UNIVERSITY OF THE PHILIPPINES

OPEN UNIVERSITY

INVITATION TO BID
Supply, Delivery and Installation of Heating, Ventilating
and Air Conditioning (HVAC) Units for UPOU
International Convention Center
In accordance with the General Appropriations Act (GAA) 2015, the UP Open
University (UPOU) through the Bids and Awards Committee (UPOU BAC) intends to apply
the sum of Eighteen Million Four Hundred Thousand Pesos (PhP 18,400,000.00) only, this
being the Approved Budget for the Contract (ABC) for Supply, Delivery and Installation of
Heating, Ventilating and Air Conditioning (HVAC) Units for UPOU International
Convention Center (Reference No. ITB No. 16-04-001). Bids received in excess of the ABC
shall be automatically rejected at bid opening.
All interested PhilGEPS-registered suppliers, manufacturer, dealers, and authorized
franchised dealers are invited to submit bids for Supply, Delivery and Installation of
Heating, Ventilating and Air Conditioning (HVAC) Units for UPOU International
Convention Center.
Delivery of goods is required 360 calendar days after receipt of the Notice to Proceed.
Bidders should have completed, within the last three years from the date of
submission and receipt of bids, a contract similar to the project and equivalent to 50% of the
approved budget for this contract. The description of an eligible bidder is contained in the
bidding documents, particularly in Section II. Instructions to Bidders. Bidding is restricted to
Filipino citizens/sole proprietorships, partnerships, or organizations with at least 60% interest
or outstanding capital stock belonging to citizens of the Philippines, and to citizens or
organizations of a country the laws or regulations of which grant similar rights or privileges
to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.
Bidding will be conducted through an open competitive bidding procedure using a
non-discretionary pass/fail criterion as specified in the Implementing Rules and
Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the Government
Procurement Reform Act.
A complete set of bidding documents may be acquired from the address below and
upon payment of a non-refundable fee for the bidding documents in the amount of Thirteen
Thousand Two Hundred Pesos (PhP 13,200.00) only. It may also be downloaded from the
website of the Philippine Government Electronic Procurement System (PhilGEPS) provided
that Bidders shall pay the non-refundable fee for the bidding documents not later than the
submission of their bids.

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A pre-bid conference shall be held 17 May 2016, 1:30 PM at UPOU Headquarters,

Los Baos, Laguna. Only those who have purchased the bidding documents shall be allowed
to attend and participate in the pre-bid conference.
Bids must be delivered to the address below. All bids must be accompanied by a bid
security in the form and in the amount stated in ITB Clause 18.
Bid opening shall be on 31 May 2016, 1:30 PM at UPOU Headquarters, Los Baos,
Laguna. Bids will be opened in the presence of the bidders representatives who choose to
attend at the address below. Late bids shall not be accepted.
The UPOU BAC reserves the right to accept or reject any bid, to annul the bidding
process, and to reject all bids at any time prior to contract award, without thereby incurring
any liability to the affected bidder or bidders.
For further information, please contact:
MS. PURA SV. AMOLOZA
UPOU Bids and Awards Committee Secretariat
Supply and Property Management Office (SPMO)
UPOU Headquarters, Los Baos, Laguna
Telephone No.: (049) 536-6001-06 local 210
Telefax No.: (049) 536-5991
Email: bac@upou.edu.ph
(SGD) Prof. PATRICIA B. ARINTO
Chair

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