
However the information may be adjusted if
necessary, without affecting the validity of reference
material.
Examples:
Clark, J.K. 1999. Humidity sensor. Journal of Physics
2(2):
9-13
(online).
http://www.cit.edu/phys/sensor.html (20
July 1999).
Kawasaki, J.L. 1996. Computer administered surveys
in extension. Journal of Extension 33(3):
204-210
(online).
http://www.apa.org/journals/sebret.html
(18 November 1999).
39 | P a g e
APPENDIX (A)
SAMPLE OF FRONT COVER
edge
6.0 cm
Font size 18-24,
Uppercase,
Normal,
Centred, Single
space between
lines
AWARENESS OF SMOKING CESSATION PROGRAM IN

PRIMARY HEALTH CARE CENTERS
3.8 cm
Font size 18-24,
Uppercase,
Normal,
Centred
WAN MAISARAH BINTI WAN AHMAD KAMAL
Font size 1824, Uppercase,

Normal,
Centred,
Single space
between two
lines
CYBERJAYA UNIVERSITY COLLEGE OF MEDICAL

SCIENCES
APPENDIX B1
SAMPLE OF SPINE (B1) 2.5 cm
(For a thesis
than 2.5 cm)
6.0 thicker
cm
*Note: Use same font
throughout the page.
40

DISSERTATION
SAMPLE OF SPINE (B1)

(For a thesis thicker than 2.5 cm)
6.0 cm
HAMID BIN SAAD
HAMID BIN SAAD
6.0 cm
Insert Vol. I or
Vol. II for thesis
that has more
than 1 volume.
MMedSc
2009
CUCMS
B.Pharm
2009
6.0
cm
CUCMS
41 | P a g e

DISSERTATION
SAMPLE OF SPINE (B2)

(For a thesis not thicker than 2.5 cm)
6.0 cm
HAMID BIN SAAD Ph.D 2009 CUCMS
6.0 cm
42 | P a g e

DISSERTATION
SAMPLE OF TITLE PAGE (C)

edge
6.0 cm
AWARENESS OF SMOKING CESSATION PROGRAM IN PRIMARY
HEALTH CARE CENTERS
WAN MAISARAH BINTI WAN AHMAD KAMAL
THESIS SUBMITTED IN FULFILMENT FOR THE DEGREE OF

MASTERS IN CLINICAL PHARMACY
FACULTY OF PHARMACY
FACULTY OF PHARMACY
CYBERJAYA UNIVERSITY COLLEGE OF MEDICAL SCIENCES
CYBERJAYA UNIVERSITY COLLEGE OF MEDICAL SCIENCES
CYBERJAYA
Font size
18-24,
Uppercase
, Normal,
Centred,
Single
space
between
the lines.
2009
SAMPLE OF ABSTRACT (D1)

4.0 cm
*Note: Everything is the same like as for cover page except the
FACULTY is mentioned here.
43 | P a g e

DISSERTATION

ABSTRACT
The effects of selective timber extraction on wildlife
communities were studied in a hill dipterocarp forest at
Nanga Gaat in Kapit Division of Sarawak. The main study
area was systematically surveyed for one year before it
was logged and for another year immediately after
logging. Logging activity in the area resulted in almost
54% tree loss with another 13% being damaged. Species
compositon of the forest was almost unchanged, but
tree density was reduced by more then half. The
changes in the diversity and density of primates, some
other mammals, and birds following logging were
documented: some species declined in number or
became locally extinct, some remained relatively stable,
others increased, and a few new species came into the
logged area. The general trend is for the edge or
coloniser species to replace those species which depend
on undisturbed forest and which cannot survive
elsewhere. All the primates present in the main study
area declined in density after logging. The Bornean
gibbons not only decline in density but also in average
number of individuals in the group. Three squirrel
species declined in density immediately after logging
while four other species increased one year after
logging. The density of two treeshrew species and three
44 | P a g e

DISSERTATION
ungulate species also declined after logging. Small

sample sizes and the effect of hunting might have
contributed to the observed results. In birds, the effects
of logging was more variable within and between
species, feeding guilds, and sites. The only common
trend was the decline in density of specialist feeding
birds after logging, while the generalists increased some many fold over their pre-logging densitu. While
guidelines are being drawn by the government
authorities towards sustainable loggging, it is believed
that a system of totally protected areas and large
undisturbed areas within concessions are needed to
ensure continued survival of the fauna.
45 | P a g e

DISSERTATION
ABSTRAK
Kesan pembalakan berpilih terhadap komuniti hidupan
liar telah dikaji di sebuah hutan dipterokap bukit di
Nanga Gaat, Bahagian Kapit, Sarawak. Kawasan utama
kajian ditinjau secara sistematik bermula setahun
sebelum ia dibalak sehingga setahun selepas aktiviti
pembalakan tamat. Pembalakan di kawasan tersebut
mengakibatkan kehilangan hampir 54% jumlah pokok
dan kerosakan terhadap 13% yang lain. Komposisi
spesies hutan hampir tidak beruhah, tetapi kepadatan
pokok berkurangan lebih dari separuh. Perubahan
kepelbagaiman dan kepadatan primat, beberapa spesies
mamalia lain dan burung selepas pembalakan telah
didokumenkan: beberapa spesies berkurangan atau
pupus di peringkat tempatan, beberapa spesies lain
tidak berubah, bberapa spesies pula bertambah, dan
beberapa spesies baru berhijrah ke kawasan tersebut.
Tren umum ialah spesies pinggiran atau yang menjajah
menggantikan spesies yang memerlukan hutan yang
terganggu dan yang tidak boleh hidup di tempat lain.
Kepadatan kesemua primat di kawasan kajian
berkurangan selepas pembalakan. Ungka Borneo tidak
hanya berkurangan dari segi kepadatan malah dari segi
46 | P a g e

DISSERTATION
bilangan individu di dalam kumpulan. Kepadatan tiga

spesies tupai berkurangan tetapi kepadatan empat
spesies lagi meningkat selepas pembalakan. Kepadatan
dua spesies tupai muncung (treeshrew) dan tiga spesies
ungulat menurun selepas pembalakan. Saiz sampel
yang kecil dan kesan aktiviti memburu mungkin telah
mempengaruhi hasil kajian.
Kesan pembalakan
terhadap burung adalah lebih pelbagai di dalam dan
antara spesies, kumpulan pemakan, dan tempat. Tren
umum ialah kemerosotan kepadatan pemakan khusus
berikutan pembalakan manakala kepadatan pemakan
am meningkat, sesetengahnya berlipat kali ganda
kepadatan sebelum pembalakan.
Walaupun garis
panduan ke arah pembalakan mampan sedang
disediakan oleh pihak kerajaan, adalah dipercayau
bahawa sebuah sistem kawasan-kawasan terlindung
dan kawasan-kawasan tidak terganggu yang luas di
dalam kawasan konsesi pembalakan wajar diwujudkan
untuk memastikan kemandirian fauna yang berterusan.
47 | P a g e

DISSERTATION
SAMPLE OF DECLARATION (E)

DECLARATION
I hereby declare that the work in this thesis is my own
except for quotations and summaries which have been
duly acknowledged.
9 December 2008
ALIAH BINTI OSMAN

GS 1001-0190
48 | P a g e

DISSERTATION
SAMPLE OF TABLE OF CONTENTS (F)

TABLE OF CONTENTS
Page
ABSTRACT...................................................................iii
ABSTRACT IN BAHASA MALAYSIA...............................iv

APPROVAL
PAGE...........................................................................v
DECLARATION
PAGE..........................................................................vi
COPYRIGHT
PAGE.........................................................................vii
DEDICATION.............................................................viii
49 | P a g e

DISSERTATION
ACKNOWLEDGEMENTS...............................................ix
CONTENTS...................................................................x
LIST OF
FIGURES......................................................................xi
LIST OF
TABLES.......................................................................xii
LIST OF
ABBREVIATIONS.......................................................xiii
CHAPTER I
INTRODUCTION
1.1
General Introduction..............................1
1.2
Background to study...............................7
CHAPTER II REVIEW OF RELATED LITERATURE

2.1
Theories of Bilingualism.....................51
2.2
Malaysian English...............................65
50 | P a g e

DISSERTATION
REFERENCES..................................................................69
APPENDICES..................................................................79
Sample of pronunciation practice...................189
Sample of items manually recorded................192
51 | P a g e

DISSERTATION
SAMPLE OF LIST OF TABLES (G1)
LIST OF TABLES
Table No.
2.1
7.2
The fatty acid composition (mole %) of

adipose tissues from various sites of
cattle and sheep
Page
19
Texture profile of chicken frankfurters as

influenced by fat temperature and fat source 41
52 | P a g e

DISSERTATION
SAMPLE OF LIST OF FIGURES (G2)
LIST OF FIGURES
Figure No.
Page
1.1
Type of mixed gels
14
1.3
Solid fat content (SFC) of various palm

shortening and palm olein
60
53 | P a g e

DISSERTATION
SAMPLE OF LIST OF ILLUSTRATIONS (G3)

LIST OF PHOTOGRAPHS
Photograph No.
3.1
3.3
Page
Histopathological changes post

Injection with Cr34
41
Frozen surimi slices
42
54 | P a g e

DISSERTATION
SAMPLE OF LIST OF ABBREVIATIONS (G4)

av
compressibility
du
weight per unit mass
CR
compression ratio
Cs
coefficient of velocity
55 | P a g e

DISSERTATION
SAMPLE OF FIRST PAGE OF A SECTION (H)
5.0 cm
SECTION ONE
3 spaces (1.5 x 3)
CHAPTER I
3.8 cm
3 spaces (1.5 x 3)
2.5 cm
INTRODUCTION
3 spaces (1.5 x 3)
56 | P a g e

DISSERTATION
Continued...
Processed meats are made up of
fat
as
essential
component,
2.5 cm
combining with protein to bind

water in the products. Emulsion
3.8 cm property of fat is important in
controlling the final texture and
sensory properties of the meat
products...
3.0 cm
57 | P a g e

DISSERTATION
SAMPLE OF FIRST PAGE OF A CHAPTER (I)

edge
5.0 cm
CHAPTER I
3 Spaces
1.5 spaces x 3
INTRODUCTION
3.8 cm
3 Spaces
1.5 spaces x 3
1.1 BACK GROUND

2 spaces
1.5 spaces x 2
2.5 cm
58 | P a g e

DISSERTATION
Continued...
1 space
1.5 spaces x 1
Phosphorous in its organic forms the

movement of calcium plays a significant
role in the bonding between the excitation
at membrane level ..
2.5 cm
2 spaces
1.5 spaces x 2
1.1.1.1
2 spaces
3.8 cm
The composition of muscle

1.5 spaces x 2
Proteins made up 20% of the muscle

3.0 cm
59 | P a g e

DISSERTATION
SAMPLE OF TABLE VIA A LANDSCAPE VIEW (J)

3 single line spaces
Table 10.3 Selected social indicators for Malaysia.

State
Centred
between
the
margin
Infant mortality rate Number of people per
1 single line space
Number of patients
registered doctor
per hospital bed
1970
1970
1980
1970
1980
1980
Selangor
29.4
66
63
89
72
74
Johore
30
25
77
36
52
89
Melacca
N. sembilan
1 single line space
Source: Fourth Malaysian Plan, 1981-85, p 105.

60 | P a g e
Centred
between
the
margin

DISSERTATION
SAMPLE OF FIGURE (K)

3 single line spaces
Addresses
Centred
between
the
margin
Physical
Address
IP Address
Port
Address
1 single line space
Figure 1.1 Addressing levels.

Source: Forouzan, 2000.
61 | P a g e
Centred
between
the
margin

DISSERTATION
STEPS TO SET THE CORRECT MARGINS(L)

a. Change inches to centimetres: Go to
Tools and click on Options. Click on General.
At the Measurement Unit box, indicate
centimetres. Click OK.
b. Go to File and click on Page Setup. Click on
Margins and enter the parameters as
suggested in the above section (Top, Bottom,
Left, Right margins). Next, click on Layout
and in Paper Size, choose A4 (210mm x 297
mm), and set Footer at 1.3 cm and Header at
0 cms. To leave Click OK.
c. Before printing, go to File and click on
Print. Next, click on Properties, click on
Paper and choose A4 (210mm x 297 mm).
Then, click on OK and again on OK.
d. Before printing, make sure that the paper
is placed correctly on the Printers
tray.
No dashes, periods, underlining or other
marks should appear before, after or
under the page number.
62 | P a g e

Guidelines Thesis CGSRC CUCMS

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Guidelines Thesis CGSRC CUCMS

Uploaded by

Copyright:

Available Formats

CENTRE FOR GRADUATE STUDIES,

RESEARCH AND COMMERCIALIZATION

Guidelines for Preparation of

GUIDELINES FOR PREPARATION OF THESIS

Centre for Graduate Studies, Research and

(c) Copyright Reserved. CGSRC, CUCMS 2010

CGSRC web page:

Guidelines for typing

Standard Required Margins

Printing and Duplication

Corrections after the Examination

List of Abbreviations / Symbols, Etc

Body of the Text

Sample of front cover

GUIDELINES FOR PREPARATION OF THESIS AND

Centre for Graduate Studies, Research and

GUIDELINES FOR PREPARATION OF THESIS AND

GUIDELINES FOR PREPARATION OF THESIS AND

1.2 Guidelines for Typing

GUIDELINES FOR PREPARATION OF THESIS AND

Beginning of each chapter, except

1.2.4 Text Spacing

GUIDELINES FOR PREPARATION OF THESIS AND

abstract and translation of abstract

1.2.5 Paragraphing and Line Spacing

GUIDELINES FOR PREPARATION OF THESIS AND

appear on the Declaration Page. Arabic numerals

GUIDELINES FOR PREPARATION OF THESIS AND

GUIDELINES FOR PREPARATION OF THESIS AND

remaining on a given page, continue the text to

GUIDELINES FOR PREPARATION OF THESIS AND

usual place, at the bottom of the page, not the

GUIDELINES FOR PREPARATION OF THESIS AND

Leave one single line space between the title and

GUIDELINES FOR PREPARATION OF THESIS AND

iii. A probability note which indicates the results

GUIDELINES FOR PREPARATION OF THESIS AND

GUIDELINES FOR PREPARATION OF THESIS AND

the text area (not outside the margins) in the

GUIDELINES FOR PREPARATION OF THESIS AND

the faculty. CDs must be clear and sharp. The

Printing and Duplication

GUIDELINES FOR PREPARATION OF THESIS AND

Corrections after the Examination

1.5.1 Final copies for the university

GUIDELINES FOR PREPARATION OF THESIS AND

1.5.2 Colour of the cover

GUIDELINES FOR PREPARATION OF THESIS AND

Information on the cover

GUIDELINES FOR PREPARATION OF THESIS AND

Title of thesis (6 cm from upper edge of cover Arranged in inverted pyramid)

2.2.2 The Spine

GUIDELINES FOR PREPARATION OF THESIS AND

GUIDELINES FOR PREPARATION OF THESIS AND

THESIS SUBMITTED IN FULFILMENT FOR THE DEGREE OF

The first page (title page) is counted

GUIDELINES FOR PREPARATION OF THESIS AND

Abstract and Its Translation

a. The objective and aim of the study.

GUIDELINES FOR PREPARATION OF THESIS AND

GUIDELINES FOR PREPARATION OF THESIS AND

List of Tables / Figures, Etc

List of Abbreviations / Symbols, Etc

GUIDELINES FOR PREPARATION OF THESIS AND